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Home My WebLink About100713_ra02Regular Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administrator Erin Lundgren, Clerk of the Board DATE: October 7, 2013 SUBJECT: HEARING re: Proposed 2013 3rd Quarter Supplemental Budget Appropriations /Extensions for Various County Funds STATEMENT OF ISSUE: Various County departments have requested increases to their 2013 Budget. Per RCW 36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Approve the resolution for the 2013 3rd quarter supplemental budget appropriations. REVIEWED / BY: Philip Morley, Noun Administrator Date ORDER: BUDGET APPROPRIATIONS/ EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS STATE OF WASHINGTON Jefferson County RESOLUTION NO. WHEREAS, the Jefferson County Board of Commissioners did on the 23rd day of September, 2013 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 23`" day of September, 2013, set a hearing on said need for the 7" day of October, 2013, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on September 25, and October 2, 2013 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNTFROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSEIGENERAL FUND 001 - 110 -000 JUVENILE $0 $1,700 $1,700 001 - 180 -000 SHERIFF $63,909 WATER QUALITY $63,909 001 - 240 -000 SUPERIOR COURT $70,976 $1,094 $72,070 001 - 261 -000 OP. TRANSFERS -Water Q. -Cons. Dist $21,508 $272,582 - $45,600 001 - 271 -000 NON - DEPARTMENTAL $0 $0 $91,902 Total General Fund $134,885 $2,794 $183,981 SPECIAL REVENUEICAPITAUENTERPRISFJINTERNAL SERVICE FUNDS 108- 000 -010 COOPERATIVE EXTENSION 128- 000 -010 WATER QUALITY 140- 000 -010 LAW LIBRARY 174 - 000 -010 PARKS & RECREATION Total APPROVED this day of October, 2013. SEAL: ATTEST: Carolyn Avery, Deputy Clerk of the Board - $13,503 $50,773 $37,270.. $6,991 $221,809 $228,800 $2,720 $2,720 $25,300 $0 $25,300' $21,508 $272,582 $294,090 JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chairman Phil Johnson, Member David Sullivan, Member TO: BOARD OF COUNTY COMMISSIONERS Date: August 28, 2013 RE: Request for Budget Appropriation /Extension and Amendment ._ Juvenile and Family Court Services � `` "U i'' 001.110 Department/Fund Name Fund Number Commissioners: (mark all that apply with an' X') 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: I ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eYes No 0 Please be advised that a revenue source (i.e. grant, new feet' has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $1,7oa Reason for Appropriation /Extension The GAL/CASA program has seen considerable growth over the past three years, putting us at a three year average of over 45 kids in dependency care requiring the services of a volunteer guardian ad litem (a doubling of our historical caseload). This results in the need for more ongoing recruiting and training efforts of new volunteers; and more need to provide continuing educational hours to our current GAL volunteers.This "clerk hire" position would be a "program training assistant" to help the Program Coordinator respond to this increased need in train inglrecruiting. In March of 2013, $1,080 was donated and deposited and is currently in our budget. Recent donations of $620 were donated for our GAL program with the intent to positively impact our ability to adequately respond to training needs of our volunteers. With these two deposits (totalling $1700.00), as reflected above, we plan to support this clerk hire through the end of 2013. .1 have attached the expected duties of this dark hire position. Thank you. Elected Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 36711.10.0000 Donation -GAL Program $200 $620 $820 38900.00.0010 WaCASA Reimb for Trng Ex de 3 -6 -13 $1 080 $1,080 $0 $0 -,T REVENUE r $200 $1,700 $1,900 Reason for Appropriation /Extension The GAL/CASA program has seen considerable growth over the past three years, putting us at a three year average of over 45 kids in dependency care requiring the services of a volunteer guardian ad litem (a doubling of our historical caseload). This results in the need for more ongoing recruiting and training efforts of new volunteers; and more need to provide continuing educational hours to our current GAL volunteers.This "clerk hire" position would be a "program training assistant" to help the Program Coordinator respond to this increased need in train inglrecruiting. In March of 2013, $1,080 was donated and deposited and is currently in our budget. Recent donations of $620 were donated for our GAL program with the intent to positively impact our ability to adequately respond to training needs of our volunteers. With these two deposits (totalling $1700.00), as reflected above, we plan to support this clerk hire through the end of 2013. .1 have attached the expected duties of this dark hire position. Thank you. Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 52710.10.0600 Clerk Hire $0 $1,700 $1,700 $0 r= T&IAL EXPENDITUR _ $0 $1,700 $1,700 Reason for Appropriation /Extension The GAL/CASA program has seen considerable growth over the past three years, putting us at a three year average of over 45 kids in dependency care requiring the services of a volunteer guardian ad litem (a doubling of our historical caseload). This results in the need for more ongoing recruiting and training efforts of new volunteers; and more need to provide continuing educational hours to our current GAL volunteers.This "clerk hire" position would be a "program training assistant" to help the Program Coordinator respond to this increased need in train inglrecruiting. In March of 2013, $1,080 was donated and deposited and is currently in our budget. Recent donations of $620 were donated for our GAL program with the intent to positively impact our ability to adequately respond to training needs of our volunteers. With these two deposits (totalling $1700.00), as reflected above, we plan to support this clerk hire through the end of 2013. .1 have attached the expected duties of this dark hire position. Thank you. Elected Official /Department Head Signature GAL Program Training Assistant This position provides multi- faceted support to the various GAL trainings. It includes appropriate interactions with the Juvenile Court Administrator, GAL Program Coordinator, volunteer GALS, the public, new recruits, courthouse staff, and program associates. The Training Assistant reports directly to the GAL Program Coordinator. The candidate must have already proven abilities, among them: • Commitment to children. • Ability to remain calm and effective in an active, often emotional workplace where one's actions have repercussions on a child's life. • Excellent communication skills, both spoken and written. • Ability to be flexible and still maintain focus. • Previous professional experience managing small office operations. • Proven ability to analyze office systems for effectiveness and to implement changes. • Previous professional experience as a trainer. • Proven ability to get the job done on time. • High level of proficiency in: Data entry; MS Word 2007 Professional suite including Excel, Power Point, Publisher, Internet Explorer; Use of copier, scanner and other office equipment. • Ability to help with the non - administrative details. For trainings: setting up rooms, buying snacks, etc. • Sense of humor. • Current Washington Driver's License and automobile insurance. • Minimum level of education: High School diploma TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation /Extension anti Aittetldth''ent Sheriff 001180000 Department/Fund Name Fund Number Date: 9/9113 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, 1 find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $50,000.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, 1 request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 #UTALltJtE'- $0.00 $0.00 $0.00 BARS # Expenditure Description Current Bud et Revision New Budget 52360.41.0030 Outside Care and Custody $57,041.00 $50,000.00 $107,041.00 $0.00 $0.00 $0.00 $0.00 Tt'�EZi'EN $57,041.00 $50,000.00 $107,041.00 Reason for Appropriation /Extension_ Jail medical expenses have been impacted by inmates requiring hospitalization and a higher level of medical care than anticipated. espectfully submitted, 1 / TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation /Extensionv0ertTnt Sheriff 001/80000 Department /Fund Name Fund Number Date: 9/9/13 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $13,909.