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HomeMy WebLinkAboutM100713N !� �4zgON Cam' /k� .,, Ri Iti ; A i i \ IN " District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of October 7, 2013 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen: 1) Thanked Commissioner Johnson for speaking at the Jefferson County Prayer Council meeting; and 2) Suggested the County help with the City's Mountain View Commons building; • A citizen proposed extending the Larry Scott Trail and requested Commissioner assistance; • A citizen read a letter from the Metropolitan Park District (MPD) Steering Committee regarding the MPD's final recommendation and handed in a letter of resignation as Co -Chair of the MPD; • 3 citizens thanked the MPD Co -Chair for her service and exceptional work on the committee; • A citizen stated that Quilcene recently hosted a marathon that was well attended; • A citizen commented that there has been speculation on verbiage regarding the County Charter issue and he would like clarification; • A citizen: 1) Stated there will be a County Charter Forum at the Chimacum Grange at 6:30 p.m. on October 9, 2013; 2) Stated 30 years ago he campaigned for buying a section of railroad, but there was no interest at the time; 3) Anticipates a financial collapse within the next year; 4) Stated the Mountain View complex needs to be maintained because of all the services it provides; and 5) Stated due to the recession, we need to learn to work together; and • A citizen stated the County and City need funding for parks. He urged the Commissioners to discontinue the MPD Steering Committee and research funding for parks instead. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. RESOLUTION NO. 48 -13 re: Creating a County Project Designated as Olympic Discovery Trail, South Discovery Bay — Non - Highway & Off -Road Vehicle Activities Program Grant RESOLUTION NO. 49 -13 re: Election to Receive National Forest Related Safety -Net Payments under the "Secure Rural Schools" Program MEMORANDUM OF UNDERSTANDING (MOU) re: Jefferson County Broadband Services; In the Amount of $1,000 per month; Jefferson County Central Services; JNet Broadband, Jamestown S'Klallam Tribe Economic Development Authority (dba, Jamestown Networks) Page 1 Commissioners Meeting Minutes of October 7, 2013' 4. AGREEMENT and SUBSCRIPTION AGREEMENT re: Collective Bargaining Agreement and Trust Participation; Expires December 31, 2014; Jefferson County Sheriff's Office Administrative Staff; Teamsters Local Union #589 and Washington Teamsters Welfare Trust 5. AGREEMENT NO. G1400101 re: Coordinated Prevention Grant (CPG) to Assist with Implementing Solid Waste Management Plans and Programs; In the Amount of $110,257.33 ($82,693 State/$27,564.33 Local Match); Jefferson County Public Works; Washington State Department of Ecology 6. AGREEMENT re: Courthouse Clock Repair; In the Amount of $9,995.40; Jefferson County Central Services; Rubio and Co. 7. AGREEMENT re: Safe Route to School (SRTS) SRI and West Valley Road Project; In the Amount of $54,891; Jefferson County Public Works; Shea Carr Jewell (dba, SCJ Alliance) 8. AGREEMENT re: Septic Design Services, Quilcene Shop Development Project No. 180 543 1868; Additional Amount of $1,800, not to exceed $5,965; Jefferson County Public Works; Ericsen Design, Inc. 9. AGREEMENT re: In- person Assister Services for the Washington Health Benefit Exchange; In the Amount of $13,605; Jefferson County Public Health; CHOICE Regional Health Network 10. AGREEMENT re: Developmental Disabilities Informational Newsletter; In the Amount of $1,750; Jefferson County Public Health; ARC of Kitsap and Jefferson Counties 11. Payment of Jefferson County Vouchers/Warrants Dated September 23, 2013 Totaling $307,461.34 and September 30, 2013 Totaling $148,507.72 PROCLAMATION: Commissioner Sullivan read the proclamation proclaiming the week of October 6, 2013 as Mental Illness Awareness Week. Darlene Grunke of the National Alliance on Mental Illness (NAMI) spoke on behalf of the organization and gave an update on their services. Commissioner Sullivan moved to approve the proclamation. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items: Chairman Austin Will be attending a State Board of Health meeting this week. Reported on a website with resourceful information for the new healthcare regulations: www.wahealthplanfinder.org Commissioner Johnson Attended a Marine Science Center meeting last week. Attended a Guardian ad Litem meeting last week. Will be meeting with the Governor's staff this week. Commissioner Sullivan Will be attending the Port Townsend Rotary Club meeting at the Maritime Center this week. Page 2 Commissioners Meeting Minutes of October 7, 2013 HEARING re: 2013 3rd Quarter Supplemental Budget Appropriations/Eztensions for Various County funds: Various County departments have requested increases to their 2013 Budget. Budget Consultant Anne Sears reviewed those requests with the Board. The proposed budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. Pursuant to RCW 36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. Chairman Austin opened the