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HomeMy WebLinkAbout121613_cbs01r ON 6 p�C \IN�� District No. I Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley RAFT Clerk of the Board: Erin Lundgren ' ., MINUTES Week of September 16, 2013 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: A citizen stated: 1) Another financial banking crash is inevitable because solving one financial crisis creates another larger financial bubble; and 2) Climate change is real and we have to start dealing with it; and A citizen commented that the County needs to pay attention to what developers are doing and a certain developer working in Termination Point needs to be brought to a halt. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 44-13 re: Establishing the Prosecuting Attorney's Salary 2. Advisory Board Appointment re: Jefferson County Solid Waste Advisory Committee (SWAC); Two (2) Year Term Expiring September 16, 2015; Jenifer Taylor, representing Citizen -At- Large position. 3. Payment of Jefferson County Vouchers/Warrants Dated September 11, 2013 Totaling $1,736.44 4. Payment of Jefferson County A/P Warrants Done by Payroll Dated September 5, 2013 Totaling $689,280.06 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin - Attended an Olympic Consortium Board meeting in Sequim. - Hiked around Tarboo Creek and noticed the preservation efforts. Commissioner Sullivan - Attended the Farm Tour and enjoyed seeing the enthusiasm for local farmers and farms. - Will be attending a Peninsula Regional Transportation Planning Organization (PRTPO) meeting this week and finalizing the work plan for 2014. - Olympic Area Agency on Aging (03A) audit has not been completed but looks promising. Page 1 Commissioners Meeting Minutes of September 16, 2013 R AFT Commissioner Johnson - Attended an Olympic Region Clean Air Agency (ORCAA) meeting last week. Grant for the nanoparticulate matter study is moving forward. The new equipment will be able to speciate particulate matter. - Will be attending a Marine Sanctuary meeting this week regarding marine spatial planning. - Open house for the new Scout log cabin will be on September 22, 2013. The meeting was recessed at 9:35 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. Briefing re: Solid Waste Finances: Public Works Solid Waste Manager Richard Talbot briefed the Board on the financial status of the Solid Waste operation. He explained that Solid Waste disposal fees have not increased for 20 years. The rate has remained at $113.96 per ton since 1993. Due to tonnage revenue falling 17% from 2006 to 2011 as well as other factors, operations and capital funds have been reduced to minimum prudent balances. Mr. Talbot gave a power point presentation on the topic and handed out printed material as part of his briefing. Mr. Talbot reviewed with the Board sources for the Solid Waste department's revenue and their operations expenditures by services as shown below: Sources of Revenue 96% Solid Waste Disposal Fees 22% Yard Debris Fee (County share) 1.8% Miscellaneous Fees and Sales 3.9% - Hazardous waste disposal fees 2.5% - Recycled metals and batteries 2.4% Recycled oil/fuel Operations Expenditures by Services 63% Waste Transfer, Hauling, Disposal 18% Management, Finance, Overhead 9% Recycling (Skookum) 3.9% Hazardous (moderate risk) Waste 2.5% Closed Landfill Management 2.4% Education and Abatement 1.3% Quilcene Drop Box Page 2 Commissioners Meeting Minutes of September 16, 2013 AFT­---- To maintain current services and invest in Solid Waste facilities to improve operations and service, Mr. Talbot suggested raising the Waste Disposal Fee as listed: Recommended Waste Disposal Fee 2014 2015 2016 2017 2018 2019 Current Services $144.00 $147.60 $151.29 $155.08 $158.95 $162.93 Fees are dollars per ton (including 3.6% Washington State Solid Waste Collection Tax). The current fee is $113.96 per ton. The increase in 2014 is 26.4% and the annual increase to 2019 is 2.5 %. $11 /ton would go to capital and $133 /ton to operations. The proposed minimum charge would also go up from $4.95 to $10.00 and the pounds for minimum charge would go up from 80 to 140 pounds. The proposed new fees would equal to 7.2 cents per pound whereas the current fee is at 5.7 cents per pound. Mr. Talbot also provided a comparison chart to show what other counties are charging for their waste disposal fees and proposed 2014 rate impacts to Jefferson County customers Mr. Talbot stated the proposed increase in waste disposal fees for 2014 would support current services, and annual fee increases would preserve minimum fund balances and pay for capital renewal. Benchmarks would track projected against actual performance for solid waste operations. The Board agreed with moving forward on this issue. Solid Waste staff will be holding a presentation on the proposed new rates at a future meeting. Letter of Request re: Vote No on HR1526; Representative Derek Kilmer: Chairman Austin stated he received several letters from the community regarding Restoring Healthy Forests for Healthy Communities H.R. 1526 and drafted a letter to Congressman Derek Kilmer urging him to vote no on the bill. Commissioner Johnson moved to approve the letter as edited and send the letter to Congressman Kilmer. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Issues: • 3`d Quarter 2013 Budget Appropriation requests • 2014 Budget Process, including possible impact of the Affordable Care Act (ACA) on prisoner health costs. Question: Can the County sign inmates up for free ACA healthcare coverage if their income qualifies them, and reduce the County's share of health care costs for inmates? • Liquor Control Board survey on Marijuana; County Administrator's Office sent a draft response • Department of Community Development and Termination Point enforcement item Central Services updates, including opportunity /status of courthouse grant • Mats Mats Quarry reclamation and Seattle Tunnel Project update • Metropolitan Park District (MPD) Steering Committee meeting discussion Page 3 all Commissioners Meeting Minutes of September 16 2013 • Salmon Recovery Funding Board vacancy. Nominations were invited for submittal to the Washington State Association of Counties on September 13, 2013 • Hood Canal Coordinating Council (HCCC) service award nominations; Tami Pokorny NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 3:55 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COLNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David Sullivan, Member Page 4 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Aust' County Administrator: Philip Morle RAFT Clerk of the Board: Erin Lundgren MINUTES Week of September 23, 2013 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated there has been a lot of effort to get sanitation needs met along the Big Quil River Park in Quilcene. A neighbor of the park is still having trouble with fishermen and others who are damaging his property and littering the park; • A citizen whose property borders the Big Quil River Park in Quilcene asked the Commissioners for written permission to take care of the park. He believes a clean area will curtail those who may trash the park and emphasized that his services would be free of charge; • A citizen stated: 1) The Commissioners need to assist the Quilcene resident who borders the Big Quil River Park; and 2) He is impressed with the Quilcene community and the remarkable things they have accomplished; • A citizen commented: 1) He would like to see a more representative form of government for the County; 2) He would like to see the right and power of initiative; 3) He is working hard on getting a nuisance noise ordinance; and 4) A verbiage change is needed for the barking dog ordinance to be enforceable; • A citizen stated: 1) The Big Quil River fishing area looks like a war zone; and 2) He recently obtained a food permit for an event and was impressed by the local Health Department; • A citizen supports the Quilcene resident whose property borders the Big Quil River Park and asked for Commissioner's assistance on his behalf, and • A citizen examined other counties who attempted or are in the process of establishing a Charter style of government. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to delete Item #2 and approve the remaining items on the Consent Agenda. Commissioner Sullivan seconded the motion which carried by a unanimous vote. RESOLUTION NO. 45 -13 re: HEARING NOTICE: Proposed 201' ) Third Quarter Budget Appropriations /Extensions; Various County Departments; Hearing scheduled for Monday, October 7, 2013 at 10:00 a.m. in the Commissioners Chambers DELETED: RESOLUTION NO. 46-13 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal (Approved later in Minutes) Page I Commissioners Meeting Minutes of September 23, 2013 /►+� S R o` �Y 49 3. RESOLUTION NO. 47 -13 re: Cancelation of Unclaimed Warrants for 2011 and 2012 4. AGREEMENT re: Federal Lands Access Program Match for Upper Hoh Road Repairs; In the Amount of $13,966,000; Jefferson County Public Works; Federal Highway Administration 5. AGREEMENT re: Hidden Hazards in the Arts; In the Amount of $1,100; Jefferson County Public Health; Waddell Environmental, LLC 6. AGREEMENT re: Individual Employment and Individual Technical Assistance; In the Amount of $151,598; Jefferson County Public Health; Skookum Contract Services 7. AGREEMENT re: Group Supported Employment; In the Amount of $31,000; Jefferson County Public Health; Skookum Contract Services 8. Payment of Jefferson County VoucherslWarrants Dated September 16, 2013 Totaling $1,907,635.93 9. Payment of Jefferson County Payroll Warrants Dated September 20, 2013 Totaling $72,645.70 and A/P Warrants Done by Payroll Dated September 6, 2013 Totaling $125,752.02 and Dated September 20, 2013 Totaling $15,321.18 COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items: Chairman Austin - Attended a Hood Canal Coordinating Council (HCCC) meeting last week regarding how funding decisions were made. - Will be one of the attendees on a conference call with the President of the United States and his staff regarding the Affordable Care Act. Commissioner Johnson - Will be attending an Integrated Watershed Plan (IWP) meeting. - Will be speaking at a prayer council meeting this week. Commissioner Sullivan - Met with the Peninsula Regional Transportation Planning Organization (PRTPO). They completed the work plan for 2014. The Regional Transportation Plan is almost ready too. - Attended a conference call with the Legislative Steering Committee. - Will be meeting with the Peninsula Development District and the North Olympic Peninsula Resource Conservation and Development (RC &D) Council. The meeting was recessed at 9:57 a.m. and reconvened at 133 p.m. with Chairman Austin and Commissioner Sullivan present. Commissioner Johnson joined the meeting at 1:34 p.m. Approval of Consent Agenda Item No. 2: The Board inadvertently deleted Item No. 2 Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal from the Consent Agenda. Commissioner Sullivan moved to approve Item No. 2 from the Consent Agenda. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 2 Commissioners Meeting Minutes of September 23, 2013 AJ Briefing re: Interlocal Agreement between Jefferson County and East Jefferson Fire Rescue District 0 for Fire Code Official Services: The Department of Community Development (DCD) Director Carl Smith and East Jefferson Fire Rescue (EJFR) Assistant Fire Chief Bob Low discussed the benefits of having an Interlocal Agreement (ILA) for Fire Code Official Services. Jefferson County government has a need for fire code official services, to advise the County on various inspections, building reviews, code interpretations and lead the performance of commercial fire safety inspections and fire investigations. In 2012, the County adopted the International Fire Code (IFC), but does not have its own trained staff to implement the IFC on a day -to -day basis. While fire protection services in the County are provided by local fire districts, the County government still has a need for expertise in implementing the IFC and a statutory responsibility to enforce the IFC pursuant to RCW 48.44.050. Examples of situations where expertise is needed include interpretations of the IFC, review of building plans for fire code requirements, inspections of building construction for meeting fire safety codes, voluntary inspections of commercial buildings for fire safety, noting code violations and follow -up on corrective actions and overseeing the investigations of fires. EJFR has the resources, expertise and willingness to provide Fire Code Official services to the County. Discussions between representatives of the County and the District have resulted in the draft interlocal agreement attached with this report. The interlocal agreement is intended to provide mutual benefits for County residents, County government and the District. Key provisions of the ILA include: The services will cover all of unincorporated Jefferson County. The services will not have a financial cost to the County. The County will retain ultimate authority over implementation of the IFC. EJFR Assistant Fire Chief Bob Low stated that if approved, each Fire Chief of their jurisdiction, would also be Fire Marshall of that jurisdiction and this would be beneficial to the community. Chairman Austin noted that there are areas in the County which are not covered by a fire district. He asked if Fire Marshall services will be offered to remote places such as the Upper Bob? Assistant Fire Chief Low stated that if assistance was needed, they would be happy to help. Clallam County also provides mutual aid to that area. County Administrator Philip Morley asked what if there is no voluntary compliance of fire code violations? Director Smith pointed out that on page three, under G of the proposed interlocal agreement, there are provisions outlined for enforcement. Assistant Fire Chief Low stated that in the County, he has never seen an issue rise to the need of getting the County Prosecutor involved. He maintained that EJFR's stance is that they prefer educating and continuing to work with citizens to reach the desirable outcome, rather than be the enforcer. Page 3 Commissioners Meeting Minutes of September 2' ), 2013 i w n 11 PT It was suggested by County Administrator Morley that EJFR and"pdssibly other districts give a presentation on this topic and help get the word out to the community. The Board and Assistant Fire Chief Low agreed that a presentation would be a good idea. Additional Business: Discussion re: Public Comment Scoping Document for a Marine Spatial Plan on Washington's Pacific Coast: The Board met with Environmental Health staff and agreed to send a response letter to the Washington State Department of Ecology (DOE) regarding marine spatial planning on the Pacific coast. Environmental Health Specialist Tami Pokorny was present at the meeting and handed out the "Public Comment Seeping Document for a Marine Spatial Plan on Washington's Pacific Coast" and a draft letter to the Washington State Department of Ecology (DOE). According to the handout, the purpose of the marine spatial plan is as follows: "Washington's Pacific Coast is potentially adversely affected by increasing pressures on the resources in this area, conflicts among uses, and proposed new uses. In addition, multiple, overlapping jurisdictions and authorities creates challenges for coordinated decision - making and proactive planning. Under RCW 43.372, the development of a Marine Spatial Plan (MSP) is intended to address these issues by providing a non - regulatory framework for coordinating information and decisions. This state law requires an interagency team of state natural resource agencies to coordinate the development of the MSP. Washington is using an existing interagency team, the State Ocean Caucus for this planning process. The team is chaired by the Governor's office and coordinated by the Department of Ecology (Ecology). Ecology is the designated lead for coordinating the development of the ,VISP and include: Washington Department of Natural Resources, Department of Fish and Wildlife, Washington Sea Grant and State Parks and Recreation Commission. The planningprocess will also involve and engage coastal stakeholders, the public and local, tribal and federal governments. Once the MSP is completed, Ecology will submit it to the National Oceanic and Atmospheric Administration for its review and approval for incorporation into Washington's federally- approved coastal zone management program under the federal Coastal Zone Management Act. Under the State Environmental Policy Act (SEPA), a non project EIS will provide a general evaluation of the alternatives andpotential significant adverse impacts associated with developing a Marine Spatial Plan (MSP) for Washington's Pacific Coast. Additional project -level environmental review under NEPA and SEPA would occur when individual projects or activities are proposed... " The DOE is interested in hearing Jefferson County's opinion and will be accepting written comments until 5:00 p.m. on September 23, 2013. The Board reviewed a draft comment letter written by Ms. Pokorny with input from Commissioner Johnson. Commissioner Johnson stated he is nervous about the spatial planning process in general, but he does like the ability of having a say in the matter if it goes forward. Commissioner Johnson moved to approve sending the letter, enhanced by stylistic edits, to the Washington State Department of Ecology; Marine Waters Planning and Management Act. Commissioner Sullivan seconded the motion which carried by a unanimous vote. __. Page s � y Commissioners Meeting Minutes of September 23, 2013 The meeting was recessed at 2:35 p.m. and reconvened at 2:46 p.m. with all three Commissioners present. Commissioner Board Reassignment: Commissioner Johnson moved for Commissioner Sullivan to be the County's representative at the Washington State Association of Counties (WSAC) Coastal Caucus. Chairman Austin seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morlev reviewed the following with the Board. Calendar Coordination • Commissioner Johnson will attend a meeting at the Governor's Office on December 1, 2013 regarding net pens • Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA) meeting on December 2, 2013 • County Administrator Philip Morley will be in Olympia on December 2 and 3, 2013 • Washington State Association of Counties (WSAC) Conference will be November 19 -21, 2013 • Chairman Austin will be attending the National Association of Counties (NACo) Conference will be held in March, 2014 Miscellaneous Issues: • 3 d Quarter 2013 Budget Appropriation requests • 2014 Budget Process • State Audit • Charter placeholder budget status • Jail and Affordable Care Act • Termination Point development enforcement issue update • Metropolitan Park District (MPD) Steering Committee and City meeting discussion • Tala Shores No Shoot Zone • Labor Agreement Update • JeffCom • Coastal Caucus assignment to Commissioner Sullivan • Hood Canal Coordinating Council (HCCC) meeting will be held on October 16, 2013, The Commissioners generally support release of 2013 funding awards, unless a county wants to hold grants for projects within their county Future Agenda Items: • Shoreline Master Program Page 5 Commissioners Meeting Minutes of September 23, 20L3 +ri 0 ' NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 4:01 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David Sullivan, Member Page 6 a4 0 per: v 1 �9I N G0 District No. I Commissioner: Phil Johnson , ����� District No. 2 Commissioner: David W. Sullir District No. 3 Commissioner: John Austi County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of October 7. 