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS #Revenue Description Current Bud et Revision New Budget 59421.64.4444 Technology - Capital Outlay $10,203.00 $13,909.00 $0.00 $0.00 $0.00 $0.00 TOTAL REVEW 1 $0.00 $0.001 $0.00 BARS #Expenditure Description Current Bud et Revision New Budget 59421.64.4444 Technology - Capital Outlay $10,203.00 $13,909.00 $24,112.00 $0.00 $0.00 $0.00 $0.00 PENDFTi RED $10,203.00 $13,909.00 $24,112.00 Reason for Appropriation /Extension The jail's livescan fingerprint machine failed and needed to be replaced. This is a mission critical piece of equipment used to .take fingerprints and transmit them to the State during booking of inmates. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and AmeA*ngpttl ;j Superior Court - General Fund Department/Fund Name Commissioners: (mark all that apply with an "X ") Date: September 9 2013 001.240.000 Fund Number 7 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $72,070 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes X No ❑ X The Administrative Office of the Courts statutorily reimbursed J.C. Superior Court Judge Pro Tem fees in the amount of $1844.37. These funds were deposited per policy as Superior Court Judge Pro Tem revenue in budget line number 001.240.000 33401.20.0002 and I respectfully request they hereby be appropriated back to the Su error Court Judge Pro Tem expense budget line number 001.240.000 51221.41.0090. $1,884.37 BARS Revenue # Description CURRENT BUDGET REVISION AMENDED 33401.. 0.0002 Jud a Pro Tem $750 $1094.37 $1 844.37 51221.49.0030 51221.10.0020 Ju Fees Bailiff $21,008 $7004 $0 51221.41.0010 Guardian ad Litem $3,000 $2000 $0 51221.41.0100 lCourt TOTAL R $750 $1,094.37 $0 $1,844.37 BARS Expenditure # P Description CURRENT BUDGET REVISION AMENDED 51221.41 07 Ps ch Evaluations /Ex ert Services $13 000 $27 466 $40,4661 51221.49.0030 51221.10.0020 Ju Fees Bailiff $21,008 $7004 $28,012 51221.41.0010 Guardian ad Litem $3,000 $2000 $500 51221.41.0100 lCourt Commissioner $1 891 $22 659 $2000 $15,000 $3891 $37 659 51218 4 1.0003 Conflict Attorney "TQTAL $49,970 $18,600 $68,570 x EXPE.NDITUR151 $111,528 $72,070 $183,598 Psych Evaluations /Expert Services are statutorily provided for indigent defendants in criminal filings. Most defendants fall into the indigent category. By 7/31/13 we had paid out $24901.82 with an original budget of $12046. The fees are higher than usual based on 1 shaken baby case, several sex offenses, and State vs. Michael Pierce. The jury fees for the 2nd Pierce trial were slightly under $17000 with an original budget of $21008. This case will have a 3rd jury trial set at the status hearing on September 20, 2013 in Kitsap County before Judge Sally Olsen. It is yet to be determined whether or not Pierce will proceed to trial in late 2013 or early 2014, however, either way Jefferson County will be billed for most costs. If it proceeds to trial in 2013 1 would anticipate Superior Court requiring a 4th quarter appropriation due to that trial and that trial alone. The annual Bailiff budget started at $3000 and the Pierce trial alone almost used the entire budgeted amount. * * *I am asking that the $3000 Bailiff appropriation come from the Trial Court Improvement Fund as the original $3000 amount does each year. * ** The TCIA fund has sufficient funds to allow this appropriation. We are slightly under ytd for typical guardian ad litem fees. Judge Harper presides over all calendars except for mandatory settlement conferences, conflicting calendars and those cases that he can't hear due to either the filing of an affidavit of prejudice or recusal. I anticipate commissioner fees to be lower next year due to the fact that in 2013 Judge Harper and Commissioner Gillard were both required to attend the judicial college, one attended the Spring Judicial Conference, and Judge Harper and 2 Commissioners will attend the Fall Judicial Conference. In addition, in 2013, Judge Harper was unavailable for several weeks due to an unexpected surgery. During the Fall Conference, either AR6 JPT District Court Judge Jill Landes can cover any, if available, at no additional cost or we pay the 3rd Court Commissioner or a Judge Pro Tern to cover calendars and review ex parte files during that short period. The Conflict Attorney line item is always hard to predict and primarily runs high when there are several arrests that include multiple defendants requiring conflict attorneys. Some cases require minimal time and court resources, however, many cases such as sex cases, assault cases and child abuse cases can require not only an extraordinary amount of attorney