HomeMy WebLinkAbout081913_cbs01District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley CRAFT
Clerk of the Board: Erin Lundgren
A r-!r if
of DRAr MINUTES
eek of July 1, 2013
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
A citizen urged the Commissioners to start the process on Home -Rule Charter style of government;
• 2 citizens stated they believe a Home -Rule Charter style of government would be beneficial to
Jefferson County;
• A citizen gave examples of communites with Home -Rule Charter who created Bill of Rights that
passed in their towns;
• A citizen commented on Quilcene events: 1) July Bite is July 6, 2013 at Worthington Park; and
2) Children's summer nutrition program starts in July;
• A citizen stated his concerns regarding an item on the Consent Agenda; and
• A citizen commented that the City of Port Townsend is installing 46 smart meters and she believes
there will be safety and financial repercussions.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to
delete Item 45 and approve the remaining items on the Consent Agenda as submitted. Commissioner
Johnson seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 24 -13 re: Establishing the Date for 2014 Budget Submissions, Review
Hearings and Final Adoption
2. RESOLUTION NO. 25-13 re: Create Permanent Realignment, Downs Creek Road County
Project No. CR17993
3. RESOLUTION NO. 26-13 re: HEARING NOTICE: 2013 Second Quarter Budget
Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, July
15, 2013 at 10:00 a.m. in the Commissioners Chambers
4. HEARING NOTICE: Proposed Resolution to Amend Exhibit "A" of Ordinance No. 11 -1214-
98 Jefferson County Road Speed Limits; Revise Speed Limits on Various County Roads;
Hearing scheduled for Monday, July 15, 2013 at 10:15 a.m. in the Commissioners Chambers
5. DELETED: AGREEMENT re: On -Call Building Plan Review Service; Amount Based on Percentage of
the Standard Plan Examination Fee Collected from Department (Range from 55 -75 %); Jefferson County
Department of Community Development; CodePros (Discussed later in minutes)
6. AGREEMENT NO. G1200420, Amendment No. 2 re: Modification to Jefferson County
Marine Resources Committee (MRC) Project Administration Grant CZM310; In the Amount of
$96,495; Jefferson County WSU Extension; Washington State Department of Ecology (DOE)
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Commissioners Meeting Minutes of July 1, 2013
7. AGREEMENT NO. N19755, Amendment No. 1 re: Modification to South Port Townsend Bay
Shellfish Protections Grant; Extension of Period of Performance Only; Jefferson County WSU
Extension; Washington State Department of Health (DOH)
8. AGREEMENT re: Creating Curriculum Providing Education and Information to Families of
Developmental Disabilities; In the Amount of $3,750; Jefferson County Public Health; Grier
Jewell
9. AGREEMENT re: Appraisal Services for Floodplain Acquisition, Parcel No. 502171004 and
502171012 Located on the Duckabush River; In the Amount of $4,750; Jefferson County Public
Health; Stephen Shapiro Commercial Appraisal, LLC
10. AGREEMENT, Amendment No. 1 re: Provide Mental Health Services; Amount Not to Exceed
$80,204; Jefferson County Public Health; Jefferson Mental Health Services
11. BID AWARD re: Run - Off -Road and Intersection Safety Project, County Project No. CR1886,
Federal Aid Project No. HSIP- OOOS(259); Jefferson County Public Works, Petersen Brothers
12. Advisory Board Reappointments (3) re: North Pacific Coast Marine Resource Committee
(NPC MRC); 1) Citizen Conservation/Environmental Representative, Term Expires May 10,
2014, Jill Silver; 2) Jefferson County Citizen, Term Expires March 28, 2015, Chiggers Stokes; 3)
Economic & /or Scientific Groups Representative, Term Expires April 12, 2014, John Richmond
13. Advisory Board Reappointment re: Jefferson County Solid Waste Advisory Committee
(SWAC); Two (2) Year Term Expiring July 1, 2015; Kent Kovalenko, representing Waste
Connection Inc. (DM Disposal and Murray's Olympic Disposal)
14. Payment of Jefferson County Vouchers/Warrants Dated June 24, 2013 Totaling $342,612.56
15. Payment of Jefferson County Payroll Warrants Dated June 20, 2013 Totaling $73,145.34 and
A/P Warrants Done by Payroll Dated June 20, 2013 Totaling $15,503.22
Discussion re: ConsentAgenda Item #5 re: On -Call building plan review service:
Department of Community Development (DCD) Director Carl Smith stated that last year, DCD lost a
second building inspector due to budget cuts and the department has not been able to hire a replacement.
