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HomeMy WebLinkAboutM092313�1 w N ON t j �I N � District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of September 23, 2013 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated there has been a lot of effort to get sanitation needs met along the Big Quil River Park in Quilcene. A neighbor of the park is still having trouble with fishermen and others who are damaging his property and littering the park; • A citizen whose property borders the Big Quil River Park in Quilcene asked the Commissioners for written permission to take care of the park. He believes a clean area will curtail those who may trash the park and emphasized that his services would be free of charge; • A citizen stated: 1) The Commissioners need to assist the Quilcene resident who borders the Big Quit River Park; and 2) He is impressed with the Quilcene community and the remarkable things they have accomplished; • A citizen commented: 1) He would like to see a more representative form of government for the County; 2) He would like to see the right and power of initiative; 3) He is working hard on getting a nuisance noise ordinance; and 4) A verbiage change is needed for the barking dog ordinance to be enforceable; • A citizen stated: 1) The Big Quil River fishing area looks like a war zone; and 2) He recently obtained a food permit for an event and was impressed by the local Health Department; • A citizen supports the Quilcene resident whose property borders the Big Quil River Park and asked for Commissioner's assistance on his behalf; and • A citizen examined other counties who attempted or are in the process of establishing a Charter style of government. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to delete Item #2 and approve the remaining items on the Consent Agenda. Commissioner Sullivan seconded the motion which carried by a unanimous vote. L RESOLUTION NO. 45-13 re: HEARING NOTICE: Proposed 2013 Third Quarter Budget Appropriations /Extensions; Various County Departments; Hearing scheduled for Monday, October 7, 2013 at 10:00 a.m. in the Commissioners Chambers 2. DELETED: RESOLUTION NO. 46-13 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal (Approved later in Minutes) Page 1 Commissioners Meeting Minutes of September 23, 2013 Kc 3. RESOLUTION NO. 47-13 re: Cancelation of Unclaimed Warrants for 2011 and 2012 4. AGREEMENT re: Federal Lands Access Program Match for Upper Hoh Road Repairs; In the Amount of $13,966,000; Jefferson County Public Works; Federal Highway Administration 5. AGREEMENT re: Hidden Hazards in the Arts; In the Amount of $1,100; Jefferson County Public Health; Waddell Environmental, LLC 6. AGREEMENT re: Individual Employment and Individual Technical Assistance; In the Amount of $151,598; Jefferson County Public Health; Skookum Contract Services 7. AGREEMENT re: Group Supported Employment; In the Amount of $31,000; Jefferson County Public Health; Skookum Contract Services 8. Payment of Jefferson County Vouchers/Warrants Dated September 16, 2013 Totaling $1,907,635.93 9. Payment of Jefferson County Payroll Warrants Dated September 20, 2013 Totaling $72,645.70 and A/P Warrants Done by Payroll Dated September 6, 2013 Totaling $125,752.02 and Dated September 20, 2013 Totaling $15,321.18 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin - Attended a Hood Canal Coordinating Council (HCCC) meeting last week regarding how funding decisions were made. - Will be one of the attendees on a conference call with the President of the United States and his staff regarding the Affordable Care Act. Commissioner Johnson - Will be attending an Integrated Watershed Plan (IWP) meeting. - Will be speaking at a prayer council meeting this week. Commissioner Sullivan - Met with the Peninsula Regional Transportation Planning Organization (PRTPO). They completed the work plan for 2014. The Regional Transportation Plan is almost ready too. - Attended a conference call with the Legislative Steering Committee. - Will be meeting with the Peninsula Development District and the North Olympic Peninsula Resource Conservation and Development (RC &D) Council. The meeting was recessed at 9:57 a.m. and reconvened at 1:33 p.m. with Chairman Austin and Commissioner Sullivan present. Commissioner Johnson joined the meeting at 1:34 p.m. Approval of ConsentAgenda Item No. 2: The Board inadvertently deleted Item No. 2 Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal from the Consent Agenda. Commissioner Sullivan moved to approve Item No. 2 from the Consent Agenda. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 2 Commissioners Meeting Minutes of September 23, 2013 Briefing re: Interlocal Agreement between Jefferson County and East Jefferson Fire Rescue District V for Fire Code Official Services: The Department of Community Development (DCD) Director Carl Smith and East Jefferson Fire Rescue (EJFR) Assistant Fire Chief Bob Low discussed the benefits of having an Interlocal Agreement (ILA) for Fire Code Official Services. Jefferson County government has a need for fire code official services, to advise the County on various inspections, building reviews, code interpretations and lead the performance of commercial fire safety inspections and fire investigations. In 2012, the County adopted the International Fire Code (IFC), but does not have its own trained staff to implement the IFC on a day -to -day basis. While fire protection services in the County are provided by local fire districts, the County government still has a need for expertise in implementing the IFC and a statutory responsibility to enforce the IFC pursuant to RCW 48.44.050. Examples of situations where expertise is needed include interpretations of the IFC, review of building plans for fire code requirements, inspections of building construction for meeting fire safety codes, voluntary inspections of commercial buildings for fire safety, noting code violations and follow -up on corrective actions and overseeing the investigations of fires. EJFR has the resources, expertise and willingness to provide Fire Code Official services to the County. Discussions between representatives of the County and the District have resulted in the draft interlocal agreement attached with this report. The interlocal agreement is intended to provide mutual benefits for County residents, County government and the District. Key provisions of the ILA include: • The services will cover all of unincorporated Jefferson County. • The services will not have a financial cost to the County. • The County will retain