HomeMy WebLinkAboutM081913District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of August 19, 2013
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• Three citizens voiced their concern regarding development near their homes;
• A citizen stated: 1) Joe D'Amico's recent event was great; and 2) He received exemplary service
from Jefferson Healthcare;
• A citizen commented on a local developer;
• A citizen stated: 1) it was nice to see mentors and youth get together at the All- County Emergency
Picnic last weekend; 2) the Ranger Run is August 28, 2013 in Quilcene; and 3) the celebration for
Worthington Park was well attended last weekend;
• A citizen mentioned that Knotweed will not disappear and to give consideration to the pollinators as
they have rights too;
• A citizen stated: 1) the Auditor's Office did a wonderful job with the Home -Rule Charter meeting;
2) we are privileged to have outstanding department heads in the County; and 3) Sun Valley is unable
to control their large forest fires;
• A citizen stated: 1) the Public Comment Period should stay open and not be censored in any way;
2) the Freeholders Forum was great, however the inability to file for more than one item at a time on
the ballot was not stated clearly; and 3) the County is ill- prepared in the event of a disaster.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
1. AGREEMENT re: BECCA Funding for Truancy, At Risk Youth and Child In Need of
Services; In the Amount of $24,533; Jefferson County Juvenile Services; Washington State
Administrative Office of the Courts
2. AGREEMENT NO. ICA 14073 re: Family and Juvenile Court Improvement Plan; In the
Amount of $14,420; Jefferson County Juvenile Services; Washington State Administrative
Office of the Courts
3. AGREEMENT re: Nurse Home Visitation; In the Amount of $6,028; Jefferson County Public
Health; Nurse Family Partnership
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Commissioners Meeting Minutes of August 19, 2013
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4. AGREEMENT re: Superior Court Judge's Chambers Remodel Providing Separate Work Space
for the County Clerk and Court Administrator; In the Amount of 59,691.67; Jefferson County
Central Services; Aldergrove Construction
5. AGREEMENT re: Annual Telephone System Maintenance for Castle Hill Facilities; In the
Amount of $10,753.72; Jefferson County Central Services; Stargate Technologies, Inc.
6. AGREEMENT re: Annual Telephone System Maintenance for Sheriff s Department; In the
Amount of $12,616.64; Jefferson County Central Services; Stargate Technologies, Inc.
7. AGREEMENT re: Annual Telephone System Maintenance for Courthouse Facilities; In the
Amount of $16,886.93; Jefferson County Central Services; Stargate Technologies, Inc.
8. AGREEMENT re: Weed Control on County Roads; In the Amount of $1,000; Jefferson
County WSU Extension; Resource Renewal
9. Advisory Board Reappointments (2) re: Jefferson County Lodging Tax Advisory Committee
(LTAC); Terms Expire July 23, 2015; 1) Chair of the Tourism Coordinating Council, Joy
Baisch; and 2) Representing Jefferson County Historical Society, William Tennent
10. Advisory Board Reappointment re: Jefferson County Solid Waste Advisory Committee
(SWAC); Term Expires August 19, 2015; Representing Recycling Operations, Alysa Russell,
Skookum Recycle
11. Letter of Assurance re: Accessible Communities Act; Debbie Hines, Governor's Committee on
Disability Issues and Employment (GCDE)
12. Approve Appointment of Interim County Administrator per JCC 2.01.010 on the Days that
County Administrator Philip Morley is on Personal Leave from August 20 -24, 2013; Frank
Gifford, Central Services Director
13. Payment of Jefferson County Vouchers/Warrants Dated August 1, 2013 Totaling
$1,107,503.34
14. Payment of Jefferson County A/P Warrants Done by Payroll Dated August 7, 2013 Totaling
$124,968.20
COMMISSIONERS BRIEFING SESSION.- The Commissioners provided updates on
the following updates:
All three Commissioners:
- Will be attending the Hood Canal Coordinating Council Retreat.
- Attended a Jefferson Community Foundation fundraiser.
Chairman Austin
- Attended the All- County Emergency Picnic
- Met with the Substance Abuse Advisory Board last week and saw a presentation on the Drug
Take Back program.
- Will be attending the Jefferson County employee picnic this week.
Commissioner Sullivan
- Attended the Shell Fest at Fort Flagler last weekend.
- Attended the Nora Porter Park dedication last weekend.
Commissioner Johnson
- Attended the Nora Porter Park dedication last weekend.
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Commissioners Meeting Minutes of August 19, 2013
Approval of Minutes: The Board reviewed the minutes of July 1 and 8, 2013 and added
on record for approval the special meeting minutes of June 28, 2013. Commissioner Johnson pointed out
a correction to the July 8, 2013 minutes on page 2 under the Commissioner Briefing. Where it reads
"Will be attending an ORCAA meeting this weekend" it should end with "week "Commissioner Johnson
moved to approve the special meeting minutes of June 28, 2013 and regular meeting minutes of July 1,
2013 as presented and the regular meeting minutes of July 8, 2013 as corrected. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
PROCLAMATIONDeclaring the Week of August 23-25,2013 as Olympic Senior
Games Week: Chairman Austin read the proclamation and volunteer staff for the senior games gave a
presentation on their upcoming events. Commissioner Johnson moved to approve the proclamation.
Commissioner Sullivan seconded the motion which carried by a unanimous vote.
PROCLAMA TION Declaring the Week of August 19 -23, 2013 as Jefferson County
Employee Recognition Week: Chairman Austin read the proclamation. Commissioner Sullivan moved
to approve the proclamation. Commissioner Johnson seconded the motion which carried by a unanimous
vote.
