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Home My WebLink About04 1112 13"Y•1 l j 17 P� JEFFERSON COUNTY - STATE OF WASHINGTON In the matter of amending the } Jefferson County Code } Fee Appendix; to add certain new } fees and adjust other fees of the } Department of Community Development } Ordinance No. 04- 1112 -13 WHEREAS, the purpose of this ordinance is to set a new few schedule for the Department of Community Development. WHEREAS, the Department of Community Development includes Building, Development Review and Long Range Planning. NOW, THEREFORE; RKIT ORDAINED as follows: Section 1: Fee Schedule The document attached as Appendix "A" to this Ordinance lists the applicable fee for all services, permits or other activities that may be provided to citizens by all divisions of the Jefferson County Department of Community Development. Section 2: Repealer This Ordinance repeals the entirety of Ordinance No. 02- 0223 -09. Section 3: Severability In the event any one or more of the provisions of this ordinance shall for any reason be held to be invalid, such invalidity shall not affect or invalidate any other provisions of this ordinance, but this ordinance shall be construed and enforced as if such invalid provision had not been contained therein; PROVIDED, that any provision which shall for any reason be held by reason of its extent to be invalid shall be deemed to be in effect to the extent permitted by law. Section 4: Effective Date This ordinance shall be in full force and effect on January 2 "d, 2014. Approved and signed this r{ y , da of'November 2013. Page 1 AP � 'al `n �Attest["1;�� a Cwt. Nffti�! Clerk of the Board Approved as to Form Only: 114113 David Alvarez Deputy Prosecuting Attorney Page 2 JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Member f IN Appendix A STATE of WASHINGTON COUNTY of JEFFERSON DEPARTMENT OF COMMUNITY DEVELOPMENT BUILDING DIVISION, DEVELOPMENT REVIEW AND LONG RANGE PLANNING a) Applies to new construction only, otherwise, number 7 applies. b) The fee is determined by a schedule established in the International Residential Code, and is based on the value of the structure. c) Auditor's Office fee. d) The fee for residential square footage valuation is based on Building Valuation Data established by International Code Council, Building Safety Journal. Building Valuation Data is published in February and August of each year. e) Building Official will verify valuation per IBC Section 109.3 Building Permit Valuations. 1) Main Floor b b Base Fee 65% 65% Plan Check Fee a, d a, d Valuation e e 2) Additional Floors, Finished Basement b b Base Fee 65% 65% Plan Check Fee a, d a, d Valuation e e 3) Unfinished basement b b Base Fee 65% 65% Plan Check Fee a, d a, d Valuation e e 4) Carports, Garages, Pole Buildings, Decks b b Base Fee 65% 65% Plan Check Fee a, d, a a, d, a Valuation 4a) Semi - Heated Space b b Base Fee 65% 65% Plan Check Fee a, d, a a, d, a Valuation 5) Modular Home foundations & foundations for relocated b b Base Fee structures 650/6 65% Plan Check Fee $26.001sq. foot $26.001sq. ft Valuation e d, e 6) COMMERCIAL structures, construction or improvements b b Cost or Fair Market Value, IRC Fee table 65% 65% Plan Check Fee e e 7) Manufactured Homes I mobile homes (one or two sections) 228.00 r 532.00 8) Additional sections for manufactured home /mobile home 40.00 9) New - propane tanks, lines, and associated appliances 228.00 (In existing structures) 9a) New or existing wood stove, inserts, pellet stoves, hot water 152.00 heater, heat pump, propane tank swap out (In existing structures) 10) Inspection; re- inspection 76.00 11) Change of Use or Occupancy 456.00 12) Title Notice Removal c 76.00 c 13) Renewal 228.00 14) Demo Permit 76.00 Base 15) Fire Code Official Services 76.00 'Per hour based on contract provider fee 16) Notification of Water Availability 40.00 In addition to Health Department Review Fee 17) Water System Review 228.00 3 hour minimum charge 18) Road Approach 3 Now handled by Public Works 19) Application for 911 Number/Address 228.00 20) Application for 911 Replacement Number 18.00 20.00 21) Road Approach & Address Combined 1 Road Approach now handled by PW 22) Road Vacation Request 228.00 23) Road Naming 304.00 Previously a Public Works Fee 24) Road Name Change 532.00 Previously a Public Works Fee 25) Pre - application Conference 380.00 Not applied to permit 25a) Pre - application site visit. 