hearing for public testimony. Tom Thiersch: He stated the explanation for requesting an appropriation of $25,300 for Parks and Recreation brings to light a structural problem in the way that Parks and Recreation are funded. Some programs exceeded their expectations in terms of popularity and therefore more money is requested to keep those programs going. This clearly demonstrates that the fees that are being charged are inadequate to cover their costs. The more popular a program is, the more money is needed to come out of the General Fund, and that is just wrong. These programs need to cover their expenses. He agrees that variable costs and overhead for these programs should be covered by the General Fund, but the per - participant cost should not come out of the General Fund as these programs become wildly popular. That is not a sane way to run an operation. He suggests some direction needs to be made on how these budgets are formulated next year and how these program fees are set. The County cannot keep doing this. It is illogical and not sustainable, it just doesn't work. The County needs to come up with a way for these programs to pay for themselves. On the issue of the Metropolitan Park District (MPD), one of the biggest expenses was the pool at Mountain View. It is a huge black hole when it comes to money. This could be easily solved by changing the fee structure to be equal to that of the Sequim and Port Angeles pools. The Mountain View pool could be self - funded and there would be no need to take $100,000 plus out of the General Fund every year to fund that particular facility. He believes that those who use the programs, need to pay for their programs. There is about $20,000 of money that could be freed up instead of spending that money on MPD consultants. It may be a good place to find the money to cover the Parks and Recreation recent funding request. Hearing no further testimony, Chairman Austin closed the public comment period. Chairman Austin stated that he is looking into the regulations on who pays the medical care for inmates due to the implementation of the Affordable Care Act (ACA). He would like to see the ACA be able to provide the County with some relief from the costs of medical care for inmates. Currently, the government will pay for an inmate's medical costs, if the patient is not sleeping in jail. Commissioner Johnson stated that the Parks and Recreation Manager is looking at the issue of possibly charging higher user fees for using Parks and Recreation facilities in Jefferson County. Commissioner Sullivan pointed out that if the per - participant user fee were to be tripled, a lot of children may not be able to participate in programs. He stated that it is beneficial to the County to keep recreational programs going and connecting kids with healthy adults and healthy activities. Commissioner Sullivan moved to adopt RESOLUTION NO. 50 -13 approving the 3`d Quarter Supplemental Budget Appropriations /Extensions for Various County funds as outlined. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes of October 7, 2013 xj�)l DISCUSSION re: 2013 Comprehensive Plan Amendment Final Docket Recommendations: Department of Community Development (DCD) staff presented the Planning Commission and staff recommendations for the 2013 Comprehensive Plan Amendment (CPA) Final Docket. Planning Manager Stacie Hoskins reviewed the process up to this point. Extensive assessment analysis at the staff level was done by DCD for the two properties in question: 1) MLW12- 00274; Gary McLuen, applicant (William Marlow, agent); APN 901 - 054 -003; located at mile post 5 of SR 20 on the east side of SR 20, approximately 1.5 miles south of the Four Corners Road/Discovery Road /SR 20 intersection. The proposal requests that approximately 37 acres of land designated as Rural Residential 1:20 (RR 1:20) be rezoned as Rural Residential 1:10 (RR 1:10). The rezone would reconfigure the existing three parcels into four parcels. 2) MLA13- 00045; John Boulton, applicant (Doug Mason, agent); APN 802 - 141 -005; Located at 780 Boulton Road, Quilcene, WA 98376, approximately 0.7 miles southwest of the northern Boulton Road/US 101 intersection and 0.4 miles northwest of the southern Boulton Road/US 101 intersection. The proposal requests that 12.7 acres of land designated as Rural Forest 1:40 (RF 1:40) be rezoned as Prime Agricultural 1:20 (PA 1:20). The recommendation of DCD staff and the Planning Commission is for the Board of County Commissioners to approve both applications. Commissioner Johnson moved to direct DCD staff to prepare an ordinance reflecting approval of the Final 2013 CPA docket in full including: MLA12 -00274 Gary McLuen and MLA 13 -00045 John Boulton properties. Commissioner Johnson seconded the motion which carried by a unanimous vote. DISCUSSION re: Joint Resolution with the City of Port Townsend. Resigning Metropolitan Park District (MPD) Steering Committee Co -Chair Kathleen Kler explained the MPD Steering Committee process. She believes that when the MPD Steering Committee first began its work, a majority of the public assumed that an MPD had