2013 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen: 1) Thanked Commissioner Johnson for speaking at the Jefferson County Prayer Council meeting; and 2) Suggested the County help with the City's Mountain View Commons building; • A citizen proposed extending the Larry Scott Trail and requested Commissioner assistance; • A citizen read a letter from the Metropolitan Park District (MPD) Steering Committee regarding the MPD's final recommendation and handed in a letter of resignation as Co -Chair of the MPD; • 3 citizens thanked the MPD Co -Chair for her service and exceptional work on the committee; • A citizen stated that Quilcene recently hosted a marathon that was well attended; • A citizen commented that there has been speculation on verbiage regarding the County Charter issue and he would like clarification; • A citizen: 1) Stated there will be a Countv Charter Forum at the Chimacum Grange at 6:30 p.m. on October 9, 2013; 2) Stated 30 years ago he campaigned for buying a section of railroad, but there was no interest at the time; 3) Anticipates a financial collapse within the next year; 4) Stated the Mountain View complex needs to be maintained because of all the services it provides; and 5) Stated due to the recession, we need to learn to work together; and • A citizen stated the County and City need funding for parks. He urged the Commissioners to discontinue the MPD Steering Committee and research funding for parks instead. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 48 -13 re: Creating a County Project Designated as Olympic Discovery Trail, South Discovery Bay — Non - Highway & Off -Road Vehicle Activities Program Grant 2. RESOLUTION NO. 49 -13 re: Election to Receive National Forest Related Safety -Net Payments under the "Secure Rural Schools" Program 3. MEMORANDUM OF UNDERSTANDING (MOU) re: Jefferson County Broadband Services; In the Amount of $1,000 per month; Jefferson County Central Services; JNet Broadband, Jamestown S'Klallam Tribe Economic Development Authority (dba, Jamestown Networks) Page 1 _- Commissioners Meeting Minutes of October 7, 2013 nnArr 4. AGREEMENT and SUBSCRIPTION AGREEMENT re: Collective Bargaining Agreement and Trust Participation; Expires December 31, 2014; Jefferson County Sheriff's Office Administrative Staff, Teamsters Local Union #589 and Washington Teamsters Welfare Trust 5. AGREEMENT NO. G1400101 re: Coordinated Prevention Grant (CPG) to Assist with Implementing Solid Waste Management Plans and Programs; In the Amount of $110,257.33 ($92,69' ) State /$27,564.33 Local Match); Jefferson County Public Works; Washington State Department of Ecology 6. AGREEMENT re: Courthouse Clock Repair; In the Amount of $9,995.40; Jefferson County Central Services; Rubio and Co. 7. AGREEMENT re: Safe Route to School (SRTS) SRI and West Valley Road Project; In the Amount of $54,891; Jefferson County Public Works; Shea Carr Jewell (dba, SCJ Alliance) 8. AGREEMENT re: Septic Design Services, Quilcene Shop Development Project No. 180 543 1868; Additional Amount of $1,800, not to exceed $5,965; Jefferson County Public Works; Eriesen Design, Inc. 9. AGREEMENT re: In- person Assister Services for the Washington Health Benefit Exchange; In the Amount of $13,605; Jefferson County Public Health; CHOICE Regional Health Network 10. AGREEMENT re: Developmental Disabilities Informational Newsletter; In the Amount of $1,750; Jefferson County Public Health; ARC of Kitsap and Jefferson Counties 11. Payment of Jefferson County Vouchers/Warrants Dated September 23, 2013 Totaling $307,461.34 and September 30, 2013 Totaling $148,507.72 PROCLAMATION: Commissioner Sullivan read the proclamation proclaiming the week of October 6, 2013 as Mental Illness Awareness Week. Darlene Grunke of the National Alliance on Mental Illness (NAMI) spoke on behalf of the organization and gave an update on their services. Commissioner Sullivan moved to approve the proclamation. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. • The Commissioners each provided updates on the following items: Chairman Austin Will be attending a State Board of Health meeting this week. Reported on a website with resourceful information for the new healthcare regulations: wvww.wahealthplanfindenorg Commissioner Johnson Attended a Marine Science Center meeting last week. Attended a Guardian ad Litem meeting last week. Will be meeting with the Governor's staff this week. Commissioner Sullivan Will be attending the Port Townsend Rotary Club meeting at the Maritime Center this week. Page 2 Commissioners Meeting Minutes of October 7, 2013 0C HEARING re: 2013 3'1 Quarter Supplemental Budget Appropriations/Extensions for Various Countyfunds: Various County departments have requested increases to their 2013 Budget. Budget Consultant Anne Sears reviewed those requests with the Board. The proposed budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. Pursuant to RCW 36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. Chairman Austin opened the hearing for public testimony. Tom Thiersch: He stated the explanation for requesting an appropriation of $25,300 for Parks and Recreation brings to light a structural problem in the way that Parks and Recreation are funded. Some programs exceeded their expectations in terms of popularity and therefore more money is requested to keep those programs going. This clearly demonstrates that the fees that are being charged are inadequate to cover their costs. The more popular a program is, the more money is needed to come out of the General Fund, and that is just wrong. These programs need to cover their expenses. He agrees that variable costs and overhead for these programs should be covered by the General Fund, but the per - participant cost should not come out of the General Fund as these programs become wildly popular. That is not a sane way to run an operation. He suggests some direction needs to be made on how these budgets are formulated next year and how these program fees are set. The County cannot keep doing this. It is illogical and not sustainable, it just doesn't work. The County needs to come up with a way for these programs to pay for themselves. On the issue of the Metropolitan Park District (MPD), one of the biggest expenses was the pool at Mountain View. It is a huge black hole when it comes to money. This could be easily solved by changing the fee structure to be equal to that of the Sequim and Port Angeles pools. The Mountain View pool could be self - funded and there would be no need to take $100,000 plus out of the General Fund every year to fund that particular facility. He believes that those who use the programs, need to pay for their programs. There is about $20,000 of money that could be freed up instead of spending that money on MPD consultants. It may be a good place to find the money to cover the Parks and Recreation recent funding request. Hearing no further testimony, Chairman Austin closed the public comment period. Chairman Austin stated that he is looking into the regulations on who pays the medical care for inmates due to the implementation of the Affordable Care Act (ACA). He would like to see the ACA be able to provide the County with some relief from the costs of medical care for inmates. Currently, the government will pay for an inmate's medical costs, if the patient is not sleeping in jail. Commissioner Johnson stated that the Parks and Recreation Manager is looking at the issue of possibly charging higher user fees for using Parks and Recreation facilities in Jefferson County. Commissioner Sullivan pointed out that if the per- participant user fee were to be tripled, a lot of children may not be able to participate in programs. He stated that it is beneficial to the County to keep recreational programs going and connecting kids with healthy adults and healthy activities. Commissioner Sullivan moved to adopt RESOLUTION NO. 50 -13 approving the P Quarter Supplemental Budget Appropriations /Extensions for Various County funds as outlined. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes of October 7, 2013 DISCUSSION re: 2013 Comprehensive Plan Amendment Final Docket Recommendations: Department of Community Development (DCD) staff presented the Planning Commission and staff recommendations for the 2013 Comprehensive Plan Amendment (CPA) Final Docket. Planning Manager Stacie Hoskins reviewed the process up to this point. Extensive assessment analysis at the staff level was done by DCD for the two properties in question: 1) MLW 12- 00274; Gary McLuen, applicant (William Marlow, agent); APN 901- 054 -003; located at mile post 5 of SR 20 on the east side of SR 20, approximately 1.5 miles south of the Four Corners Road/Discovery Road/SR 20 intersection. The proposal requests that approximately 37 acres of land designated as Rural Residential 1:20 (RR 1:20) be rezoned as Rural Residential 1:10 (RR 1:10). The rezone would reconfigure the existing three parcels into four parcels. 