HomeMy WebLinkAbout090313_ca01JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
Philip Morley, County Administrator
FROM: Kate Driehaus
DATE: 9/3/13
RE: 2"d amendment to PROFESSIONAL SERVICES AGREEMENT FOR
PROJECT MANAGEMENT AND COORDINATION SERVICES FOR THE JEFFERSON COUNTY
MARINE RESOURCES COMMITTEE
THIS AGREEMENT is between the County of Jefferson and LaRoche and Associates
STATEMENT OF ISSUE:
This amendment extends the end date for the services of LaRoche and Assoc. to complete
consulting work pertaining to MRC project management for grant agreement # G1200420.
Effective date of agreement is January 1, 2012, and completion date is extended from June 30,
2013 to August 31, 2013.
ANALYSIS:
First amendment to contract extended the date of services from June 2012 to June 2013, as more
grant funds became available. LaRoche & Associates will be paid an additional $1175.00 to
complete the required work reflected in this second grant extension. Total paid for the
consultant's entire contract will not exceed $50,245.00
FISCAL IMPACT:
None —100% grant funded
RECOMMENDATION:
It is recommended that the BOCC approve this agreement
DEPARTMENT CONTACT:
Kate Driehaus 360 - 379 -5610 ext. 201
REVIEWED BY:
i Orley Cou ty Administr for Date
SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR
PROJECT MANAGEMENT AND COORDINATION SERVICES FOR THE
JEFFERSON COUNTY MARINE RESOURCES COMMITTEE
THIS AGREEMENT is between the County of Jefferson, a municipal corporation,
hereinafter referred to as the County, and LaRoche and Associates (555 Blue Sky Drive,
Port Townsend WA 98368), hereinafter referred to as the Consultant, in consideration of
the mutual benefits, terms, and conditions hereinafter specified.
Purpose: This agreement is amended to extend the end date for Consultant's
services, revise the Consultant's scope of work, and revise the amount
of total payment to the Consultant, per Amendment 2 to Grant
Agreement No. G1200420 between State of Washington Department
of Ecology and Jefferson County, effective June 1, 2013.
2. Scope of Services. The scope of services is as follows. Consultant agrees to
perform the services, identified on Exhibit "A" attached hereto, including the
provision of all labor, materials, equipment and supplies.
3. Time for Performance. The time for performance is as follows. Consultant shall
perform all services identified in Exhibit "A ": beginning January 1, 2012 and
shall deliver all work products required pursuant to this agreement. Consultant
shall perform all services and provide all work products required pursuant to this
agreement by August 31, 2013 which shall be the termination date for this
agreement.
Payment. The Consultant shall be paid by the County for completed work and for
services rendered under this agreement as follows:
a. Total Payment for the work provided by Consultant shall be made as
provided on Exhibit "A" attached hereto, provided that the total amount of
payment to Consultant shall not exceed $ 50,245.00 without express
written modification of the agreement signed by the County.
b. Payment for the work provided shall be provided in two payments upon
completion of required reporting. Payment of the retainer amount shall not
be altered by the number of hours the Consultant works, although the
parties acknowledge that the retainer amount may be renegotiated if any
party gives sixty (60) days notice of their desire to renegotiate the amount
of the retainer.
C. Final payment of any balance due the Consultant of the total contract price
earned will be made promptly upon its ascertainment and verification by
the County after the completion of the work under this agreement and its
acceptance by the County.
d. Payment as provided in subsection a. of this section shall be full
compensation for work performed, services rendered, materials and
incidentals necessary to complete the work. Supplies, printing and travel
may be reimbursed in addition to the amount specified in subsection a. of
this section on a case -by -case basis with prior approval from the Project
Coordinator: Cheryl Lowe, WSU Jefferson County Extension, 380
Jefferson St, Port Townsend, WA 98368.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
agreement shall be the property of the County whether the project for which they are
made is executed or not. The Consultant shall be permitted to retain copies, including
reproducible copies, of drawings and specifications for information, reference and use in
connection with Consultant's endeavors.
