HomeMy WebLinkAbout121613_ca12Consent Agenda
JEFFERSON COUNTY PUBLIC HEALTH
615 Sheridan Street o Port Townsend 0 Washington o 98368
www.jeffers,oncountypublichealth.org
November 15, 2013
JEFFERSON COUNTY
AGENDA REQUEST
TO: Board of County Commissioners
Phillip Morley, County Administrator
FROM: Jared Keefer, Environmental Health/ Water Quality Manager
Tarsi Pokorny, Environmental Health Specialist 11
DATE:
SUBJECT: Agenda Request: Conservation Futures Project Agreement for
the Winona Basin — Bloedel II Project with Jefferson Land
Trust; July 15, 20'13 — July 15, 2016; $80,000
STATEMEiVTdlir
On July 15, 2013 the BoCC granted an award from the Conservation Futures Fund to the
Winona Basin — Bloedel II project (Resolution No. 32-13). JCPH, Water Quality Division,
requests approval of an agreement with the sponsor, the Jefferson Land Trust (31-T), to
implement this project. Conservation Futures Project Agreement for the Winona Basin —
Bloedel II Project with Jefferson Land Trust; July 15, 2013 — July 15, 2016; $80,000
OALS:
Resolution 32-13 authorizes the use of up to $80,000 in conservation futures funds for
acquisition expenses related the Winona Basin — Bloedel II project and to contribute to the
acquisition and protection, by the City of Port Townsend, of approximately 3.8 acres (36
parcels) within the Quimper Wildlife Corridor, JLT and the City have been working with the
community since the mid 1990s to protect valuable wildlife habitat in the corridor, and a
Quimper Wildlife Corridor Plan was adopted by the City in 2008.
The project area contains mature mixed conifer forest including notably large tree specimens.
It's located directly adjacent to parcels acquired in 2012 with the use of the conservation
futures funds.
FISCAL —IMPACT.
The explicit purpose of the Conservation Futures Fund and Program is to contribute funding
towards projects that support a system of public open spaces. There is no impact to the
General Fund for this effort.
mimmUNM HEA Uir H ENVIRONMENIAL HEALTH
DEVELDPMENIAL DISABILMH PUBLIC HEALTH WXrER QUALITY
Wft (360) 385s9400 AWAYS VOORKNNGFORA SAFER AND MAIN: (360) 385-9444;
U& (360) 385-940.1 HEALTHIER COMMUNITY ' FAX: ;.3609
In the project agreement, the project costs and percentages now reflect actual appraised
values rather than estimates of value. The now calculations also correct math errors in the
application. The requested amount of conservation futures funds remains the same
($80,000),
Current) :
Acquisition Percentage Dollar Amount
.................... . . . .... .. .. .. .. . . .. .. ................. . . ......
Conservation Futurcs — Winona Basin — 30% $80,000
Bloedelll
... .. ......... .. . ........... . . .. . ...................... .. . — . . . ........ . . ....... ....................
Prqject Sponsor 70% $186,000
. . ............. ................. .. I
Total Project Cost (based on appraised values) 100% 1 $266,000
Acquisition Percentage Dollar Amount
.............. ...... -
Conservation f"UtIATS -- Winona Basin — 44-0/6 2 7 % $80,000
Bloedel 11
.. . . ........... ......... . . ....... ...
Project Sponsor 604473% $215,000
Total Project Cost (estimate of value) 100./. $295,000
......... ITIT
RECOMMENDATI
JCPH Management recommends that the BOCC approve the Conservation Futures Project
Agreement for the Winona Basin — Bloedel II Project with Jefferson Land Trust;
July 15, 2013 —July 15, 2016; $80,000
REVIEWED BY:
Philip Morle~ ,,,County Administrator Date
COMMUNITY HEALTH ENVIRONMENIAL HEALTH
[)FVFLOPMENTAL DISANI H'rLS PUBLIC HEALTH
NATURAL RFSOURCES
NINN, 360-,385-91100
HH , " , I'VIAW 3,60385-9444
FAX.360-385-9401 EALTIER O MM U NIITY
FAk 360-385-W1
JFFFERSON COUNTY CONSERVATION FUTURES PROGRAM
PROJECT AGREEMENT
Project Sponsor. Jefferson Land Trust
project Title: Winona Basin —B1nedel Project D
Approval: Resolution No. 32-13 on July 15, 2013
A. pal-ties Wothe Agreement
This ��G�A���(A������d�6��Cno��]��a(C�z�PO
Box 12 ' , port Townsend, Washington 98368 and Jefferson Land Trust (Spmnaor) 1833 Lawrence
Street, Port Tonmaco6, W/\08368,and shall be binding upon the ugcmta and all persons acting 6y or
through the parties.
B. Purpose of the Agreement
This Agreenient sets out the terins and conditions by which a grant ig rnade through the Jefferson
Cnuoty Conservation I'ntonamPuod.The grant im administered by Jefferson County Eovinonmeutal
Beolt6 for t6e�ponsor for the pc��cutuuroodabove.
C, DescriytiOme[Project
The su6i�tPr��t is described io�ea�or6mf2Ol3C000crva6ouP ext4mo�o&mu�rthe
Winona 'Basin —1.3looJelProject II. Conservation R11unao Fund (`CRF`) from Jefferson County in an
anooanL 'lot 10 exceed $8O.ODO will be used luwurds Fee simple acquisition, bythe City nfPoll,
Townsend, of the real property known In tile records ofthe Jefferson County Assessor as AJIN4s
95l0O23Ol'g51gQ220l'95lyQ2303, and 95 19&l0O4 for acquisition expenses incurred before July
\5,20lb. The nuatz6ing parcels, /\PyJ#o95lO8l80|'gSl90l8|6'95l90l90l, and 95l9Ql9l9,were
donated 10 the City of Port Townsend earlier this year The renaioina/nmtckis cash raised bTtile
cum'000izy.
D. Temmvy
Agreement
` �o o�i�u' ��dh bavmpn�octbuodedbyt6iy/\greeocut�b`
ThePc�ud8�omunaon-�oo� �umn tile
E. Period Of Performance
The Project n:imbuoummnt period for acquisition expenses ahui[ begin on July l5'2Q|3� 'file pro
cc1
refflibursernent period CXPerlSeS wfll end on July 15, 2016 unless pi,00fof match is
provided prior to this date. Nooxpcoditurc ma6o before July 15, 2013 is eligible 8nrrricm6umemuot
Llnicss incorporated by Written aniendnient into this Agreetilent.
f', Project Funding
Tbc����ou umurdpmv�d�dkydh��nns�ma1iomFuc xeoFond(CFF)�r�c�o �cuts6u|!mot
exceed $D0,00Oumd]effecuomCmuoty CH' «hu|\net pay any amouot beyond thu1 approved hercin[mr
funding mf tile Projcct. The Sponsor shall 6ercspunmible for ail total costs for the Project in oxuesSof
$206,000. In no evUlt "'ill tile (TT' funds expended for this pUl-ChaSC exceed thirty percent (30%) of'
tile ovcmUum]uiodinm cost ofAPN#a95\g023O\,95l00228l,95lRO23�O], and P519Wl004, The
contribtition by tile Sponsor toward work oil the project at a inIT111110111 shall be as indicated bclow.
Thecon\ri6uiiun 6y tile County to%vao1 work oil dhaProject is described immediately above and in
Acquisition Percentage Dollar Amount
""Go—n-l" c_rva_t"ion Futures — Winona Basin 30% $80,000
Bloedel 11
Project Sponsor 70'VD $186,000
Total project Cost 100% $266,000
Q. Unexpended Project Allocations
Should unexpected pnojectuJlocodouo,iouludiog, but not firmte6toproJect completion u1 less than
the estimated cost or, alternatively, the abandonment ofthe Project occur, then the Sponsor shall
notify the County-
0[' Rights and Obligations
Al I rights and obligations of the parties to this Agreement are subject to this Agreement arid its
attachments, including the Sponsor's Application and Jefferson County Conservation FLItUrCS
[Irograrn Manual for the 2013 Funding Cycle, all ot'which are attached hereto arid incorporated
herein.
Except as provided herein, no alteration of any of the terms or conditions of this Agreement will be
eff,ective kniless provided in writing. All such alterations, except those concerning tile period of
performance, must 6csi�zedbybot pat-ties. Period ufpm�oonamoeux�nuiomonme6only be signed
6y]offecoon DourdofCounty Cononaiooimoers.
l. 1ndcomn0Gcmduu
Sponsor shall indemnify, defend and hold harmless tile Cuomty, its officers, agents and
employees, from and against any and all c|ainmu, losses or liability, or any pouian 16mcemf,
iadn6img attorneys fees and costs, arising from injuryor death *a persons, ino|uJio'oiqju6�s,
sickness, disease ordcuthk» Sponsor's own employees, ordumag ,,eto property occasioned by
J. Insurance
The Sponsor sliall sectire and maintain 'in force throughout flit duration of this contract:
l
Worker's compensation and employer's liability insurance as re(JUil-Od by file
Stweu[Washington.
2 �umprt�hcauivc guoexm1 fia6i|ity insurance with mminimuno coverage of
$1,000,000 per occurrence and $2,000,000 aggregate in connection Nvith the
Sponsor's perGarmauoenfthixAgreement.
� �oo�mucmim|/\utomobU� L.iu6@�ty lnouranu� pcovidiu�&odily injury and property
6umaguiiubility converge for all owned and non on/oed vehicles assigned toor
used in the performance of the work for o combined single Gmitofom1 less than
S5O0,&QO each occurrence.
4. Sponsor shall providc all required pmmfisuf insurance 0o the County in care o�
Connacb88auugeratJod`cemuCooflity;uNic8calLh,8YSShcridau St. I'm
Townsend, WA 98368.
5, biu agreed bythe that insurers shall have moriu&u[n:cuvuryur
su6rogatioougmiut the County (ioulmd(mg its employees arid other agents an(]
agcuoicu) it being the im1un6om of the parties that the insurance policies fimrd
abmv�sbuOpro�u6odporiexuud6uprimuryoovcrugoƒorunyondoO|osuca
covered by the above-llstoJ insurance policies. It Is fUrther agreed by the partics,
that any and all deductibles made part of the above-listed insurance pofi lmosball
bo assumed by, paid for and u¢ the risk ofthe Sponsor.
K. Independent Contractor �beCootomtor and the County agree Jb��the Coutoaotorimuo�d -actor with
respect to the o�rvio�aprovidodpomuunt1od6iuu�rc�nueoc��ut���io this agreement shall
be considered to create the relationship of employer arid employee between the pal-ties
hozm1u^ Neither Contractor nor any ernployce of Contractor shall be entitled to any henefits
accorded County employees by virtue of the services provided Under this agreerrient. The
County shall not bmresponsible for vvi8z6olding mz otherwise de600bogfederal imounxetax or
mociulsecurity or for coutdbu6 state
uusum\ug the duties oƒuo employer with respect to Contractor, nrally employee of
Contractor. The Contractor shall not sublet or assign any of the services covered by this
cmutractwit6un1@bxczprmanvritte000uomotuft6oCouotynritmaut6mrizedrepreoentative,
Ausignmemt does not include printing or other ouotoma/yzeinuhonaa@o expenses that muybe
provided in all agreement,
L. Ownership and 0smoyDocuments
All documents, drawings, specifications and other materials produced by tile Sponsor in
connection with tile services rendered Under this agreement shall be the property ofthe
Sponsor whether the pr qjwct for which they are mxJeix*xro/tndor not. The County shall b e
peromiko6 1oruLuio copies, including reproducible copies, ul drawings arid apecificohoosGnr
iuf6muatimn,raferenum,006uoeiucunneotionwiththeSponoor'omndoarnrx.