ultimate authority over implementation of the IFC. EJFR Assistant Fire Chief Bob Low stated that if approved, each Fire Chief of their jurisdiction, would also be Fire Marshall of that jurisdiction and this would be beneficial to the community. Chairman Austin noted that there are areas in the County which are not covered by a fire district. He asked if Fire Marshall services will be offered to remote places such as the Upper Hoh? Assistant Fire Chief Low stated that if assistance was needed, they would be happy to help. Clallam County also provides mutual aid to that area. County Administrator Philip Morley asked what if there is no voluntary compliance of fire code violations? Director Smith pointed out that on page three, under G of the proposed interlocal agreement, there are provisions outlined for enforcement. Assistant Fire Chief Low stated that in the County, he has never seen an issue rise to the need of getting the County Prosecutor involved. He maintained that EJFR's stance is that they prefer educating and continuing to work with citizens to reach the desirable outcome, rather than be the enforcer. Page 3 J Commissioners Meeting Minutes of September 23, 2013 It was suggested by County Administrator Morley that EJFR and possibly other districts give a presentation on this topic and help get the word out to the community. The Board and Assistant Fire Chief Low agreed that a presentation would be a good idea. Additional Business: Discussion re: Public Comment Scoping Document for a Marine Spatial Plan on Washington's Pacific Coast: The Board met with Environmental Health staff and agreed to send a response letter to the Washington State Department of Ecology (DOE) regarding marine spatial planning on the Pacific coast. Envirorunental Health Specialist Tami Pokorny was present at the meeting and handed out the "Public Comment Scoping Document for a Marine Spatial Plan on Washington's Pacific Coast" and a draft letter to the Washington State Department of Ecology (DOE). According to the handout, the purpose of the marine spatial plan is as follows: "Washington's Pacific Coast is potentially adversely affected by increasing pressures on the resources in this area, conflicts among uses, and proposed new uses. In addition, multiple, overlapping jurisdictions and authorities creates challenges for coordinated decision - making and proactive planning. Under RCW 43.372, the development of a Marine Spatial Plan (MSP) is intended to address these issues by providing a non - regulatory framework,for coordinating information and decisions. This state law requires an interagency team of state natural resource agencies to coordinate the development of the MSP. Washington is using an existing interagency team, the State Ocean Caucus for this planning process. The team is chaired by the Governor's office and coordinated by the Department of Ecology (Ecology). Ecology is the designated lead for coordinating the development of the MSP and include: Washington Department of Natural Resources, Department of Fish and Wildlife, Washington Sea Grant and State Parks and Recreation Commission. The planning process will also involve and engage coastal stakeholders, the public and local, tribal and federal governments. Once the MSP is completed Ecology will submit it to the National Oceanic and Atmospheric Administration for its review and approval for incorporation into Washington's federally- approved coastal zone management program under the federal Coastal Zone Management Act. Under the State Environmental Policy Act (SEPA), a non project EIS will provide a general evaluation of the alternatives and potential significant adverse impacts associated with developing a Marine Spatial Plan (MSP) for Washington's Pacific Coast. Additional project -level environmental review under NEPA and SEPA would occur when individual projects or activities are proposed... " The DOE is interested in hearing Jefferson County's opinion and will be accepting written comments until 5:00 p.m. on September 23, 2013. The Board reviewed a draft comment letter written by Ms. Pokorny with input from Commissioner Johnson. Commissioner Johnson stated he is nervous about the spatial planning process in general, but he does like the ability of having a say in the matter if it goes forward. Commissioner Johnson moved to approve sending the letter, enhanced by stylistic edits, to the Washington State Department of Ecology; Marine Waters Planning and Management Act. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 4 Commissioners Meeting Minutes of September 23, 2013 The meeting was recessed at 2:35 p.m. and reconvened at 2:46 p.m. with all three Commissioners present. Commissioner Board Reassignment: Commissioner Johnson moved for Commissioner Sullivan to be the County's representative at the Washington State Association of Counties (WSAC) Coastal Caucus. Chairman Austin seconded the motion which carried by a unanimous vote. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • Commissioner Johnson will attend a meeting at the Governor's Office on December 1, 2013 regarding net pens • Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA) meeting on December 2, 2013 • County Administrator Philip Morley will be in Olympia on December 2 and 3, 2013 • Washington State Association of Counties (WSAC) Conference will be November 19 -21, 2013 • Chairman Austin will be attending the National Association of Counties (NACo) Conference will be held in March, 2014 Miscellaneous Issues: • P Quarter 2013 Budget Appropriation requests • 2014 Budget Process • State Audit • Charter placeholder budget status • Jail and Affordable Care Act • Termination Point development enforcement issue update • Metropolitan Park District (MPD) Steering Committee and City meeting discussion • Tala Shores No Shoot Zone • Labor Agreement Update • JeffCom • Coastal Caucus assignment to Commissioner Sullivan • Hood Canal Coordinating Council (HCCC) meeting will be held on October 16, 2013. The Commissioners generally support release of 2013 funding awards, unless a county wants to hold grants for projects within their county Future Agenda Items: • Shoreline Master Program Page 5 Commissioners Meeting Minutes of September 23, 2013 Kcl� NOTICE OFADJOURNMENT.• Commissioner Sullivan moved to adjourn the meeting at 4:01 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson sec6nded,;t4tWotion which carried by a unanimous vote. 0 SEAL., ATTEST:, Carolyn very Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS MMISSIONERS � z Jo An Chair Phil Jo ,/Me;ber Davi 'u ivan, mb r Page 6