already been approved. The Steering Committee struggled with how to get information out to the public. As a result, two communities in the County formed their own Park and Recreation Districts that would, in their estimation, protect them from an MPD. In the midst of this process, the County is facing a charter issue and the City is dealing with the financial stress of the Mountain View water system. When the MPD Steering Committee met in September of 2013, it was apparent that to continue work on an MPD in the midst of turmoil, was not the best use of their time and energy. One of the lingering thoughts of the committee members is that the problem isn't going to go away, there still needs to be funding and they are concerned. Since the committee has not found a solution, the issue has been turned back to the City and the County. Commissioner Johnson thanked the MPD Steering Committee members for their efforts. Commissioner Sullivan stated that in Jefferson County, they lost about a billion dollars in equity due to the recession. He is worried about confusion of bringing up the issue of an MPD next year as the focus will be on the MPD and not on helping kids through park and recreation facilities. Ms. Kler suggested possibly giving the Page 4 Commissioners Meeting Minutes of October 7, 2013 K-7, MPD a new name. Chairman Austin mentioned that he had recently visited a park in Alameda County. He described the tennis courts as having grass growing through it and noticed visible deterioration of facilities and pathways. He stated it was sad that their County could not maintain the area for kids and hoped that Jefferson County's amenities would not end up in the same manner. County Administrator Philip Morley explained that due to the recession, the County has had to cut back on funding to park and recreation facilities. A substantial amount of maintenance has fallen in the hands of volunteers. Commissioner Sullivan noted that he had reservations on the name. As suggested by County Administrator Morley, the Board agreed to strike the term "MPD" from Section 2. Under Purpose, Scope of Work and Term and change it to read "The Steering Committee is appointed..." Commissioner Johnson moved to adopt RESOLUTION NO. 51 -13 with the recommended change, approving a Joint Resolution with the City of Port Townsend; Approving the September 10, 2013 Recommendations of the Metropolitan Park District (MPD) Steering Committee and Providing Direction for its Continued Work. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:13 a.m. and reconvened at 1:35 p.m. with Chairman Austin and Commissioner Sullivan present. Commissioner Johnson joined the meeting at 1:37 p.m. LETTER OFSUPPORT re: Geological Mapping Enhancement: The Board discussed sending a letter to the State Department of Natural Resources (DNR) in support of geologic mapping enhancement in Jefferson County. Commissioner Sullivan moved for Chairman Austin to send a letter to the DNR in support of the geological mapping project. Commissioner Johnson seconded the motion which carried by a unanimous vote. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Commissioner Johnson will be attending a meeting in Mukilteo regarding net pens on October 7, 2013 • Chairman Austin will be attending the Hood Canal Coordinating Council (HCCC) meeting on October 16, 2013 • Commissioner Sullivan will be attending the Budget Committee meeting on October 16, 2013 • Chairman Austin and County Administrator Philip Morley will be attending a Finance Committee meeting on October 22, 2013 • County Administrator Philip Morley will be attending a JeffCom meeting on October 24, 2013 • Commissioner Johnson will be out of the office from October 29, 2013 through November 9, 2013 and will be back in the office on November 12, 2013 • Chairman Austin will be attending the Jefferson Transit Board meeting on November 19, 2013 Page 5 Commissioners Meeting Minutes of October 7, 2013 Commissioner Johnson and Commissioner Sullivan will be attending the WSAC conference from November 19 -21, 2013. Chairman Austin will be attending the conference on November 20, 2013 Commissioner Johnson will be attending the Northwest Straits Conference in Bellingham on November 22 and 23, 2013 Chairman Austin will be attending the National Association of Counties (NACo) Conference that will be held in March, 2014 Miscellaneous Items: • Worksource is researching rental space in Port Townsend; OlyCAP There may be an opportunity in the future to consolidate Port Townsend Recreation Center programs with those at the Mountain View Commons or vice versa • Castle Hill contract • Solar collectors • Resource Conservation Management; Brian Goldstein will be briefing the Board on October 28, 2013 • Charter budget • Tala Shores No Shoot Zone • Shoreline Master Program • Pollution Control Hearing Board update re: Port Townsend Paper • Superior Court office construction update NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting at 3:15 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 2� SEAL - F ATTES5: Carolyn Avery / Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Page 6