��. ('orup}iuocen/itb Applicable Statutes, Rules, umJJefferson County Policies
T|zio/��/��mooTim�uverued by, and the Sponsor shall comply with, all applicable state aodfederal
laws and ru�u|c1loum,incimdingI(CY/Q4.34.2lO, and pu6]iahed agency policies, which are
iucorpmratc6 herein 6y this reference us if fully set forth.
N. Sponsor's Accounting Books and Records
,qlc Spolisol. shall niaintain complete financial records relating to this contract and the
semi;m /codenad iociuding all books, records, 6ocumomtu, receipts, invoices, amd all other
evidence of accounting procedtires and practices, which skifficiently and properly refIeut all
diroctanJiodirmotcootofunywatureexpmo6mdintheperfonnaorcofthisountrxut The
8puuaor`or�um'��aodoccountupn�ai��u�zo this agreement are to6e kept available For
inspection by representatives of the Cotinty arid slate for a period of six (6) years after the
date of 1hc final puymunt toGpnnaor.Copieo shall 6e made available uponrcqaeac
C>. Licensing, Accreditation and Registration
The Sponsor shall comp|y with all upylico6\* local, state and Federa1 ficcnsimg' accreditation,
p«rmittin@�ondregistration necessary 5nr tile per 6ocmo lice mfthis
oum:oct.
P, Disputes
6xocp4aaotberw{sc provided in this contract, whcnobaou fide dispmtaurluosbetween
Jeffcrson Coulity and the Spomor and it cannot be resoived, either party May rNnost a
Jispntohcario�,vitbumcJiutmruu�'ocdbyocmsoocim\eJwithJe��oou(�om�yDiatrio1
Comn Fithxr party's rcclueot For adispute hearing oouy(ke inwribuIg and clearly state:
u. tile, disputed imuoo(m),
6. the relative positions of the pal-tioa,on6
o, tkeSponsor's omme, address and &�,,,'Iemcy contact oumbcr
These oqmcstycmuot6umoKcd to tile Project Manager, Jefferson County £mvimomontu>
HeaithDcpurtvmomt.0\5 Sheridan 8t_PurtTowmmuud,VVA gX]68, within 6@cmm(}5)days
wmmnuAu�u-mk�u\pn���&-zAo
after either party received notice of the disputed issue(o,The parties ' agree that this dispute
process shall precede any action [oajn6icialorquasi-judicial LribonaL The parties vviUsplit
(,,venly thecost of rnediat<000r whatever foxnimf dispute resolution {sused.
(), Termination for funding
Jefferson Couuty may unilaterally tmonina¢e this contract iothe event funding fromatute,
federal, or other sources are withdrawn, reduced, or\imited iu any way after the effective date
ofTbitocontract,
R, Termination for Convenience
The County reserves the right nu terminate this agreement at any time by giving, ten (lD)6a�s
vvritteonoticOtothe Sponsor.
S. Assignment
The Sponsor shall not sublet or assign any interest in this Agreement, undohmDnottrouoier
any interest �n this agreenient without the express written consent of tile County.
T, Non-Waiver.
Waiver 6y the County of any provision o[ this a�reme�or any dmoGm�uion provided for
in this ugreameotshall not couStitu1ca Waiver uf any other provision.
I.J. County Does Not Assume /kdditinoulDotieo
The County does not assurne any obligation or dkity, except as required by federal or state
law, tu determine ifSponsor iuoouopiyiog with all applicable statutes, rules, codes ordinances
orPeuniis'
V. /\urccmnmu¢Reprmmmo{otkvea
All written cornmunications sent to the Sponsor under this Agreement will be addressed and delivered
sarall Spaeth, ulivuDireotor
Jefferson Land Trus1
1033 I,awne/ceSL
Port Townsend, WA 98368
Con,servation Futures Program Contact
JuifeoonComntyBoviraomcotoi
l6eabh— Conservation Futmeo
6l5 Sheridan 8&reot
Pori Townsend, WA '98368
These oddr000s shall be offCCdvouoti| receipt by one party from the other oFa written notice ofuny
Change, __
W. Emtirc/t,c Yrmenimmt/Sovaroumx9
'I"his agreenient, alona with all attachments, constittites the entire agreement ofthe parties, No other
undc,mtaa6iwgp, oral oc otherwise, rc#ardio-g this Agiccnoeotshall exist or bind any oJ the parties. If
ally part o[ this Agreement is ruled ar adjudicated tobe un|awful or void, all other sections ofL6iy
Agreemcmis6a0 continue to have full force and e[fea
X. Effective Date
Tkisag'000mcot` for tile VV(nuuu Basio— Blocdol Project 11 shall be effective apouuTAnimg by all
pa/tics.
Y. Venue:
yonuo for ony\itinuionurisin��om dkisPrucc���ecmco|o6uU6o only iu�C Cmx�ln
amdfo�Jo[bromCmw�y.Euc6pu�yte this u�enmnnT shall be�opoosi6�e tor �m�{ti�m�onuoyt�
inck6ng attorney's fees,
DA-J'ED day of 2013,
By- ------------
John Austin, Chair
Jefferson Board of CountY Cornmissiorlers
By
Jefferson Land Trust
Attested:
Carolyn Avery, Deputy Clerk of the Board
roved as to I Will"
David AlvareZ, ChWf(,,iViI
Winon I la�in
013 Cofisc•t-mion Fawro Apphc UfirW . r rh Ri wift,,x Sh, c�
2013 Jefferson County Conservation Futures Program
Asir
Property Acquisition and/or
operations and Maintenance Project Application
please complete the following application in its entirety, Be Sure to answer "N IA" for questions that
don't apply to the project. Incomplete applications will not be accepted for consideration.
Unless directed otherwise; use as much space as needed to answer each question.
Contact program staff at 385-4498 or !pokornke co. jefferson. wa.us with questions.
1. Project Title,-__Winona Basin - Bloedet Project 11
2a. Conservation Futures Acquisition Request: $80,000
b. Conservation Futures O&M Request: $0
3. Total Conservation Futures Request- $80,000
4. Please indicate the type of interest contemplated in the acquisition process.
&Warranty Deed —Easement — Other (Please describe below,)
in whose name will the property title be held after acquisition?
City of Port Townsend
5. Applicant Information
Name of Applicant of organization: City of Port Townsend
Contact: Rick Sepler
Title: Director of Development Smices
Address: 250 Madison Street, Port Townsend, WA 98368
Phone:' (360) 379-5081, ext. Fax- (360) 344-4619
Email: rsepler@cityofPt-us
6. Sponsor Information: (ifdiffierent than applicant)
Organization Name: Jefferson Land Trust
Contact: Sarah Spaeth
Title- Executive Director
Address: 1033 Lawrence Street, Port Townsend, WA 98368
phone- (360) 379-9501, ext. 101 Fax: (360) 379-9897
Fmail: sspaeth@saveland.org
S I 'I I )I FfU 0 C/V S 1pf i I
This application was approved by the sponsor's legally responsible body (e.g., board, council, etc.)
on February 19, 2013.
7. Site Location
Street Address or Description of Location:
22 Lots in Fowler's Park Addition section of Quimper Wildlife Corridor will be acquired with CFF and
community funding, 14 lots in adjacent blocks will be donated as match. These lots are adjacent to
parcels acquired with 2011 CFF funding.
Driving Directions from Port Townsend:
Drive north on San Juan Avenue. Turn left as it joins 49th Street, continue past the county fairgrounds
and turn left on Cook Avenue at the 53rd St. and Cook intersection. Properties are located on the east
side of Cook Avenue, south of Peary Avenue.
Section: 33 Township: 311" Range: I West
Assessor's Parcel Number(s): Bloedel parcels - 951902301, 951902201, 951902303, 95 1 901 804
Donated parcels - 951901801, 951901816, 951.901901, 951901919
8. EXISTING CONDITIONS
New Site: Yes No X
Addition to Existing Site: Yes X No
Number of Parcels: 22 + 14 donated parcels
Acres to Be Acquired. approx. 3,8
Total Project Acreage (if different): Current Zoning: vacant land
Existing Structures/Facilities: none- vacant land
Any current covenants, easements or restrictions on land use; none
Current Use: vacant wetland buffer and wildlife habitat, mature forest
Waterfront (name of body of water): n/a
Shoreline (linear feet); n/a
owner Tidelands]Sherelands; n/a
9. Current Property Owner X is —is not a willing seller.
to. In 1000 words or less, provide a summary description of the project, the match, overarching
goal, and three top objectives. Include information about the physical characteristics of the site
that is proposed for acquisition with Conservation Futures Program funds including:
vegetation, topography, surrounding land use, and relationship to parks, traits, and open
space. Describe the use planned for the site, any development plans after acquisition (including
2013 ( Fvfidr,,N . Ippli(aufm wd Rating N shc,v
passive development), characteristics of the site which demonstrate that it is well-suited to the
proposed use, and plans for any structures currently on the site. If applicable, describe how
the site relates to the larger project, and whether the project has a plan, schedule and funding
dedicated to its completion. Please also list any important milestones for the project or critical
dates, e.g, grant deadlines. List the dates and explain their importance. Please attach a
spreadsheet of the budget.
The City of Port Townsend and Jefferson Land Trust (JLT) have an exciting opportunity to protect a
significant amount of high priority habitat in the Winona Basin of the Quimper Wildlife Corridor. The
City, JLT and Jefferson County have been working with the community since the mid 1990's to protect
a ribbon of green across the Quimper Peninsula, connecting a series of wetlands, forests and floodplains
that provide habitat for over 200 bird species, amphibians and mammals. The Winona Basin area in the
Quimper Wildlife Corridor has high diversity of habitat and wildlife species and qualifies as a priority
habitat under the Washington Department of Fish and Wildlife Priority Habitat and Species Program,
Most of this area of the City was platted into 50 x 100 lots in the 1889s and development pressures in
the area are high. Purchase of the floodplain, forest and upland parcels in the Winona Basin will protect
the high quality habitat and firrther the efforts to connect this area with other important habitat areas that
extend from the City into Jefferson County and across the Quimper Peninsula. XT and the City of Port
Townsend adopted a Quimper Wildlife Corridor Plan in 2008. Since the project inception, nearly $2
million has been secured for property acquisition. The City and JLT will continues to acquire properties
from willing landowners as the opportunity arises and will conduct fundraising as needed.
The site proposed for acquisition includes some of the most critical undeveloped habitat in the wildlife
corridor and contains mature mixed forest of cedar, Douglas fir, Hemlock and other native species and
some of the largest trees in the QWC. The topography includes gently sloping parcels and low lying
Winona wetland buffer lots and is directly adjacent to parcels that were acquired in 2012 with CFF grant
funding and community contributions.
This project represents an opportunity to protect the largest number of adjacent lots in the Winona basin
in one single transaction. The landowner of the parcels has been negotiating with JLT for years and is
finally willing to sell all of her remaining property in the Winona Basin. The parcels available for
acquisition for this grant cycle include Lots 9, 10, 21, 22 in Block 19, Lots 1-4, 17-20 in Block 22 and
Lots 11-18, 3, 4 in Block 23 in Fowler's Park Plat. Lots 11-17 in Block 24 were acquired from the same
landowner in 2012 and numerous adjacent lots were acquired in 2009 by the City of Port Townsend. In
addition, we are very fortunate to have a neighboring landowner agree to donate 14 platted lots as match
for this application which includes lots in Blocks 18 and 19.