2) MLA13- 00045; John Boulton, applicant (Doug Mason, agent); APN 802- 141 -005; Located at 780 Boulton Road, Quilcene, WA 98376, approximately 0.7 miles southwest of the northern Boulton Road/US 101 intersection and 0.4 miles northwest of the southern Boulton Road/US 101 intersection. The proposal requests that 12.7 acres of land designated as Rural Forest 1:40 (RE 1:40) be rezoned as Prime Agricultural 1:20 (PA 1:20). The recommendation of DCD staff and the Planning Commission is for the Board of County Commissioners to approve both applications. Commissioner Johnson moved to direct DCD staff to prepare an ordinance reflecting approval of the Final 2013 CPA docket in full including: MLA12 -00274 Gary McLuen and MLA 13 -00045 John Boulton properties. Commissioner Johnson seconded the motion which carried by a unanimous vote. DISCUSSION re: Joint Resolution with the City of Port Townsend. Resigning Metropolitan Park District (MPD) Steering Committee Co -Chair Kathleen Kler explained the MPD Steering Committee process. She believes that when the MPD Steering Committee first began its work, a maj ority of the public assumed that an MPD had already been approved. The Steering Committee struggled with how to get information out to the public. As a result, two communities in the County formed their own Park and Recreation Districts that would, in their estimation, protect them from an MPD. In the midst of this process, the County is facing a charter issue and the City is dealing with the financial stress of the Mountain View water system. When the MPD Steering Committee met in September of 2013, it was apparent that to continue work on an MPD in the midst of turmoil, was not the best use of their time and energy. One of the lingering thoughts of the committee members is that the problem isn't going to go away, there still needs to be funding and they are concerned. Since the committee has not found a solution, the issue has been turned back to the City and the County. Commissioner Johnson thanked the MPD Steering Committee members for their efforts. Commissioner Sullivan stated that in Jefferson County, they lost about a billion dollars in equity due to the recession. He is worried about confusion of bringing up the issue of an MPD next year as the focus will be on the MPD and not on helping kids through park and recreation facilities. Ms. Kler suggested possibly giving the Page 4 Commissioners Meeting Minutes of October 7, 2013 F-] MPD a new name. Chairman Austin mentioned that he had recently visited a park in Alameda County. He described the tennis courts as having grass growing through it and noticed visible deterioration of facilities and pathways. He stated it was sad that their County could not maintain the area for kids and hoped that Jefferson County's amenities would not end up in the same manner. County Administrator Philip Morley explained that due to the recession, the County has had to cut back on funding to park and recreation facilities. A substantial amount of maintenance has fallen in the hands of volunteers. Commissioner Sullivan noted that he had reservations on the name. As suggested by County Administrator Morley, the Board agreed to strike the term "MPD" from Section 2. Under Purpose, Scope of Work and Term and change it to read "The Steering Committee is appointed..." Commissioner Johnson moved to adopt RESOLUTION NO. 51 -13 with the recommended change, approving a Joint Resolution with the City of Port Townsend; Approving the September 10, 2013 Recommendations of the Metropolitan Park District (MPD) Steering Committee and Providing Direction for its Continued Work. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:13 a.m. and reconvened at 1:35 p.m. with Chairman Austin and Commissioner Sullivan present. Commissioner Johnson joined the meeting at 1:37 p.m. LETTER OFSUPPORT re: Geological Mapping Enhancement: The Board discussed sending a letter to the State Department of Natural Resources (DNR) in support of geologic mapping enhancement in Jefferson County. Commissioner Sullivan moved for Chairman Austin to send a letter to the DNR in support of the geological mapping project. Commissioner Johnson seconded the motion which carried by a unanimous vote. COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Commissioner Johnson will be attending a meeting in Mukilteo regarding net pens on October 7. 2013 • Chairman Austin will be attending the Hood Canal Coordinating Council (HCCC) meeting on October 16, 2013 • Commissioner Sullivan will be attending the Budget Committee meeting on October 16, 2013 • Chairman Austin and County Administrator Philip Morley will be attending a Finance Committee meeting on October 22, 2013 • County Administrator Philip Morley will be attending a JeffCom meeting on October 24, 201' ) • Commissioner Johnson will be out of the office from October 29, 2013 through November 9, 2013 and will be back in the office on November 12, 2013 • Chairman Austin will be attending the Jefferson Transit Board meeting on November 19, 2013 Page 5 Commissioners Meeting Minutes of October 7, 2013 { L • Commissioner Johnson and Commissioner Sullivan will be attending the WSAC conference from November 19 -21, 2013. Chairman Austin will be attending the conference on November 20, 2013 Commissioner Johnson will be attending the Northwest Straits Conference in Bellingham on November 22 and 23, 2013 • Chairman Austin will be attending the National Association of Counties (NACo) Conference that will be held in March, 2014 Miscellaneous Items: • Worksource is researching rental space in Port Townsend; OlyCAP • There may be an opportunity in the future to consolidate Port Townsend Recreation Center programs with those at the Mountain View Commons or vice versa • Castle Hill contract • Solar collectors • Resource Conservation Management; Brian Goldstein will be briefing the Board on October 28, 2013 • Charter budget • Tala Shores No Shoot Zone • Shoreline Master Program • Pollution Control Hearing Board update re: Port Townsend Paper • Superior Court office construction update NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 3:15 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David Sullivan, Member Page 6 �! LV �4SON c0 -mac W n 1 • �Cl 1 f IN Cs� District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No.3 Commissioner: John Ausfi��� County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of October 14, 2013 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen suggested creating a store to sell unwanted County surplus items such as traffic signals, signs and computers; • A citizen commented that County surplus items could possibly be redistributed to other County departments; • A citizen asked for an update on the Olympic Discovery Trail (ODT) progress and stated that the ODT is an important transportation trail; • A citizen announced the following Quilcene events: 1) Re- Election Public Forum October 15, 201' ) at the Quilcene Community Center; 2) Concert in the Woods is presenting MoZo; 3) Quilcene Community Center is having a Halloween party for kids on October 31, 2013; and 4) A group will be gathering to discuss the Washington Transportation Grant; • A citizen stated he is opposed to going further with the Freeholder process, but believes in continuing dialogue with citizens regarding the topic. He also thanked the County Administrator's Office for coming up with an estimate for the Freeholder's cost to the County; and • A citizen stated he is unhappy with the way the County is disposing of electronics and computers should only be replaced when they become unusable. He would like to see the County take unusable electronics to sites that are Internationally compliant with hazardous waste disposal. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 52-13 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal 2. AGREEMENT re: Juvenile Accountability Block Grant funding, to support the Proctor Home Project; In the Amount of 57,000; Jefferson County Juvenile Services; Washington State Department of Social & Health Services (DSHS /JRA) D. AGREEMENT, Amendment No. 3 re: South Port Townsend Bay Shellfish Protection Grant; Amendment is for time extension only; Jefferson County WSU Extension; Washington State Department of Health Page 1 Commissioners Meeting Minutes of October 14, 2013 4. AGREEMENT re: Emergency Management Performance Grant (EMPG); In the Amount of $15,866; Jefferson County Emergency Management; Washington State Military Department 5. Authorization to Present Notices and Open Negotiations for the Fee - Simple Acquisition of Duckabush Floodplain Property (Parcel Nos. 502171004 and 502171012) 6. Authorization to Present Notices and Open Negotiations for the Fee - Simple Acquisition of Big Quilcene River Floodplain Property (Parcel Nos. 991200501 and 702241004) 7. Payment of Jefferson County Vouchers/Warrants Dated October 3, 2013 Totaling $3,547.15 8. Payment of Jefferson County Payroll Warrants Dated October 4, 2013 Totaling $771,166.89 and A/P Warrants Done by Payroll Dated October 4, 2013 Totaling $713,208.26 COMMISSIONERS BRIEFING SESSION. • The Commissioners each provided updates on the following items: Chairman Austin - Attended a State Board of Health meeting this week. Will be attending a Hood Canal Coordinating Council meeting this week. The national Habitat for Humanity organization is showcasing Jefferson County's Habitat for Humanity work in this community. Commissioner Johnson - Attended a meeting regarding net pens last week. - Will be attending a meeting at the Governor's Office this week regarding net pens. - Will be attending a Hood Canal Coordinating Council meeting this week. Commissioner Sullivan - Will be attending a Jefferson Transit meeting this week. Discussion re. Mental Health/Substance Abuse Sales Tax Oversight Committee Recommendations: Jefferson County