152.00 26) Customer Assistance Meeting 76.00 Per hour 27) Administrative Appeal of Land Use Decisions 995.00 Base Hearing Examiner plus actual costs as incurred 149.00 Notice of App for expenses, facilities, etc. 149.00 Public Hearing Notice 10.00 Notice Board 28) Revisions to Land Use Applications Requiring a second 228.00 Base Public Hearing Notice 149.00 Public Hearing Notice 29) Site Visit 152.00 Base 30) Code Interpretation 532.00 Base 31) Notice Board 10.00 Each 32) Hourly Rate 76.00 Per hour 33) EIS Preparation or Review, Including Third Party Review. 228.00 Base & Actual Costs Incurred (Including Consultant Work) 34) 3rd Party Review of Special Reports 228.00 Base & Actual Costs Incurred (Including Consultant Work) 34a) Special Report Review 228.00 Base (Wetland Delineation, Geo Tech, etc.) 35) Resubmittal of Consistency Review 152.00 Page 2 36) Pre - application for more than 10,000 so of impervious 380.00 SOMMININNAMM surface or more than 5,000 so of non - single family development or for a GASP 37) Allowed "Yes" Use Consistency 228.00 Base 37a) Road / Lot Segregation 304.00 Base 37b) Road Setback Administrative Variance 304.00 Base 38) Tree /Vegetation Removal 228.00 Base 39) Slonnwater Management Permit Stand Alone Only or in 380.00 Base conjunction with Class tV General Forest Practices 40) Boundary Line Adjustment 684.00 Base 41) Minor Plan Modification 304.00 Base (Preliminary approval only) 42) Site Plan Approval Advance Determination 532.00 Base 43) Shoreline Master Program Permit Exemption 532.00 Base (Stand alone or with Single Family Residence) 44) Shoreline Master Program Permit Revision 152.00 Base 45) Last Will & Testamentary Division 532.00 Base 46) Home Business 228.00 Base 47) Temporary Use 228.00 Base 48) Sign Permit 228.00 Base 49) Minor PRRD Amendment 228.00 Base (Planned Rural Residential Development) 50) CASP (Critical Areas Stewardship Plan) 532.00 380.00 Base 51) Additional fee for State Environmental Policy Act (SEPA) 760.00 Base Review (including SEPA base fee, Notice of Application, and Notice Board) 149.00 Notice of App 10.00 Notice Board 52) Discretionary "D" or Unnamed Use Classification 380.00 Base 149.00 Notice of App 10.00 Notice Board 380.00 Pre -app 53) Short Plat 2,052.00 Base 149.00 Notice of App 10.00 Notice Board 380.00 Pre -app 53a) Plat Alteration 684.00 Base 149.00 Notice of App 10.00 Notice Board 380.00 Pre -app 54) Conditional (Administrative) "C(a)" Use 836.00 Base 149.00 Notice of App 10.00 Notice Board 380.00 Pre -app Page 3 149.00 I Notice of APP 10.00 Notice Board 380.00 Pre -app (Primary Use) 149.00 10.00 380.00 Notice of App Notice Board Pre -app 56) Cottage Industry 836.00 10.00 Base 149.00 380.00 Notice of App 60) Release of Six Year Moratorium under 10.00 Base Notice Board Forest Practices Act (Partial) 149.00 380.00 Pre -app 57) Temporary Use 228.00 Base 149.00 380.00 Notice of App 10.00 Notice Board 380.00 Pre -app 149.00 I Notice of APP 10.00 Notice Board 380.00 Pre -app (Primary Use) 149.00 Notice of App Notice of App 10.00 10.00 Notice Board 380.00 Pre -app 60) Release of Six Year Moratorium under 532.00 Base Base Forest Practices Act (Partial) 149.00 149.00 Notice of App Notice of Public Hrg 10.00 Notice Board 380.00 380.00 Pre-app Review Development) 149.00 I Notice of App 10.00 Notice Board 380.00 Pre -app 149.00 Notice of App 149.00 Notice of Public Hrg 10.00 380.00 Pre -app 748.00 Base 149.00 Notice of App 149.00 Notice of Public Hrg 10.00 Notice Board 380.00 Pre -app 149.00 I I Notice of App 149.00 Notice of Public Hrg 10.00 Notice Board Page 4 3 380.00 1 Pre -app 149.00 Notice of App 149.00 Notice of Public Hrg 10.00 Notice Board 380.00 Pre -app 149.00 Notice of App 149.00 Notice of Public Hrg 10.00 Notice Board 380.00 Pre -app 149.00 Notice of App 149.00 Notice of Public Hrg 10.00 Notice Board 380.00 Pre -app 149.00 Notice of App 149.00 Notice of Public Hrg 10.00 Notice Board 380.00 Pre -app Act Review Plans; Final (including Planned Rural Residential Development application) 380.00 1 Pre -app 149.00 1 1 Notice of App Page 5 149.00 149.00 10.00 380.00 Notice of App Notice of Public Hrg Notice Board Pre -app 71) Shoreline Variance 1,596.00 Base 149.00 Notice of App 149.00 Notice of Public Hrg 10.00 Notice Board 380.00 Pre -app 71a) Release of Moratorium 1,596.00 Base 149.00 Notice of App 149.00 Notice of Public Hrg 10.00 Notice Board 380.00 Pre -app Act Review Plans; Final (including Planned Rural Residential Development application) 380.00 1 Pre -app 149.00 1 1 Notice of App Page 5 Page 6 Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMIS'. AGENDA REQUEST TO: Board of County Commissioners (BOCC) Philip Morley, County Administrator FROM: Stacie Hoskins, Department of Community Development Plannin angers, Carl