The three top objectives for this project are:
1) Acquire high priority threatened properties from the willing seller
2) Utilize adjacent donated parcels as match
3) Permanently protect the properties as wild open space in partnership between the City of Port
Townsend and JLT
Milestones:
I o/3 0/Tu I Pon Fo I o'd'e",, - III/ 4w,1N; , IaJ Railvm� , Y11, v
• Secure remaining community funding in fall 2014
• Initiate appraisal in spring 2014
• Acquire property in spring 2014
11. Estimate costs below, including the estimated or appraised value of the properties) or
property right(s) to be acquired, even if Conservation Futures funds will only cover a portion
of the total project cost. In the case of projects involving multiple acquisitions, please break
out appraisals and estimated acquisition costs by parcel.
a. Estimated or Appraised Value of Properties) to be Acquired: $270,000.00
b. Total Estimated Acquisition-related Cost (see Conservation Futures Manualfbr eligible costs):
$15,000
c. Total Operation and Maintenance Cost: $10,000.00
d. Total Project Cost; $295,000
Basis for Estimates (include information about how the property value(s) was determined,
anticipated acquisition-related costs, general description of operation and maintenance work
to be performed, task list with itemized budget, and anticipated schedule for completion of
work):
The cost estimate is based on an appraisal, conducted by Ralph Eticksen of Consultants NW Arbdol,
Inc. on February 250 "', 2011, of the seven adjacent lots purchased in 2012. These lots were valued at
$52,5100 (or $7,500.00 per lot). The estimated value of the lots to be purchased is 5105,000, though
the seller has indicated she would be willing to sell at a bargain sale value of $150,OW The
estimated value of the lots donated as match is S 105,000. The acquisition is anticipated to be
complete in early 2014. Anticipated project related costs in addition to the land include-, appraisal
and appraisal review, title insurance and closing costs, taxes and recording fees, legal costs, project
management and administration, At this time, .1L T" will be covering the costs associated with
Operations and Maintenance.
See attached Project Cost Table
Ia. Sponsor or other organizations X will will not contribute to acquisition of proposed site
and/or operation and maintenance activities.
b» if applicable, please describe below how contributions from groups or agencies will reduce the
need to use Conservation Futures program funds.
4
101 C.4 a 0, iF P I t Feel I i n :% Ap/ die 0 Iff" I alas/ 84 1 � r Sh , , �
As the sponsor organization, JLT will be coordinating the contribution of the donated adjacent land, as
well as cash contributions that community members have made to the project through a capital
campaign.
c. Matching Fund Estimate
Conservation Futures Funds Requested
Matching Funds/Resources*
Total Project Acquisition Cost
Acquisition
"..t 11 ! •:
O&M %
34%
66%
100%
If prior acquisition is being proposed as match, please describe and provide documentation a value,
.f
location, date of acquisition and other information that would directly link the match to the property
being considered for' acquisition.
d. Source of matching Amount of
funds/resources contribution
Donated land S 120,000
Community funding— $95,000
Contribution
If not, Contribution If not,
approved?
when? available now? when?
Yes X No
Yes No
Yes X No
Yes No Fall. 2013
Yes No
Yes No
Yes No
Yes No
IVOIF,: matching funds are strongly recommended and a higher rating will be assigned to those
projects that guarantee additional resources for acquisition, Donation of property or a property
right will be considered as a matching resource. Donation of resources .for on-going maintenance or
stewardship ("in-kind " contributions) are not eligible as amatch.
2 a. Sponsoring agency A is —is not prepared to provide long-term stewardship (maintenance,
up-keep, etc.) for the proposed project site.
The City and JLT anticipate a stewardship program of annual monitoring to insure that the properties
remain forever wild, that no building or development has occurred, that no trash has accumulated, and
that no noxious weeds have invaded the property. XT staff and trained community volunteers will
conduct monitoring, maintenance and restoration efforts and are already monitoring adjacent properties.
The XT relies on trained professionals, including habitat biologists, foresters and others as appropriate.
b. Describe any existing programs or future plans for stewardship of the property, Including the
nature and extent of the commitment of resources to carry out the stewardship plan.
The JLT will conduct stewardship, monitoring and maintenance of the properties along with the rest of
the Quimper Wildlife Corridor according to the Quimper Wildlife Corridor Management Plan (City of
port Townsend ordinance 2976). JLT's stewardship program includes annual monitoring (at least) of
protected properties and easements, upkeep and maintenance (trash removal, signage, invasive plant
control) and restoration efforts (tree planting, trail building, etc.) JLT will conduct at least annual
monitoring of the property by professional staff and trained volunteers, extensive data collection and
management, help with stewardship, enhancement and restoration goals and legal defense of the
conservation easements should it become necessary- JUF has a legal defense fund of nearly $350,000,
-10%.1 ( 'f qrA k r� "O I I p w [ dm w4 , , 1ppii( , A N � ) o / R, o df , �h ( ', �
and continues to build this fund with each now easement acquisition, recognizing the legal obligation
and responsibility of protecting conservation values in perpetuity.
In 2012 XT instituted an exciting new program called the Northwest Naturalists that trained participants
over an 8 week period in wetland ecology, plant and animal identification, geology, wildlife tracking
and other topics. Several participants have committed to being preserve stewards for protected
properties, including the QWC.
3 a. Describe the sponsoring agency's previous or on-going stewardship experience.
jl,T currently stewards over 10,000 acres in Jefferson County. These stewardship obligations include
properties protected with conservation easements, XT preserves and land owned by partner
organizations and agencies such as Washington State Parks, JefTerson County, the City, Washington
Department of Natural Resources and the Hoh River Trust. XT is the only local organization or agency
that has a monitoring and stewardship program for conservation easements and preserved properties,
developed with the guidance of The Land Trust Alliance and utilized effectively for 24 years.
b. Has the sponsor and/or applicant of this project been involved in other projects previously
approved for Conservation Futures funding?.
No, neither the sponsor nor applicant has been involved in a project previously approved
for Conservation Futures funds.
X_Ves, the sponsor andlor applicant for this project has been involved in a project
previously approved for Conservation Futures funds. Please provide details:
JLT has been the applicant and sponsor organization on numerous applications that have received
Conservation Futures funds. These projects include: Sunfield Farm, 2003; Quimper Wildlife Corridor,
2()04; East'Tarboo Creek Conservation Prqjcct, 2005; Tamanowas Rock Phase 1, 2006; the Winona
Buffer Project, 2006; Glendale Farm, 2007; Finnriver Farm, 2008; Quimper Wildlife Corridor, 2009;
Brown Dairy, 2009; Salmon Creek Ruck 2010, Quimper Wildlife Corridor 2010; Tamanowas Rock
2010; Chimacurn Creek Carleson 2011; Winona Basin - Bloedel 2011; L Brown 2012, Boulton Farm
2012.
4 a. Property 2L can —cannot feasibly be acquired in a timely fashion with available resources.
b. Necessary commitments and agreements X are _are not in place.
c. All parties X are —are not in agreement on the cost of acquisition.
Ij "not" to any ql'the above, please explain below,
Landowner is a willing seller. Matching resources of cash and land donation will be available this fall
for purchase of the 22 lots proposed for acquisition,
5. The proposed acquisition X is specifically identified in an adopted open space, conservation, or
resource preservation program or plan, or community conservation effort. Please desc,"ibe
below, including the site's iinportance to the plan. Please reference the websiteqf the plan f
available or include the, plan with this application.
complements an adopted open space or conservation plan, but is not specifically ide tr d
Please describe below, and describe how the proposed acquisition is consistent with the playa.
M
.70 13 ( 'e 0i d %t 'r I °�( I fir y9 I FI (f I N -, - � . I I s/ Vu , i I it 0 l r o l Id &a I f i P I '_; N Sipa w I
is a stand -alone project.
.
The properties in the Winona basin identified as Tier I and Tier 11 for acquisition were indicated in the
Quimper Wildlife Corridor Management Plan that was adopted by the City of Port Townsend on May
19, 2008, Ordinance 2967. This management plan is available at the City's website,
http://Www,cityofpt.us/dsd/planning.asp.
The entire Quimper Wildlife Corridor lies in the area recognized in Jefferson County's Comprehensive
Plan map as Parks, Recreation Areas, Conservation Easements and Areas for Future Cooperative
Preservation Efforts- It is also recognized in the City of Port Townsend Comprehensive Plan, and the
Parks and Open Space Plan. JLT, the City of Port Townsend, Jefferson County, state agencies, the local
Audubon and Native Plant Society Chapter, and US Fish & Wildlife have been partnering on the project
since the mid 1990's. These parcels have been identified in the acquisition priorities of the project since
the beginning due to the wetland, floodplain, buffer and upland forest values,
http:/Iwww.co,jefferson.wa.us/idms/pdfs/parksg9.pdf
mrs conservation Plan for Jefferson County, prepared with the input of many community members
and adopted in 2010 specifically identifies the Quimper Wildlife Corridor. 'The plan is located on the
JLT wcbsite at www,saveland-org,
6. Conservation opportunity or Threat:
a. 'The proposed acquisition site —X,flocs --does not provide a conservation or preservation
opportunity which would otherwise be lost or threatened.
b. if applicable, please carefully describe the nature and immediacy of the opportunity or threat,
and any unique qualities about the site.
Landowner has been negotiating with JLT for 17 years and has finally expressed her interest in selling
her remaining lots. She is eager to sell the property due to family illness.
7. The proposed acquisition:
X provides habitat for State of Washington Priority Habitat and/or State or Federal Threatened,
Endangered or Sensitive species.
X provides habitat for a variety of native flora or fauna species.
X contributes to an existing or future wildlife corridor or migration route.
C(
.firmative in any of the above, please describe below, and cite or provide documentation
species 'use. I
The QWC provides critical habitat in an area of looming urban development and is home to a wide
variety of flora and fauna, from the humble rougli-skinned newt and Calypso orchid to nearly 200 bird
species and numerous small and large mammals. Protection Island, located just offshore of the western
end of the corridor, is a National Wildlife Refuge and home to nearly seventy percent of the seabirds
that nest and breed in all of Puget 'Sound. Washington Department of Wildlife and the local Audubon
- �� "ij, IL
'See, Im exaini)1c, hHr'.z'ww�% �St!)L scielice,it.
ge
.. .............
-ka -Sa;on col sysmu�.[111'
7
'0J,? (,(,I I I �, yi,�� I I- 11� I wc 's , ljqdi� WO 01 10h i 16 rd a,_, +
Society have identified several state priority species in the QC that are sensitive, threatened or listed,
These include: Bald eagle, Peregrine Falcon, Wood duck, Great Blue Heron, Pileated Woodpecker,
Band-Tailed Pigeon, Merlin, Olive Sided Flycatcher, black tailed deer, and bob cat. The corridor will
allow these species and others the safety of cover to move between wetland and forest ecosystems,
8 a. Describe the extent and nature of current and planned agricultural use of the proposed
acquisition, including any anticipated changes to that use once the property, or property right,
is acquired with Conservation Futures funds.
None planned
b. Describe any participation by the current property owner in any other agricultural land
conservation programs, including the program and nature of the involvement.
Not applicable
9. Describe how the proposed acquisition benefits primarily a X local area ,„broad county area
including the area served, the nature of the benefit, the jurisdictions involved, and the
populations served.
Protection of the wetland, buffer and floodplain habitats of the QWC provides particular benefits to local
residents in that it provides storm-water filtration and floodplain retention. In general, however,
protection of the Q habitats provides benefits not only to residents of Port Townsend and
surrounding county areas, but also to the many visitors to our area. The corridor is used extensively for
passive recreation by the community and visitors who enjoy walking the traits, bike riding and
horseback riding. The wetlands and forests of the corridor provide education opportunities for all, and
have been field classrooms for the Cedar Root School, the international Cyber Tracking Program, Native
Plant Society, Audubon members conducting annual Christmas bird counts, and numerous local public
and private school students. Realtors from all over the region taking continuing educational course's at
WSU have participated in corridor field trips to understand wetland ecology. The bike trails of the
corridor were identified in a national mountain bike magazine. JILT volunteers continue to conduct
regular educational tours to various parts of the corridor as part of our ongoing community outreach
efforts.
