HomeMy WebLinkAboutM072213District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of July 22, 2013
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen commented that the Commissioners have a limited role in the proposed Park & Recreation
Districts;
• 2 citizens urged the Commissioners to choose locally chartered banks;
• A citizen expressed opposition against the Park & Recreation Districts and believes the Commissioners
have done nothing to create jobs in Jefferson County;
• A citizen commented: 1) Participated in the Municipal Park District (MPD) process and appreciated
hearing concerns regarding the issue; and 2) Fire District #2 is having a meeting this week;
• A citizen voiced concerns regarding: 1) Item 911 on the Consent Agenda: 2) Placing an advisory
measure on the next ballot regarding the Park & Recreation Districts would prove beneficial and he
could assist in the wording; and 3) There should be two Park & Recreation Districts; one for Port
Townsend and one for the rest of the County.
• A citizen commented in regards to Home -Rule Charter government; `Be careful what you ask for" and
provided excerpts from the Constitution on the concept of freeholders; and
• A citizen stated: 1) Burn ban and fire danger signs have been effective; 2) There is 2.7 trillion dollars in
the Social Security trust fund; 3) A Park & Recreation District that combines the City and the County
will not pass; and 4) If an earthquake strikes, the County would not be able to rebuild.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented, Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
1. HEARING NOTICE re: Proposed Six -Year Transportation Improvement Program and
Amendments to Existing Program; Hearing Scheduled for Monday, August 5, 2013 at 11:00 a.m.
in the Commissioners Chambers
2. AGREEMENT re: Run - Off -Road and Intersection Safety Project, County Project No. CR1886,
Federal Aid Project No. HSIP- OOOS(259); In the Amount of $473,573.71; Jefferson County
Public Works; Petersen Brothers, Inc.
3. AGREEMENT, Supplemental No. 1 re: Upper Hoh Road Culvert Replacement, Federal Aid
No. PLH- A160(001), County Project No. CR1896; Additional Amount of $40,637 for a Total of
$398,925; Jefferson County Public Works; Sargent Engineers, Inc.
4. AGREEMENT re: Safe Route to School (SRTS) SR19 and West Valley Road Project LA -7839;
In the Amount of $12,374.40; Jefferson County Public Works; Clark Land Office
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Commissioners Meeting Minutes of July 22, 2013
5. AGREEMENT NO. 1363 -79231 re: Early Intervention Program (EIP); In the Amount of
$36,623.04; Jefferson County Public Health; Washington State Department of Social and Health
Services (DSHS)
6. AGREEMENT NO. C16887, Amendment No. 9 re: 2012 -2014 Consolidated Contract;
Additional Amount of $21,003 for a Total of $1,105,807; Jefferson County Public Health;
Washington State Department of Health (DOH)
7. AGREEMENT, Amendment No. 1 re: Commercial- Exchange Product Health Benefit; Fee for
Service; Jefferson County Public Health; Coordinated Care Corporation
8. AGREEMENT NO. 1363 -79841 re: Provide Developmental Disabilities Services; In the
Amount of $333,811; Jefferson County Public Health; Washington State Department of Social
and Health Services (DSHS)
9. AGREEMENT NO. 1363 -79229 re: Early Family Support Services (EFSS); In the Amount of
$36,203; Jefferson County Public Health; Department of Social and Health Services (DSHS)
10. AGREEMENT, Amendment No. 1 re: Watershed Stewardship Resource Center Low Impact
Development (LID) Demonstration Garden at Sequim, EPA Grant #PO- OJ08601 -1; Extension of
Timeline to August 31, 2013; Jefferson County Department of Community Development;
Clallam Conservation District
11. Organizational Chart re: 2013 Central Services Department
12. Payment of Jefferson County Vouchers/Warrants Dated July 15, 2013 Totaling $822,892.58
and Dated July 17, 2013 Totaling $2,439.72
COMMISSIONERS BRIEFING SESSION. The Commissioners each provided
updates on the following items:
Chairman Austin
- Attended a Freddy Pink performance at the Linger Longer Stage in Quilcene.
