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Home My WebLink AboutM102113�4cN �SO�o� Olt 1 \IN�� District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of October 21, 2013 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated: 1) He would like to see labeling of Genetically Modified Organisms (GMO); and 2) Conservative Republicans are not acting in good faith and are committing treason; • A citizen commented that she spoke with residents along the Hoh River and they are very pleased with the road work in that area; and • A citizen stated: 1) There is no procedure in place for non -profit organizations to apply for County electronics that are authorized for disposal; 2) He sent a list of recycle centers in compliance with the International disposal rules for electronics via email to the Commissioners; and 3) There is a problem with the verbiage of the proposed Ordinance re: Increase in Solid Waste disposal fees. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. AGREEMENT, Change Order No. 1 re: Queets Bridge Painting, CR1881, County Road No. 107508, M.P. 0.60 to M.P. 0.76 BHOS- 16WA(001); Extension of Time Only; Jefferson County Public Works; Western Industrial, Inc. 2. AGREEMENT re: Landowner Agreement for Lary Scott Trail Maintenance; Recreational Trails Program Grant Funded; Jefferson County Public Works; Backcountry Horsemen of Washington 3. AGREEMENT re: Project Connect Program; In the Amount of $1,500; Jefferson County Public Health; YMCA 4. Payment of Jefferson County Vouchers/Warrants Dated October 14, 2013 Totaling $1,652,608.56 and Dated October 16, 2013 Totaling $3,930.94. Page 1 Commissioners Meeting Minutes of October 21, 2013 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: All three Commissioners - Attended the Hood Canal Coordinating Council (HCCC) meeting last week. They are looking forward to further discussion regarding the organization's RFP process. Chairman Austin - Announced there will be a breakfast held at the Maritime Center this week by the Developmental Disabilities Committee. Employers will be speaking on how hiring someone with disabilities is beneficial to the company and to the public. - Will be attending a Jefferson -Port Townsend Response Emergency Planning (JPREP) exercise this week. - Will be participating in a conference call this week regarding historic preservation grants. Commissioner Johnson - Attended a meeting with the Governor last week and discussed the issue of net pens. His goal is to push for a moratorium on net pens until the issue is fully understood. - Attended a City /County meeting last week regarding a Metropolitan Park District (MPD). Commissioner Sullivan - Announced that the audit of the Olympia Area Agency on Aging (O3A) is complete and there were no findings. The meeting was recessed at 9:37 a.m. and reconvened at 10:03 a.m. with all three Commissioners present. Discussion re: Hearing Notice for Proposed Ordinance Amending the Jefferson County Solid Waste Fee Schedule: Public Works Solid Waste Manager Richard Talbot briefed the Board on the financial status of the solid waste operation. He explained that solid waste disposal fees have not increased for 20 years. The rate has remained at $113.96 per ton since 1993. Due to tonnage revenue falling 17% from 2006 to 2011 as well as other factors, operations and capital funds have been reduced to minimum prudent balances. Mr. Talbot gave a power point presentation on the topic and handed out printed material as part of his briefing. Page 2 Commissioners Meeting Minutes of October 21, 2013 MCI Mr. Talbot reviewed with the Board sources for the Solid Waste department's revenue and their operations expenditures by services as shown below: Sources of Revenue 96% Solid Waste Disposal Fees 2.2% Yard Debris Fee (Count share 1.8% Miscellaneous Fees and Sales 3.9% - Hazardous waste disposal fees 2.5% - Recycled metals and batteries 2.4% - Recycled oil /fuel O erations Expenditures by Services 63% Waste Transfer, Hauling, Disposal 18% Management, Finance, Overhead 9% Recycling Skookum 3.9% Hazardous (moderate risk ) Waste 2.5% Closed Landfill Management 2.4% Education and Abatement 1.3% Quilcene Drop Box To maintain current services and invest in solid waste facilities to improve operations and service, the Public Works Department recommends raising the waste disposal fee as shown below: Recommended Waste Disposal Fee 2014 2015 2016 2017 2018 2019 Current Services $144.00 $147.60 $151.29 $155.08 $158.95 $162.93 Fees reflect dollars per ton (including 3.6% Washington State Solid Waste Collection Tax). The current fee