10. Describe the educational or interpretive opportunities that exist for providing public access,
educational or interpretive displays (signage, (kiosks, etc.) on the proposed site, including any plans
to provide those improvements and any plans for public accessibility!
The QWC and neighboring Cappies Woods provide an extensive network of trails within the City of
Port Townsend and out into Jefferson County. In fact, it is possible to walk from McCurdy Point on the
west end of the corridor to Fort Worderi State Park with very few road crossings! The City Non-
motorized Trail Committee and community volunteers conduct regular trail maintenance efforts in the
QWC. Recently location signa,ge was placed in key trail locations in the corridor. ILT volunteers are
creating interpretive displays that will provide visitors to the corridor an understanding of the function Of
the corridor, as well directing people away from the more sensitive habitat areas,
2 The words "edLICatiOn" and "interpretation" are interpreted broadly by the CFCorwrince,
2013 Cowwrvraiton Fwares � it eplif 'i fie) io oo( I Ra I I; �""s Sh, ' -�
11. The proposed acquisition — Includes historic or culturally significant resources 3 and
is registered with the National Register of Historic Places, or an equivalent program.
is recognized locally has having historic or cultural resources.
is adjacent to and provides a buffer for a historic or cultural site.
Ifaffirmative in any of the above, please describe below, and cite or provide documentation Qf the
historical or cultural resources.
Not applicable
12s. Describe the extent and nature of current and planned silvicultural use of the proposed
acquisition, Please cite or provide documentation ofewisting or planned lily `cultural activities
including forest management plan(s) or forest ecosystem restoration.
None planned
b, Describe any participation by current property owner in silviculture conservation programs,
including the program and nature of the involvement.
None planned
Verification
13. Sponsors of applications that are approved for funding by the Board of County
Commissioners are required to submit a brief progress report by October 30 every year for
three years after the award is approved, or three years after the acquisition funds are
disbursed to the applicant, whichever is later. The progress report must address any changes
in the project focus or purpose, progress in obtaining matching funding, and stewardship and
maintenance. Sponsors receiving O&M funds will also submit an annual report for each year
that O&M funds are expended. The Committee will use the information to develop a project
66report card" that will be submitted annually to the Board of County Commissioners.
If this application is approved for funding, I understand the sponsor is required to submit
progress reports for three years and for any year in which O&M funds are expended.
L initiah —7h3
IL i —Date
14. if, three years after the date funding Is approved by the Board of County Comirtissioners, the
applicants have not obtained the required matching funds, the Committee may request the
Board of County commissioners to nullify their approval of funds, and may require the
project to re-apply.
If this application is approved for funding, I understand that we may be required to re-submit
the application if the project sponsor dops not obtain the necessary matching funding within
three years. 29 t�I—Jnitial 13 Date
Cultural resources means archeological and historic sites and artifacts, and traditional religious ceremonial and
social uses and activities of affected Indian Tribes and mandatory protections of resources under chapters 27.44
and 27.53 RCW-
Winona Basin — Bloedel Project Il
2013 Conservation Futures Program Acquisition Application
ProJect related costs and O&M
Timeline
Land to bc purchased
Early 2014
S150,000
Appraisal and review
x11 201 —i-5
--
'000
Title insurance and closing costs, taxes, etc
arly 2014
5,400 . ... ..
Project Management, Admen and legal fees ;March
2014
$5,000
&M pur)
Ongoing
$10,000
February 22, 2013
Sarah Spaeth
F-xecutive Director
Jefferson Land Trust
1033 Lawrence Street
Port Townsend, WA 98368
Dear Sarah,
This letter is to indicate my interest in selling the following parcels of land for protection
purposes:
Tax Parcel Numbers: 951902301, 951902201, 951902303.,951902304, Fowler's Park Addition,
Lots 9,10,21, 22 in Block 18, Lots 1-4,17-20 in Block 22 and Lots 1118, 3, 4 in Block 23.
1 also understand that this sale is contingent on funding from the Jefferson County Conservation
Futures Program-
Signed,
Heidi Bloedel
PO B6x 1564
Port Townsend, WA 99368
M, J PUL MIMM
Heoing the communi�yprexerve open ipace, working land, and babitatforet)er
1033 lAwrence Street, Port Townsend, WA 98368
360-379-9501 — office 360-379-9897 — fax
www.saveland-org ilt@saveland.org
EsTiMATE OF VALUE FOR WINONA BASIN — BLOEDEL 11
The cost estimate is based on an appraisal, conducted by Ralph Ericksen of Consultants NW
Arbdol, Inc. on February 25b, 2011, of the seven adjacent lots purchased in 2012. These lots were
valued at S52,500 (or $7,500-00 per lot).
Sarah Spaeth
Executive Director
February 27, 2013
(>Vol
.Jefferson Land TrL& & a 501 (c) (3) non Tip tax exempt Pimete corporation.
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CONSERVATION FUTURES FUNDS ILLUSTRATIONS - 2013
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INTERNAL REVE2M SERVICE
DISTRICT DIRECTOR
2 CUPANIA CIRCLE
MONTEREY PARK, CA 91755-7406
Date; MAY 0 3 1994
jEyFERSON LA= 'TRUST
CIO DOUG MASON PRES
PO Box 1610
PORT TOWNSEND, WA 98368-0109
Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer identification Number:
91-1465078
Case Number-
954109002
Contact Person:
TYRONE THOMAS
Contact Telephone Number:
(213) 894-2289
Our Letter Dated:
May 08, 1990
Addendum Applies:
No
This modifies our letter of the above date in which we stated that you
would be treated as an Organization that is not a private foundation until the
expiration of your advance ruling period_
Your exempt status under section SDI(a) of the Internal Revenue Code as an
organization described in section 501 (c) M is still in effect. Based on the
information you submitted, we have determined that you are not a private
foundation within the meaning of section 509(a) of the Code because you are an
organization of the type described in section 509 (a) (1) and 170 (b) (1) (A) (vi) ,
Grantors and contributors may rely on this determination unless the
Internal Revenue Service publishes notice to the contrary. However, if you
lose your section 509(x)(1) status, a grantor or contributor may not rely on
this determination if he or she was in part responsible for, or was aware of,
the act or failure to act, or the substantial or material change on the part of
the organization that resulted in your loss of such status, or if he or she
acquired knowledge that the Internal Revenue Service had given notice that you
would no longer be classified as a section 509(x)(1) organization,
It we have indicated in the heading of this letter that an addendum
applies, the addendum enclosed is an integral part of this letter.
Because this letter could help resolve any questions about your private
foundation status, please keep it in your permanent records.
if you have any questions, please contact the person whose name and
telephone number are shown above.
Sincerely- yours,
Richard 'b 4ro 9 c oV MWNW-.
District Director
Letter 1050 (Do/CG)
jefferson Land Trust
P.iO. Box 1610
Port Townsendt Washington 9:83,68
Internal Revenue Service
Service Center
ATTN: Entity I
Odgen, UT 84201
RE Name change
EIN 91-1465078
By resolution of the Board of Directors on November 13, 1991, the
Jefferson County L-and Trust changed its name to Jefferson Land
Trust.
This is a name change only. Please change our name in your record's
regarding our EIN and our 501(c)(3) status,
U��
Jefferson Land Trust
by:
JulianneMcCulloch
Secretary
Internal Revenue Service
DWriat Director
p 0 BOX 2350 ROOM 5127 ATTN: E.O.
LOS ANGELES, CA 900532950
oats; MAY 81 1990
JEFFERSUN.CUUNTY LAND TRUST
1322 WASHINGTON PO BOX 1610
PORT 4OWNSENT, WA 98368
Dear Applicant:
Department of the Treasury
Employer Identification Ntimber.-
91--1465078
Case Number:
950114110
Contact Person-.
JOSEPH CUNHA
Contact Telephone Number.-
(213) 894-41.70
Accounting Period Ending:
December 31
'Foundation Status Classification:
see attached
Advance Ruling Period Begins.-
April 7, 1990
Advance Ruling Period Ends:
Doc. 31, 1993
Addendum Applien;
none
Based on information supplied, and assuming your operations i4i I I be as
stated in your application for recognition of examptlon, we have datermined you
are exempt from Federal income tax under section 501(a) of the Internal
Revenue Code as an organization described in section 501(c)(3).
Because you are a newly created orgaiiization, was are not no*q making a
final determination of your foundation status under section 509(a) OF the Coda.
Kowsver me have determined that you can reasonably bc, expected to be as public-
ly supported organization described in sections 509(,k)(1) and 170(1.)(1)(A)(vi).
Accordingly, you iqM be treated as a Publicly stipported organization,
and not as a private foundation, during an advance ruling period. This
advance ruling period begins and ends on than dates shown above.
Within 90 days after the end of your advance rtil � nc
j
I period, YMI MLJsL
submit to us information needed to determine whether you have net the require-
ments OF the applicable support test during the advill-ice ruling period. if Vast,
establish that you have been a Publicly supported orcanization, V>u will be
classified as a section 509(0(1) or 509(a)(2) organi�:ation as long us you con-
tinue to meet the requirements of the applicable sul)port tost. If you do not
meet the pubs is support requ i remeriLs dur i rig the advance rail i rig per j od, you N I I I
be classified as a private foundation for future Periods. Also, if you are
classified as a private foundation, you will be treatod as a private foundation
from the date of your inception for purposes of sections 507(d) and 4940.
Grantors and contributor's may rely on the determination that you are not a
private foundation Unti 1 90 days after the end or your advance ruling psi-jod.
If you submit the required information within the 90 days, grantors and contri -
butors may continue to rely an the advance determination until the Service
I etter 1045(CG)
M
JEFFERSON COUNTY LAMA TRUST
ma%es a final determination of your foundation status,
rf notice that you Hill no longer be treated as a publicly supported
ganization is published in the Internal Royonue SulleLjn�p grantors and c or-
on-
tributors may not rely on this determinatiot, after the date of such publica-
tion. In addition, if YOU lose your status as a
P
Lion and a grantor or contributor Has resporisibleuU"cly supported organl2a-
, for, or Has masted of, the act
c)r failure to act, Ehat resulted in your loss Of Such stal;,tls, that Person may
not rely of this determination from the data of the act or fai 4-e to act.
Also, if a grantor or contribUtOr learned that the 501-Vice had i
that you would be removed from classification as a publicly s g1ven notice
tion, then that person may not rely an this determination orqani?,,a-
knowledge was acquired. nation Ps OF the date such
If Your sources of support, or your i>urpuses, character, or method Of
operation change, please let us know so He can can,
iclor than
change on your exempt status and foundation status of Fect of the
went to Your Organizational document or bylaws In t1la case of an Omend-
, P103so send us 11 copy of the
amended docwment or bylaws. Also, You should inforin us OT all changes ill your
name or address.
As of January 1, 1984, you are liable for taxes under the Federal Insur-
ance Contributions Act (Social: security taxes) oil remuneration of $100 or more
YOU Pay to each Of Your employees during a calendar 'Year. You are not liable
for the tax imposed under the Federal tifleml)IOYmeot Tax Act (FUTA).
Organizations that are not Private foundations are not subject to tile pri-
e
vate foundation excise taxes under Chapter 42 of the Code. H014 eve r) You are
not automatically xempt from other Federal excise taxes. If YOU have army
questions about excise, employment, or other- Federal taxes, plea., let us
know.
Donors may deduct contributions to you as Provided ill sectioll 1,10 or
Code. Be4uests, legacies, devises, transfers, . the
are deductible for Federal estate and gift tax 01- gifts to YOU Or for your use
pljrpofi w
'a if tl1eY meet the app I
cable provisions of sections 2055, 2106, and 2521 Of the Code.
