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HomeMy WebLinkAboutM102813oSAN C' t � �1 I1 \kI NO� District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of October 28. 2013 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen: 1) Thanked the Jefferson County Democratic Party for taking a stand toward passing a constitutional amendment; and 2) Stated the United States is now foreign owned and the whole system of democracy is at risk; • A citizen commented on the need to create safer non - motorized trails in Jefferson County and that he would like to see the Olympic Discovery Trail extended; • A citizen stated that the Worthington Mansion in Quilcene has been lifted off its foundation and a new foundation is under construction; and • A citizen stated: 1) The U.S. Constitution's 14th Amendment would only need to change the term "person" to "natural persons" in order to become straight forward; 2) The Barking Dog Ordinance is also a one word fix; and 3) Doubling solid waste disposal fees will hurt the poor people of Jefferson County. It was suggested that the fee be kept at $5 and the minimum weight be reduced to around 60 pounds. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to delete Item No. l and approve the remaining items on the Consent Agenda. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. DELETED: HEARING NOTICE re: Proposed Ordinance Amending Jefferson County Code (JCC) Fee Appendix; Hearing Scheduled for Tuesday, November 12, 2013 at 10:30 a.m. in the Commissioners Chambers (Approved later in the minutes) 2. HEARING NOTICE re: Proposed Ordinance Amending Jefferson County Code (JCC) Chapter 3.20 Establishing a County Enhanced 911 Excise Tax on the Sale of a Prepaid Wireless Telecommunication Service to an End User; Hearing Scheduled for Tuesday, November 12, 2013 at 11:30 a.m. in the Commissioners' Chambers 3. AGREEMENT, Supplemental No. 1 re: Queets Bridge Painting, CR1881, County Road No. 107508, M.P. 0.60 to M.P.0.76, BHOS- 16WA(001); Additional Amount of $146,817.65 for a Total of $331,961.33; Jefferson County Public Works; Integrity Structural Engineering, PLLC 4. AGREEMENT re: Installation of Flooring at the Quilcene Community Center; In the Amount of $7,047.29; Jefferson County Central Services; McCrorie Interiors, Inc. Page 1 Commissioners Meeting Minutes of October 28, 2013 5. AGREEMENT re: Jury Management Software; In the Amount of $1,969; Jefferson County District Court; Jury System, Inc. 6. Advisory Board Reappointment re: Jefferson County Marine Resources Committee (MRC); Jill Silver, Environmental /Conservation Alternate, Four (4) Year Term Expires October 28, 2017 7. Payment of Jefferson County Vouchers/Warrants Dated October 21, 2013 Totaling $523,290.85 8. Payment of Jefferson County Payroll Warrants Dated October 18, 2013 Totaling $71,863.23 and A/P Warrants Done by Payroll Dated October 5, 2013 Totaling $121,880.92 and Dated October 18, 2013 Totaling $15,188.62 Approval of Consent Agenda Item No. 1: County Administrator Philip Morley noted that Item No. 1 from the Consent Agenda originally did not have a link to the County website and that the hearing notice now before the Commissioners includes the link. Commissioner Sullivan moved to approve the revised hearing notice. Commissioner Johnson seconded the motion which carried by a unanimous vote. Approval of Minutes: Commissioner Sullivan moved to approve the regular meeting minutes of August 5, 12, 19, 26, 2013, September 3, 9, 2013 and special meeting minutes of August 8, 2013 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin - Attended the "Work with me" Breakfast which brought attention to hiring people with developmental disabilities. - Listened to a presentation on historic courthouse grants and hopes the County can take advantage of this. Commissioner Sullivan - The Resource Conservation and Development (RC &D) Council is going to be sponsoring a grant application for a Natural Estuary Program. - Attended a conference call with representatives of Washington State Association of Counties (WSAC) regarding sending a letter to the Governor on transportation priorities. Commissioner Johnson - Attended the School of Fine Woodworking Board meeting at Fort Worden last week. - Attended a Genetically Modified Organisms (GMO) presentation. - Attended a telephone conference meeting with representatives of the Northwest Straights Commission last week. - Announced he will be taking the next two weeks off. Page 2 Commissioners Meeting Minutes of October 28, 2013 UPDATE re: Electronics Surplus Disposal Procedures: Central Services Director Frank Gifford updated the Board on the County's electronics surplus disposal procedures. Director Gifford explained that before electronics are disposed of they are degaussed. Staff then contacts Jefferson County Community Foundation's Non -Profit Directory to email and notify all non -profit organizations on the list of surplus electronics. Other non -profit organizations not on the list are invited to contact the County about their interest as well. Jefferson County then ships electronic items set for disposal to ECycleNW. ECycleNW