- Met with Jefferson General Hospital Director (JGH) Mike Glenn and State Secretary of Health
John Wiesman regarding JGH's designation as a baby friendly hospital.
- Meeting scheduled for last week with the new regional director of the U.S. Forest Service, Rita
LaFord was postponed.
Commissioner Sullivan
- Announced that Freddy Pink will be performing a fundraiser for Olympic Community Action
Programs (OlyCap) in September.
- Proceeds from Port Ludlow's Festival by the Bay this weekend will benefit OlyCap and the
Chimacum School.
- Viewed the "Paddle to Quinaulf' event in Port Townsend this weekend.
Commissioner Johnson
- Attended the "Paddle to Quinault" this weekend and camped at the Jefferson County
Fairgrounds. He welcomed the tribal members to Jefferson County and wished them a safe
voyage. He also was able to get some members more involved in the net pen issue.
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Commissioners Meeting Minutes of July 22, 2013
Presentation of Appointments (2) re: 1) Central Services Director; Frank Gifford and
2) Public Works Director /County Engineer Monte Reinders: County Administrator Philip Morley
introduced the appointees as:
-Public Works Director Frank Gifford who will be assuming the position of Central
Services Director; and
-County Engineer Monte Reinders is stepping up as Public Works Director /County Engineer
Mr. Gifford and Mr. Reinders are well respected senior managers. Each contributes a deep knowledge of
Jefferson County government, specific technical expertise, as well as broad administrative and
management acumen. Both appointments are for established positions included and funded in the
adopted 2013 Jefferson County Budget and are effective August 1, 2013.
Discussion and Approval of Resolution re: 2014 Budget Objectives and Procedures:
County Administrator Philip Morley and Budget Consultant Anne Sears gave a presentation on the 2014
Budget Objectives and Procedures which addressed the County's current financial realities as well as
long term financial finances.
Budget Consultant Anne Sears and County Administrator Philip Morley highlighted the objectives in the
2014 document:
• Continue to draw down unreserved General Fund balance — Propose to use no more than half of
the estimated 12 -31 -13 unreserved fund balance to balance the General Fund budget
• Extraordinary General Fund Revenues — Continue to use certain General Fund revenues that
exceed budged amounts for one -time costs such as Capital Improvement, Debt Service, revenue
stabilization fund and other one -time costs
• Capital Facility needs — Continue to make annual transfers from the General Fund to the capital
improvement fund as available and needed to supplement Real Estate Excise Tax (REET)
Revenues
• 2014 Base Budgets
o The base budgets for 2014 will include all adopted collective bargaining unit increases as
well as 1.25% COLA adjustment for non -union positions and elected officials (where
allowed by law).
o General Fund transfers to other funds and other General Fund costs (not including
salaries and benefits, internal cost allocations and certain non - departmental costs) will be
limited to a 1% increase to the 2013 base budget. The transfer to Water Quality will be
funded by one -time revenues for 2014 and 2015 as they explore other sources of program
funding
County Administrator Morley added that 2015 is still forecasting the need for $50,000 in budget cuts to
the General Fund, but that it is still too early to tell. Commissioner Johnson moved to approve
Resolution No. 36 -13 establishing the 2014 Budget Objectives and Procedures. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
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Commissioners Meeting Minutes of July 22, 2013
The meeting was recessed at 10:12 a.m. and reconvened at 11:59 a.m. with Chairman
Austin and Commissioner Sullivan present. Commissioner Johnson was not present due to a scheduled
absence.
Quarterly Elected Officials /Department Head Meeting: Presentation and Discussion
re: Washington State Association of Counties (WSAC) County Financial Sustain ab ility Initiatives:
WSAC Representative Gary Rowe gave a presentation on fiscal sustainability initiatives and reviewed
the changes needed to: 1) Stop the erosion of critical public services; 2) Enable counties to keep pace
with inflation; 3) Provide communities with greater local control; and 4) Lessen the regulatory burden.