Contribution deductions are al lowable to donors. only Lo the, ex iron t: that
their contributions are gifts, with no considaration received. Ticket Pur-
chases and s i m i I a r Payments i n conjunct i on w i th f undra i s ng events may not
tiecessar i I V qua f i f V as deduct i b I e cOntr i but i ons, depend i ng or, the c i rcum-
stances. See Revenue Ruling 67-246, Published
in Cu
on page 104, mt'(Rti�Oe BU I ati n 1967-2,
which sets forth guidelines regarding the deductibility, ar h
table contributions, of payments Made by L-expayers F'or' admission t 0 c ari-
participation in fundraising, actiyitias for charity. or L her
You are required to file Form 990, Return of Organization
ach Year are norroRfly more than
Income Tax, only if your gross receipts es Exempt From
$25,000. liOwever, i f you race i ve, a Form 990 package in the me i 1 1 P1 a e s
the return even iF you do not exceed the gross receipts test, I f e fil,
You are not
Letter LMMG)
JEFrERSON!,CGUNTV LAND TRUST
required to files simply attach the label provided, chock the box in the head--
ing to indicate that your annual gross receipts are normally $25,000 or less,,
and sign the return•
if a return is required, it must be filed by the 15th day of the fifth
month, after the end of your annual accounting period. A penalty of $10 a day
is charged when a return is filed late, unless there is reasonable cause for
the delay. However, the maximum penalty charged cannot exceed $5oOOO or 5 por-
cant of your gross receipts for the year, whichever is loss. This penalty may
also be charged if a return is not complete, so please be sure your return is
complete before you file it.
You are not required to file Federal income tax returns ut►ess you are
subject to the tax on unrelated business income under section 511 of the Code,
If you are subject to this tax, You must file an income tax return on Form
990-T, Exempt Organization Business Income Tax Return. In this letter rio are
not determining whether any of your present or proposed activities are usire-
lated trade or business as defined in section 513 of Lhe Code.
You need an employer ii dentification number oven if you have no employees,
if an employer identification number Has not entered on your application, a
number will be assigned to you and you will be advised of it. Please use tha[:
number on all returns you file and in all correspondence i,4ith the Iiiternial
Revenue So"victi,
If we have indicated in the heading of this letter that an addendum
applies, the addendum enclosed is an integral part of this letter.
Because this letter could help resolve any questions about your exempt
status and foundation status, you should keep it in your permanent records.
]f you have any questions, please contact the person whose name and
telephone number are shown in the heading of this letter.
Enclosure(s)-'
Form 872-C
ins�rm rely yours,
Michael J. Quinn
District Director
1. titter 1045 (CG)
-4-
JEFFERSON COUNTY LAND TRUST
FOUNDATION STATUSi
170(b? (1) (A) (vi) and 509(a) (1)
I.ettc-r- L045(ca)
(Rev. March 1986)
Det)44mnt of the TrMurr_lot,,31 Revenue Somca
L in
Consent RxIn P
'eriod O;ILIMI;at io6n
tof g P, eriod of Lim Itation Upon
Assessmen Tax tj
Under Section
01 B No�
OMBNO� 1545-OM6
4 OD56
F
up'-3-31-39
oUpon,
4940�of the
0
v
Internal Rev8nU8 Code
0
To bo
T-lUxedwilhFarm
!�u
(Sao F*rM 1023 �fn f P IV 1 3)
ctt n OF 2rtIVAn*3.)
1023. Sularnit In
M
dup lit
It
ca to
't
Under Section 6501(c)(4) of the Internal Revenue Code, and as Part of a request filed With Form 1023 that'the
organization named below be treated as a publicly Supported organization under Section 170(b)(j)(A)(vj)
509(a)(2) during an advance ruling period, or section
JEFFERSON COUNTY LAND TRUST
............................ ....... i ..............
(Exact 014ranfut, on) ••..••.•.._
and the District Director
P.O. BO X.1610, PORT TOWNSEND WA 98368 of Internal Revenue
............... ............ ..............................
andZIPcode)
Consent and agree that the period far assessing tax (imposed under section 4940 Of the Code) for any of the 5 tax years
in the advance ruling period will extend 8 Years, 4 months, and 15 days beyond the and of the first tax year.
However, it a notice of deficiency in tax for any of these years is sent to the organization before the period expires, then
the time for making an assessment will be,further extended by the number of days the assessment is Prohibited, plus
60 days,
Ending date of first tax year. _ -12 / 3 1 / 89 .........................
JEFFERSON' COUNT LAND TRUST
of trustee having authority to
Signature b-
Ci3trict Drector
By 10.
AancYncott Roth
2/6/90
MICHAEL J. QUINN -T21-
For Paperwork Roduction,Act Notice. %go page 1 Of the Form 3023 (instructions.
GRWP MANAGER, EO,4
-and Trust
2023 Oudgetf*rJLT
2013 General
Actual - YTD 2013 Operating fund Cash flow
wember. 2012 Budeet Budget Notes
Example - Donations to Opportunity Fund.
donations of land
Example - QWC campaign, Grant funded
160,175 conservation projects
Unrestricted CapM Funds for Programs and
values of Conservation Easements 450,960 $ 65,500 $
Restricted capital Funds, Grant Funds from
GoVI and Private Sources 5 659,837 797,775 $
Endowment Funds 5 3,526 3,200 $
operations income
Annual Contributions
5
80,55,6
$ 126,950
$ 101,100 Example - Quarterly constituent rna0ings
Multi -Year Contributions (Pledges)
$
216,250
$ 135,000
$ 170,000 Example. Conservation Breakfast piedges
Special Events (Rai nfest and other
44,000 stewardship
Use on Bulls related projects and
ticketed events)
$
127,491
5 138,250
$ 188,250 Example - RaInfest of Valentine's Day Party
In 2013, to be used for NOSC project on
opportunity Fund
6,510 Snow Creek Estuary
Example • Educational Outreach or
Expect to use capital campaign funds
Scheinfeld Family Foundation annual grant
5
Government payments for grant funded
Fee for Services
59,405
$ 67,170
S 67,170 conservation projects
investment Income
Joanna Lohe( bequest
S,663
6,050
S 6,000
other .. ....
7,400
3,931
2,890
2,890 Sponsorships of programs
.
Total Operations Income
$
493,196
476,310
$ 485,410
Total income
$
1,607,519L
1,342,Z85
646,185
Conservation Projects., Stewardship
Cost of Goods Sold 970,634 $ 286,572 5 286,572 Outreach, and Devo expenses
Administrative expenses that are
Administrative Expenses 99,461 S 120,990 $ 110,990 management related or overhead
payroll Expense 299,332 $ 350,964 $ 350,964 All payroll
1,269,427 758,526 $ 748,526
and Use of other Cash Funds
20I2 General Fund Balance
5
91,000
Forest initiative Fund
39,000 Use on Forestry related activities
Use on Working Ag activities, including
Working Lands Fund
5
44,000 stewardship
Use on Bulls related projects and
Bulls Fund
4,000 stewardship
In 2013, to be used for NOSC project on
opportunity Fund
6,510 Snow Creek Estuary
QWC
Expect to use capital campaign funds
Scheinfeld Family Foundation annual grant
5
6,000 Expect to fund re- accreditation
Private foundation grant for forestry related
Horizon Grant
1,500 expenses
Joanna Lohe( bequest
25,000 1/2 of $50K bequest to be used in 2013
Tapley Brown loan p3ym0n1S
7,400
Total Other Funds
224,410..
arm, d.,t r,�rrd Balance end of "year 2013
.... . . ..... . ...
$
. ... ... -..-
122.069
General Fund Balance end of year 2013
Includes new payroll expense
. - and
134,000 requirement for re,accreditation
(11,931)
Om
BQARI MEMS ERS
MOORF, Steve - President
REID, David - VP
HULTMAN, Glenda
KEISTER, Gary - Treasurer
AMKA, Kathryn - Secretary
MEYER, Bill
TYLER Joanne
VAN CLEVE, Brie
STAFF
SPAETH, Sarah - Executive Director
BAiER, Ann - Finance Director
CLENDANIEL, Dame - Americorps Stewardship Coordinator
KINGFISHER, Erik - Stewardship Director
NEWMAN, Nancy - Conservation Associate
OAKLAND, Joan - Office Manager
ROBERTSON, Caroline - Outreach Director
SMITH, Sheiby - Development Director
'ACKER, Kathleen Finance Assistant
JEFFERSONLANI7 TRUST
Consolidated Financial Statements
For the Year Ended December 31, 2011
Table of Contents
Independent Auditors' Report
Consolidated Financial Statements:
Consolidated Statement of Financial Position
Consolidated Statement of Activities
Consolidated Statement of Cash Flows
Notes to Consolidated Financial Statements
Supplementary Information:
Consolidated Statement of Functional Expenses
Page
5-17
18
Board of Directors
Jefferson Land Trust and Subsidiary
Port Townsend, Washington
Cqofied Public. We have audited the accompanying consolidated statement of financial position of Jefferson Land
AccountarVts Trust and Subsidiary (collectively, JLT, a non-profit organization) as of December 31, 2011, and the
and Consultants related consolidated statements of activities and cash flows for the year then ended. These financial
statements are the responsibility of JLT's management. Out responsibility is to express an opinion on
these financial statements based on our audit. The prior year summarized comparative information
has been derived from JLT's 2010 financial statements and, in our report dated May 17, 2011, we
expressed an unqualified opinion on those financial statements.
We conducted our audit in accordance with auditing standards generally accepted in the United States
of America. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant estimates
made by management, as well as evaluating the overall financial statement presentation. We believe
that our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of JLT as of December 31, 2011, and the changes in its net assets and its cash flows
for the year then ended in conformity with accounting principles generally accepted in the United
States of America.
O,ur audit was conducted for the purpose of forming an opinion on the financial statements as a
whole. The consolidated statement of functional expenses on page 18 is presented for purposes of
additional analysis and is not a required part of the financial statements. Such information is the
responsibility of management and was derived from and relates directly to the underlying accounting
and other records used to prepare the financial statements. The information has been subjected to the
auditing procedures applied in the audit of the financial statements and certain additional procedures,
including comparing and reconciling such information directly to the underlying accounting and other
records used to prepare the financial statements or to the financial statements themselves, and other
additional procedures in accordance with auditing standards generally accepted in the United States of
America. In our opinion, the information is fairly stated in all material respects in relation to the
financial statements as B whole.
Certified Public Accountants
Apri 13, 2012
jEFFE,RSON LAND TRUST AND SUBSIDIARY
Consolidated Statement of Financial Position
December 31, 2011
(With Comparative 'Totals for 2010)
2011 2010
Assets
Cash and equivalents
$ 284,193
$ 360,332
Investments (Note 2)
459,277
312,047
Accounts receivable
51,840
76,292
Pledges receivable (Note 3)
464,224
499,028
Note receivable (Note 4)
81,803
85,054
Prepaid expenses
1,679
2,347
Land, conservation easements, and purchase options-
Habitat land
660,437
546,491
Working land
25,048
25,04'6
open space land
256,332
176,094
Conservation easements
47
44
Land held for sale
600,000
933,760
Land purchase option
-
.52,500
Total land, conservation easements, and purchase options (Note 5)
'1,541 „864
1,733,937
Furniture and equipment, net of depreciation of $12,996 (2010 - $10,897)
11,671
6,123
Total Assets
$ 2,916,551
$ 3,
Liabilities and Net Assets:
Accounts payable
$ 8,863
$ 34,727
Accrued expenses and deferred revenue
49,676,
48,338
Purchase option received
120,000
120,000,
Long-term debt (Note 6)
444,000
657,024
Total Liabilities
622,639
$60,089
Net Assets.
