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Home My WebLink AboutM090313District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of September 3, 2013 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: A citizen commented that the Guardian ad Litem program for Jefferson County is almost entirely staffed by volunteers and invited those at the Commissioner meeting to attend an information session after public comment period; A citizen stated: 1) Quilcene has had numerous musical events; 2) Quilcene Days will be in two weeks; 3) There will be a meeting for the Metropolitan Park District (MPD) September 10, 2013 at 2:30 p.m. at the Jefferson County Library; and 4) A Guardian ad Litem program is beneficial to abused children; and A citizen stated: 1) There is a desperate need for higher paying jobs in Jefferson County; and 2) People are too emotional over the deer topic in Port Townsend and introducing wolves into the County would help reduce the deer population. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. AGREEMENT, Amendment No. 2 re: Project Management and Coordination Services for the Jefferson County Marine Resources Committee; Additional Amount of $1,175 for a Total Amount Not to Exceed $50,245; Jefferson County WSU Extension; LaRoche and Associates 2. AGREEMENT NO. 2013-29 re: Program Administration and Development Services; In the Amount of $8,785; Jefferson County WSU Extension; North Olympic Salmon Coalition (NOSC) 3. BID AWARD AND EXECUTION OF AGREEMENT re: Construction of Low Impact Development Demonstration Garden for Watershed Stewardship Resource Center, Environmental Protection Agency Grant #PO- OOJ08601 -2; In the Amount of $27,317.26; Jefferson County Community Development; C &J Excavating, Inc. 4. Payment of Jefferson County Vouchers/Warrants Dated August 26, 2013 Totaling $594,742.67 Page 1 Commissioners Meeting Minutes of September 3, 2013 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin - Attended a meeting on human ecology of the Puget Sound last week. - Will be attending a meeting in Kent this week on a Public Health improvement program. Commissioner Johnson - Attended an event at the Port Townsend School District with County Administrator Philip Morley and met with teachers and administration staff. - Will be attending an Olympic Region Clean Air Agency (ORCAA) meeting this week. - Will be attending an Integrated Watershed Plan (IWP) meeting this week. Commissioner Sullivan - Will be attending an Olympic Community Action Program (OlyCAP) meeting this week regarding the upcoming Freddy Pink Concert fundraiser event in Sequim on September 28, 2013. Discussion re: Assessor's Office Staffing: Assessor Jack Westerman announced his retirement at the end of this year and provided the Board with a letter which he read aloud stating: "This letter is to serve as official notice regarding my planned retirement at the end of this year. I make this announcement at this time in order to provide you and the Democratic Party with ample time to have someone in place to take over on January 1, 2014..." Chairman Austin asked Mr. Westerman how many years he has been with the County? Mr. Westerman replied that he began working for the County on April 1, 1975 and at that time, had thought he would only be in that position for a couple of years. He ran for office in 1978 and started in his current position in 1979 as the youngest Assessor for Jefferson County. He is also the longest serving elected official in Jefferson County. The Board thanked Mr. Westerman for close to 39 years of service with the County. The meeting was recessed at 9:38 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. DISCUSSION re: Participation in Navy funding: The Department of Community Development (DCD) is seeking the Board's guidance on whether to participate in a Navy funded finalization of Nearshore Assessment Tool project. This is a continuation of the existing In -Lieu Fee (ILF) Program in which DCD participates through the Hood Canal Coordinating Council (HCCC). The Navy requests written confirmation that the HCCC, Hood Canal ILF Program Interagency Review Team (IRT) members and stakeholder group will continue meaningful participation in this effort. DCD staff believes this would be of value to permitting agencies and permit applicants, but without continued participation, Navy funding would be unlikely. Page 2 Commissioners Meeting Minutes of September 3, 2013 The ILF project entailed creating a Draft Nearshore Assessment Tool. At the completion of the existing project as funded, there will be a few steps left that are of benefit including taking the tool from draft to final, including field testing, calibration, developing economic basis for the outputs and creating user documents. DCD staff believes the project in general and specifically the user documents will benefit greatly from Jefferson County staff involvement. Planning Manager Stacie Hoskins stated that she had discussed participation in the program with DCD Director Carl Smith who agreed it would be nice to participate, but at the minimum level possible and use their expertise and local knowledge as the value they add to the project whereas the technical expertise could be done by the actual consultant and other staff members in other jurisdictions. Commissioner Sullivan asked if DCD could do more than their estimated participation? Ms. Hoskins replied saying their work at the DCD office ebbs and flows and they juggle priorities within the office and would do so for this grant if necessary. She stated the DCD has also been working with the Department