The meeting was recessed at 1:05 p.m. and reconvened at 1:33 p.m. with Chairman
Austin and Commissioner Sullivan present. Commissioner Johnson was not present due to a scheduled
absence.
Letter of Appreciation: Commissioner Sullivan moved to approve a letter of appreciation
for the service of Jefferson County Library Director Ray Serebrin. Chairman Austin seconded the
motion. The motion carried.
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination
• Chairman Austin and County Administrator Philip Morley will be attending a Finance
Committee meeting on July 23, 2013
• Commissioner Johnson will be out of the office the afternoon of Monday, July 22, through
July 24, 2013
• County Administrator Philip Morley will be attending the Washington Counties Risk Pool
(WCRP) summer conference from July 24 -25, 2103
• Commissioner Sullivan will be attending a Community Housing Coalition meeting on
July 24, 2013
• Commissioner Sullivan will be attending a meeting with the Peninsula Development District
(PDD) and Resource Conservation and Development (RC & D) on July 25, 2013
• Chairman Austin will be attending a JeffCom meeting on July 25, 2013
• Commissioner Johnson will be substituting for Chairman Austin at a Jefferson -Port Townsend
Response Emergency Planning (JPREP) meeting on July 26, 2013
• Commissioner Johnson will be attending a Victim Response Group meeting on July 26, 2013
• There will be no Board of County Commissioner (BOCC) meeting on July 29, 2013
• Chairman Austin will be meeting with United States Forest Service new Regional Director Rita
LaFord in Olympia on July 30, 2013
• Commissioner Sullivan will be attending a farewell celebration for Anne Murphy at the Marine
Science Center on July 31, 2013
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Commissioners Meeting Minutes of July 22, 2013
• All 3 Commissioners will be attending a Jefferson County Library breakfast meeting on
August 7, 2013
• SPECIAL MEETING: Community Input meeting at the West End on August 8, 2013
There will be a Metropolitan Park District (MPD) facility tour on August 9, 2013
• Chairman Austin and County Administrator Philip Morley will be out of the office on
August 9, 2013
• Commissioner Johnson and Commissioner Sullivan will be attending a Quilcene Museum event
on August 9, 2013
• The Jefferson County Fair is August 9 -11, 2013
• Commissioner Johnson will be attending an Integrated Watershed Plan meeting on
August 14, 2013
• All 3 Commissioners will be meeting with the Board of Health on August 15, 2013
• All 3 Commissioners will be attending a Hood Canal Coordinating Council (HCCC) retreat in
Port Gamble on August 21, 2013
• The next HCCC meeting will be on October 16, 2013. There is no September meeting scheduled
• There will be a HCCC meeting on October 31, 2013
Miscellaneous Issues
• Quilcene River toilet solution: still in progress
• JeffCom — update on space and tower negotiations
• Park & Recreation District — legal analysis in progress; Tom Thiersch has raised an equal
protection issue (if one P &R District excluded, must one exclude all); Commissioners interested
in clarifying the process and standards if there would be future dissolution process when a P &R
district is inactive
• County Administrator Philip Morley to check with the Auditor on cost of advisory votes — follow
up from last week regarding the cost of elections: Park & Recreation districts (Kala Point and
Port Ludlow); Charter; advisory vote — methodology for Auditor to calculate
• County Administrator Philip Morley will check on schedule of Charter Amendment
• Rules for the Board of County Commissioners (BOCC) and individual elected officials to take a
position on a ballot measure
NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting
at 2:23 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Austin
_secoridedAe motion. The motion carried.
y lob JEFFERSON COUNTY
BOARD OF OMMISSIONERS
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• G j? Jln Aust' , Chair
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ATTFSTr. Ph Jo s". e
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Carolyn A cry Da ullivan, Member
Deputy Clerk of the Board
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