Ordinance 409- 1003 -05 established the Mental Health/Chemical Dependency sales tax to increase treatment services for mental health and chemical dependency in Jefferson County. The fund is managed by the County Administrator and the Board of County Commissioners. The Mental Health/Substance Abuse Sales Tax Advisory Committee is appointed by the Commissioners to assist with providing recommendations on allocation of funds and expected deliverables. Public Health Director Jean Baldwin reviewed the Mental Health/Substance Abuse Sales Tax Oversight Committee's allocation recommendation for 2014 as follows: Page 2 Commissioners Meeting Minutes of October 14, 2013 Chairman Austin pointed out that another name for the 1 /10`h of 1 % Committee (Mental Health/Substance Abuse Committee) is the Hargrove Committee. He stated that the committee meets monthly and he is grateful for the time members contribute to these meetings. Commissioner Sullivan moved to accept the recommendations based on the 2013 -2014 Budget and the recommendations outlined in the October 3`d letter. Commissioner Johnson seconded the motion which carried by a unanimous vote. Public Health Director Jean Baldwin noted that if the Government shut down continues, the special supplemental nutrition program for Women, Infants and Children (WIC) funding will end on October 31, 2013. This would affect over 850 people in the County. Almost $400,000 a year is paid out to local grocery stores for WIC vouchers. The Health Department will also be putting some staff on notice by this Friday if the Government is still shutdown. Page 3 2011 Actuals I 2012 Actuals 2013 Awarded 2014 Recommended Safe Harbor 121,456 113,208 93,000 114,500 Jefferson Mental Health 104,692 96,677 80,204 96,500 Nurse Family Partnership 40,000 36,957 25,900 31,740 Jefferson Mental Health - Schools 59,750 68,982 65,000 65,000 i Jumping Mouse Children Center 20.000 18,800 24,000 30,000 Jail Substance Abuse Nurse 34,856 32,996 32,995 33,000 Assessment 36,627 24,522 11,715 14,357 Billing and Admin 18.314 16204 17,637 21,614 Topside 19,650 13,690 15,080 16,000 Family Therapeutic Court 103 1,245 2,000 16,000 Mental Health Court 16,000 Miscellaneous Expenditures 19 244 125 100 TOTAL 455,467 423,525 367,656 454,811 2014 Submitted Budget $ 450,564 Budget Increase 4,334 Revised Budget 454,898 Allocated Funds 454,811 Remaining Funds S 87 Chairman Austin pointed out that another name for the 1 /10`h of 1 % Committee (Mental Health/Substance Abuse Committee) is the Hargrove Committee. He stated that the committee meets monthly and he is grateful for the time members contribute to these meetings. Commissioner Sullivan moved to accept the recommendations based on the 2013 -2014 Budget and the recommendations outlined in the October 3`d letter. Commissioner Johnson seconded the motion which carried by a unanimous vote. Public Health Director Jean Baldwin noted that if the Government shut down continues, the special supplemental nutrition program for Women, Infants and Children (WIC) funding will end on October 31, 2013. This would affect over 850 people in the County. Almost $400,000 a year is paid out to local grocery stores for WIC vouchers. The Health Department will also be putting some staff on notice by this Friday if the Government is still shutdown. Page 3 Commissioners Meeting Minutes of October 14, 2013 The meeting was recessed at 9:58 a.m. and reconvened at 10:06 a.m. with all three Commissioners present. �J Briefing re: County response to Initiative 502 (Legalized Marijuana): Various County staff met with the Board and reviewed what Initiative 502 will mean for Jefferson County. Department of Community Development (DCD) Director Carl Smith stated that this is a new product and other jurisdictions are looking at how to handle this and Jefferson County should do the same. The Liquor Control Board (LCB) will be handling the business aspects of recreational marijuana. They will be licensing for: 1) Cross Producer; 2) Processing; and 3) Retail. Some permitting would require land use and that's where the DCD comes in. The LCB will give local jurisdictions 20 days to review the applicants. The County will have the ability to comment on any license renewal as well. DCD Director Smith stated that although Detective Joe Nole from the Sheriff's Office could not be present at the meeting, he reviewed the agenda request and Detective Nole concurred with DCD that the consensus is that existing regulations of the County and the LCB should be sufficient. Director Smith pointed out some of the restrictions imposed on marijuana businesses: 1) The business shall not be located in a residence, but rather in a completely separate building; 2) The business shall not be located within 1,000 feet from a school or daycare; and 3) The business must have 24 hour surveillance video capability for all entries. Environmental Health Director Jared Keefer stated that a question that is up in the air right now is: Will the Health Department regulate food processors and food retailers that contain marijuana? The Health Department regulates food sanitation and food safety. He wonders if this will now be an authority delegated to the LCB. DCD Director Smith stated that it is projected that the marijuana industry in Washington State could generate around five billion dollars in five years. This would eventually be distributed to other agencies, but not the local jurisdictions, even though it would be the local jurisdictions that would be bearing the brunt of costs associated with marijuana businesses in the County. The meeting was recessed at 10:41 a.m. and reconvened at 1:34 p.m. with Chairman Austin and Commissioner Sullivan present. Commissioner Johnson joined the meeting at 1:35 p.m. Briefing re: Permitting for Solar Energy Installations: Department of Community Development (DCD) Director Carl Smith briefed the Board on the importance of permits for solar energy installations. He passed out two handouts and explained that solar energy is more than just panels on a rooftop. Solar access rights are actually very important. A taller building with solar panels could block solar access of a smaller building. If the solar panels are mounted from the ground, it would have to meet setback requirements. A solar energy permit allows DCD to look at everything comprehensively. He submitted a photovoltaic (PV) permit checklist to the Board for review, stating that if the permit checklist were not to be followed, it could potentially create a liability to the County. The Page 4 Commissioners Meeting Minutes of October 14, 2013 • Charter budget • Metropolitan Park District (MPD) public records request NOTICE OFADJOURNMENT.• Commissioner Johnson moved to adjourn the meeting at 3:09 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David Sullivan, Member Page 6 Commissioners Meeting Minutes of October 14, 2013 fT ; expedited process for a PV permit is now 2 days. If specifications were given prior to the permitting process, the permit could be expedited because they would not need to do a full plan review. The average cost of a PV permit is around 2% of the system's cost and the cost of the final inspection is included in that amount. DCD Director Smith said he could speak with local business PowerTrip Energy and review the fees and requirements. He could also discuss pre- approval of designs to reduce the turn- around time on projects. DCD will be coming out with a policy on re- roofing as well. If the County ends up deciding not to require solar panel installation companies to obtain permits, roofers may follow suit. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • Commissioner Sullivan Ail] attend a Budget Committee meeting on October 16, 2013 • Chairman Austin will be attending a Hood Canal Coordinating Council (HCCC) meeting on October 16, 2013 • Commissioner Johnson and County Administrator Philip Morley will be attending a Park and Recreation Coordination meeting at City Hall on October 18, 2013 • Chairman Austin and County Administrator Philip Morley will be attending a Finance Committee meeting on October 22, 2013 • County Administrator Philip Morley will be attending a Jeffcom meeting on October 24, 2013 • Chairman Austin and County Administrator Philip Morley will be attending a Jefferson -Port Townsend Response Emergency Planning (JPREP) meeting on October 25, 2013 • Commissioner Johnson will be out of the office from October 29, 2013 through November 9, 2013 and will be back in the office on November 12, 2013 • Chairman Austin will be attending the Washington State Association of Counties (WSAC) Habitat and Recreation Lands Coordinating Groups on October 30, 2013 • Chairman Austin will be attending the Jefferson Transit Board meeting on November I9, 2013 • Commissioner Johnson and Commissioner Sullivan will be attending the WSAC conference from November 19 -21, 2013. Chairman Austin will be attending the conference on November 20, 2013 • Commissioner Johnson will be attending a Marine Resources Committee meeting on November 22 and 23. 