DCD considered other service providers, but Code Pros was the best fit.
County Administrator Philip Morley asked if DCD went through a bid hiring process? Director Smith
replied that for contracts under $100,000, the County does not have to go through the same steps. He
mentioned that the agenda item was reviewed by the County Risk Manager and the Prosecuting
Attorney and received authorization to be submitted for approval by the Board. County Administrator
Morley suggested the Board delay taking final action today due to a procedural question. The Board
agreed to postpone taking action on the on -call building plan review service.
COMMISSIONERS BRIEFING SESSION: The Commissioners each provided
updates on the following items:
Chairman Austin
- Attended a National Association of Counties (NACO) meeting in Washington D.C. last week and
spoke with Congressman Derek Kilmer.
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Commissioners Meeting Minutes of July 1, 2013
Commissioner Sullivan
- Peninsula Development District updated their Comprehensive Development Strategy.
- Resource Conservation & Development (RC &D) applied for a rural business opportunity grant.
Commissioner Johnson
- Olympic Region Clean Air Agency (ORCAA) received funding for their ultraline study of particles.
Discussion and Approval of Memorandum of Understanding (MOU) re:
Implementation and Operation of Emergency 911: JeffCom Director Karl Hatton explained the
updates needed for the JeffCom 911 call center, including the ability to receive 911 texts, video and
photographs. The Washington State Military Department desires to conduct a study of the feasibility of
consolidation of Emergency 911 systems and operations, and to determine if it is in the best interests of
the counties and their residents. The purpose of the Memorandum of Understanding (MOU) is to set
forth the terms and conditions under which the parties will conduct and participate in the study of the
feasibility of a range of options for consolidating some or all of Clallam County's and Jefferson
County's Emergency 911 systems on a regional basis. The MOU is limited to this purpose and does not
apply to any other power, privilege, or authority, which may be exercised by any party.
Commissioner Johnson moved to approve the MOU between Washington State Military Department,
Clallam County and Jefferson County. Commissioner Sullivan seconded the motion which
carried by a unanimous vote.
WSUExtension d- HProgram Update: 4 -H Coordinator Sue Hay thanked Jefferson
County and the volunteers who have helped make their programs a success. She provided statistics of
their programs for the 2012-201' ) season: 28 clubs /programs, 115 enrolled adult volunteers, 7,000
combined volunteer hours, 290 enrolled youth (K -12), 50+ youth enrolled at the Jefferson Teen Center
at Chimacum High School and 60 youth participated in the Gibbs Lake Challenge course.
Ms. Hay stated that many families of youth in 4 -H programs are considered low income. They are
currently looking into hiring a faculty person who would split their time between Jefferson, Clallam and
Kitsap Counties.
4 -H Leader and Secretary of the Jefferson County Fair Board Lori Hampton commented that she has
been active in 4 -H for over 20 years. She believes the County Fair is a great opportunity to showcase the
4 -H participant's hard work. Sam Smith gave a description of her years as a 4 -H participant and
explained that she has learned a lot by being a member of 4 -H. Customer service and helping others are
just a couple things that 4 -H has taught her. Ms. Smith is currently part of the Stewardship Program and
is learning team building and leadership skills. She is also learning how the government and judicial
systems work through other 4 -H courses she has been attending.
The Commissioners expressed their appreciation for 4 -H programs. Commissioner Johnson pointed out
that he was in 4 -H when he was younger and participated in the forestry group and found it very
valuable and interesting. Commissioner Sullivan stated 4 -H is a good example of how this community
comes together to meet needs.