time but court time and expert expenses as well. Respectfully Submitted, Elected Official /Department 4ead Signature TO: BOARD OF COUNTY COMMISSIONERS Date: September 9, 2013 RE: Request for Emergency Budget Appropriation /Extension and Amendment Non - Departmental! operating transfers 001- 270 -000 & 001 - 261-000 Fund Number Commissioners: (mark all that apply with an "X ") 0 Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: 546,302 For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eYes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: for cover Pierce trial attorney fees through July through December 2013 per amendments #2 and #3 The County Administrator Office is managing the contract with the Conservation District in 2013. Previously this s managed by Water Quality. There will be no increase in cost to the general fund because the $45,600 transfer to Water Quality will not be made in 2013. Elected BUDGET BARS Revenue# Description CURRENT REVISION AMENDED Non - Departmental Court Appointed Attorne 1 $46,302 $46,302 $0 51281.41.0002 55310.41.0055 Conservation District (2) $0 $0 $45,600 Operating Transfers $0 59700.00.0164 $0 TOTAL REVENUE $0 $0 $0 for cover Pierce trial attorney fees through July through December 2013 per amendments #2 and #3 The County Administrator Office is managing the contract with the Conservation District in 2013. Previously this s managed by Water Quality. There will be no increase in cost to the general fund because the $45,600 transfer to Water Quality will not be made in 2013. Elected BUDGET BARS Expenditure# Description CURRENT IREVISION AMENDED Non - Departmental Court Appointed Attorne 1 $46,302 $46,302 $92,604 51281.41.0002 55310.41.0055 Conservation District (2) $0 $45,600 $45,600 Operating Transfers 59700.00.0164 - $45,600 - $45,600 $D TOTAL EXPENDITURE $46,302 $46,302 $92,604 for cover Pierce trial attorney fees through July through December 2013 per amendments #2 and #3 The County Administrator Office is managing the contract with the Conservation District in 2013. Previously this s managed by Water Quality. There will be no increase in cost to the general fund because the $45,600 transfer to Water Quality will not be made in 2013. Elected TO: BOARD OF COUNTY COMMISSIONERS Date: September 3, 2013 RE: Request for Budget Appropriation /Extension and Amendment WSU Jeffco Extension 108 Department/Fund Name C"d Commissioners: (mark all that apply with an " X') Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future heeds, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No Ex Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $roo TO[ current es ectfu ly Submitted, Elected Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 108 33366.12.0000 NWSF Oil Spill Response grant $0 $700 $700 108 53112.43.0020 travel $0 $200 $0 108 53112.30.0020 supplies $0 $0 108 53112 49 0030 printing $0 $80 $0 TOTAL-REVENUE $0 $700 $700 TO[ current es ectfu ly Submitted, Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 108 57121.10.0600 clerk hire $6,100 $420 $6,520 108 53112.43.0020 travel $0 $200 $200 108 53112.30.0020 supplies $0 $0 108 53112 49 0030 printing $0 $80 $80 $0 TOTAL EXPENDITURE $6,100 $700 $6,800 TO[ current es ectfu ly Submitted, Elected Official /Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment WSU Jeffco Extension Department/Fund Name Commissioners: (mark all that apply with an "X ") Date: September 3, 2013 108 F Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: 0 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $16,073 GIX FltlI money Res If Ily Submitted, Elected Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 108 33314 19 0305 MRC grant $42,532 $18,073 $60,605 108 53190 20 0000 benefits $1,408 $695 $0 108 53190 43 0010 travel $1,865 $1,100 $0 108 53190 310010 supplies $0 $1,635 $0 TOTAL'REVENUE $42,532 $18,073 $60,605 GIX FltlI money Res If Ily Submitted, Elected Official /Department Head Signature BUDGET BARS Expenditure# Description CURRENT IREVISION AMENDED 108 53190 10 0601 clerk hire $13,595 $6,243 $19,838 108 53190 20 0000 benefits $1,408 $695 $2,103 108 53190 43 0010 travel $1,865 $1,100 $2,965 108 53190 310010 supplies $0 $1,635 $1,635 108 53190 410031 proi contract consultant $19,018 $8,400 $27,418 $0 TOTAL` EXPENDITURE $35,886 $18,0731 $53,959 GIX FltlI money Res If Ily Submitted, Elected Official /Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: A-3 RE: Request for Emergency Budget Appropriation /Extension and Amendment WSU Extension 1 `J = 2013 108 Department/Fund Name Fund Number Commissioners: (mark all that apply with an' X') Please be advised that after a thorough examination of my current budget it appears that the amount allocated Is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $32,000 Reason for Appropriation /Extension Projects were not completed as planned by the end of 2012, and a revised budget with a grant extension was not agreed upon with the WSRC until July of 2013. Appropriation reflects new grant budget guidelines. Project is 100% grant funded Resp ctfu ty 5 mltted, Elected Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 33166.12.0000 EPA Puget Sound Management Assistance $0$32,000 $1,035 $32,000 53111.20.0000 benefits $1,116 $123 $0 53111.41.0010 consultants $6,671 $0 53111.31.0000 supplies $4,437 $10,568 $0 TOTAL REVENUE $0 $32,000 $32,000 Reason for Appropriation /Extension Projects were not completed as planned by the end of 2012, and a revised budget with a grant extension was not agreed upon with the WSRC until July of 2013. Appropriation reflects new grant budget guidelines. Project is 100% grant funded Resp ctfu ty 5 mltted, Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 53111.10.0600 clerk hire $7,750 $1,035 $8,785 53111.20.0000 benefits $1,116 $123 $1,239 53111.41.0010 consultants $6,671 $6,671 53111.31.0000 supplies $4,437 $10,568 $15,005 53111.43.0000 travel $200 $100 $300 $0 TOTAL EXPENDITURE $13,5031 $18,497 $32,000 Reason for Appropriation /Extension Projects were not completed as planned by the end of 2012, and a revised budget with a grant extension was not agreed upon with the WSRC until July of 2013. Appropriation reflects new grant budget guidelines. Project is 100% grant funded Resp ctfu ty 5 mltted, Elected Official /Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: September 4, 2013 RE: Request for Budget Appropriation /Extension and Amendment; ' Water Quality 128 Department/Fund Name Fund Number Commissioners: (mark all that apply with an 'X') FRI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $230,702 Q For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eYes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore. I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $230,702 Reason for Lion agreements have provided an average COLA of 2.65% and a 2.5% Step increase for many UFCW members since 2009. Increases salaries and benefits were as follows (these figures were adjusted for FTE fluctuations): 2009- $10,004; 2010 - $8,897; 2011 - $11,493; 12- $13,711; 2013 - $29,515; and we project 2014 to be $12,542. WQ relies heavily upon grants and the fee per parcel to support these :ceases and will use such sources to cover the increases in 2013. However, grant revenues have decreased, remained flat, and only ver a certain percentage of salaries and benefits. The fee per parcel which was implemented in 2010 has also remained fiat. The non - ecified county contribution has also been reduced by 72 %, $62,733, since 2009, requiring the use of carry forward dollars to cover these sts over the years. WQ has adjusted the increase of $29,515 for FTE fluctuations and what will be covered by grants and the fee per ircel, therefore we requst a transfer of $8,893. Aquisition costs are projected to exceed the original budgeted amounts. These costs are covered by grant funds and the match :d with these projects has already been established in previous year projects. Head Signature BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 55310.41.0140 Property Acquisitions $120,000 $228,800 $348,800 ki Full- 334.02.78.3700 Dosewalli s II Acquisitions $126,991 $221,809 $348,800 $0 $0 $0 $0 TOTAL REVENUE $151,191 $230,702 $381,893 Reason for Lion agreements have provided an average COLA of 2.65% and a 2.5% Step increase for many UFCW members since 2009. Increases salaries and benefits were as follows (these figures were adjusted for FTE fluctuations): 2009- $10,004; 2010 - $8,897; 2011 - $11,493; 12- $13,711; 2013 - $29,515; and we project 2014 to be $12,542. WQ relies heavily upon grants and the fee per parcel to support these :ceases and will use such sources to cover the increases in 2013. However, grant revenues have decreased, remained flat, and only ver a certain percentage of salaries and benefits. The fee per parcel which was implemented in 2010 has also remained fiat. The non - ecified county contribution has also been reduced by 72 %, $62,733, since 2009, requiring the use of carry forward dollars to cover these sts over the years. WQ has adjusted the increase of $29,515 for FTE fluctuations and what will be covered by grants and the fee per ircel, therefore we requst a transfer of $8,893. Aquisition costs are projected to exceed the original budgeted amounts. These costs are covered by grant funds and the match :d with these projects has already been established in previous year projects. Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 55310.41.0140 Property Acquisitions $120,000 $228,800 $348,800 $0 $0 $0 $0 TOTAL EXPENDITURE $120,000 $228,800 $348,800 Reason for Lion agreements have provided an average COLA of 2.65% and a 2.5% Step increase for many UFCW members since 2009. Increases salaries and benefits were as follows (these figures were adjusted for FTE fluctuations): 2009- $10,004; 2010 - $8,897; 2011 - $11,493; 12- $13,711; 2013 - $29,515; and we project 2014 to be $12,542. WQ relies heavily upon grants and the fee per parcel to support these :ceases and will use such sources to cover the increases in 2013. However, grant revenues have decreased, remained flat, and only ver a certain percentage of salaries and benefits. The fee per parcel which was implemented in 2010 has also remained fiat. The non - ecified county contribution has also been reduced by 72 %, $62,733, since 2009, requiring the use of carry forward dollars to cover these sts over the years. WQ has adjusted the increase of $29,515 for FTE fluctuations and what will be covered by grants and the fee per ircel, therefore we requst a transfer of $8,893. Aquisition costs are projected to exceed the original budgeted amounts. These costs are covered by grant funds and the match :d with these projects has already been established in previous year projects. Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Law Library Department/Fund Name Commissioners: (mark all that apply with an "X ") Date: September 9, 2013 140.000.010 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $2,720 FX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $a Reason for Appropriation /Extension his appropriation is requested because there were approximately $2600 in 2012 billings received and aid from the 2013 budget. The 2013 law library budget was based on $10100 in revenue and $10000 it xpenditures. The Auditor's GEMS print out from 1/1/13 - 7/31/13 shows that revenue is down pproximately $70 which if the trend continues will equal a year end loss of $120. A revenue loss in the mount of $120 changes the revenue from $10100 to $9980 and the $2600 in unexpected billings hanges the expenses from $10000 to $12600. These new figures will leave the law library budget with yearend budget of negative - $2620, 1 am requesting a 3rd quarter appropriation from the law library and in the amount of $2720 which if calculated correctly with trends remaining the same will result in he ability to pay all 2013 anticipated invoices with approximately $100 going back into the law library Budget surplus. R es pe Submitted, E ecte Official /D rtment Kead Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59412.64.0010 Law Library Subscription Updates $10,100 $2,720 $0 $0 $0 $0 W:7 TOTAL 'IREVE14 -; $0 $0 $0 Reason for Appropriation /Extension his appropriation is requested because there were approximately $2600 in 2012 billings received and aid from the 2013 budget. The 2013 law library budget was based on $10100 in revenue and $10000 it xpenditures. The Auditor's GEMS print out from 1/1/13 - 7/31/13 shows that revenue is down pproximately $70 which if the trend continues will equal a year end loss of $120. A revenue loss in the mount of $120 changes the revenue from $10100 to $9980 and the $2600 in unexpected billings hanges the expenses from $10000 to $12600. These new figures will leave the law library budget with yearend budget of negative - $2620, 1 am requesting a 3rd quarter appropriation from the law library and in the amount of $2720 which if calculated correctly with trends remaining the same will result in he ability to pay all 2013 anticipated invoices with approximately $100 going back into the law library Budget surplus. R