The URL can be used to link to this page

Home My WebLink About059 13IN THE MATTER OF A HEARING NOTICE FOR PROPOSED 2013 4" QUARTER SUPPLEMENTAL BUDGET APPROPRIATIONS /EXTENSIONS FOR VARIOUS COUNTY FUNDS JEFFERSON COUNTY STATE OF WASHINGTON } } } RESOLUTION NO. 59 -13 } } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2013 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2013. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENS EIGENERAL FUND 001- 059 -000 001 -180 -000 001 -250 -000 001 - 261 -000 COUNTY ADMINISTRATOR SHERIFF TREASURER OP. TRANSFERS - ER &R $8,873 $28,500 $5,000 $82,000 $8,873 $28,500 $5,000 $82,000 Total General Fund $124,373 $0 $124,373 SPECIAL REVENUE/CAPHAUENTERPRIS F NTERNAL SERVICE FUNDS 108- 000 -010 COOPERATIVE EXTENSION $12,000 $18,405 $30405 127 - 000 -010 PUBLIC HEALTH So S9,700 ** S9.700 143 -000 -010 COMMUNITY DEVELOPMENT - $1,839 $70,000 $68,161 150 - 000 -010 TREASURER'S O & M $0 $10,000 $10000 177- 000 -010 SPECIAL PROJECTS FUND $20,000 $20,000 405- 000 -010 TRI -AREA SEWER $0 $75,000 $75,000 Total Other Funds $30,161 $183,105 $213,266 **Health Revenue refects decrease in Medicaid Revenues and a requested $75.666 transfer from the General Fund NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made for the above noted funds. BEIT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 16t' day of December, 2013, at the hour of 10:00 a.�:, and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any int6resternay'appear and be heard for or against the extensions. f ts*2".f day of December, 2013. r A4' T: %' 4 • a� Carolyn Av6ry, Deputy Clerk the Board JEFFERSON COUNTY BOlAR, D�F IS LONERS �T" - J�v TO: BOARD OF COUNTY COMMISSIONERS Date: November 18, 2013 RE: Request for Emergency Budget Appropriation /Extension and Amendment County Administrator 001 -059 -000 Fund Number Commissioners: (mark all that apply with an "X') ❑ Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: $8,873 For funds other than Current Expense (General Fund) -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No F7 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 51310.10.0000 Salaries $227,405 $10,029 $237,434 $0 Benefits $68,332 $6,233 $74,565 51310.41.0040 $0 $7,389 - $7,389 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51310.10.0000 Salaries $227,405 $10,029 $237,434 51310.20.0000 Benefits $68,332 $6,233 $74,565 51310.41.0040 Professional services $7,389 - $7,389 $0 $0 $0 TOTAL EXPENDITURE $303,126 $8,873 $311,999 TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation /Extension �i,Amendment c V 2013 Sheriff Department/Fund Name Commissioners: (check all that apply) 001180000 Fund Number Date: 11/15/13 !❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $28,500.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget 52360.41.0030 Outside Care and Custody(Amb. /Hospital) $107,041.00 $28,500.00 $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE .. S0.001 $0.00 $0.00 BARS #Expenditure Description Currenet t Bud Revision New Budget 52360.41.0030 Outside Care and Custody(Amb. /Hospital) $107,041.00 $28,500.00 $135,541.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE $107,041.00 $28,500.00 $135,541.00 Reason for Appropriation /Extension Additional money is needed to pay anticipated 4th quarter medical expenses. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Treasurer Department/Fund Name Commissioners: (check all that apply) ✓❑ Date: November 4, 2013 001 2444) 4 2013 Fund Number , Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I fin at my budget is short. Therefore, I request an appropriation and budget extension in the amount 1� j , QfJ� for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS #Revenue Descri tion Current p Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 - $0.00 $0.00 $D.DO BARS 9 Expenditure P Description p Current Budget Revision New Budget 001250000.51422.31 office eqpt & supplies $5,941.00 $5,000.00 $10,941.00 $0.00 $0.00 $0.00 $0.00 _ s $5,941.00 $5,000.00 $10,941.00 Reason for Appropriation/Extension Expenditures in connection with the conversion to the PACs system have been more than anticipated. , Respectfully submitted, r TO: BOARD OF COUNTY COMMISSIONERS Date: November 18, 2013 RE: Request for Emergency Budget Appropriation /Extension and Amendment OPERATING TRANSFERS OUT 001 -261 -000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X') 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: sa2,aoo For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: So BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 59700.00.0501 Transfer tOERBR $0 $82,000 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0501 Transfer tOERBR $0 $82,000 $82,000 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $82,000 $82,000 TO: BOARD OF COUNTY COMMISSIONERS Date: November 12, 2013 RE: Request for Budget Appropriation /Extension and Amendment WSU Extension 108 Department/Fund Name Fund Number Commissioners: (mark all that apply with an' X ") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $12,D00 AA cumbered funds other than Current Expense (General Fund) -- Is there enough Fund Balance (tHA� cumbered cash) to cover this additional expenditure? x Yes ❑ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I Reason for Appropriation /Extension Additional revenue from Extension's fund balance will assist in covering expenses incurred from moving the office from Port Hadlock to Port Townsend in March, and subsequent building improvements and phone /network infrastructure improvement costs associated with the move. Respectfully §ubmitted Elected Official /Department Head gnature BUDGET BARS Revenue # Description CURRENT IREVISION JAMENDED AMENDED 108 30880 00 0000 Miscellaneous $1,0001 $12,000 $12,000 $0 $0 $0 TOTAL REVENUE $0 $12,0001 $12,000 Reason for Appropriation /Extension Additional revenue from Extension's fund balance will assist in covering expenses incurred from moving the office from Port Hadlock to Port Townsend in March, and subsequent building improvements and phone /network infrastructure improvement costs associated with the move. Respectfully §ubmitted Elected Official /Department Head gnature BUDGET BARS Expenditure# Description CURRENT IREVISION AMENDED 108 57121 49 0041 Miscellaneous $1,0001 $12,000 $13,000 $0 $0 $0 $0 TOTAL EXPENDITURE $1,000 $12,000 $13,000 Reason for Appropriation /Extension Additional revenue from Extension's fund balance will assist in covering expenses incurred from moving the office from Port Hadlock to Port Townsend in March, and subsequent building improvements and phone /network infrastructure improvement costs associated with the move. Respectfully §ubmitted Elected Official /Department Head gnature TO: BOARD OF COUNTY COMMISSIONERS Date: November 12, 2013 RE: Request for Budget Appropriation /Extension and Amendment WSU Extension 108 Department/Fund Name Fund Number Commissioners: (mark all that apply with an' X') Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an app rpp� +�tio a d budget extension in the amount of: IrUV $18,405 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $18,405 Reason for Appropriation /Extension 1) revenue was received from community support of Farm Tour. Appropriation assists in covering wages paid to the Small Farms Coordinator who organized the event. Also includes revenue from BeachWatcher training which assists in covering wages for BW coordinator 2) a new grant was received from the North Olympic Salmon Coalition - appropriation is to cover work done on project by Extension staff Respectfully Submi Elected Official /Department Hea4ignatu BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 108 347 10 00 0040 General Interest $5,000 $11,755 $16,755 108 33366 12 0010 NOSC grant $0 $6,650 $6,650 $0 $0 TOTAL REVENUE $5,000 $18,405 $23,405 Reason for Appropriation /Extension 1) revenue was received from community support of Farm Tour. Appropriation assists in covering wages paid to the Small Farms Coordinator who organized the event. Also includes revenue from BeachWatcher training which assists in covering wages for BW coordinator 2) a new grant was received from the North Olympic Salmon Coalition - appropriation is to cover work done on project by Extension staff Respectfully Submi Elected Official /Department Hea4ignatu BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 108 57121 10 0600 clerk hire $6,520 $18,255 $24,775 108 53112 43 0030 NOSC grant travel $0 $150 $150 $0 $0 $0 TOTAL, EXPENDITURE 1 $6,520 $18,405 $24,925 Reason for Appropriation /Extension 1) revenue was received from community support of Farm Tour. Appropriation assists in covering wages paid to the