of Defense on the Joint Land Use Study (JLUS) Grant for which Kitsap County is lead. When DCD first started working on that grant, it appeared that there would be significantly more funding than there is. At this point, the proposal would fund approximately .42 Full Time Employee (FTE) of a planner's time and .04 of the Planning Manager's time would be matched. That grant is 18 months in duration with an active role of around 12 -15 months starting around the end of 2014. The Navy estimates involvement from DCD for the Nearshore Assessment Tool at an average of 2 -5 hours per month of participation over the period of 12 -24 months. The DCD is down one planner but anticipates having a replacement within the next couple of months. The Watershed Stewardship Research Grant ends at the end of September and that will end one of their Planner's roles in the department as well. Some of the larger projects the DCD is currently working on is the Shoreline Master Plan (SMP), the Rain Garden at Castle Hill, and the No Net Loss Grant which goes through December 2014. Commissioner Sullivan moved to direct DCD staff to provide written confirmation to the Navy via the Hood Canal Coordinating Council that Jefferson County is interested in participating in further development of a Nearshore Assessment Tool. Chairman Austin seconded the motion which carried by a unanimous vote. LETTER to Washington State Department of Natural Resources: Chairman Austin stated a motion that was made last week to send a letter to the Washington State Department of Natural Resources (DNR). It was first believed that the property would benefit Fire District No. 2 as they would receive revenue through timber sales, however, he later learned it would benefit State schools. As such, Chairman Austin suggested the Board not send the letter to DNR endorsing the Trust Land Exchange. Commissioner Johnson moved to reverse the earlier motion and not send a letter that was approved last week to the Washington State Department of Natural Resources endorsing the State's acquisition of property in Jefferson County. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes of September 3 2013 N7 1 Review of County Commissioner Board and Committee Assignments: The Board reviewed and updated the 2013 Commissioner Boards and Committee Assignment list as follows: Legislative Steering Committee Board: Commissioner Sullivan will be taking Commissioner Johnson's place. Heritage Caucus meeting added to the list. Meeting times are Wednesdays at 7:00 a.m. during session. Commissioner Johnson will attend as needed. Peninsula Regional Transportation Planning Organization (PRTPO): Monte Reinders will be replacing Josh Peters as alternate. Commissioner Johnson moved to approve the changes made to the Jefferson County Commissioner Board and Committee Assignments. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination Chairman Austin will be attending a State Board of Health meeting on September 5, 2013 Chairman Austin will be attending an Ecosystem Regional Network (ERN) meeting on September 6, 2013 • Chairman Austin will be attending the Tourism Coordinating Council (TCC) Executive Session at 10:00 a.m. on September 11, 2013 • Commissioner Sullivan will be attending the initial meeting of the Chimacum Coalition on September 16, 2013 • Commissioner Johnson will be out of the office the morning of September 17, 2013 • Commissioner Johnson will be participating in a conference call with the Legislative Steering Committee (LSC) on September 20, 2013 • Commissioner Sullivan will be attending a Peninsula Regional Transportation Planning Organization (PRTPO) meeting on September 20, 2013 • The Port Townsend Film Festival will be held September 20 -22, 2013 • All 3 Commissioners will be attending the Quilcene Fair on September 21, 2013 • The County Administrator will be attending a Risk Management Exam September 25 -26, 2013 • Chairman Austin will be attending a JeffCom meeting on September 26, 2013 • Chairman Austin will be attending a Peninsula Regional Support Network (PRSN) and Olympic Consortium Board meeting on September 27, 2013 • The Quilcene Ranger Run will be held on September 28, 2013 County Administrator Philip Morley will be attending a Port Ludlow Village Council (PLVC) meeting on October 3, 2013 Commissioner Johnson will be out of the office October 30 — November 8, 2013 Page 4 Commissioners Meeting Minutes of September 3, 2013 Miscellaneous Issues: • Chimacum Community Prevention Coalition/calendaring: Commissioner Sullivan will cover the first meeting on September 16, 2013. County Administrator Philip Morley will talk with Health Department Director Jean Baldwin on whether there is a need for a Commissioner to participate in the meetings on an ongoing basis. Barking Dogs • Commissioner Johnson: Safeway in Canada may be discontinuing Atlantic Salmon. • Tala Point proposed No Shooting Zone: Commissioners are ready to hold a public hearing even with a minority of property owners having been queried for support. Question: Should there be "hunting preserves" designated in our Comprehensive Plan to ensure there are areas where land is set aside to assure hunting remains possible in future years? • Shoreline Master Program (SMP) status NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:02 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson se�ogded the motion which carried by a unanimous vote. 44 JEFFERSON COUNTY " t BOARD OF COMMISSIONERS rt •6EA '• �� .� a 0 F3 ATTEST: Phil John4dhj Member 01 Ca nwv W1 Carolyn Avery � Davi Sn h�mber i- = --'� Deputy Clerk of the Board Page 5