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Commissioners Meeting Minutes of July 1, 2013
L
Discussion and approval of Proposed FederaUState Urban Transportation Area
Designation: County Engineer Monte Reinders and Public Works Director Frank Gifford gave a
presentation on the proposed federal and state urban transportation area designation which is updated
every 10 years. Monte Reinders stated this project is specifically for federal and state urban
transportation. He provided a map and described the current and proposed boundaries. The boundary
review team believes the new boundary should include the mill as well. The proposed boundary would
ensure that any project within that area could access urban funds. Anything outside the area could access
rural funds. The Department of Community Development (DCD) was notified that this was not a
planning- related boundary.
Commissioner Sullivan moved to support the proposed federal /state urban transportation designation.
Commissioner Johnson seconded the motion which carried by a unanimous vote.
Letter of request re: Review of two contaminated sites in Port Ludlow: Commissioner
Sullivan moved to send a letter, as drafted, to Rebecca Lawson of the Washington State Department of
Ecology regarding the cleanup of two sites in Port Ludlow. Commissioner Johnson seconded the motion
which carried by a unanimous vote.
CO UNTY ADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination
• Chairman Austin and Commissioner Johnson will be attending a Washington State Association
of Counties (WSAC) and Timber Counties meeting with Commissioner Goldmark on
July 2, 2013
• Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA)
meeting on July 10, 2013
• All 3 Commissioners will be attending a Hood Canal Coordinating Council (HCCC) Retreat on
July 10, 2013.
• County Administrator Philip Morley will be out of the office July 10 through July 12, 2013
• There will be a meeting on July 12, 2013 regarding HCCC grants
• Budget Committee meeting on July 16, 2013
• All 3 Commissioners will be attending Jefferson General Hospital's Baby - Friendly Hospital
celebration on July 17, 2013
• The HCCC meeting on July 17, 2013 has been cancelled
• Commissioner Johnson will be attending an Integrated Watershed Plan (IWP) Steering
Committee meeting on July 17, 2013
• Commissioner Johnson will be out of the office the afternoon of Monday, July 22, 2013
• Department Directors and Elected Officials Quarterly meeting is on July 22, 2013
• County Administrator Philip Morley will be attending the Washington Counties Risk Pool
(WCRP) summer conference from July 24 -25, 2103
• Chairman Austin will be attending a JeffCom meeting on July 25, 2013
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Commissioners Meeting Minutes of July 1, 2013
• Commissioner Johnson will be substituting for
KF
at a Jefferson -Port Townsend
Response Emergency Planning (JPREP) meeting on July 26, 2013
• There will be no BOCC meeting on July 29, 2013
• There is a tentative HCCC meeting on August 2, 2013
• Jefferson County Library is holding a breakfast meeting on August 7, 2013
• Tentative West End Community Input meeting on August 8, 2013
• Tentative HCCC retreat on August 8, 2013
• The Jefferson County Fair is August 9 -11, 2013
• The next HCCC meeting will be on October 16, 2013. There is no September meeting scheduled
• There will be a HCCC meeting on October 31, 2013
Miscellaneous Issues
• Dowans Creek Road Project
• Indian Island Park and status of lease from Department of Natural Resources (DNR). County
Administrator Philip Morley will check on the status of a draft letter for the Board of County
Commissioners (BOCC) to send to DNR
• West Uncas Road and 6 year Transportation Improvement Program (TIP)
• Department of Emergency Management (DEM) Clerk Hire recruitment
• HCCC & Mason County
• 2013 Conservation Futures Funding Recommendations
• Bert Loomis inquiry about letter to the Department of Ecology
• Port Ludlow Park & Recreation District public hearing will be on July 15, 2013
• Metropolitan Park District (MPD) & Kala Point
• Charter County — County Administrator Philip Morley confirmed that he will follow up with the
Community Rights Coalition regarding a Community Bill of Rights
• County Administrator Philip Morley will be looking into Consent Agenda Item 45 re: On -Call
building plan review service
NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting
at 3:32 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
Carolyn Avery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