6. Compliance with Laws. Consultant shall, in performing the services contemplated by
this agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this
agreement.
7. Indemnification. The Contractor shall indemnify and hold the County, and its officers,
employees, and agents harmless from and shall process and defend at its own expense,
including all costs, attorney fees and expenses relating thereto, all claims, demands, or
suits at law or equity arising in whole or in part, directly or indirectly, from the
Contractor's negligence or breach of any of its obligations under this Agreement;
provided that nothing herein shall require a Contractor to indemnify the County against
and hold harmless the County from claims, demands or suits based solely upon the
conduct of the County, its officers, employees and agents, and; provided further that if
the claims or suits are caused by or result from the concurrent negligence of (a) the
Contractor's agents or employees; and, (b) the County, its officers, employees and agents,
this indemnity provision with respect to claims or suits based upon such negligence,
and/or the costs to the County of defending such claims and suits, etc., shall be valid and
enforceable only to the extent of the Contractor's negligence, or the negligence of the
Contractor's agents or employees.
Claims against the County shall include, but not be limited to assertions that the use and
transfer of any software, book, document, report, film, tape, or sound reproduction of
material of any kind, delivered hereunder, constitutes an infringement of any copyright,
patent, trademark, trade name, or otherwise results in an unfair trade practice or an
unlawful restraint of competition.
8. Insurance. The CONSULTANT shall obtain and keep in force during the terms of the
AGREEMENT, or as otherwise required, the following insurance with companies or
through sources approved by the State Insurance Commissioner pursuant to RCW 48.
a) Workers' Compensation and Employer's Liability. The Consultant shall procure
and maintain during the life of the contract, Workers' Compensation Insurance, including
employers' liability coverage in accordance with the laws of the State of Washington.
9. Independent Contractor. The Consultant and the County agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Consultant nor any employee of Consultant
shall be entitled to any benefits accorded County employees by virtue of the services
provided under this agreement. The County shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect
to Consultant, or any employee of Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not
employed or retained any company or person, other than a bonafide employee working
solely for the Consultant, to solicit or secure this contract, and that he has not paid or
agreed to pay any company or person, other than a bonafide employee working solely for
the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration contingent upon or resulting from the award or making of this contract. For
breach or violation of this warranty, the County shall have the right to annul this contract
without liability or, in its discretion to deduct from the contract price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee,
gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it
under this agreement, will not discriminate on the grounds of race, color, national origin,
religion, creed, age, sex or the presence of any physical or sensory handicap in the
selection and retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by
this agreement without the express written consent of the county.
13. Non - Waiver. Waiver by the County of any provision of this agreement or any time
limitation provided for in this agreement shall not constitute a waiver of any other
provision.
14. Termination.
a. The County reserves the right to terminate this agreement for failure to meet the terms
and conditions of this agreement at any time by giving thirty (30) days written notice to
the Consultant.
b. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this agreement, if requested to do
so by the County. This section shall not be a bar to the renegotiation of this agreement
between surviving members of the Consultant and the County, if the County so chooses.
15. Notices.
Notices to the County shall be sent to the following address:
Philip Morley, County Administrator
P.O. Box 1220
Port Townsend, WA 98368
Cheryl Lowe, MRC Grant Administrator
WSU Jefferson County Extension
380 Jefferson St, Port Townsend, WA 98368
Gabrielle LaRoche, MRC Project Manager
555 Blue Sky Drive
Port Townsend WA 98368
16. Integrated Agreement. This Agreement together with attachments or addenda
represents the entire and integrated agreement between the County and the
Consultant and supersedes all prior negotiations, representations, or agreements
written or oral.
Attachment: Attachment 1 —
Exhibit A: Amended Scope of Services June 2013
DATED this day of 2013.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS CONSULTANT
John Austin, Chair a ne e oche d.b.a.
LaRoche and Associates
555 Blue Sky Drive
Port Townsend WA 98368
ATTEST:
APPROVED AS TO FORM ONLY:
Deputy Clerk of the Board \0a.-4
Deputy Prosecuting Attom v
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