2013 • Chairman Austin will be attending the National Association of Counties (NACo) Conference will be held in March, 2014 Miscellaneous Issues: Director of the Peninsula Housing Authority Pam Tietz will be moving to Spokane. Her last day will be December 2, 2013. Commissioner Sullivan and Commissioner Johnson will work on a letter of appreciation Upcoming HCCC meeting: there is a need to get project funding released in Jefferson County. Commissioner Johnson will get a priority list that has been referenced by David Herrera for review • Shoreline Master Program Page 5 o� Y-i'mW k�4gON IN�s�O� District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley DRAFT Clerk of the Board: Erin Lundgren MINUTES Week of October 21, 2013 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: A citizen stated: 1) He would like to see labeling of Genetically Modified Organisms (GMO); and 2) Conservative Republicans are not acting in good faith and are committing treason; A citizen commented that she spoke with residents along the Hoh River and they are very pleased with the road work in that area; and A citizen stated: 1) There is no procedure in place for non - profit organizations to apply for County electronics that are authorized for disposal; 2) He sent a list of recycle centers in compliance with the International disposal rules for electronics via email to the Commissioners; and 3) There is a problem with the verbiage of the proposed Ordinance re: Increase in Solid Waste disposal fees. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. AGREEMENT, Change Order No. 1 re: Queets Bridge Painting, CR1881, County Road No. 107508, M.P. 0.60 to M.P. 0.76 BHOS- 16WA(001); Extension of Time Only; Jefferson County Public Works; Western Industrial, Inc. 2. AGREEMENT re: Landowner Agreement for Larry Scott Trail Maintenance; Recreational Trails Program Grant Funded; Jefferson County Public Works; Backcountry Horsemen of Washington 3. AGREEMENT re: Project Connect Program; In the Amount of $1,500; Jefferson County Public Health: YMCA 4. Payment of Jefferson County Vouchers/Warrants Dated October 14, 2013 Totaling $1,652,608.56 and Dated October 16, 2013 Totaling 53,930.94. Page 1 Commissioners Meeting Minutes of October 21, 2013 COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items: All three Commissioners - Attended the Hood Canal Coordinating Council (HCCC) meeting last week. They are looking forward to further discussion regarding the organization's RFP process. Chairman Austin - Announced there will be a breakfast held at the Maritime Center this week by the Developmental Disabilities Committee. Employers will be speaking on how hiring someone with disabilities is beneficial to the company and to the public. - Will be attending a Jefferson -Port Townsend Response Emergency Planning (JPREP) exercise this week. - Will be participating in a conference call this week regarding historic preservation grants. Commissioner Johnson - Attended a meeting with the Governor last week and discussed the issue of net pens. His goal is to push for a moratorium on net pens until the issue is fully understood. - Attended a City /County meeting last week regarding a Metropolitan Park District (MPD). Commissioner Sullivan - Announced that the audit of the Olympia Area Agency on Aging (O3A) is complete and there were no findings. The meeting was recessed at 9:37 a.m. and reconvened at 10:03 a.m. with all three Commissioners present. Discussion re: Hearing Notice for Proposed Ordinance Amending the Jefferson County Solid Waste Fee Schedule: Public Works Solid Waste Manager Richard Talbot briefed the Board on the financial status of the solid waste operation. He explained that solid waste disposal fees have not increased for 20 years. The rate has remained at $113.96 per ton since 1993. Due to tonnage revenue falling 17% from 2006 to 2011 as well as other factors, operations and capital funds have been reduced to minimum prudent balances. Mr. Talbot gave a power point presentation on the topic and handed out printed material as part of his briefing. Page 2 • j � w Commissioners Meeting Minutes of October 21, 2013 :I R � A r Mr. Talbot reviewed with the Board sources for the Solid Waste department's revenue and their operations expenditures by services as shown below: Sources of Revenue 96% Solid Waste Disposal Fees 2.2% Yard Debris Fee Count share 1.8% Miscellaneous Fees and Sales 3.9% - Hazardous waste disposal fees 2.51/o - Recycled metals and batteries 2.4% - Recycled oil/fuel Operations Expenditures by Services 63% Waste Transfer, Hauling, Disposal 18% Management, Finance, Overhead 9% Recycling Skookum) 3.9% Hazardous (moderate risk ) Waste 2.51/o Closed Landfill Management 2.4% Education and Abatement 1.3% Quiicene Drop Box To maintain current services and invest in solid waste facilities to improve operations and service, the Public Works Department recommends raising the waste disposal fee as shown below: Recommended Waste Disposal Fee 11 2014 2015 2016 2017 2018 2019 Current Services $144.00 $147.60 $151.29 $155.08 $158.95 $162.93 Fees reflect dollars per ton (including 3.6% Washington State Solid Waste Collection Tax). The current fee is $113.96 per ton. The increase in 2014 is 26.4% and the annual increase to 2019 is 2.5 %. $11 /ton would go to capital and $133 /ton to operations. The proposed minimum charge would also go up from $4.95 to $10.00 and the pounds for minimum charge would go up from 80 to 140 pounds. The proposed new fees would equal to 7.2 cents per pound whereas the current fee is at 5.7 cents per pound. Mr. Talbot also provided a comparison chart to show what other counties are charging for their waste disposal fees and proposed 2014 rate impacts to Jefferson County customers Mr. Talbot stated the proposed increase in waste disposal fees for 2014 would support current services, and annual fee increases would preserve minimum fund balances and pay for capital renewal. Benchmarks would track projected against actual performance for solid waste operations. Chairman Austin inquired about replacement of the bailer? Mr. Talbot stated that Skookum replaces the bailer on an as- needed basis. The cost for replacement is around $282,000 including permitting and installation. This figure was not estimated in the capital cost, as this would be Skookum's responsibility. Commissioner Johnson stated that closing the solid waste site for an extra day would negatively affect the community. Commissioner Sullivan queried how the fees would affect a low volume producer who Page 3 Commissioners Meeting Minutes of October 21, 2013 I rr might take some time to get the proposed minimum tonnage. Mr. Talbot replied that the solid waste facility is still a business and offered suggestions on ways citizens could combine their trips with their friends and neighbors. County Administrator Philip Morley pointed out that there may be a verbiage issue with page 1 of the proposed ordinance in the fifth paragraph: "WHEREAS, solid waste base fees have not been increased since their adoption in 1993 ". County Administrator Morley explained that there may need to be clarification on this as the base fee is referencing the per -ton commercial rate and not the self haul fee rate. Chairman Austin pointed out an error on page 2 of the proposed ordinance under Section 2: "...and the CPIW reported fot the month..." should read "... and the CPIW reported for the month..." Commissioner Johnson moved to schedule a public hearing regarding the solid waste disposal fee ordinance at 11:00 a.m. on Tuesday November 12, 2013 and requested the Chair of the Board sign the public hearing notice and that the aforementioned changes to the ordinance be made. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:04 a.m. and reconvened at 1:33 p.m. with Chairman Austin and Commissioner Sullivan present. Commissioner Johnson joined the meeting at 1:34 p.m. Briefing re: Redirect of channel in Quilcene: The Board met with Department of Community Development (DCD) staff and biological consultants regarding the redirect of a stream in Quilcene and agreed to proceed with the project. Property owner Kathleen Douglas hired biological consultants regarding dredging of the stream in 2008 and the resulting change of the natural flow of the creek. In 2012, Kathleen Douglas applied for permits to change the creek back to the natural flow that it was prior to 2008. As a result of the dredging done in 2008, the tidelands are no longer accessible through the Doulgas' property. The County needs to be involved in this process as the stream borders County property. DCD Lead Associate Planner Donna Frostholm handed out a map of the stream and property history in question. Commissioner Sullivan asked if there was history on the stream? Biological Consultant Mike Levine stated that he has no history knowledge of the stream, but stated the land was previously a logging site. To his knowledge, the stream had not changed its route prior to the 2008 dredging. DCD Director Carl Smith stated this is a grant restoration process and there will be no cost to the County. Property owner Kathleen Douglas has hired the biological consultants and is willing to pay to have the work done. Commissioner Sullivan asked if there have been issues with properties south of the creek? Ms. Frostholm stated that it was unlikely as they have met previously with adjacent property owners; the Gusoskeys and the Palmers who stated they would not oppose the channel redirect as long as it would not affect their property. Biological consultant Amy Leitman explained that the redirect would not impede water flow and there should not be any problems. She does not know when the channel was dredged or why it had been moved northward. Page 4 Commissioners Meeting Minutes of October 21, 201' ) uA Mk • City and County meeting regarding facilities • JeffCom — effort to get space cost briefing with Brad Martin prior to Chiefs' Association • Budget and Law and Justice group being rescheduled. Property tax (1% all 3 funds and $720,000 road diversion) • Assessor vacancy appointment schedule: Democratic Party initiating on October 30, 2013 with a November 16, 2013 application deadline. Precinct Committee Officer interviews on November 19, 2013 