is registered with the Washington State Department of Ecology (DOE) as a collector in compliance as of August 27, 2013. ECycleNW sorts, packages and contacts Washington Materials Management Financing Authority ( WMMFA). The WMMFA is an organization that was established under RCW 70.95N.280 and uses DOE approved collectors and processors. The WMMFA sends a shipper to pick up materials and assigns a DOE approved processor as a destination. The shipper delivers to the approved processor. The determination is made by WMMFA based on the most economical outcomes that meet DOE criteria. Materials have been shipped in the past from ECycleNW via Oak Harbor Freight Lines to EWC Group, which is also a DOE approved processor. WMMFA would pay for processing at an approved facility of the County's choice, but the County would have to pay for making the shipment freight ready and then pay for the shipping. Director Gifford stated that the County's electronic disposal handling stream is in compliance and is meeting all the standards set forth by the DOE. County Administrator Philip Morley asked if the DOE approved processors were Internationally compliant, that they do not ship disposed electronics to third world countries? Director Gifford replied that according to a statement from the DOE, they do not ship materials to third world countries. He advised that the County could go above and beyond DOE standards, but it would come at a cost. The meeting was recessed at 9:48 a.m. and reconvened at 9:58 a.m. with all three Commissioners present. PRESENTATION re: Resource Conservation Management (RCM): Resource Conservation Management (RCM) Manager Brian Goldstein gave a presentation of the conservation program results. Manager Goldstein reviewed results of his work with the County over the course of three years. The participating agencies were the Chimacum School District, City of Port Townsend, Fort Worden State Park, Jefferson County and the Port Townsend School District. He reviewed the program highlights, goals that were met, utility uses, program documentation and maintaining utility savings. Page 3 Commissioners Meeting Minutes of October 28, 2013 Mr. Goldstein provided the following statistics: Program Highlights Overall - 112 facilities visited, 48 facility action plans - Resource Management Plans for the City, County and Fort Worden - Utility bill errors, saving $10,000 - Technical support for 2013 capital projects at the City and school districts - PUD transition work F 171, - Sustainability courses with County and Fort Worden staff - Green newsletters for the City, County and Fort Worden - Two summer intern positions for the summer of 2011 - PUD Citizen Advisory Board, Climate Action Committee, Energy Lunch, L2020 Energy Action Group - Featured articles in the Port Townsend Leader, WSU Energy Program Chimacum School District - Chimacum Creek Primary heating schedule optimized, savings of $5,000 a year - Delamp project, savings of $1,500 a year City of Port Townsend - City Hall building control optimization, savings of $9,000 a year - Cotton Building and Pope Marine Building turndown, savings of $3,000 a year Fort Worden - Fort Worden Commons energy reduced by 30 %, savings of $30,000 a year - Replaced 900 incandescent bulbs with Compact Fluorescent Lamps (CFL), savings of $3,000 a year and maintenance savings Jefferson County - Heating levels and schedules optimized, savings of $3,000 a year - Data loggers used in several facilities to determine power distribution Port Townsend School District - Delamp project, savings of $2,000 a year - Reduction of 1.5 million gallons a year in irrigation Mr. Goldstein noted that the RCM program met energy and water goals, and was close to achieving the solid waste goals. He believes the slope is good for continued savings and that agency staff understands the drivers to maintain those savings. He stated that the avoided utility cost was $244,000 and the partner cost was $162,000. He based this on utility bills for RCM sites and was comparing those to the base year; November 2009 through October 2010. Through the conservation efforts of the program, it was estimated the electricity savings was around two million kilowatt hours. The program reduced Page 4 Commissioners Meeting Minutes of October 28, 2013 around 600 tons of carbon dioxide emissions according to Puget Sound Energy. This is equivalent to the emissions from 50 homes or 100 cars. Mr. Goldstein stated that these savings will continue year after year. Puget Sound Energy conducted a case study that showed a 12% energy increase in three years following an RCM departure. Mr. Goldstein noted that this could be the result of not having a staff member who is focused on resource use trends, staff turnover, lack of monitoring and software tools or lack of expertise. He suggested the following ideas to sustain the current levels: • Assign a staff member to track and report on utility usage • Review resource management and facility action plans • Promote sustainable behavior • Have a sustainability team • Include objectives in staff performance goals • Provide courses on