The meeting was recessed at 10:06 a.m. and reconvened at 1:35 p.m. with all three
Commissioners present.
DISCUSSION re: Department of Community Development (DCD) Finances: Director
Carl Smith, Planning Manager Stacie Hoskins and Office Coordinator Jodi Adams gave a presentation
of Department of Community Development's (DCD) financial outlook. Director Smith explained that a
majority of the department's funding comes from grants. He reviewed the grants that would be expiring
by December 31, 2013, noting that 21% of their department's revenue will disappear by that date. Staff
compiled a four year revenue and expenditure projections spreadsheet and pointed out that due to
expiring grants, there will be large negative balances from 2015 — 2017. Director Smith advised the
Board that his office has worked very hard to find ways to curtail expenses and submitted a handout
depicting cost saving changes already made in the office. Even with the implementation of these
changes, there still is a large estimated revenue shortfall. Consultation work is not being compensated
after the Watershed grant expires, and the revenue shortfall to fund existing staff will be about $205K a
year.
As a way to bring in more revenue, and offset some of the larger future negative balances, Director
Smith proposed adding new permitting fees. Although hesitant to do so, he does not see another solution
unless the General Funding amount is raised.
Chairman Austin asked if there are allies in other agencies such as the Department of Natural Resources
(DNR) that could assist the DCD? Director Smith replied that the DNR has assisted on certain permit
issues or violations, and that has helped out the DCD department.
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Commissioners Meeting Minutes of August 19, 2013
The meeting was recessed at 2:12 p.m. and reconvened at 2:17 p.m. with all three
Commissioners present.
DISCUSSION re: Department of Community Development (DCD) Finances: continued
Director Smith reviewed the proposed new permitting fees for the Department of Community
Development:
Land Use Fees
• Require pre - application conference for CUA, CAP and Type 4 and 5 applications —estimated 10
conferences a year. ($380 each)
• Pre - Application site visit (if needed) — estimated 7 a year. ($152 each)
Type 1 Permits
• Re- submittal of consistency review — estimated 100 a year. ($152 each)
• Road vacation request — estimated 4 a year. ($228 each)
Customer Assistance Meeting — estimated 1,000 hours a year. ($76 per hour)
If the proposed fees are put into effect, DCD staff suggested offering twice a year free Customer
Assistance Meetings. All other times, a person would need to make an appointment with a planner and
fill out an application. The benefit of having an application would allow time for the planner to review
the applicant's property and have that information available at the meeting. Chairman Austin asked
what happens when someone has just one question? Director Smith replied they would allow for a 15
minute grace period. If there was research or more time involved, then a Customer Assistance Meeting
would be scheduled for the customer.
Director Smith will review the proposed changes with the Planning Commission and update the Board
in September, 2013.
Closed Session re: Strategy or position for collective bargaining, professional
negotiations, or grievance or mediation proceedings. A Closed Session was scheduled from 2:49 p.m.
to 3:00 p.m. with the County Administrator, Chairman Austin, Commissioner Johnson and
Commissioner Sullivan to discuss strategy or position for collective bargaining, professional
negotiations, or grievance or mediation proceedings, not subject to the Open Public Meetings Act, as
outlined in RCW 42.30.140(4)(b). The actual period of time the Board met in Closed Session on this
topic was from
2:49 p.m. to 3:00 p.m. At the conclusion of the Closed Session the Board resumed the regular meeting.
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination
• Chairman Austin will be attending a Canvass Board meeting on August 20, 2013
• All 3 Commissioners will be attending a Transit Board meeting on August 20, 2013
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Commissioners Meeting Minutes of August 19, 2013
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• All 3 Commissioners will be attending a Hood Canal Coordinating Council (HCCC) retreat in
Port Gamble on August 21, 2013
• The County Administrator will be out of the office from August 20 -24, 2013
• Commissioner Johnson will be out of the office August 27 -30, 2013
• Chairman Austin will be out of the office on August 27, 2013
• There will be a Port Townsend School of Woodworking Board meeting on August 22, 2013
• There will be a 1/10'b of 1% Mental Health Sales Tax meeting on September 3, 2013
• Chairman Austin will be attending a State Board of Health meeting on September 5, 2013
• Chairman Austin will be attending an Ecosystem Regional Network (ERN) meeting on
September 6, 2013
• The Port Townsend Film Festival will be held September 20 -22, 2013
• All 3 Commissioners will be attending the Quilcene Fair on September 21, 2013
The County Administrator will be attending a Risk Management Exam September 25 -26, 2013
• The Quilcene Ranger Run will be held on September 28, 2013
Miscellaneous Issues:
• Comp Plan update
• Labor Agreements update
• Bob Braun agreement
• Erin Lundgren achieving CMC certification
• Commissioner Johnson met with staff of the North Olympic Salmon Coalition (NOSC) re: Hood
Canal Coordinating Council (HCCC) grant awards. Commissioner Sullivan; The Commissioners
desire to revisit and look at all options to get a better understanding of the issues
• Environmental Health; sending letter of support for Tami Pokorny re: the HCCC Stewardship
award
• Office appreciation
• Park & Recreation funding
• Auditor & Prosecutor position requests
• Sewer project
Future Agenda Items:
• Adjusting the Board of County Commissioners committee assignments & travel
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Commissioners Meeting Minutes of August 19, 2013
NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting
at 4:09 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson seconded the, motion which carried by a unanimous vote.
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JEFFERSON COUNTY
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BOARD)G1F COMMISSIONERS
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ATTEST:
Carolyn Avery
Deputy Clerk of the Board
P�iI Jo Member
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