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HomeMy WebLinkAboutM101413SO L f A R x s ING"�o District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of October 14, 2013 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen suggested creating a store to sell unwanted County surplus items such as traffic signals, signs and computers; • A citizen commented that County surplus items could possibly be redistributed to other County departments; • A citizen asked for an update on the Olympic Discovery Trail (ODT) progress and stated that the ODT is an important transportation trail; • A citizen announced the following Quilcene events: 1) Re- Election Public Forum October 15, 2013 at the Quilcene Community Center; 2) Concert in the Woods is presenting MoZo; 3) Quilcene Community Center is having a Halloween party for kids on October 31, 2013; and 4) A group will be gathering to discuss the Washington Transportation Grant; • A citizen stated he is opposed to going further with the Freeholder process, but believes in continuing dialogue with citizens regarding the topic. He also thanked the County Administrator's Office for coming up with an estimate for the Freeholder's cost to the County; and • A citizen stated he is unhappy with the way the County is disposing of electronics and computers should only be replaced when they become unusable. He would like to see the County take unusable electronics to sites that are Internationally compliant with hazardous waste disposal. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 52 -13 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal 2. AGREEMENT re: Juvenile Accountability Block Grant funding, to support the Proctor Home Project; In the Amount of $7,000; Jefferson County Juvenile Services; Washington State Department of Social & Health Services (DSHS /JRA) 3. AGREEMENT, Amendment No. 3 re: South Port Townsend Bay Shellfish Protection Grant; Amendment is for time extension only; Jefferson County WSU Extension; Washington State Department of Health Page 1 Commissioners Meeting Minutes of October 14, 2013 Ell AGREEMENT re: Emergency Management Performance Grant (EMPG); In the Amount of $15,866; Jefferson County Emergency Management; Washington State Military Department Authorization to Present Notices and Open Negotiations for the Fee - Simple Acquisition of Duckabush Floodplain Property (Parcel Nos. 502171004 and 502171012) Authorization to Present Notices and Open Negotiations for the Fee - Simple Acquisition of Big Quilcene River Floodplain Property (Parcel Nos. 991200501 and 702241004) Payment of Jefferson County Vouchers/Warrants Dated October 3, 2013 Totaling $3,547.15 Payment of Jefferson County Payroll Warrants Dated October 4, 2013 Totaling $771,166.89 and A/P Warrants Done by Payroll Dated October 4, 2013 Totaling $713,208.26 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin - Attended a State Board of Health meeting this week. - Will be attending a Hood Canal Coordinating Council meeting this week. - The national Habitat for Humanity organization is showcasing Jefferson County's Habitat for Humanity work in this community. Commissioner Johnson - Attended a meeting regarding net pens last week. - Will be attending a meeting at the Governor's Office this week regarding net pens. - Will be attending a Hood Canal Coordinating Council meeting this week. Commissioner Sullivan - Will be attending a Jefferson Transit meeting this week. Discussion re: Mental Health✓Substance Abuse Sales Tax Oversight Committee Recommendations: Jefferson County Ordinance 409- 1003 -05 established the Mental Health/Chemical Dependency sales tax to increase treatment services for mental health and chemical dependency in Jefferson County. The fund is managed by the County Administrator and the Board of County Commissioners. The Mental Health/Substance Abuse Sales Tax Advisory Committee is appointed by the Commissioners to assist with providing recommendations on allocation of funds and expected deliverables. Public Health Director Jean Baldwin reviewed the Mental Health/Substance Abuse Sales Tax Oversight Committee's allocation recommendation for 2014 as follows: Page 2 Commissioners Meeting Minutes of October 14, 2013 Chairman Austin pointed out that another name for the 1 /10`" of 1 % Committee (Mental Health/Substance Abuse Committee) is the Hargrove Committee. He stated that the committee meets monthly and he is grateful for the time members contribute to these meetings. Commissioner Sullivan moved to accept the recommendations based on the 2013 -2014 Budget and the recommendations outlined in the October 3`a letter. Commissioner Johnson seconded the motion which carried by a unanimous vote. Public Health Director Jean Baldwin noted that if the Government shut down continues, the special supplemental nutrition program for Women, Infants and Children (WIC) funding will end on October 31, 2013. This would affect over 850 people in the County. Almost $400,000 a year is paid out to local grocery stores for WIC vouchers. The Health Department will also be putting some staff on notice by this Friday if the Government is still shutdown. Page 3 2011 Actuals 2012 Actuals 2013 Awarded 2014 Recommended Safe Harbor 121,456 113,208 93,000 114,500 Jefferson Mental Health 104,692 96,677 80,204 96,500 Nurse Family Partnership 40,000 36,957 25,900 31,740 Jefferson Mental Health - Schools 59,750 68,982 65,000 65,000 Jumping Mouse Children Center 20,000 18,800 24,000 30,000 Jail Substance Abuse Nurse 34,856 32,996 32,995 33,000 Assessment 36 ,627 24,522 11,715 14,357 Billing and Admin 18,314 16,204 17,637 21,614 Topside 19,650 13,690 15,080 16,000 Family Therapeutic Court 103 1,245 2,000 16,000 Mental Health Court 16,000 Miscellaneous Expenditures 19 244 125 100 TOTAL 455,467 423,525 367,656 454,811 2014 Submitted Budget $ 450,564 Budget Increase 4,334 Revised Budget 454,898 Allocated Funds 454,811 Remaining Funds 1 $ 87 Chairman Austin pointed out that another name for the 1 /10`" of 1 % Committee (Mental Health/Substance Abuse Committee) is the Hargrove Committee. He stated that the committee meets monthly and he is grateful for the time members contribute to these meetings. Commissioner Sullivan moved to accept the recommendations based on the 2013 -2014 Budget and the recommendations outlined in the October 3`a letter. Commissioner Johnson seconded the motion which carried by a unanimous vote. Public Health Director Jean Baldwin noted that if the Government shut down continues, the special supplemental nutrition program for Women, Infants and Children (WIC) funding will end on October 31, 2013. This would affect