is $113.96 per ton. The increase in 2014 is 26.4% and the annual increase to 2019 is 2.5 %. $11 /ton would go to capital and $133 /ton to operations. The proposed minimum charge would also go up from $4.95 to $10.00 and the pounds for minimum charge would go up from 80 to 140 pounds. The proposed new fees would equal to 7.2 cents per pound whereas the current fee is at 5.7 cents per pound. Mr. Talbot also provided a comparison chart to show what other counties are charging for their waste disposal fees and proposed 2014 rate impacts to Jefferson County customers Mr. Talbot stated the proposed increase in waste disposal fees for 2014 would support current services, and annual fee increases would preserve minimum fund balances and pay for capital renewal. Benchmarks would track projected against actual performance for solid waste operations. Chairman Austin inquired about replacement of the bailer? Mr. Talbot stated that Skookum replaces the bailer on an as- needed basis. The cost for replacement is around $282,000 including permitting and installation. This figure was not estimated in the capital cost, as this would be Skookum's responsibility. Commissioner Johnson stated that closing the solid waste site for an extra day would negatively affect the community. Commissioner Sullivan queried how the fees would affect a low volume producer who Page 3 Commissioners Meeting Minutes of October 21, 2013 might take some time to get the proposed minimum tonnage. Mr. Talbot replied that the solid waste facility is still a business and offered suggestions on ways citizens could combine their trips with their friends and neighbors. County Administrator Philip Morley pointed out that there may be a verbiage issue with page 1 of the proposed ordinance in the fifth paragraph: "WHEREAS, solid waste base fees have not been increased since their adoption in 1993". County Administrator Morley explained that there may need to be clarification on this as the base fee is referencing the per -ton commercial rate and not the self haul fee rate. Chairman Austin pointed out an error on page 2 of the proposed ordinance under Section 2: "... and the CPIW reported fot the month..." should read "... and the CPIW reported for the month... " Commissioner Johnson moved to schedule a public hearing regarding the solid waste disposal fee ordinance at 11:00 a.m. on Tuesday November 12, 2013 and requested the Chair of the Board sign the public hearing notice and that the aforementioned changes to the ordinance be made. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:04 a.m. and reconvened at 1:33 p.m. with Chairman Austin and Commissioner Sullivan present. Commissioner Johnson joined the meeting at 1:34 p.m. Briefing re: Redirect of channel in Quilcene: The Board met with Department of Community Development (DCD) staff and biological consultants regarding the redirect of a stream in Quilcene and agreed to proceed with the project. Property owner Kathleen Douglas hired biological consultants regarding dredging of the stream in 2008 and the resulting change of the natural flow of the creek. In 2012, Kathleen Douglas applied for permits to change the creek back to the natural flow that it was prior to 2008. As a result of the dredging done in 2008, the tidelands are no longer accessible through the Doulgas' property. The County needs to be involved in this process as the stream borders County property. DCD Lead Associate Planner Donna Frostholm handed out a map of the stream and property history in question. Commissioner Sullivan asked if there was history on the stream? Biological Consultant Mike Levine stated that he has no history knowledge of the stream, but stated the land was previously a logging site. To his knowledge, the stream had not changed its route prior to the 2008 dredging. DCD Director Carl Smith stated this is a grant restoration process and there will be no cost to the County. Property owner Kathleen Douglas has hired the biological consultants and is willing to pay to have the work done. Commissioner Sullivan asked if there have been issues with properties south of the creek? Ms. Frostholm stated that it was unlikely as they have met previously with adjacent property owners; the Gusoskeys and the Palmers who stated they would not oppose the channel redirect as long as it would not affect their property. Biological consultant Amy Leitman explained that the redirect would not impede water flow and there should not be any problems. She does not know when the channel was dredged or why it had been moved northward. Page 4 Commissioners Meeting Minutes of October 21, 2013 Mr. Levine passed around a photograph for the Board to view the historical meander of the property in question. Commissioner Sullivan expressed the need for the County to be a good example when it comes to the Shoreline Management Program, noting that citizens will look at how the County is handling their property. County Administrator Philip Morley suggested the Board review this information with Chief Deputy Prosecuting Attorney David Alvarez. Commissioner Johnson moved to give the County Administrator authority to sign the necessary documents to proceed with the channel redirect in Quilcene, provided the Prosecutor's Office is in agreement. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • County Administrator Philip Morley will be attending a Jeffcom meeting on October 24, 2013 • Chairman Austin will be attending an Emergency Planning Integration Committee (EPIC) meeting on October 22, 2013 • Chairman Austin and County Administrator Philip Morley will be attending a Finance Committee meeting on October 22, 2013 • Chairman Austin and County Administrator Philip Morley will be attending a Jefferson -Port Townsend Response Emergency Planning (JPREP) meeting on October 25, 2013 • Commissioner Johnson will be out of the office from October 29, 2013 through November 9, 2013 and will be back in the office on November 12, 2013 • Chairman Austin will be attending the Washington State Association of Counties (WSAC) Habit and Recreation Lands Coordinating Groups on October 30, 2013 • There will be a Lodging Tax Advisory Committee meeting on November 7, 2013 • There will be a Substance Abuse Advisory Committee meeting on November 12, 2013 • There will be a Hood Canal Coordinating Council (HCCC) meeting on November 15, 2013 • Chairman Austin will be attending the Jefferson Transit Board meeting on November 19, 2013 • Commissioner Johnson and Commissioner Sullivan will be attending the WSAC conference from November 19 -21, 2013. Chairman Austin will be attending the conference on November 20, 2013 • Commissioner Johnson will be attending a Marine Resources Committee meeting on November 22 and 23, 2013 • There will be a HCCC meeting on December 11, 2013 and January 15, 2014 • Chairman Austin will be attending the National Association of Counties (NACo) Conference will be held in March, 2014 Miscellaneous Issues: • Net pen letter to editorial • Jefferson Land Trust (JLT) and taxation issues by Jefferson County on value of conservation easements; the issue is under review. Question of how to respect incumbent and future Assessor in timing to address this issue Page 5 Commissioners Meeting Minutes of October 21, 2013 X, • City and County meeting regarding facilities • JeffCom — effort to get space cost briefing with Brad Martin prior to Chiefs' Association • Budget and Law and Justice group being rescheduled. Property tax (1% all 3 funds and $720,000 road diversion) • Assessor vacancy appointment schedule: Democratic Party initiating on October 30, 2013 with a November 16, 2013 application deadline. Precinct Committee Officer interviews on November 14, 2013 with letter of recommendation to the Board of County Commissioners (BOCC) on November 21, 2013. BOCC interviews on November 28, 2013 or December 6, 2013 • Clean Water District & Noxious Weed Control Board fee proposals in development for January/February 2014. BOCC to advise on bringing as a pair or separately • Consideration of Salary Commission versus Commissioner -set compensation, for further discussion by BOCC possibly in December, 2013 • HCCC awards — Commissioner Johnson will speak with Josh Brown • Director of the Peninsula Housing Authority Pam Tietz will be moving to Spokane. Her last day will be December 2, 2013. Commissioner Sullivan and Commissioner Johnson will work on a letter of appreciation • Mini- initiatives by signatures to place an issue before the BOCC for public hearing and consideration by the BOCC; an idea to possibly consider after charter ballot question is resolved • Resource Conservation Management (RCM), energy lunches and final presentation by Brian Goldstein on October 28, 2013 • Mats Mats quarry and tunnel spoils issue and Department of Ecology (DOE) recognition of County Administrator Philip Morley role in resolution NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 4:26 p.m,-until the next regular meeting or special meeting as properly noticed. Commissioner Johnson secon '41K motion which carried by a unanimous vote. 'max A JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL::, 11 ATTEST: Carolyn Avery JJ Deputy Clerk of the Board Page 6