Smith, Department of Community Development Director U, U DATE: November 12, 2013 SUBJECT: Public hearing and proposed amendment to Jefferson County Code Fees Appendix. ATTACHED: Ordinance for amending the JCC Fees Appendix STATEMENT OF ISSUE: Each year, DCD staff provides thousands of hours of customer service to the public without charge (approximately 5,000 hours in 2012). At the same time, DCD struggles to obtain sufficient revenue to support its operations. To help support the staff resources needed to provide customer service, DCD proposes to begin charging fees for certain services where no fees are charged at present. The new fees sought can help DCD cover the staff time necessary to provide customer service. A public hearing notice for this proposed amendment was duly published on October 30, 2013. ANALYSIS: Obtaining sufficient revenues to fund DCD's operations is a constant concern for the Department. Permit fee revenue is the largest single source of DCD's revenues, accounting for 40% in 2013. With the continued slow economy, less development activity results in less revenue, putting continued pressure on DCD's budget. Public funding through the general fund is also constrained. Through a combination of permit fees and grants, DCD is typically providing more than 60% of its own funding. DCD management is constantly seeking ways it can reduce expenses, including cutting operating costs wherever possible, using temporary staffing, and reducing full time staffing from 13 Full time equivalent (FTE')s to 12 for 2014. Over the course of recent year s, significant cuts have been made, and there are few areas in the budget left for additional cuts, except to reduce staff. DCD has also relied on grants for a significant portion of its revenue. For 2013, grants provide approximately 23% of DCD's total revenue. The largest of these grants is the Watershed Resources Stewardship Grant, which is planned to end by the end of this year. This one grant alone has supplied 21 % of DCD's budget and supported over 3 FTE's during 2013. Without new sources of revenue in general and without replacing revenues lost due to the end of the Watershed grant, it is anticipated that staff reductions will be needed by 2015 in order to maintain a balanced budget. DCD's staff is only one - person -deep at most positions. DCD continues to have a high workload for its staff. Despite more than 20 significant improvements made in the last year and a half to increase efficiency and improve customer service, DCD has not been able to significantly reduce the backlog of applications waiting for processing due to the workload and the limited staff resources. Any further loss of staff will further negatively affect DCD's ability to provide good customer service. Regular Agenda To help provide additional revenue, DCD proposes to add certain new fees for services as further described below. Charging such fees is appropriate as it compensates DCD for the staff time used to help guide applicants through the application and permitting process as efficiently as possible. DCD's fees were last amended in 2009. Therefore, reviewing them at this time is appropriate and consistent with the policy of periodic fee review as stated in the Fee Appendix. These proposed new fees are included in the proposed Fee Appendix. The number in parenthesis following the application name corresponds to the number on the Fee Appendix. The proposed fees, its purpose and an estimate of the revenue they could raise are as follows: (22) Road vacation request. (estimated 4 /year X $228 =$912) Purpose: Review time for planning related issues. (25a) Pre application site visit (when needed), (estimated 7 /year X $152 = $1,064 ) Purpose: In certain cases, site visits can efficiently answer questions and speed permitting. (26) Customer Assistance Meeting (est. 1,000 hours/year X $76 = $76,000) Purpose: (see below) (35) Resubmittal of consistency review (estimated 100 /year X $152 = $15,200) Purpose: Needed when applicants modify their applications after the initial consistency review. (80) Scanning fee (estimated 400 /year X $19 = $7,600) Purpose: (see below) Total estimated annual additional revenue: $100,776. Regarding the proposed "scanning fee ", this would pay for 15 minutes of staff time to electronically scan all building permit and land use case files and post them to the County's "Laserfiche" database. This will make the files publically available and also provide more efficient storage and retrieval when they are needed by staff, or to comply with public records requests or to provide them to the