with letter of recommendation to the Board of County Commissioners (BOCC) on November 21, 2013. BOCC interviews on November 28, 2013 or December 6, 2013 • Clean Water District & Noxious Weed Control Board fee proposals in development for January /February 2014. BOCC to advise on bringing as a pair or separately • Consideration of Salary Commission versus Commissioner -set compensation, for further discussion by BOCC possibly in December, 2013 • HCCC awards — Commissioner Johnson will speak with Josh Brown • Director of the Peninsula Housing Authority Pam Tietz will be moving to Spokane. Her last day will be December 2, 2013. Commissioner Sullivan and Commissioner Johnson will work on a letter of appreciation • Mini- initiatives by signatures to place an issue before the BOCC for public hearing and consideration by the BOCC; an idea to possibly consider after charter ballot question is resolved • Resource Conservation Management (RCM), energy lunches and final presentation by Brian Goldstein on October 28, 2013 • Mats Mats quarry and tunnel spoils issue and Department of Ecology (DOE) recognition of County Administrator Philip Morley role in resolution NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 4:26 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David Sullivan, Member Page 6 Commissioners Meeting Minutes of October 21 2013 RAF x`ei Mr. Levine passed around a photograph for the Board to view the historical meander of the property in question. Commissioner Sullivan expressed the need for the County to be a good example when it comes to the Shoreline Management Program, noting that citizens will look at how the County is handling their property. County Administrator Philip Morley suggested the Board review this information with Chief Deputy Prosecuting Attorney David Alvarez. Commissioner Johnson moved to give the County Administrator authority to sign the necessary documents to proceed with the channel redirect in Quilcene, provided the Prosecutor's Office is in agreement. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • County Administrator Philip Morley will be attending a Jeffcom meeting on October 24, 2013 • Chairman Austin will be attending an Emergency Planning Integration Committee (EPIC) meeting on October 22, 2013 • Chairman Austin and County Administrator Philip Morley will be attending a Finance Committee meeting on October 22, 2013 • Chairman Austin and County Administrator Philip Morley will be attending a Jefferson -Port Townsend Response Emergency Planning (JPREP) meeting on October 25, 2013 • Commissioner Johnson will be out of the office from October 29, 2013 through November 9, 2013 and will be back in the office on November 12, 2013 • Chairman Austin will be attending the Washington State Association of Counties (WSAC) Habit and Recreation Lands Coordinating Groups on October 30, 2013 • There will be a Lodging Tax Advisory Committee meeting on November 7, 2013 • There will be a Substance Abuse Advisory Committee meeting on November 12, 2013 • There will be a Hood Canal Coordinating Council (HCCC) meeting on November 15, 2013 • Chairman Austin will be attending the Jefferson Transit Board meeting on November 19, 2013 • Commissioner Johnson and Commissioner Sullivan will be attending the WSAC conference from November 19 -21, 2013. Chairman Austin will be attending the conference on November 20, 2013 • Commissioner Johnson will be attending a Marine Resources Committee meeting on November 22 and 23, 2013 • There will be a HCCC meeting on December 11, 2013 and January 15, 2014 • Chairman Austin will be attending the National Association of Counties (NACo) Conference will be held in March, 2014 Miscellaneous Issues: • Net pen letter to editorial • Jefferson Land Trust (JLT) and taxation issues by Jefferson County on value of conservation easements; the issue is under review. Question of how to respect incumbent and future Assessor in timing to address this issue Page 5 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sulliva District No. 3 Commissioner: John Austin DRAFT County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of October 28. 2013 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen: 1) Thanked the Jefferson County Democratic Party for taking a stand toward passing a constitutional amendment; and 2) Stated the United States is now foreign owned and the whole system of democracy is at risk; • A citizen commented on the need to create safer non - motorized trails in Jefferson County and that he would like to see the Olympic Discovery Trail extended; • A citizen stated that the Worthington Mansion in Quilcene has been lifted off its foundation and a new foundation is under construction; and • A citizen stated: 1) The U.S. Constitution's 14`h Amendment would only need to change the term "person" to "natural persons" in order to become straight forward; 2) The Barking Dog Ordinance is also a one word fix; and 3) Doubling solid waste disposal fees will hurt the poor people of Jefferson County. It was suggested that the fee be kept at $5 and the minimum weight be reduced to around 60 pounds. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to delete Item No.I and approve the remaining items on the Consent Agenda. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. DELETED: HEARLNG NOTICE re: Proposed Ordinance Amending Jefferson County Code (JCC) Fee Appendix; Hearing Scheduled for Tuesday, November 12, 2013 at 10:30 a.m. in the Commissioners Chambers (Approved later in the minutes) 2. HEARING NOTICE re: Proposed Ordinance Amending Jefferson County Code (JCC) Chapter 3.20 Establishing a County Enhanced 911 Excise Tax on the Sale of a Prepaid Wireless Telecommunication Service to an End User; Hearing Scheduled for Tuesday, November 12, 2013 at 11:' )0 a.m. in the Commissioners' Chambers 3. AGREEMENT, Supplemental No. 1 re: Queets Bridge Painting, CR1881, County Road No. 107508, M.P. 0.60 to M.P.0.76, BHOS- 16WA(001); Additional Amount of $146,817.65 for a Total of $331,961.33; Jefferson County Public Works; Integrity Structural Engineering, PLLC 4. AGREEMENT re: Installation of Flooring at the Quilcene Community Center; In the Amount of $7,047.29; Jefferson County Central Services; McCrorie Interiors, Inc. Page 1 Commissioners Meeting Minutes of October 28, 2013 f E 5. AGREEMENT re: Jury Management Software; In the Amount of $1,969; Jefferson County District Court; Jury System, Inc. 6. Advisory Board Reappointment re: Jefferson County Marine Resources Committee (MRC); Jill Silver, Environmental /Conservation Alternate, Four (4) Year Term Expires October 28, 2017 7. Payment of Jefferson County Vouchers/Warrants Dated October 21, 2013 Totaling $523,290.85 8. Payment of Jefferson County Payroll Warrants Dated October 18, 2013 Totaling $71,863.23 and A/P Warrants Done by Payroll Dated October 5, 2013 Totaling $121,880.92 and Dated October 18, 2013 Totaling $15,188.62 Approval of Consent Agenda Item No. l: County Administrator Philip Morley noted that Item No. 1 from the Consent Agenda originally did not have a link to the County website and that the hearing notice now before the Commissioners includes the link. Commissioner Sullivan moved to approve the revised hearing notice. Commissioner Johnson seconded the motion which carried by a unanimous vote. Approval of Minutes: Commissioner Sullivan moved to approve the regular meeting minutes of August 5, 12, 19, 26, 2013, September 3, 9, 2013 and special meeting minutes of August 8, 2013 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items: Chairman Austin - Attended the "Work with me" Breakfast which brought attention to hiring people with developmental disabilities. - Listened to a presentation on historic courthouse grants and hopes the County can take advantage of this. Commissioner Sullivan - The Resource Conservation and Development (RC &D) Council is going to be sponsoring a grant application for a Natural Estuary Program. - Attended a conference call with representatives of Washington State Association of Counties (WSAC) regarding sending a letter to the Governor on transportation priorities. Commissioner Johnson Attended the School of Fine Woodworking Board meeting at Fort Worden last week. Attended a Genetically Modified Organisms (GMO) presentation. Attended a telephone conference meeting with representatives of the Northwest Straights Commission last week. - Announced he will be taking the next two weeks off. Page 2 Commissioners Meeting Minutes of October 28, 2013 UPDATE re: Electronics Surplus Disposal Procedures: Central Services Director Frank Gifford updated the Board on the County's electronics surplus disposal procedures. Director Gifford explained that before electronics are disposed of they are degaussed. Staff then contacts Jefferson County Community Foundation's Non - Profit Directory to email and notify all non - profit organizations on the list of surplus electronics. Other non - profit organizations not on the list are invited to contact the County about their interest as well. Jefferson County then ships electronic items set for disposal to ECycIeNW. ECycIeNW is registered with the Washington State Department of Ecology (DOE) as a collector in compliance as of August 27, 2013. ECycIeNW sorts, packages and contacts Washington Materials Management Financing Authority (WMMFA). The WMMFA is an organization that was established under RCW 70.95N.280 and uses DOE approved collectors and processors. The WMMFA sends a shipper to pick up materials and assigns a DOE approved processor as a destination. The shipper delivers to the approved processor. The determination is made by WMMFA based on the