Unrestricted (Note 9)-
U:ndesignated
180,220
(130,320)
Board designated
1,421,864
1,561,437
Total unrestricted net assets
1,602,0'84
1,431,117
Temporarily restricted (Note 10)
660,932
763,728
Permanently restricted (Note 11)
30,996
20,226
Total Net Assets
2,294�012
2,215,071
Total Liabilities and Net Assets
$ 2,916,561
$ 3,075.160
see avcOj jpjnyj?jg nMes.
.2-
jEFFERSONL,4ND TRUSTAND SUBSIPMRY
Consolidated Statement ofActivities
For the year Ended December 31, 2011
(With Comparative Torals for 2010)
Expenses:
Temporarily
Permanently
Program
781,209
781,209
Unrestricted
Restricted
Resiricted
2011 Total
2010 Total
Revenue and Gains'.
70,864
70,864
77,737
Total Expenses
945,465
Gifts and contributions
$ 77,322
$ 259,584
$ 10,250
$ 347,156
$ 354,081
Fair value of easement acquisitions
239,500
20,226 2,215,071
2,052,954
239,500
166,000
Grants and contracts
324,687
324.687
361,933
Special events income, net of
expenses of $34,726 (2010 - $14,786)
87,260
87,260
113,877
Net gain on investments (Note 2)
7,598
520
8,118
30,600
Rental income
17,685
17,685
23,580
Other
3,016
Release from restriction (Note 10)
362,3a0
(362,380)
Total Revenue and Gains
1,116,432
(102,796)
10,770
1,024,406
1,043,087
Expenses:
Program
781,209
781,209
723,947
General and administrative
93,392
93,392
79,286
Fundraising
70,864
70,864
77,737
Total Expenses
945,465
945,465
880,970
Change in Net Assets
170,967 (102,796)
10,770 78,941
162,117
Beginning of year net assets
1,431,117 763,726
20,226 2,215,071
2,052,954
End of Year Net Assets
$ 1,602,084 $ 660,932 $
30,996 $, 2,294 012
$ 2216071
See accoinpaqving nows,
Consolidated Statement of Cash Flows
For the Year Ended Deeember 31, 2011
(With Comparative Totals for 2010)
Cash Flows from operating Activities:
Change in net as-sets
Adjustments to reconcile change in net assets to
net cash provided by operating activities_
Depreciation
Imputed interest expense
Realized and unrealized gain on investments
Write down of land value due to conservation easement
Donated stocks received
Donated land received
Pledge of donated land
Changes in assets and liabilities:
Accounts receivable
Pledges receivable
Prepaid expenses
Accounts payable
Accrued expenses and deferred revenue
Net Cash Provided by Operating Activities
Cash Flows from Investing Activities:
Purchases of investments
Proceeds from sale of investments
Proceeds from note receivable
Purchases of land and land purchase option
Proceeds from sale of I and
Sale of purchase options
Purchases of furniture and equipment
Net Cash Provided (used) by Investing Activities
Cash Flows from Financing Activities:
Payments on long-term debt
Net Cash Used by Financing Activities
Net Change in Cash and Cash Equivalents
Cash balance, beginning of year
Cash Balance, End of Year
Supplemental Disclosure of Cash Flow Information:
Cash paid for interest
See accompaQying notes
-4-
2011 2010
$ 78,941 $ 162,117
2,099 1,339
36,000
5,467 (16,930)
24,999
(32,735)
(2UM)
(15,000)
24,452
22,746
29,804
(37,211)
668
2,683
(25,864)
20,476
1,338
2,574
74,169 193,793
(239,957) (181,925)
119,995
221,887
3,251
(174,186)
(208,291)
308,760
52,500
(7 647
3 243
1
62,716
(171,572)
(213,024) _45,229�
(213,024)
(76,,1391) 16,992
360,332 343,340
$ 284L193. $ 360,332
$ 18,367 $ 23,151
jEF,rERsoN L4ND rRusrAND SUBSIDIARY
Notes 10 Consolidated Financial Statements
For the Year Ended December 31, 2011
Note 1- organization and Summary ofSignfflcant Accounting Policies
organization - Jefferson Land Trust (the Land Trust) is a Washington non-profit corporation, formed on April 7,
1989. The Land Trust's Purpose is to acquire, preserve and manage open space lands and easements for land
conservation purposes beriefitting the public. The Land Trust also provides information and materials to the public
on land Conservation issues. The Land Trust serves Jefferson County on the Olympic Peninsula in Washington,
The Land Trust has been accredited by the national Land Trust Alliance since August 5, 2009.
On September 5, 2007. JLT Resources, LLC was formed with Jefferson Land Trust as its only member. JLT
Resources, LLC was formed for the purpose of purchasing and holding land for conservation, purposes,
principles of Consolidation - These financial statements consolidate the statements of Jefferson Land Trust
and JLT Resources, LLC (collectively, "JLr). inter-organization balances and transactions have been eliminated
in consolidation.
Basis of Accounting - The consolidated financial statements of JLT have been prepared on the accrual basis of
accounting,
Basis of presentation - Net assets and revenues, expenses, gains and losses are classified based on the
existence or absence of donor4mposed restrictions. Accordingly, the net assets of JLT and changes therein are
classified and reported as follows:
YDrest ct9A Net As - Include all net assets on which there are no donor-imposed restrictions for use,
— —
or on which donor-imposed restrictions were temporary and have expired.
Tem
j29farily R tricted Net Assets - Include all net assets subject to donor-imposed restrictions that will
be met either by actions 07 JLT or the passage of time,
lnclude all net assets received by donations wherein the donors
impose a permanent restriction on the use of the gift. The donors require the gift to be invested and only
the income from such investments may be used to support the intended cause.
All donor-restricted support is reported as increases in temporarily or permanently restricted net assets,
depending on the nature of the restriction. When restrictions expire (that is, when a stipulated time restriction ends
or purpose restriction is accomplished), temporarily restricted net assets are reclassified to unrestricted net assets
and reported in the consolidated statement of activities as net assets released from restriction. Gifts of equipment
are reported as unrestricted support unless explicit donor stipulations specify how the donated assets must be
used. Gifts of long-lived assets with explicit restrictions that specify how the assets are to be used and gifts of
cash or other assets that must be used to acquire long -lived assets are reported as restricted support. Absent
explicit donor stipulations about how long those long-lived assets must be maintained, expirations of donor
restrictions are reported when the donated or acquired long-lived assets are placed in service.
-5-
jEFFERSON LAND TRUST SUBSIDIARY
Notes to Consolidated Financial Statements
For the Year Ended December 31, 2011
Note I - Continued
Use of Estimates - The preparation of financial statements in conformity with accounting principles generally
accepted in the United States of America (GAAP) requires management to make estimates and assumptions that
affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date
of the financial statements, and the reported amounts of revenues and expenses during the reporting period.
Actual results could, differ from those estimates.
Cash and Equivalents - For reporting purposes, JILT considers all unrestricted highly liquid investments with 8
purchased maturity of three months or less to be cash equivalents.
Concentrations - JLT maintains its cash in bank deposit accounts with two financial institutions, JLT's cash
balances may, at times, exceed federally insured limits,
One donor's pledge represented approximately 14% of pledges receivable at December 31, 2011, and the total of
all pledges from board members represented approximately 28% of pledges receivable at December 31, 2011.
One dortor's pledge represented approximately 25% of pledges receivable at December 31, 2010. and the total of
all pledges from board members represented approximately 33% of pledges receivable at'December 31, 2010,
investments - Investments in marketable securities with readily determinable fair values end all investments in
debt securities are valued at their fair values in the consolidated statement of financial position. The carrying
amount of the investment held in trust is determined by the trustee holding the securities, Unrealized gains and
losses are included in the change in net assets.
JILT has established a designated fund at Jefferson County Community Foundation, As JILT has designated itself
as the beneficiary of the fund, the fund balance and activity are reported in the consolidated financial statements
of,JLT as required by GAAP.
Accounts Receivable - Accounts receivable are stated at the amount management expects to collect from
outstanding balances. Management provides for probable uncollectible amounts through a charge, to earnings
and a credit to a valuation allowance based on its assessment of the current status of individual accounts.
Balances still outstanding after management has used reasonable collection efforts are written off through a
charge to the valuation allowance and a credit to trade accounts receivable.
Grants and Contracts - JILT receives grants and contracts from federal, state, and local agencies, as well as
from private organizations, to be used for specific programs or land purchases. The excess of grants receivable
over reimbursable expenditures to-date is recorded as deferred revenue.
Furniture and Equipment - Furniture and equipment are capitalized at cost if purchased, or, if donated, at the
approximate fair value at the date of donation. When retired or otherwise disposed of, the related carrying value
and accumulated depreciation are removed from the respective accounts and the net difference, less any amount
realized from disposition, is reflected in earnings, Maintenance and repairs are charged to expenses as incurred.
Costs of significant improvements are capitalized. JILT provides for depreciation using the straight-line method
over the estimated useful lives of the assets of five to ten years.
-6-
PIT=
Notes to Consolidated Financial Statements
For the Year Ended December 31, 2011
Nate 1- continued
Land and Easements - JLT records acquisitions of land at cost if purchased. Land acquired through donation is
recorded at fair value, with fair values generally based on independent professional appraisals. These assets fall
into four primary categories:
port va_
terti9n "� - Real property with significant ecological value for habitat, open space, or working
Lands. Stewardship programs of JLT manage these properties to protect the natural biological diversity of
the property. JLT manages its working timberland as a Forest Stewardship Council - Certified, managed
forest.
Q2ng ry io men - Voluntary legal agreements between a landowner and a land trust or
government agency to permanently protect the identified natural features and conservation values of the
property. These easements may be sold or transferred to others so long as the assignee agrees to carry
out, in perpetuity, the conservation purposes intended by the original grantor. Conservation easements
owned by JLT protect habitat, open space and working lands, such as family farms, through its
stewardship Programs.
Easements acquired represent numerous restrictions over the use and development of land not owned by
JLT. Since the benefits of such easements accrue to the public upon acquisition, the fair market value of
easements acquired is shown in the year of acquisition as an addition to net assets to record the donation
of the easement, and unless conveyed to a public agency for consideration, shown as a reduction in net
assets to record the value of the public's benefit and to recognize that these easements have no
marketable value once severed from the land and held by JLT. Easements held by JLT are carried on the
consolidated statement of financial position at $1 each for tracking and accounting purposes. Three
easements valued at $239,500 total were donated to JLT during the year ended December 31, 2011.
Accordingly, $239,500 of contribution revenue and $239,497 of related write down expense have been
reported on the consolidated statement of activities for the year ended December 31, 2011.
Land Held for Sale - At December 31, 2010, JLT owned two properties, Red Dog Farm and Tamanowas
Wo";rk 'Sanctuary, to be sold in the near future under prearranged agreements with each potential owner.
During the year ended December 31, 2011, Red Dog Farm was purchased by the then-current lessee
after JLT finalized and recorded a conservation easement with the new owner. This conservation
easement will ensure Red Dog Farm will continue to operate as a working farm and will protect critical
habitat for salmon, and other wildlife in perpetuity. Tamanowas Rock Sanctuary was purchased by AT
with the help of the Jamestown S'Klallam Tribe and a low interest loan from the Bullitt Foundation (Note
6), The Jamestown S'KlaiWm Tribe purchased an option on the property which is anticipated be exercised
in 2012. The intention of the tribe is to protect the property in perpetuity for both habitat and cultural
purposes. Tamanowas Rock Sanctuary has a long history of cultural ties to the Jamestown S'Kiallam
Tribe.