es pe Submitted, E ecte Official /D rtment Kead Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59412.64.0010 Law Library Subscription Updates $10,100 $2,720 $-12-,8-2-0- $0 $0 $0 $0 TOTAL EXPENDITURE $10,100 $2,720 $12,820 Reason for Appropriation /Extension his appropriation is requested because there were approximately $2600 in 2012 billings received and aid from the 2013 budget. The 2013 law library budget was based on $10100 in revenue and $10000 it xpenditures. The Auditor's GEMS print out from 1/1/13 - 7/31/13 shows that revenue is down pproximately $70 which if the trend continues will equal a year end loss of $120. A revenue loss in the mount of $120 changes the revenue from $10100 to $9980 and the $2600 in unexpected billings hanges the expenses from $10000 to $12600. These new figures will leave the law library budget with yearend budget of negative - $2620, 1 am requesting a 3rd quarter appropriation from the law library and in the amount of $2720 which if calculated correctly with trends remaining the same will result in he ability to pay all 2013 anticipated invoices with approximately $100 going back into the law library Budget surplus. R es pe Submitted, E ecte Official /D rtment Kead Signature TO: BOARD OF COUNTY COMMISSIONERS Date: September 9, 2013 RE: Request for Budget Appropriation /Extension and Amendment Public Works /Parks and Recreation l� tiJ IJ 174000010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") ❑ X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: 525,300 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: SO Reason Recreation program enrollment in Spring Soccer and Summer Day Camp, exceeded expectations. Additional participants required litional tee - shirts, balls, and arts and crafts supplies which increased the expenditure in recreation program operating supplies. (2) ularly, visitation to HJ Carroll Park, Irondale Beach Park, and Oak Bay Campground also exceeded expectations. To compensate, a k hire was retained to assist with restroom cleaning and mowing which resulted in an increase in salaries and wages in parks ntenance. (3) Finally, increased revenues from grants and fees enabled the division to avoid cutting irrigation water for HJ Carroll Park I Irondale Community Park as was planned when this budget was created. This resulted in higher utility costs. Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 57420.31.0020 OPERATING SUPPLIES $15250 $10,500 $0 57680.10.0000 SALARIES & WAGES $32,022 $4,800 $0 57680.47.0000 UTILITIES $7,800 $10,000 $0 $0 TOTAL REVENUE $0 $0 $0 Reason Recreation program enrollment in Spring Soccer and Summer Day Camp, exceeded expectations. Additional participants required litional tee - shirts, balls, and arts and crafts supplies which increased the expenditure in recreation program operating supplies. (2) ularly, visitation to HJ Carroll Park, Irondale Beach Park, and Oak Bay Campground also exceeded expectations. To compensate, a k hire was retained to assist with restroom cleaning and mowing which resulted in an increase in salaries and wages in parks ntenance. (3) Finally, increased revenues from grants and fees enabled the division to avoid cutting irrigation water for HJ Carroll Park I Irondale Community Park as was planned when this budget was created. This resulted in higher utility costs. Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 57420.31.0020 OPERATING SUPPLIES $15250 $10,500 $25,750 57680.10.0000 SALARIES & WAGES $32,022 $4,800 $36,822 57680.47.0000 UTILITIES $7,800 $10,000 $17,800 $0 $0 TOTALF.7111111ENtNTURE $55,072 $25,300 $80,372 Reason Recreation program enrollment in Spring Soccer and Summer Day Camp, exceeded expectations. Additional participants required litional tee - shirts, balls, and arts and crafts supplies which increased the expenditure in recreation program operating supplies. (2) ularly, visitation to HJ Carroll Park, Irondale Beach Park, and Oak Bay Campground also exceeded expectations. To compensate, a k hire was retained to assist with restroom cleaning and mowing which resulted in an increase in salaries and wages in parks ntenance. (3) Finally, increased revenues from grants and fees enabled the division to avoid cutting irrigation water for HJ Carroll Park I Irondale Community Park as was planned when this budget was created. This resulted in higher utility costs. Signature