David Sullivan, Member
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District No. I Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
M M MINUTES if DRAFT
Week of July 8, 2013
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen inquired why the County does not seem concerned about the smart meter issue in the City;
• A citizen advised that; 1) The Seattle Foundation issued a $57,000 check toward renovating
Worthington Park in Quilcene; and 2) The County needs to look into installing restrooms near the Big
Quilcene River;
• A citizen commented that he spoke with a San Juan County resident regarding Home -Rule. The
resident stated citizens in San Juan County have a better opportunity to participate in local
government;
• A citizen stated that if, and, or when Home -Rule authority is granted to the citizens of Jefferson
County, it should be permanent; and advisory measures should be placed on every ballot;
• A citizen announced his dislike for the State Department of Ecology (DOE) and his support for a
Home -Rule Charter type of government;
• A citizen commented 1) Interest rates are going up; 2) Roundup residue is affecting the way
European cattle digest food; 3) 40% of people will come down with Type 2 diabetes; 4) Women who
take prenatal vitamins have a lower risk of having babies with autism; and 5) Having a Public Health
Department is beneficial;
• A citizen applauded the Home -Rule group's efforts, but urged the Commissioners to be careful. He
pointed out ways the Home -Rule group could be active in the current government activities; and
• A citizen stated there are good cases made for Home -Rule government, but if passed, there should be
a sunset clause added in case it ends up not working well.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
1. AGREEMENT re: Oil Spill Response and Readiness; In the Amount of $2,700; WSU
Extension; Northwest Straits Foundation
2. AGREEMENT NO. 1363 -79677 re: Consolidated Contract FY14 -15; Rate Calculated for State
Fiscal Year 2014 -2015; Jefferson County Juvenile Services; Washington State Department of
Social and Health Services, Juvenile Justice Rehabilitation Administration
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Commissioners Meeting Minutes of July 8, 2013
3. Payment of Jefferson County Vouchers/Warrants Dated June 28, 2013 Totaling $801.05
COMMISSIONERS BRIEFING SESSION. The Commissioners each provided
updates on the following items:
KK)1�
Chairman Austin
- Attended a State Department of Natural Resources (DNR) meeting and stated it was interesting to
seethe process ofreconveyance.
- Enjoyed music and the patriotic atmosphere at the American Legion during the 4th of July holiday.
Commissioner Johnson
- The Olympic Region Clean Air Authority ( ORCAA) will be measuring particulate matter at
.1 micrometers and below.
- Is excited about the ORCAA grant and other grants that the community has been receiving lately.
- Also attended a DNR meeting last week.
- Is looking into whether or not the Worthington Park grant was approved.
- Will be attending an ORCAA meeting this weekend.
- Plans on attending a Puget Sound Partnership (PSP) meeting and addressing some issues.
RESOLUTION NO. 27 -I3 re: HEARING NOTICE: Proposed Formation of Park &
Recreation District; Located within Kala Point: Auditor's Office staff confirmed that the petition was
certified through their office. Total signatures submitted were 154, with 109 signatures being required to
place on the ballot. Per state law, Commissioners must hold a hearing and address the issue of the
proposed Park & Recreation District name and boundaries. County Administrator Philip Morley stated
the hearing will be published in the County newspaper on July 10, 17 and 24, 2013 before the actual
hearing is held.
Commissioner Sullivan moved to adopt Resolution No. 27 -13 approving a Hearing Notice for the Kala
Point proposed formation of a Park & Recreation district and setting the hearing for Monday, August 5,
2013 at 10:00 a.m. Commissioner Johnson seconded the motion which carried by a unanimous vote.
Closed Session re: Strategy or position for collective bargaining, professional
negotiations, or grievance or mediation proceedings.
Appointment of Interim County Administrator: County Administrator Philip Morley
announced that he will be out of town on July 10 -12, 2013. Commissioner Johnson moved to appoint
Public Works Director Frank Gifford, as Interim County Administrator during Philip Morley's absence
this week. Chairman Austin seconded the motion which carried by a unanimous vote.
