HomeMy WebLinkAboutM061713District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of June 17, 2013
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• 4 citizens stated they believe a Home -Rule Charter style of government would be beneficial to
Jefferson County;
• A citizen commented that research should be done to see if a Home -Rule Charter type of government
has worked for other counties;
• A citizen commented that they received 412 signatures for the petition for a proposed Port Ludlow
Park and Recreation District;
• A citizen voiced his concern regarding the hearing notice for the proposed Port Ludlow Park and
Recreation District. He urged the Commissioners to look closely at the wording;
• A citizen gave an update on Quilcene activities: 1) The Herb Beck Marina event last week was well
attended; 2) The Linger Longer summer concert last week had a lot of music and dancing; 3) This
week there will be a showing of a WSU prototype for a rain garden; and 4) Peter Quinn will be
speaking at the North Hood Canal Chamber meeting this weekend;
• A citizen commented that there were two court decisions that will affect Jefferson County: 1) The use
and patenting of human genes; and 2) Interns, trainees and apprentices now have to be paid if they are
doing work in a position that would normally receive compensation; and
• A citizen stated the public comment period of the Board of County Commissioners (BOCC) meeting
should be moved to a different time.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to delete Item #1 AND APPROVE THE REMAINING ITEMS ON THE Consent
Agenda as submitted. Commissioner Johnson seconded the motion which carried by a unanimous vote.
1. DELETED: RESOLUTION re: HEARING NOTICE: Proposed Formation of Park & Recreation
District; Located within the Master Planned Resort of Port Ludlow; Hearing scheduled for Monday, July
S, 2013 at 10:00 a.m. in the Commissioners Chambers (Discussed Later in Minutes - See June 24, 2013
Agenda)
2. AGREEMENT re: Larry Scott Trail Milo Curry Trailhead Parking, County Project No.
CR1069; In the Amount of $31,672; C & J Excavating, Inc.
3. Final Amended Binding Site Plan MLA 12-00207 and Plat Alteration SUB 12- 0001$; To
Reconfigure Internal Roadway and Parking Areas; Pleasant Harbor Marina LLC
4. Letter of Recognition for Over 15 Years of Outstanding Service to Jefferson County;
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Commissioners Meeting Minutes of June 17, 2013
Brian Moorehead, Washington State Highway and Local Programs; Washington State
Department of Transportation
5. Advisory Board Resignation re: Jefferson County Solid Waste Advisory Committee (SWAC);
Port of Port Townsend Alternate Representative; Tami Ruby
6. Advisory Board Appointments (2) re: Jefferson County Solid Waste Advisory Committee
(SWAC); Representing the Port of Port Townsend: 1) Al Cairns (Two (2) Year Term Expiring
June 17, 2015); and 2) Terry Khile, Alternate (Unexpired Two (2) Year Term Expiring October
5, 2013)
7. Advisory Board Reappointments (2) re: Jefferson County Parks and Recreation Advisory
Board; Two (2) Year Terms: 1) Expires December 8, 2014; Representing District No. 2, Garth
McHattie; and 2) Expires April 20, 2015; Representing District No. 3, Kathleen Kler
8. Payment of Jefferson County Vouchers/Warrants Dated June 10, 2013 Totaling $466,913.97
9. Payment of Jefferson County A/P Warrants Done by Payroll Dated June 5, 2013 Totaling
$696,362.72
COMMISSIONERS BRIEFING SESSION: The Commissioners each provided
updates on the following items:
Chairman Austin
- Jefferson County received a Smart Communities Award for its Mystery Bay Management and South
Port Townsend Bay plans.
- Attended a State Health meeting last week and met the new Health Director.
- Will be attending an Ecosystem Coordination Board (ECB) meeting this week.
Commissioner Sullivan
- Attended a PUD #I celebration last week and stated rates will be locking in around July and that will
help keep costs down.
- The Resource Conservation and Development (RC &D) committee is working on bringing local
foods into schools.
- Will be attending an American Farm Trust tour next week.
- Will be attending a Peninsula Regional Transportation Planning Organization (PRTPO) meeting this
week.
- The Ham Radio field day events are this weekend.
Commissioner Johnson
- Attended an Olympic Region Clean Air Agency ( ORCAA) meeting last week. ORCAA put 4 extra
monitors in the area to create a baseline for particulate matter, as part of their saturation study.
Fee Waiver Request re: Pre Application Conference to create affordable housing in
the Port Hadlock Urban Growth Area; in the amount of $875; Habitat for Humanity, Requester:
Department of Community Development (DCD) Director Carl Smith announced that DCD staff stated
Habitat for Humanity's request meets the County waiver requirements. He urged the Commissioners
that if this fee is waived, the fee should still be provided by other means. Director Smith anticipates
Habitat for Humanity may also be requesting a waiver of their building permit fees as well, which could
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Commissioners Meeting Minutes of June 17, 2013
be in the thousands. DCD will do more research on the figures and get back to the Board at a later date.
No decision was made by the board at this time.
The meeting was recessed at 9:58 a.m. and reconvened at 10:05 a.m. with all three
Commissioners present.
Sid Opening re: Run - Off -Road and Intersection Safety Project: Public Works Engineer
Matt Klontz stated the engineer's estimate is $546,064. He opened and read the following bid:
BIDDER BID AMOUNT
Peterson Brothers, Inc. $473,573.71
Staff will review the bid and submit a recommendation for bid award to the Board at a future date.
The meeting was recessed at 10:09 a.m. and reconvened at 1:33 p.m. with all three
Commissioners present.