Land hale n A 1, 2 a 500 invested in purchase options for
December 'LT it
le se options were sold at cost during: the
Valley. These m cu s dairy M um
Pur a "o - ' M'
Chi a m Dairy' a historic fame in Wma
year e December , group .a ended D 3 2 when p conservation investors bought the farm, reimbursed
e 1 01 w a of s tion if
JLT or t option u ease with a local creamery in Jefferson
County, f he purchase on amo nt and entered into a lorg-term 1'6
JLT already holds a conservation easement on the property for working farm and habitat
purposes. The group of conservation investors includes related parties to JLT,
-7_
jEFFERSON LAND TR UST AIVDSUBSIDIARY
Arotes to Consolidated Financial Statements
For the Year Ended December 31, 2011
Note] - Continued
purchase option Received - In 2009, JLT purchased the Tamanowas Rock Sanctuary with the help of the
Jamestown SWallam Tribe and a low interest loan from the Bullitt Foundation (Note 6). The Jamestown S'Klallam
Tribe paid $120,000 to JLT for an option to purchase the property which is anticipated to be exercised in 2012. At
that time, JLT will pay in full the outstanding balance on the Buflitt Foundation loan with proceeds from the sale of
the property to the Jamestown S'Klallarn Tribe and other potential conservation partners. The intention of the tribe
and JLT is to protect the property in perpetuity for both habitat and cultural purposes.
Federal income Taxes - The Internal Revenue Service has determined Jefferson Land Trust and JLT
Resources, LLC (a disregarded entity) to be exempt from federal income taxes under Internal Revenue Code
Section 501(c)(3). Contributions to JLT are deductible as allowed under Section 170(b)(I)(A)(vi) of the Code.
JLT files income tax returns with the U.S. government, JLT is subject to income tax examinations for the current
year and certain prior years based on the applicable laws and regulations.
During the year ended December 31, 2011, the Land Trust elected the provisions of Section 501(h), relating to
expenditures to influence legislation.
Functional Allocation of Expenses - The costs of providing the various programs and other activities have been
summarized on a functional basis in the consolidated statement of activities. Accordingly, certain costs have been
allocated among the programs and supporting services benefited,
Comparative Amounts for 2010 - The financial statements include certain prior-year summarized comparative
information in total but not by not asset class. Such information does not include sufficient detail to constitute a
presentation in conformity with GAAP. Accordingly, such information should be read in conjunction with JLT's
financial statements for the year ended December 31, 2010, from which the summarized information was derived.
Subsequent Events - JLT has evaluated subsequent events through April 3, 2012, the date on which the
consolidated financial statements were available to be issued.
Note 2 - Fair Value Measurements
GAAP defines fair value, establishes a framework for measuring fair value, and requires disclosures about fair
value measurements. To increase consistency and comparability in fair value measurements, GAAP uses a fair
value hierarchy that prioritizes the inputs to valuation approaches into three broad levels. The hierarchy gives the
highest priority to quoted prices in active markets (Level 1) and the lowest priority to unobservable inputs
(Level 3).
Valuation, Techniques - Financial assets and liabilities valued using Level I inputs are based on unadjusted
quoted market prices within active markets. Financial assets and liabilities valued using Level 2 inputs are based
primarily on quoted prices for similar assets or liabilities in active or inactive markets. Financial assets and
liabilities using Level 3 'inputs were primarily valued using management's assumptions about the assumptions
market participants would utilize in pricing the asset or liability. Valuation techniques utilized to determine fair
value are consistently applied.
-8-
T I
Notes 10 Consolidated Financial Statements
Forth the Year Ended December 31, 2011
Note 2 - Continued
Following is a description of the valuation methodologies used for assets measured at fair value. There have been
no changes in the methodologies used at December 31, 2011 or 2010.
Certi ples of pepgsit - Valued at cost plus accrued interest, which approximates fair value.
Mutual Funds - Valued at quoted market prices in active markets, which represent the net asset value
(NAV) of shares held by AT at year-end.
FundsHe at Je rson Co nty CMmunity Foundation - Valued using the NAV provided by the fund's
manager, The NAV is based on the fair value of the underlying assets owned by the fund. These
underlying assets are traded in active public markets with observable market data,
Fair Values Measured on a Recurring Basis -l=air values of investments measured on a recurring basis at
December 31 were as follows:
F'air Value Aleasurements as of December 31, 2011
L)iroled Prices
Significant
in Active
Other
5igniftal7t
Markelsj6r
Observable
Unobservable
Identical Assets
Inputs
Inputs
Level 1).
(Level 2)
lei 2- rotal
Certificates of deposit $ - $ 366,712 $ $ 366,712
Mutual funds-
Fixed income mutual fund 36,480 36,480
Funds hold at Jefferson County
Community Foundation ----56,085 56,085
Total $36 480 66,712 $ $6,085 459t277
Fair Value Measurements as qI'December 31, 2,010
Quoted Prices
Signi flcant
in Active
Other
signflicant
A4arketsfor
Observable
Unobservable
Identical Assets
Inputs
Inputs
(Level I)
(Level 2)
T91al
Certificates of deposit $ 150,879 $ 150,879
Mutual funds-
Fixed income mutual fund 35,791 35,791
Funds held at Jefferson County
Community Foundation 125,377 125,377
Total 0 $ 35,791 $ 160,879 1 , 125,377_ $ 312,,047
Notes to Consolidated Financia/Statements
For the Year Ended Deceniber 31, 2011
Note 2 -Continued
A reconciliation of the beginning and ending balances for fair value measurements made using significant
unobservable inputs (Level 3) are as follows:
20.11. 2010
Beginning balance at January 1 $ 125,377 S 175,078
Interest income 4,349 2,464
Realizedfunrealized (loss) gain (5122) 16,620
Investment fees paid (3,234) (3,518)
Withdrawals (65,285) --(65,467)
Ending Balance at December 31 1 6EO86 =L==L2.5j377
investment return for the years ended December 31 consisted of the following:
2011 2010
Interest income S 16,819 $ 17,188
Realizedlunrealized (loss) gain (5A67) 16,930
Investment fees (3,234) ..... (3,518)
8,118 =L===30 6
==Jft
Note 3 - ,Pledges Receivable
Pledges receivable at December 31 are to be received as follows:
2011'.. 2010
Less than one year 3 217,724 $ 154,930
Two to five years 252,910 287,210
Thereafter 23,,750, 56,888
494,384 499,028-
Less discount to present value (0.6%) (5,160)
Less allowance for uncollectible Pledges
414,M L==199,0
_28
SLR
jE,FFERSON L,4ND TR USTAND SUBSIDL4R Y
IV&jes 10 Consolidated Financial Statements
For the year Ended December 31, 2011
Note 4 - Note Receivable
On February 15, 2008, JLT granted a loan to an individual in relation to one of the pieces of conservation land
owned by JLI jLT received a promissory note in exchange. The promissory note is for the amount of $93,750
and is to be paid in monthly installments of $618.71. The note matures on January 15, 2028, with an annual
interest rate Of 5%.
The note receivable at December 31 is to be received as follows:
2+011 2010.
Less than one year $ 3,405 $ 3,239
Two to five years 15,454 14,702
Thereafter 62 944 671113
$ 81.f103 Oti`4
Note 5, Land, Conservation Easements; and Purchase Options
Land, conservation easements, and purchase options at December 31 are summarized as follows;
Conservation lands-
Quirriper Wildlife Corridor
Duckabush Oxbow
Chimacurn Creek
Bulls Forest Preserve
Kilham Corner
Snow Creek Estuary
Gateway
Donovan Greek
Conservation easements
Land purchase option
Land held for sale-
Red Dog Farm
Tamanowas Rock Sanctuary
_fir_
2011
2010
$ 264,987
$ 261,803
180,000
180,0010
160,160
140,160
125,240
125,240
38,930
38,930,
86,000
1,500
85,000
1,500
47
44
52,500
333,760
600,000 600,000
$ 1,541,064
rrj777T=%VXMP 17
Notes to Consolidated Financial Statements
For the Year Ended December 31, 21011
Note 6 - Long-Term Debt
On December 18, 2007, JLT entered into a loan agreement with a commercial lender in the amount of $226.110.
The loan bore interest at B.5%, and was due in 60 monthly payments of principal and interest totaling $1,965, and
a final principal payment of $200,809 on January 10, 2013. The loan was secured by the Red Dog Farm property
and an Assignment of Rents from the lease described in Note 8. The underlying property was sold during the year
ended December 31, 2011. At that lime, this loan was paid off in full.
On December 23, 2009, JLT entered into a promissory note in the face amount of $480,000 with a Washington
non-profit corporation to purchase the Tamanowas Rack Sanctuary property. The note is secured by the property.
The note has a stated interest rate of 1% and had a maturity date of December 31, 2011, When the loan,
proceeds were advanced, JLT recorded contribution revenue and a loan discount using an imputed interest rate
of 8,5%. The discount on the loan of $36,000 is being amortized to interest expense over the life of the loan.
Imputed interest expense of $36,000 was reported in the accompanying consolidated statement of activities for
the years ended December 31, 2011 and 2010. During the year ended December 31, 2011, the note was
extended through December 31, 2012, at the same interest terms as the original note. The discounted amount
due at December 31, 2011 and 2010, was $444,1000.
Note 7- Retirement Plan
In 2010, JLT began a Simpled Employee Pension - Individual Retirement Accounts Contribution Benefit Plan
("the Plan'). Eligible employees May join the Plan after one year of service, The total employer contribution for
2011 and 2010 was $5,298 and $4,934, respectively, and is included in employee benefits on the consolidated
statement of functional expenses.
Note 8 - Lease Agreements
On July 2, 2008, JILT entered into an operating lease as lessee for its administrative office in Port Townsend,
Washington. The lease was renewed 000V`0 July 20110 and continues through June 2012. The agreement calls
for monthly payments of $1,412 plus utilities. Rent expense totaled $17,678 and $17,358 for the years ended
December 31, 2011 and 2010, respectively.
- 12-
jEFpERSON LAND TRUST ANA SUBSIDIARY
,Votes to Consolidated Financial Statements
For the Year Ended December 31, 2011
Note 9 - Unrestricted Net Assets
Unrestricted net assets consisted of the following at December 31:
Note 10 - TetW( )rarily Restricted Net Assets
Temporarily restricted net assets consisted of the following at December 31
2011
2010
Designated-
Tamanowas Rock Sanctuary
$ 480,000
$ 480,000
Red Dog Farm
53,865
333,760
QUIMper Wildlife Corridor
264,9,87
261,803
Duckabush Oxbow
180,000
180,000
ChimacUrn Creek
160,160
140,160
Bulls Forest Preserve
125,240
125,240
Kiiharn Corner
38,930
38,930
Snow Creek Estuary
86,000
1,500
Gateway
85,000
264,700
Donovan Creek
1,500
Conservation easements
47
44
Total designated
1,421,864
1,561,437
Undesignated
180,220
(130,320)
Note 10 - TetW( )rarily Restricted Net Assets
Temporarily restricted net assets consisted of the following at December 31
- 13-
2011
2010
Purpose restriction-
For stewardship of Bulls Forest Preserve
$ 78,643
$ 83,984
Forest Legacy program
53,865
For Stewardship and management services
for Tamanowas Rock
19,008
36,341
To purchase Gateway land
99,525
To preserve and steward Chimacurn Dairy
41,850
Strategic plan
3,000
Other program restrictions
15,032
166,548
264,700
Time restriction-
outstanding pledges
494,3,84
S fi6O,932-
499,028
Z63.724i L
- 13-
JEFFERSON LAND TR VS T A AW S UBSIDIA R Y
Notes to Consolidated Financial Staletnents
For the Year Ended December 31, 2011
Note 1`0- Continued
Net assets of $197,821 were released from donor restrictions by incurring expenses satisfying the purpose
restriction specified by the donor, and not assets of $164,559 were released due to the expiration of time
restrictions for the year ended December 31, 2011,
Mate 11- permanently Restricted Net Assets
At December 31, 2011 and 2010, JILT had $30,996 and $20,226, respectively, of permanently restricted net
assets. This is comprised of endowment investments (Note 12), the income of which is available to support
general operations.