over 850 people in the County. Almost $400,000 a year is paid out to local grocery stores for WIC vouchers. The Health Department will also be putting some staff on notice by this Friday if the Government is still shutdown. Page 3 Commissioners Meetin g Minutes of October 14 2013 The meeting was recessed at 9:58 a.m. and reconvened at 10:06 a.m. with all three Commissioners present. Briefing re: County response to Initiative 502 (Legalized Marijuana): Various County staff met with the Board and reviewed what Initiative 502 will mean for Jefferson County. Department of Community Development (DCD) Director Carl Smith stated that this is a new product and other jurisdictions are looking at how to handle this and Jefferson County should do the same. The Liquor Control Board (LCB) will be handling the business aspects of recreational marijuana. They will be licensing for: 1) Cross Producer; 2) Processing; and 3) Retail. Some permitting would require land use and that's where the DCD comes in. The LCB will give local jurisdictions 20 days to review the applicants. The County will have the ability to comment on any license renewal as well. DCD Director Smith stated that although Detective Joe Nole from the Sheriff's Office could not be present at the meeting, he reviewed the agenda request and Detective Nole concurred with DCD that the consensus is that existing regulations of the County and the LCB should be sufficient. Director Smith pointed out some of the restrictions imposed on marijuana businesses: 1) The business shall not be located in a residence, but rather in a completely separate building; 2) The business shall not be located within 1,000 feet from a school or daycare; and 3) The business must have 24 hour surveillance video capability for all entries. Environmental Health Director Jared Keefer stated that a question that is up in the air right now is: Will the Health Department regulate food processors and food retailers that contain marijuana? The Health Department regulates food sanitation and food safety. He wonders if this will now be an authority delegated to the LCB. DCD Director Smith stated that it is projected that the marijuana industry in Washington State could generate around five billion dollars in five years. This would eventually be distributed to other agencies, but not the local jurisdictions, even though it would be the local jurisdictions that would be bearing the brunt of costs associated with marijuana businesses in the County. The meeting was recessed at 10:41 a.m. and reconvened at 1:34 p.m. with Chairman Austin and Commissioner Sullivan present. Commissioner Johnson joined the meeting at 1:35 p.m. Briefing re: Permitting for Solar Energy Installations: Department of Community Development (DCD) Director Carl Smith briefed the Board on the importance of permits for solar energy installations. He passed out two handouts and explained that solar energy is more than just panels on a rooftop. Solar access rights are actually very important. A taller building with solar panels could block solar access of a smaller building. If the solar panels are mounted from the ground, it would have to meet setback requirements. A solar energy permit allows DCD to look at everything comprehensively. He submitted a photovoltaic (PV) permit checklist to the Board for review, stating that if the permit checklist were not to be followed, it could potentially create a liability to the County. The Page 4 Commissioners Meeting Minutes of October 14, 2013 MCI expedited process for a PV permit is now 2 days. If specifications were given prior to the permitting process, the permit could be expedited because they would not need to do a full plan review. The average cost of a PV permit is around 2% of the system's cost and the cost of the final inspection is included in that amount. DCD Director Smith said he could speak with local business PowerTrip Energy and review the fees and requirements. He could also discuss pre - approval of designs to reduce the turn- around time on projects. DCD will be coming out with a policy on re- roofing as well. If the County ends up deciding not to require solar panel installation companies to obtain permits, roofers may follow suit. CO UNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • Commissioner Sullivan will attend a Budget Committee meeting on October 16, 2013 • Chairman Austin will be attending a Hood Canal Coordinating Council (HCCC) meeting on October 16, 2013 • Commissioner Johnson and County Administrator Philip Morley will be attending a Park and Recreation Coordination meeting at City Hall on October 18, 2013 • Chairman Austin and County Administrator Philip Morley will be attending a Finance Committee meeting on October 22, 2013 • County Administrator Philip Morley will be attending a Jeffcom meeting on October 24, 2013 • Chairman Austin and County Administrator Philip Morley will be attending a Jefferson -Port Townsend Response Emergency Planning (JPREP) meeting on October 25, 2013 • Commissioner Johnson will be out of the office from October 29, 2013 through November 9, 2013 and will be back in the office on November 12, 2013 • Chairman Austin will be attending the Washington State Association of Counties (WSAC) Habitat and Recreation Lands Coordinating Groups on October 30, 2013 • Chairman Austin will be attending the Jefferson Transit Board meeting on November 19, 2013 • Commissioner Johnson and Commissioner Sullivan will be attending the WSAC conference from November 19 -21, 2013. Chairman Austin will be attending the conference on November 20, 2013 • Commissioner Johnson will be attending a Marine Resources Committee meeting on November 22 and 23, 2013 • Chairman Austin will be attending the National Association of Counties (NACo) Conference will be held in March, 2014 Miscellaneous Issues: • Director of the Peninsula Housing Authority Pam Tietz will be moving to Spokane. Her last day will be December 2, 2013. Commissioner Sullivan and Commissioner Johnson will work on a letter of appreciation • Upcoming HCCC meeting; there is a need to get project funding released in Jefferson County. Commissioner Johnson will get a priority list that has been referenced by David Herrera for review • Shoreline Master Program Page 5 Commissioners Meeting Minutes of October 14, 2013 Charter budget Metropolitan Park District (MPD) public records request Kc NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 3:09 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded VW,motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: J n Au,-§tin, Ch�ir ATTEST -... arolyn Avery Deputy Clerk of the Board Page 6