Discussion re: Consent Agenda Item #1 re: Hearing Notice: Proposed Formation of
Park & Recreation District in the Master Planned Resort, Port Ludlow: Civil Deputy Prosecutor
David Alvarez gave a presentation and overview of the two issues regarding the hearing notice;
1) Verbiage on the hearing announcement; and 2) Boundary issues pertaining to the proposed Park &
Recreation District.
The Board discussed possible verbiage changes to the hearing announcement and decided on the
following:
"Notice is hereby given that pursuant to Resolution No. _, adopted by the Board of Jefferson County
Commissioners on June 24, 2013, a public hearing will be held on Monday, July 15, 2013 at 11:00 a.m.
in the Commissioners' Chambers, Courthouse, Port Townsend, Washington for the purpose of taking
written/oral testimony regarding the formation of a Park and Recreation District and its proposed
boundary described as the Master Planned. Resort of Port Ludlow."
The Board then discussed the boundary issue. Civil Deputy Prosecutor Alvarez pointed out his concerns
regarding the boundary map and the verbiage on the petition. He stated that the current map is open to
interpretation and was unsure if the citizens who signed the petition were fully aware of what they were
signing. Commissioner Johnson and County Administrator Philip Morley believe that there would be a
risk to the County if they were to approve the petition as it is currently worded.
County Administrator Morley suggested not taking action today to allow time to speak with citizens
who formed the petitions, and to consult with other agencies. The Board agreed that there is a need to set
the boundaries more clearly. Civil Deputy Prosecutor Alvarez will check the Port Ludlow Associates
(PLA) agreement to confirm if they have meets and bounds. It was determined that August 6, 2013 is the
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Commissioners Meeting Minutes of June 17, 2013
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last day to get an item on the general election ballot. The election ballot goes out November 5, 2013.
The general consensus of the Board is to move forward, but at a minimum, advising the proponents of
the risk.
Vote in support of House Rule 596, Senate Bill 279: Commissioner Johnson made a
motion to approve the Board of County Commissioners' (BOCC) support of House Rule 596, Senate
Bill 279. Commissioner Sullivan seconded the motion which carried by a unanimous vote.
Adjustment of Commissioners' Assignments: Commissioner Johnson is the primary
representative to Olympic Workforce Development (OWD) Council and the Peninsula Regional Support
Network (PRSN). A suggestion was made to change Commissioner Johnson to alternate and assign
Chairman Austin as the primary representative. Commissioner Sullivan made a motion to make the
assignment change and Commissioner Johnson seconded the motion which carried by a unanimous vote.
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination
• County Administrator Philip Morley will be out of the office on June 18, 2013
• Chairman Austin will be meeting with Senator Murray's staff regarding ferries on June 18, 2013
• On June 18, 2013 Chairman Austin will be attending a Community Services Priorities meeting
• Chairman Austin and Commissioner Johnson will be attending a Hood Canal Coordinating
Council (HCCC) meeting on June 19, 2013
• Commissioner Sullivan will be attending a Public Safety meeting on June 20, 2013
• Commissioner Johnson and Commissioner Sullivan will be attending a Board of Health meeting
on June 20, 2013
• Chairman Austin will be attending an Ecosystems Coordinating Board meeting on June 20, 2013
• Chairman Austin will be in Washington D.C. at a lobby meeting regarding renewable energy on
June 25 -27, 2013
• County Administrator Philip Morley will represent the Board of County Commissioners (BOCC)
at a JeffCom Administrative Board meeting on June 27, 2013
• Chairman Austin and Commissioner Johnson will be attending a Washington State Association
of Counties (WSAC) and Timber Counties meeting with Commissioner Goldmark on
July 2, 2013
• All 3 Commissioners will be attending a Hood Canal Coordinating Council (HCCC) Retreat on
July 10, 2013
• There will be a Director and Elected Officials Quarterly meeting on July 22, 2013
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Commissioners Meeting Minutes of June 17, 2013
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Miscellaneous Issues
• JeffCom: MOU license; Regional ILA
• Public Lands & Renewable energy Development Act of 2013; Chairman Austin will be going to
Washington D.C. to speak with Murray, Cantwell, Kilmer, Hastings and pose the question:
"Would offshore wind and tidal power be included ?" The Commissioners support Chairman
Austin speaking on behalf of the Board of County Commissioners (BOCC)
• Boards and Commissions: correction to sheet to show Chairman Austin as lead with
Commissioner Johnson as alternate for the Peninsula Regional Support Network (PRSN) and
Olympic Workforce Development (OWD) Council
• Peninsula Regional Support Network (PRSN): All 3 Commissioners have a vote with 7 other
PRSN members. Jefferson Mental Health using revenue from School Clinics as match for
Medicaid. This requires School Clinics to document Medicaid recipients and not serve others.
PRSN's Anders Edgerton states Jefferson Mental Health owes $200,000 from past match from
School Clinics. Jefferson Mental Health has 1 -1.5 million dollars in reserve
• Risk Management & Sheriff vehicle
• Courthouse security during Pierce Trial — notices for the public and staff
• Jefferson Associated Council (JAC) contract amendments Pierce and extension
• Web page error corrections
• Metropolitan Park District (MPD)
NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting
at 4:16 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson seconded the motion which carried by unanimous vote.
SEAL:'
ATTEST '
Carolyn very
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OFD MMISSIONERS
John Austin, Cha r
Phil JoWori, Member
David Sullivan, MemVer
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