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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, Public Works Director/ County Engineer
Agenda Date: October 7, 2013 ��
Subject: Quilcene Shop Development Project
Execution of Standard Consultant Agreement
County Project No.: 180 543 1868
Statement of Issue:
Execution of a Supplement to the Contract for septic design services with Ericsen
Design, Inc. of Port Townsend, WA, for the Quilcene Shop Development Project. This
Contract will provide supplemental septic planning and design for this project.
Analysis /Strategic Goals /Pro's £t Con's:
This septic analysis and design work is needed for the design, documentation,
permitting and construction of this Project.
Fiscal Impact /Cost Benefit Analysis:
This project is funded through local funds. With this $1,800.00 Supplement, the not
to exceed contract value is $5,965.00.
Recommendation:
Please sign the three (3) original contracts provided and return two (2) to Public
Works for further processing.
Department Contact: Gordon D. Ramstrom, 385 -9380
Reviewed By:
`-Ph p Morl y unty Administrator Date
The Local Agency of Jefferson County Public Works desires to supplement the agreement entered into
with Bemt P. Ericsen of Ericsen Design, and executed on July 2. 2012 and identified with
the Project Title: Ouilcene Replacement Shop
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 2, SCOPE OF SERVICES, is hereby changed to read:
The Scope of work is increased as shown on Exhibit `AA' • attached hereto and by reference made part of
II
Section 3, TIME FOR PERFORMANCE, is amended to change the number of calendar days for
completion of the work to read: This agreement to remain in effect until December 31, 2014.
III
Section 4, PAYMENT, shall be amended as follows:
4a. Contract amount not to exceed $5.925.00 set forth in the attached Exhibit'AA', and by this reference
made a part of this supplement.
Page I of 3 Revised 8/9/2013
Organization and Address
Supplemental Agreement
Number 1
Ericsen Design Inc.
ATTN: Bemt P. Ericsen
293 Pinecrest Dr.
Port Townsend, WA, 98368
Agreement Number
180 543 1868
Project Number
Execution Date
Completion Date
180 543 1868
December 31, 2014
Project Title
New Maximum Amount Payable
Quilcene Replacement Shop
$5,925.00
Description of Work: Additional septic design services for the above referenced project.
The Local Agency of Jefferson County Public Works desires to supplement the agreement entered into
with Bemt P. Ericsen of Ericsen Design, and executed on July 2. 2012 and identified with
the Project Title: Ouilcene Replacement Shop
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 2, SCOPE OF SERVICES, is hereby changed to read:
The Scope of work is increased as shown on Exhibit `AA' • attached hereto and by reference made part of
II
Section 3, TIME FOR PERFORMANCE, is amended to change the number of calendar days for
completion of the work to read: This agreement to remain in effect until December 31, 2014.
III
Section 4, PAYMENT, shall be amended as follows:
4a. Contract amount not to exceed $5.925.00 set forth in the attached Exhibit'AA', and by this reference
made a part of this supplement.
Page I of 3 Revised 8/9/2013
If you concur with this supplement and agree to the changes as stated above, please sign in the
appropriate spaces below and return to this office for final action.
Bernt P. Ericsen
Consultant
Consultant's Signature
`1-17-13
Date
COUNTY OF JEFFERSON
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
David W. Sullivan, Member
roved � to fotRt only:
David Alvarez Q Date
Deputy Prosecuting Attorney
Binders, P.E. Date
Public Works Director /County Engineer
Page 2 of 3
Revised 8/912013
Exhibit AA
SCOPE AND FEE —TASK TABLE
SUPLEMENTAL
TASK
ADD HOURS TO
ORIGINAL
SCOPE
COST
1. Site visit and evaluation; locate test pit locations
5
$375
2. Test pits evaluation. Excavation by JCPW
Shops
3
$225
3. Coordination with JC Environmental Health
5
$375
4. Design documents and specs
12
$900
4a. Water consulting
4
$300
Total fee supplement
$1800
Original contract maximum
$4125
Contract maximum with supplement
$5925
NOTE:
1. COST: The cost will be for actual hours work only, based on the Rate Schedule in Exhibit B of
the original contract.
2. SCHEDULE:
A. Design work is to be completed from item #1 through item #4 above, within three calendar
weeks of the written Notice to Proceed.
B. Following the review of the Design Documents (item #4 above), review comments and
notice to proceed will be provided prior to proceeding.
3. All permitting fees to be paid directly to Jefferson County Environmental Health Department by Jefferson
County Public Works.
Page 3 of 3 Revised 8/9/2013