Small Farms Coordinator who organized the event. Also includes revenue from BeachWatcher training which assists in covering wages for BW coordinator 2) a new grant was received from the North Olympic Salmon Coalition - appropriation is to cover work done on project by Extension staff Respectfully Submi Elected Official /Department Hea4ignatu TO: BOARD OF COUNTY COMMISSIONERS Date: November 18, 2013 RE: Request for Budget Appropriation /Extension and Amendment Public Health Department/Fund Name Commissioners: (mark all that apply with an "X ") Fund Number 127 0 After a thorough examination of JCPH current 2013 budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $9,700 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Bx Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $9,700 ;dicaid fees are down due to the implementation of a new electronic medical record system. JCPH anticipated such affec.The problem k with coding and billing have been found by our billing specialist, and corrected and back - billed revenues have been received. So revune lower than 2013 budget. Expenses listed above are new expenses that were not budgeted. JCPH will partnerwith Kitsap County Health ;trio and use Nightingale Notes for Maternity support medical charting. The $8,200 is for start-up and annual licenses for each provider. ,500 is to initiate a contract with Qualis Health, who will no longer offer their services through the Medicaid Incentive Program, requiring added expense. There is fund balance however it is not availabe for new expenses in 2013 since it is being allocated in 2014 to stablize Respectfully Submitted, Elected Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 346.25.20.2200 Medicaid -MSS $36,000 - $9,000 $27,000 346.25.20.2600 Medicaid -FP $130,017 - $31,286 $98,731 346.25.20.2620 Medicaid -SBHC FP $36,000 - $3,054 $32,946 346.25.202920 Medicaid -SBHC $26,000 - $20,300 $5,700 346.25.20.3200 Medicaid -Child Immunization $2,800 -$844 $1,956 346.25.20.3210 Medicaid -Adult Immunization $3,385 - $1,482 $1,903 397.00.00.0160 Tranfer from G/F $545,200 $75,666 $620,866 TOTAL EXPENDITURE Sol $9,700 $9,700 TOTAL REVENUE $779,4021 $9,7001 $789,102 ;dicaid fees are down due to the implementation of a new electronic medical record system. JCPH anticipated such affec.The problem k with coding and billing have been found by our billing specialist, and corrected and back - billed revenues have been received. So revune lower than 2013 budget. Expenses listed above are new expenses that were not budgeted. JCPH will partnerwith Kitsap County Health ;trio and use Nightingale Notes for Maternity support medical charting. The $8,200 is for start-up and annual licenses for each provider. ,500 is to initiate a contract with Qualis Health, who will no longer offer their services through the Medicaid Incentive Program, requiring added expense. There is fund balance however it is not availabe for new expenses in 2013 since it is being allocated in 2014 to stablize Respectfully Submitted, Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 56220.41.0350 Kitsap County Health District-Nightingale Notes $0 $8,200 $8,200 56200.41.0355 Qualis Health - Consultant Services $0 $1,500 $1,500 $0 $0 $0 $0 $0 TOTAL EXPENDITURE Sol $9,700 $9,700 ;dicaid fees are down due to the implementation of a new electronic medical record system. JCPH anticipated such affec.The problem k with coding and billing have been found by our billing specialist, and corrected and back - billed revenues have been received. So revune lower than 2013 budget. Expenses listed above are new expenses that were not budgeted. JCPH will partnerwith Kitsap County Health ;trio and use Nightingale Notes for Maternity support medical charting. The $8,200 is for start-up and annual licenses for each provider. ,500 is to initiate a contract with Qualis Health, who will no longer offer their services through the Medicaid Incentive Program, requiring added expense. There is fund balance however it is not availabe for new expenses in 2013 since it is being allocated in 2014 to stablize Respectfully Submitted, Elected Official /Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: November 8, 2013 RE: Request for Budget Appropriation /Extension and Amendment Dept. of Community Development 143000010 DepartmenUFund Name Fund Number Commissioners (mark all that apply with an "X ") FX Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $68,161 NOV 18 2013 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eYes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $70,000 Reason for ADDroonatlon /Extension The Department of Community Development started the year and budget out at 32 hours a week and then moved to 40 hours a week July 1 st when we felt our revenue stream could support the extra hours. We had an unanticipated amount of extra revenue in the above line items and a pass through line items with Thorndyke Resources that was not anticipated at the time of submitting the budget last year. Reduced Grant revenue's will be moved into the 2014 Budget year. Respe tfully Saz- ��ctecl d Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 34581.10.0000 Fred Hill Reimbursements $0 $180,000 $180,000 34581.40.0000 Zoning Approval A s $85,000 $40,000 $125,000 34583.00.0000 Plan Check $135,000 $35,000 $17D,000 32210.00.0000 Building Permit Base $225,000 $65,000 $290,000 33366.10.0000 EPA/Clallam No Net Loss Grant $224,256 - $210,000 $14,256 33166.12.0000 Puget Sound Watershed Assiss EPA $239,834 - $40,000 $199,834 TOTAL REVENUE $909,090 $70,000 $979,090 Reason for ADDroonatlon /Extension The Department of Community Development started the year and budget out at 32 hours a week and then moved to 40 hours a week July 1 st when we felt our revenue stream could support the extra hours. We had an unanticipated amount of extra revenue in the above line items and a pass through line items with Thorndyke Resources that was not anticipated at the time of submitting the budget last year. Reduced Grant revenue's will be moved into the 2014 Budget year. Respe tfully Saz- ��ctecl d Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 55810.10.0010 Director Salaries $63,456 $8,821 $72,277 55810.10.0040 Office Coordinator Salaries $31.058 $2,787 $33,845 55810.20.00xx Admin Benefits $35,850 $945 $36,795 5586D. 10.0050 Associate Planner - Lead Salaries $46,688 $836 $47,524 55865.10.0010 Planning Manager Salaries $65,135 $8,200 $73,335 55862.10.0015 Associate Planner - Lead Salaries $48,358 $6,100 $54,458 55862.10.0020 Associate Planner - Salaries $40,015 $5,100 $45,115 5586210.0030 Associate Planner - Lead Salaries $47,276 $6,000 $53,276 5586210 0040 Associate Planner - Lead Salaries $51,398 $6,500 $57,898 55862.10.0060 Associate Planner- Lead Salaries $46,688 $6,000 $52,688 55862 20.0000 DRD Benefits $99,339 $5,000 $104,339 55960.10.0030 Plans Examiner Salaries $42,303 $6,000 $48,303 55960 10o040 Building Inspector Salaries $50,178 $6,500 $56,678 55960.10.0000 Building Inspector Clerk Hire Salaries $20,050 $1,000 $21,050 55862 10.0070 Planning Clerk Hire Salaries $o $13,000 $13,000 $o 55862.41.0010 Professional Services - FHM $0 $180,000 $180,000 55860.41.0090 Professional Services NNL Grant $129,628 - $129,628 $o 55860.41.0070 Professional Services WSRC Grant $105,005 - $65,000 $40,005 $0 TOTAL EXPENDITUREI $922425 $68,161 $990,586 Reason for ADDroonatlon /Extension The Department of Community Development started the year and budget out at 32 hours a week and then moved to 40 hours a week July 1 st when we felt our revenue stream could support the extra hours. We had an unanticipated amount of extra revenue in the above line items and a pass through line items with Thorndyke Resources that was not anticipated at the time of submitting the budget last year. Reduced Grant revenue's will be moved into the 2014 Budget year. Respe tfully Saz- ��ctecl d Official /Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation /Extension and Amendment Jefferdon County Treasurer O & M Department/Fund Name Commissioners: (check all that apply) 150 000 010 Fund Number Date: 10/24/2013 ❑ Please be advised that after a thorough examination of my current budget it appears t �,err��pp0M�J�Iqllocated is insufficient to pay necessary expenses of this department for this year. After a carelf kaini ahlirSJof all the expenditures within the department budget with respect to present and future needs, I find that my budget is short.. Therefore, I request an appropriation and budget extension in the amount for this current year for the reason(s) outlined below. - - 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes V No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $10,000.