organizational sustainable practices • "Green" operations training • Invest in monitoring tools • Temperature logging devices • Current transformers for power logging • Infrared camera • Carbon dioxide monitoring • Contract with an energy service company • Maintain utility database • Report on trends, quarterly basis • Consult on renovations, capital projects, utility rebates Commissioner Johnson commented on the energy costs at Fort Worden being so high and asked if it would be beneficial to change out the lighting and heating at Fort Worden? Mr. Goldstein replied that Fort Worden's infrastructure is so old, it would be hard to take incremental steps in replacement. He stated that it would need a complete overhaul and this would need to be done carefully as to preserve the historical aspects of Fort Worden. Lack of insulation may also be a factor stated County Administrator Philip Morley. Mr. Goldstein noted that new control systems at Fort Worden could save them around $70,000 a year in energy costs. The meeting was recessed at 10:37 a.m. and reconvened at 12:00 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 1:01 p.m. and reconvened at 1:30 p.m. All three Commissioners were present for the afternoon session. Letter of Appreciation: Commissioner Johnson moved to send a letter to the Peninsula Housing Authority thanking Director Pam Tietz for her efforts in creating affordable housing opportunities to families. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 5 Commissioners Meeting Minutes of October 28, 2013 X-� Cancellation of Board of County Commissioners Meeting on December 23, 2013: Commissioner Johnson moved to cancel the Board of County Commissioners regular meeting on December 23, 2013. Commissioner Sullivan seconded the motion which carried by a unanimous vote. CO UNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • Chairman Austin will be attending a Lodging Tax Advisory Committee meeting on November 7, 2013 • Commissioner Johnson will be out of the office from October 29, 2013 through November 9, 2013 and will be back in the office on November 12, 2013 • There will be a Substance Abuse Advisory Committee meeting on November 12, 2013 • There will be a Hood Canal Coordinating Council (HCCC) meeting on November 15, 2013 • Commissioner Sullivan will be attending a Peninsula Regional Transportation Planning Organization (PRTPO) meeting in Shelton on November 15, 2013 • Chairman Austin will be attending the Jefferson Transit Board meeting on November 19, 2013 • Commissioner Johnson and Commissioner Sullivan will be attending the WSAC conference from November 19 -21, 2013. Chairman Austin will be attending the conference on November 20, 2013 • Commissioner Johnson will be attending the Northwest Straits Commissioner Conference in Bellingham on November 22 and 23, 2013 • There will be a HCCC meeting on December 11, 2013 and January 15, 2014 • Chairman Austin will be attending the National Association of Counties (NACo) Conference will be held in March, 2014 Miscellaneous Issues: • Lu Nelson: Request for letter to Sally Jewell. Draft distributed to all 3 commissioners for individual letters, no BOCC action • The meeting for the Navy Joint Land Use Study set for November 13, 2013 is being rescheduled • November 22, 2013 W SAC meeting: • Meeting/briefing on Cooperating Agency Status of local governments with Federal Government on coordinated planning re: federal lands. About 30 other counties have done this on Bureau of Land Management (BLM) land grazing. Question on how this applies to planning on water /marine issues? Meeting is November 22, 2013 at 1:30 p.m. in Vancouver, Washington. Commissioner Sullivan may be attending. • Also discussed state management of federal lands movement, located @ American Stewards.Org, and its relationship to NACo public lands committee • HCCC awards and withdrawal by David Herrera of Peter Bahls from awards list. Commissioners discussed need to have HCCC formalize the HCCC award process. Commissioner Johnson will ask HCCC Executive Director Scott Brewer after the turn of the year, or whenever the new Kitsap HCCC membership has stabilized • 2013 HCCC project award hold Page 6 Commissioners Meeting Minutes of October 28, 2013 • Update on lack of eligibility for Extraordinary Justice Cost reimbursement • Parks update: 1) City meeting request; 2) Hospital meeting request; 3) Memorial Field adoption • Jefferson Land Trust (JLT) and taxation issues by Jefferson County on value of conservation easements; the issue is under review. Question of how to respect incumbent and future Assessor in timing to address this issue • City and County meeting on facilities • JeffCom space agreement discussed, along with efforts to meet with the Port Ludlow Fire Chief • Commissioner Sullivan distributed, for information only, a letter from WSAC to the Washington State Governor and legislatures relating to transportation funding NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting at 3:01 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. s�v . SEAL: A 1 (n w p ATTEST: -. Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Page 7