most economical outcomes that meet DOE criteria. Materials have been shipped in the past from ECycIeNW via Oak Harbor Freight Lines to EWC Group, which is also a DOE approved processor. WMMFA would pay for processing at an approved facility of the County's choice, but the County would have to pay for making the shipment freight ready and then pay for the shipping. Director Gifford stated that the County's electronic disposal handling stream is in compliance and is meeting all the standards set forth by the DOE. County Administrator Philip Morley asked if the DOE approved processors were Internationally compliant, that they do not ship disposed electronics to third world countries? Director Gifford replied that according to a statement from the DOE, they do not ship materials to third world countries. He advised that the County could go above and beyond DOE standards, but it would come at a cost. The meeting was recessed at 9:48 a.m. and reconvened at 9:58 a.m. with all three Commissioners present. PRESENTATION re: Resource Conservation Management (RCM): Resource Conservation Management (RCM) Manager Brian Goldstein gave a presentation of the conservation program results. Manager Goldstein reviewed results of his work with the County over the course of three years. The participating agencies were the Chimacum School District, City of Port Townsend, Fort Worden State Park, Jefferson County and the Port Townsend School District. He reviewed the program highlights, goals that were met, utility uses, program documentation and maintaining utility savings. Page 3 Commissioners Meeting Minutes of October 28, 2013 , AAFT Mr. Goldstein provided the following statistics: Program Highlights Overall - 112 facilities visited, 48 facility action plans - Resource Management Plans for the City, County and Fort Worden - Utility bill errors, saving $10,000 - Technical support for 2013 capital projects at the City and school districts - PUD transition work - Sustainability courses with County and Fort Worden staff - Green newsletters for the City, County and Fort Worden - Two summer intern positions for the summer of 2011 U- - - PUD Citizen Advisory Board, Climate Action Committee, Energy Lunch, L2020 Energy Action Group Featured articles in the Port Townsend Leader, W SU Energy Program Chimacum School District Chimacum Creek Primary heating schedule optimized, savings of $5,000 a year Delamp project, savings of $1,500 a year City of Port Townsend City Hall building control optimization, savings of $9,000 a year Cotton Building and Pope Marine Building turndown, savings of $3,000 a year Fort Worden - Fort Worden Commons energy reduced by 30 %, savings of $30,000 a year - Replaced 900 incandescent bulbs with Compact Fluorescent Lamps (CFL), savings of $3,000 a year and maintenance savings Jefferson County Heating levels and schedules optimized, savings of $3,000 a year Data loggers used in several facilities to determine power distribution Port Townsend School District - Delamp project, savings of $2,000 a year - Reduction of 1.5 million gallons a year in irrigation Mr. Goldstein noted that the RCM program met energy and water goals, and was close to achieving the solid waste goals. He believes the slope is good for continued savings and that agency staff understands the drivers to maintain those savings. He stated that the avoided utility cost was $244,000 and the partner cost was $162,000. He based this on utility bills for RCM sites and was comparing those to the base year; November 2009 through October 2010. Through the conservation efforts of the program, it was estimated the electricity savings was around two million kilowatt hours. The program reduced Page 4 Commissioners Meeting Minutes of October 28, 2013 KKI- around 600 tons of carbon dioxide emissions according to Puget Sound Energy. This is equivalent to the emissions from 50 homes or 100 cars. Mr. Goldstein stated that these savings will continue year after year. Puget Sound Energy conducted a case study that showed a 12% energy increase in three years following an RCM departure. Mr. Goldstein noted that this could be the result of not having a staff member who is focused on resource use trends, staff turnover, lack of monitoring and software tools or lack of expertise. He suggested the following ideas to sustain the current levels: • Assign a staff member to track and report on utility usage • Review resource management and facility action plans • Promote sustainable behavior • Have a sustainability team • Include objectives in staff performance goals • Provide courses on organizational sustainable practices • "Green" operations training • Invest in monitoring tools • Temperature logging devices • Current transformers for power logging • Infrared camera • Carbon dioxide monitoring • Contract with an energy service company • Maintain utility database • Report on trends, quarterly basis • Consult on renovations, capital projects, utility rebates Commissioner Johnson commented on the energy costs at Fort Worden being so high and asked if it would be beneficial to change out the lighting and heating at Fort Worden? Mr. Goldstein replied that Fort Worden's infrastructure is so old, it would be hard to take incremental steps in replacement. He stated that it would need a complete overhaul and this would need to be done carefully as to preserve the historical aspects of Fort Worden. Lack of insulation may also be a factor stated County Administrator Philip Morley. Mr. Goldstein noted that new control systems at Fort Worden could save them around $70,000 a year in energy costs. The meeting was recessed at 10:37 a.m. and reconvened at 12:00 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 1:01 p.m. and reconvened at 1:30 p.m. All three Commissioners were present for the afternoon session. Letter of Appreciation: Commissioner Johnson moved to send a letter to the Peninsula Housing Authority thanking Director Pam Tietz for her efforts in creating affordable housing opportunities to families. Commissioner Sullivan seconded the motion which carried by a unanimous vote. ..... _.._. Page 5 Commissioners Meeting Minutes of October 28, 2013 C Cancellation of Board of County Commissioners Meeting on De93,2013: Commissioner Johnson moved to cancel the Board of County Commissioners regular meeting on December 23, 2013. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • Chairman Austin will be attending a Lodging Tax Advisory Committee meeting on November 7, 2013 • Commissioner Johnson will be out of the office from October 29, 2013 through November 9, 2013 and will be back in the office on November 12, 2013 • There will be a Substance Abuse Advisory Committee meeting on November 12, 2013 • There will be a Hood Canal Coordinating Council (HCCC) meeting on November 15, 2013 • Commissioner Sullivan will be attending a Peninsula Regional Transportation Planning Organization (PRTPO) meeting in Shelton on November 15, 2013 • Chairman Austin will be attending the Jefferson Transit Board meeting on November 19, 2013 • Commissioner Johnson and Commissioner Sullivan will be attending the WSAC conference from November 19 -21, 2013. Chairman Austin will be attending the conference on November 20, 2013 • Commissioner Johnson will be attending the Northwest Straits Commissioner Conference in Bellingham on November 22 and 2' ), 2013 • There will be a HCCC meeting on December 11, 201' ) and January 15, 2014 • Chairman Austin will be attending the National Association of Counties (NACo) Conference will be held in March, 2014 Miscellaneous Issues: • Lu Nelson: Request for letter to Sally Jewell. Draft distributed to all 3 commissioners for individual letters, no BOCC action • The meeting for the Navy Joint Land Use Study set for November 13, 2013 is being rescheduled • November 22, 2013 WSAC meeting: • Meeting/briefing on Cooperating Agency Status of local governments with Federal Government on coordinated planning re: federal lands. About 30 other counties have done this on Bureau of Land Management (BLM) land grazing. Question on how this applies to planning on water /marine issues? Meeting is November 22, 2013 at 1:30 p.m. in Vancouver, Washington. Commissioner Sullivan may be attending. • Also discussed state management of federal lands movement, located @ American Stewards.Org, and its relationship to NACo public lands committee • HCCC awards and withdrawal by David Herrera of Peter Bahls from awards list. Commissioners discussed need to have HCCC formalize the HCCC award process. Commissioner Johnson will ask HCCC Executive Director Scott Brewer after the turn of the year, or whenever the new Kitsap HCCC membership has stabilized • 2013 HCCC project award hold Page 6 Commissioners Meeting Minutes of October 28, 2013 F k' Fl- • Update on lack of eligibility for Extraordinary Justice Cost reimbursement • Parks update: 1) City meeting request; 2) Hospital meeting request; 3) Memorial Field adoption • Jefferson Land Trust (JLT) and taxation issues by Jefferson County on value of conservation easements; the issue is under review. Question of how to respect incumbent and future Assessor in timing to address this issue • City and County meeting on facilities • JeffCom space agreement discussed, along with efforts to meet with the Port Ludlow Fire Chief • Commissioner Sullivan distributed, for information only, a letter from WSAC to the Washington State Governor and legislatures relating to transportation funding NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting at 3:01 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member Carolyn Avery David Sullivan, Member Deputy Clerk of the Board Page 7