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budge[ p Budge t 150000010 51422.10 revenue $10,000.00 $10,000.00 $0.00 $0.00 $000 $10000001 $10000001 BARS # Expenditure Description Current p p Bud et Revision New Budget 51422.40 other services $10,000.00 $10,000.00 $0.00 $0.00 $0.00 $0.00 $o.00 $lo,000.00 $lo,000.00 Reason for Appropriation/Extension_ ''•,Additional revenue will be received during the foreclosure process i i I I Respectfully submitted, 1 Judi Morris TO: BOARD OF COUNTY COMMISSIONERS Date: November 18, 2013 RE: Request for Emergency Budget Appropriation /Extension and Amendment o SPECIAL PROJECTS FUND 177 -000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") F Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: $20,000 ❑ X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BX Ye No s Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: so Reason for Appropriation /Exte Transfer excess fund balance boat. Final boat reimbursement is anticipated in 2014. This transfer will reduce the required fund balance in Projects fund from $45,000 to $25,000. Elected BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0107 Transfer to Boating Safety $0 $20,000 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation /Exte Transfer excess fund balance boat. Final boat reimbursement is anticipated in 2014. This transfer will reduce the required fund balance in Projects fund from $45,000 to $25,000. Elected BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0107 Transfer to Boating Safety $0 $20,000 $20,000 $0 $0 $0 $0 $D $0 TOTAL EXPENDITURE $0 $20,000 $20,000 Reason for Appropriation /Exte Transfer excess fund balance boat. Final boat reimbursement is anticipated in 2014. This transfer will reduce the required fund balance in Projects fund from $45,000 to $25,000. Elected TO: BOARD OF COUNTY COMMISSIONERS Date: December 16, 2013 RE: Request for Budget Appropriation /Extension and Amendment Public Works - Tri Area Sewer Fund NOV 1 'j '4013 405- 000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an 'X') 0 Please be advised that atter a thorough examination of my current budget It appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $75,000 �X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $75,000 Reason for Appropriation /Extension Final design work for the sewer treatment plant was originally budgeted to begin in late 2012. however, more of this work rolled over into 2013 than anticipated at the time the 2013 budget was developed. Also, additional ground water monitoring wells had to be installed to meet Department of Ecology requirements. Elected 07ricial /Department -lead Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33166.20.0000 Federal EPA Grant $825,000 $75,000 $900,000 $0 $0 $0 TOTAL REVENUE $825,000 $75,000 $900,000 Reason for Appropriation /Extension Final design work for the sewer treatment plant was originally budgeted to begin in late 2012. however, more of this work rolled over into 2013 than anticipated at the time the 2013 budget was developed. Also, additional ground water monitoring wells had to be installed to meet Department of Ecology requirements. Elected 07ricial /Department -lead Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53520.41.0015 Professional Services - Final Design $1,350,000 $75,000 $1,425,000 $0 $0 $0 $0 TOTAL EXPENDITURE $1,350,000 $75,000 $1,425,000 Reason for Appropriation /Extension Final design work for the sewer treatment plant was originally budgeted to begin in late 2012. however, more of this work rolled over into 2013 than anticipated at the time the 2013 budget was developed. Also, additional ground water monitoring wells had to be installed to meet Department of Ecology requirements. Elected 07ricial /Department -lead Signature Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Deputy Clerk of the Board DATE: December 2, 2013 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: Fourth Quarter 2013 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, December 16, 2013 at 10:00 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2013 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on December 4 and 11, 2013. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for December 16, 2013 at 10:00 a.m. in the Commissioners Chambers. RWMorlenty Y P rat or Date