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Commissioners Meeting Minutes of July 8, 2013
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination
• Commissioner Johnson will be attending an Olympic Region Clean Air Agency ( ORCAA)
meeting on July 10, 2013
• All 3 Commissioners will be attending a Hood Canal Coordinating Council (HCCC) Retreat on
July 10, 2013.
• County Administrator Philip Morley will be out of the office July 10 through July 12, 2013
• Commissioner Johnson will be attending an Entrance conference with the State Auditor's staff
on July 11, 2013
• There will be a telecom meeting on July 12, 2013 regarding HCCC grants. All 3 Commissioners
will be present
• Budget Committee meeting on July 16, 2013
• All 3 Commissioners will be attending Jefferson General Hospital's Baby - Friendly Hospital
celebration on July 17, 2013
• Commissioner Johnson will be attending an Integrated Watershed Plan (IWP) Steering
Committee meeting on July 17, 2013
• Department Directors and Elected Officials Quarterly meeting is on July 22, 2013
• Chairman Austin will be having dinner on July 17, 2013 with the new Secretary of Health
Director John Wiesman
• Commissioner Johnson will be out of the office the afternoon of Monday, July 22, through
July 23, 2013
• County Administrator Philip Morley will be attending the Washington Counties Risk Pool
(WCRP) summer conference from July 24 -25, 2013
• Chairman Austin will be attending a JeffCom meeting on July 25, 2013
• Commissioner Johnson will be substituting for Chairman Austin at a Jefferson -Port Townsend
Response Emergency Planning (JPREP) meeting on July 26, 2013
• There will be no Board of County Commissioner (BOCC) meeting on July 29, 2013
• Jefferson County Library is holding a breakfast meeting on August 7, 2013
• Tentative West End Community Input meeting on August 8, 2013
• The Jefferson County Fair is August 9 -11, 2013
• All 3 Commissioners will be attending a HCCC retreat on August 21, 2013
• The next HCCC meeting will be on October 16, 2013. There is no September meeting scheduled
• There will be a HCCC meeting on October 31, 2013
Miscellaneous Issues
• HCCC prep for July 12, 2013
• Worthington Park; $210,000 is in the budget
• $500,000 ALEA grant for trail at the head of Discovery Bay, Maynard Beach
• $516,000 ORCAA grant for monitoring; 3 years
• Regarding the Park & Recreation districts (Kala Point, Port Ludlow); What is the cost of the
elections? Discussion followed on Charter; advisory vote
• Can initiative be done legislatively?
• Port Ludlow Village Council (PLVC) letter
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Commissioners Meeting Minutes of July 8, 2013
• Conservation Futures funding legal analysis status
• Bert Loomis inquiry about letter to the State Department of Ecology (DOE)
• Charter County — County Administrator Philip Morley confirmed he will follow up with the
Community Rights Coalition regarding a Community Bill of Rights
• Position turnover and budgeting
• Supreme Court Case on nexus & proportionality
• 6 year Transportation Improvement Project (TIP) Briefing will be on July 15, 2013 during the
County Administrator's Briefing session
• Regarding the Big Quil River and the State Department of Health (DOH) grant; County ability to
restrict fishing there if there is no state contribution for solving the sanitation. Who cleans vault
toilet at the Washington Department of Fish and Wildlife (WDFW) restroom at Linger Longer
Road or at the Blackpoint boat launch? Request extension from DOH. County Administrator
Philip Morley will call Environmental Health Director Jared Keefer; Place on Board of Health
(BOH) agenda; whether County BOH can close. Contact person for WDFW is Joe Storr, Deputy
Director. Chairman Austin will look into Washington State BOH's power to close. Discussion
of exploring options for keeping the fishing open while protecting shellfish, environmental and
public health.
• Adjournment procedures
NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting
at 4:10 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
Carolyn Avery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
David Sullivan, Member
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