Note 12 - Endowmentv
The JLT endowment consists of one fund established to support general operations. As required by GAAP, net
assets associated with endowment funds are classified and reported based on the existence or absence of donor,
imposed restrictions.
Interpretation of Relevant Law - JLT's Board of Directors has interpreted the Washington State Management of
Institutional Funds Act (PMIFA) as requiring the preservation of the fair value of the original gift as of the gift date
of the donor-restricted endowment funds absent explicit donor stipulations to the contrary. As a result of this
interpretation, JLT classifies as permanently restricted net assets (a) the original value of gifts donated to the
permanent endowment, and (b) the original value of subsequent gifts to the permanent endowment made in
accordance with the direction of the applicable donor gift instrument at the time the accumulation is added to the
fund.
The remaining portion of the donor - restricted endowment fund that is not classified in permanently restricted net
assets is classified as temporarily restricted net assets until those amounts are appropriated for expenditure by
JLT in a manner consistent with the standard of prudence prescribed by PMIFA, However, JLT has informed
donors of its spending policy which states that no distributions will be made during the first five years of the fund's
existence or until it reaches a threshold balance of W0,000. Since these milestones have not yet been reached,
JLT adds all amounts earned to the permanently restricted balance.
In accordance with PMIFA, JLT considers the following factors in making a determination to appropriate or
accumulate donor-restricted endowment funds:
The duration and preservation of the fund:
The purposes of JLT and the donor - restricted endowment fund:
General economic conditions;
The possible effect of inflation and deflation:
The expected total return from income and the appreciation of investments;
Other resources of JLT: and
The investment policies of JLT.
-14-
jEF F ERSON LAND TRUSTAND SUBSIDIARY
Notes to Consolidated Financial Statements
For the year Ended December 31, 2011
Nole 12 - continmed
As of December 31, 2011, endowment net assets consisted of the following:
Temporarily Permanendy
Unrestricted- Restricted Restricled Total
Donor restricted endowment funds $ . $ - $ 30 996 1 30296
Endowment Net Assets,
December 31, 2011 30.996 ..... ... . . .... 30.996
As of December 31, 2010, endowment net assets consisted of the following:
lemporarily Permanently
bInrestricled Restricted Restricted Toial
Donor restricted endowment funds $ $ $ 20,226 $ 20,226
Endowment Net Assets,
December 31, 2010 $ 2 A .....-..--M226
-15 -
Notes to Consolidated Financial Statements
For the Year Ended December 31, 2011
Note 12 - Continued
Changes to endowment net assets for the years ended Demmbel' 31, 2011 and 2010. are as follows:
Endowment Net Assets
January 1, 2010
Endowment investment return-
interest and dividends
Realized and unrealized gains (losses)
Total endowment investment return
Contributions
Endowment Net Assets,
December 31, 2010
Endowment investment return-
interest and dividends
Realized and unrealized gains (losses)
Total endowment investment return
Contributions
Endowment Not Assets,
December 31, 2011
Temporarily Permanently
Unresticted Restricted Restr ted Total
- $ - $ 10,000 $ 10,000
194 194
32 32
226 226
$ 20,226 $ 20,226
791 791
(271) L2711
520 520
10,250 10,250
A 3%996 30,
Funds with Deficiencies - From time to time, the fair value of assets associated with individual donor restricted
endowment funds may fall below the level that the donor or PMIFA requires JLT to retain as a fund Of Perpetual
duration, In accordance with GAAP, deficiencies of this nature are reported in unrestricted net assets, There were
no such deficiencies as of December 31, 201' 1,
Return objectives and Risk Parameters - JLT has adopted investment and spending policies for endowment
assets that attempt to provide a predictable stream of funding to programs supported by its endowment while
seeking to maintain the purchasing power of the endowment assets. Endowment assets include those assets of
donor - restricted funds that JILT must hold in perpetuity or for donor-specified periods as well as board-designated
funds. Under this policy, as approved by the Board of Directors, the endowment assets are invested in a manner
that is intended to produce results that exceed the price and yield results of a custom Policy Index made up of
various indices. The composition of the custom Policy Index is based upon the strategic asset allocation of the
investment portfolio and assumes a moderate level of investment risk The investment objectives of the
Operations Endowment Fund include maintenance of principal, timely liquidity, and preservation of purchasing
power over time.
-16-
jEpFERSON LA" TRUST AND SUBSIDIAR Y
N,ptes to Consolidated Financial Statements
For tke year Ended December 31, 2011
Note 12 - Continued
Strategies Employed for Achieving Objectives - To satisfy its long-term rate-of-return ob*tives, JILT notes
that for funds earmarked for capital appreciation, appropriate investments include intermediate term bond
fundslETF's, equity mutual funds, equity TF's, and unconstrained bond funds,
Spending Policy and How the Investment Objectives Relate to the Spending Policy - .ELT's spending policy
intends that no distributions may be made from the Operations Endowment Fund for the first five years of its
existence or until it reaches a threshold balance of $400,000, whichever shall first occur. After a five-year period
or after achieving the $400,000 threshold, distributions shall be made on an annual basis as determined by the
Board. Regular disbursements should be limited to a maximum of 5% of the value of the portfollio at the beginning
of each fiscal year, or one-half of the income generated by the fund for the most recent fiscal year, whichever is
less. At no time will the distribution of the spendable Mount result in the invasion of the original amounts
donated.
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Jefferson land 1rust
RESOLUTION
)-'�bruam 19.'2019
WHEREAS, Jefferson Land Trust as 1hco0verning body herebv approves sponsorship of
Conservation Futures Funding WFF) applications. and
WHEREAS. JOTerson I.and Fru z is an upplicint or sponsor for more than one ("t F application.
and dw CYF application process requiros dial Jefterson [,and'Frust PriOrilli4c its 1)Ka 1ectr,
%,VjjERF.AS. Jefferson t—:anal 1'rust has been Nwrking since 2006 in panncrM,hl,n
I.andWorks, Collaborati� e "hose mission is w keep the farms and tPrests of,feftel'SOII ouna%'
Washington. working, jiroduc!iN e and Prot"JaMc, and
MIERE AS. the Short F,3nulv Farm is indicated as priorjo,7 a,ricultural and habitat land III
-it and regional plans. arid ihL: �nndi-ucr i,, e.igcr v) ':omplete the prq:wa AND
se% c ra o c,
%' I IERF AS, 256 acres of prime agric ili ura; land on the Short Farm. wil I he protected for prince
dTric1e1tLIF,11 soils, riparian habitat of ("it it tWC U M F 1IJ N 2� 1k e1 L �V'Z! h; �3TTJ some associaled
ji re-,fland an the ag,riculturaliv zoned acreage by an agricultural consenation eawmcni. and
iship in pcqpetuik�, to inclu&
IZ11AS. Ibis ilnporaw w'sel di rQquij-,:
annual monitoring, maintenance. and mana-enient. AND
ind I ruse hjs hues siitcc -Inership with Jefferson
i I [ K+ A "�. J,:� H, " -
on"'cnation Coum.% \k ashinLton Depanincui ofl 4'h "Ind wjklhleW
North Olympic Salmon t-hv I i- aj ("anal ('00rdinating7 Council. the Jamestown
,"Kljtllam 1'ribe and WSI Coorwrati%e Fmew;ion MaCqLlire and restore critical salmon
mi--Va�o
�pajng. rcarin,-: x)d r% �abilzn in ihL� D
wn uck'.thtv'h rip-114"An u%:'s Qstuary
and
WFIF.R[-.AS- then: professional nawralists and scimiisls haw recurvioLnd,:d t6X DUC�IJIPU ,'I
Ri%er habitat protection be to provide further benefits for migralingsalmunids and
oiher species. and
WHEREAS, Ofhitdi-pr;lirit} idcntificd parcels in the Duchabush ripariati area Crow
pail ire m ltlnjo%c11 rs iuch habi [at protection. floc Bern IsenAi re gory parcels ha\ C
m)Llld PrOVidC s
\ND
[II RL.,\S. jeffersoll Land , I rust haN hccij mirking, since 19(43 in pwinership kith JeClerson
oum.�- th�: ( itw ol pon Fovvnsend. %ashington fl'',,umnd Rcqn195c� >' i4�
community and the U.S. 1-h lu d ',,V,Idhfu Sen ice to aquirc Wid lot by loi to pre.,;etlt: as 3
rn'[C anj naluri;l :swnwl,uter :--'Aled the QuimNr Wildlile Corridor, and
and scienii,.7, ha\e recornmended that this eorridOT be
,,,j%jTjjLd to provide further heriefil for wildlife species, especialF, inigraiing, birds, and to
pro\ ide additional wetland butlers, and
30'1'crswi I.and lruV I ,I _:'L 1 " 1, 2
WAFALAS. acq ui: ition ofbig le -prior i ty identified lots in ibc Quirilper )hVildlile Ccvrridor area
p rom wx illing sellers, would pro% id,c such mildlife and wetland protection. and W1 II RE_AS_ tk';
important comnivait', asset twill require slewardship in perpctuity. to include annual
maintenance. and management- aas,,gv flvd t'w in 17fic t)Amper %Vildh�'c
w,vlwior. A"D
Mana4gernerit
WIJERE'� - Jefferson Land -1 rust has b,.cn working shiec 2MN in partnership ivkh \,,,01%'.C'q
Watershed lw4iltitc lo ncqliire and rcstory (-rifical wEULCT'Shcd, riparian. cswarine and
nearshoi%� lnibikat w Cr,- ,4, Athol, Hw- vatershed area. and
AUEREAS. a consen-ation eascmem on the 80-acre Tarboo Forest vropert w\ould protect in
Perpetuity critical forested %Natershed habilat trout subdi\;sion and Ac% ck?lmlww. and will
conser,,zaLim) ofan addirional ! 60 acres of idiacem foreslktnd. AND
W'llI-,'RLAS, Northwttna %V aters hed Institute has requested that Jefferson Land Frusi ,pomwr thcir
Conservation Futures Funding i
PPlicatiOD I'Or all ac,LlUkitit)n Of ea,,icrnent to be
held b" I 1•wg,
BE IT HERFBY RES(LVI-D that Jetl`erson Land I rust agreed at its
19. 20 1 Board of
DircOoN meeling R) sponsor an application fisr ('i)nqe!R al 1011 Fulua'-s I-ondin "IF �ICLJLJT U -.j�j�' al` i, t(
,j consemation casement (in 11w Faim1% F,,mm and agreed Ow -die Shor Family Faust
protection is the hiLllv ! Fimires Funding dtw to kmJi1voi,:r need.
project duration and agricultural consmation and emmomic \,all-le.", l lac next highest prinrii\ is
I'midin g liar the 1'lUCK31111.0 project sac aus'e it kwuld pro,,isle a % itill con1jecsixil\ tw.) jja,�
DuckabtiNh project areas- one parcel is currently listed t6r ind it, rt;prcsunts as co I Ijj)(ij-,,jtj \ e
effort M11h JeRCTSOn COUIII.w and klu ( hLffllsolliwll Oruw)i/ 6ons as ihcv work to
pre: it C this signifiezim �sakmm 'I Ilk, Ihird Wrilk ;5 funding for the expwlAon
ofille Quimper Wild)it'c Corridor. Vhc founh highest pnora% is fiu-ndine the Tarboo Forest
prop r� to -suppowt, ow rTojci_,t partner North',ve st Watershed Institute in presvr% in critioal
vwtershed mid riparian habital In the I arboo Creek area.
Sit!nvd this I 9th daw o4'lebruar,\. 2013.
S t C X C MOO FC. Fin. Rtd i F3 oard i i F brrec o rs
jeffctswl 1-3nd I'm&
Jefl_Qrson Land I rust Pauc 2 m"21