applicant. DCD's long term goal is to scan all new and past archived files. Over time, this approach is expected to significantly reduce archiving costs of hard copy files and improve access to these files. Regarding the proposed "customer assistance meeting ", in 2012, DCD staff expended over 5,000 hours of time providing information to people prior to any permit application. This amount of time represents approximately 20% of all staff time for the year. DCD has traditionally not charged for such service and received no revenue for it. The Watershed grant directly reimbursed over 3,000 of these hours in 2012. With the end of the grant, these hours have no way to be reimbursed. This amount of time spent informing the public without compensation is one of the reasons DCD has a funding shortage. DCD proposes to make up some lost revenues by charging its hourly rate for this customer service assistance, after a brief "grace" period. Assuming 1,000 hours of customer assistance in 2014, this would generate $76,000, at DCD's current hourly rate of $76. This fee plus anticipated additional revenues from all the new fees, could be enough to support a full -time planner position. Similar charges for customer assistance are implemented by other nearby jurisdictions, including the City of Port Townsend, Kitsap County, and Mason County. Before recommending this customer assistance fee, DCD investigated several other options, as follows: 1. Spread the cost of providing customer service over all permits by charging an extra amount to each permit application. This approach is considered illegal by the County Chief Deputy Prosecutor, since it requires all applicants to pay for services they might not use. Regular Agenda 2. Increase the DCD hourly rate to include the customer service cost. This is also considered illegal for the same reason as number 1. 3. Increase the amount of general fund revenue to DCD. This is not considered realistic due to the constrained revenue picture of the County government in general. In addition to the new fees proposed here, the Fee Appendix is proposed to be updated to list certain fees that have been historically charged but not shown on the fee appendix. These fees include: (14) demo permit, (36) preapplication conference for certain Type I application, (52 -61) preapplication conference for Type H applications, (63 -71a) preapplication conference for Type III applications, (23) road naming; (24) road name change, and; (38) tree or vegetation removal. Certain other fees show proposed increases to cover costs, including: (7) manufactured / mobile home permit, and (20) address plate replacement. The Fee Appendix is not within the Unified Development Code and therefore is not subject to Planning Commission review and recommendation, and no public notice or public hearing was published or conducted by the Planning Commission for these proposed revisions to the fee appendix. However, the BOCC has decided to conduct a public hearing on the proposed new fees. A notice for a public hearing on November 12, 2013 was properly published on November 30, 2013. This fee request is separate from request involving additional types of development applications requiring preapplication conferences, which is proposed under separate cover and requires separate BOCC action to approve. However, those proposed amendments are shown on the proposed Fee Appendix for context, to show them in relation to other fees. Those proposed amendments are for applications types identified as numbers: (50) Preapplication conference for CASP applications, (73) preapplication conference for Type IV applications and (74 -76) preapplication conference for Type V applications. ALTERNATIVES: The BOCC could adopt an ordinance to approve the changes to the Fee Appendix or choose to take some other action. FISCAL IMPACT /COST BENEFIT ANALYSIS: These additional fees for services are warranted to provide cost recovery for DCD services and help maintain the staff necessary to provide customer service. Additionally, the customer assistance meeting is expected to be beneficial to applicants by providing more in -depth information to guide applicants through the permitting process. RECOMMENDATION: Staff recommends the BOCC open the public hearing to receive any public comments on the proposed amendments to the Fee Appendix, and following the public hearing, discuss the proposed amendments and then take action to approve the amendments through adoption of the enclosed ordinance amending the Fee Appendix for DCD's fees. REVIEWED BY: i AnMlc�y or ounty Admmti;trator