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HomeMy WebLinkAbout068 13(� . I r t1SSUL { itu� ORDER: BUDGET APPROPRIATIONS/ EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS 1'I S 2CTE OF WASHINGTON Jefferson County RESOLUTION NO. 68"13 WHEREAS, the Jefferson County Board of Commissioners did on the 2nd day of December, 2013 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 2 "a day of December, 2013, set a hearing on said need for the I e day of December, 2013, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40. 100 on December 4, and December 11, 2013 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HERERYORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE, CURRENT EXPENS UGENERAL FUND 001 - 059 -000 COUNTY ADMINISTRATOR $8,873 001.180 -000 SHERIFF $28,500 $8,873 $28,500 001 - 250 -000 TREASURER $5,000 $5,000 001.261 -000 OP, TRANSFERS - ER &R $82,000 $82,000 Total General Fund $124,373 $0 $124,373 SPECIAL REVEN UF/CAPITAUENTERPRIS EIINTERNAL SERVICE FUNDS 108 - 000 -010 COOPERATIVE EXTENSION $11000 $18,405 $30,405 127 - 000 -010 PUBLICHEALTH $0 $9,700 ** $9,700 143 - 000 -010 COMMUNITY DEVELOPMENT - $1.839 $70,000 $68,161 150- 000 -010 TREASURER'SO &M $0 $10,000 $10,000 177- 000 -010 SPECIAL PROJECTS FUND $20,000 $20,000 405- 000 -010 TRI -AREA SEWER $o $75,000 $75,000 - Total Other Funds $30,161 $183,105 5213,266 * *Heall10 Ke#(* * ec'td'ded'rease in Medicaid Revenues and a requested $75,666 transfer from the General Fund APA?ov, J 1i 4hy of December, 2013. i .0 SEAL: t \� JEFFERSON COUNTY FAA OF C ISSIONERS 414M airmanZ"'� ATTEST: - fPhil 2div m er Ut +/t Carolyn Avery, Deputy Clerk of the Board Dav . TO: BOARD OF COUNTY COMMISSIONERS Date: November 18, 2013 RE: Request for Emergency Budget Appropriation /Extension and Amendment County Administrator 001 - 059 -000 Fund Number Commissioners: (mark all that apply with an "X') ❑ X Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: $8,873 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eYes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 0 Reason 2013 error in budgeted salary and benefits, under budgeted by $8,873; move $7389 to cover clerk hire time for budget manager transition to Central Services Manager. Elect partment Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 51310.10.0000 Salaries $227,405 $10,029 $237,434 $0 Benefits $68,332 $6,233 $74,565 51310.41.0040 $0 $7,389 - $7,389 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason 2013 error in budgeted salary and benefits, under budgeted by $8,873; move $7389 to cover clerk hire time for budget manager transition to Central Services Manager. Elect partment Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 51310.10.0000 Salaries $227,405 $10,029 $237,434 51310.20.0000 Benefits $68,332 $6,233 $74,565 51310.41.0040 Professional services $7,389 - $7,389 $0 $0 $0 TOTAL EXPENDITURE $303,126 $8,873 $311,999 Reason 2013 error in budgeted salary and benefits, under budgeted by $8,873; move $7389 to cover clerk hire time for budget manager transition to Central Services Manager. Elect partment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation /Extension and Amendment Sheriff Department/Fund Name 001180000 Fund Number Date: 11/15/13 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $28,500.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget 52360.41.0030 Outside Care and Custody(Amb. /Hospital) $107,041.00 $28,500.00 $0.00 $0.00 $0.00 $0.00 TOTALREVENLIE+ $0.00 $0.00 $0.00 BARS # Expenditure Description Current Bud et Revision New Budget 52360.41.0030 Outside Care and Custody(Amb. /Hospital) $107,041.00 $28,500.00 $135,541.00 $0.00 $0.00 $0.00 $0.00 $107,041.00 $28,500.00 $135,541.00 Reason for App ropriation/Extension Additional money is needed to pay anticipated 4th quarter medical expenses. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Dater November 4, 2013 RE: Request For Budget Appropriation /Extension and Amendment Treasurer 001 Z%01d,' 4 7013 Department/Fund Name Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find jhat my budget is short. Therefore, I request an appropriation and budget extension in the amount for this current year for the reason(s) outlined below. ' ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e_ grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current p Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current P P Budget Revision New Budget 001250000.51422.31 office eqpt & supplies $5,941.00 $5,000.00 $10,941.00 $0.00 $0.00 $0.00 $0.00 $5,941.001 10,941.00 Reason for_Appropriation /Extension !;Expenditures in connection with the conversion to the PACs system have been more than anticipated. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: November 18, 2013 RE: Request for Emergency Budget Appropriation /Extension and Amendment OPERATING TRANSFERS OUT 001- 261 -000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: $82,000 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0501 Transfer to ER &R $0 $82,000 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59700.00.0501 Transfer to ER &R $0 $82,000 $82,000 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITUREI $0 $82,000 $82,000 TO: BOARD OF COUNTY COMMISSIONERS Date: November 12, 2013 RE: Request for Budget Appropriation/Extension and Amendment WSU Extension 108 Department/Fund Name Fund Number Commissioners: (mark all that apply with an' X') Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $12,000 / For funds other than Current Expense (General Fund)- - Is there enough Fu4galanca (UHahCUmbered cash) to cover this additional expenditure? x Yes No FPlease be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud at et e� include this new revenue in the budget this year as outlined below in the amount of: Reason for Appropriation/Extension Additional revenue from Extension's fund balance will assist in covering expenses incurred from moving the office from Port Hadlock to Port Townsend in March, and subsequent building improvements and phone /network infrastructure improvement costs associated with the move. Respectfully b mitte Elected Official /Department Head gnature BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 108 30880 00 0000 Miscellaneous $1,000 $12,000 $12,000 $0 $0 $0 'TOTAL REVENUE $0 $12,000 $12,000 Reason for Appropriation/Extension Additional revenue from Extension's fund balance will assist in covering expenses incurred from moving the office from Port Hadlock to Port Townsend in March, and subsequent building improvements and phone /network infrastructure improvement costs associated with the move. Respectfully b mitte Elected Official /Department Head gnature BUDGET BARS Expenditure# Description CURRENT REVISION JAMENDED 108 57121 49 0041 Miscellaneous $1,000 $12,000 $13,000 $0 $0 $0 $0 TOTAL EXPENDITURE $1,000 $12,000 $13,000 Reason for Appropriation/Extension Additional revenue from Extension's fund balance will assist in covering expenses incurred from moving the office from Port Hadlock to Port Townsend in March, and subsequent building improvements and phone /network infrastructure improvement costs associated with the move. Respectfully b mitte Elected Official /Department Head gnature TO: BOARD OF COUNTY COMMISSIONERS Date: November 12, 2013 RE: Request for Budget Appropriation /Extension and Amendment WSU Extension 108 Department/Fund Name Fund Number Commissioners: (mark all that apply with an " X') 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an apprpp ��tign.ar)d budget extension in the amount of: $18,405 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $18,405 Reason for Appropriation /Extension 1) revenue was received from community support of Farm Tour. Appropriation assists in covering wages paid to the Small Farms Coordinator who organized the event. Also includes revenue from BeachWatcher training which assists in covering wages for BW coordinator 2) a new grant was received from the North Olympic Salmon Coalition - appropriation is to cover work done on project by Extension staff Respectfully Submi Elected Official /Department Head i nat BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 108 347 10 00 0040 General Interest $5,000 $11,755 $16,755 108 33366 12 0010 NOSC grant $0 $6,650 $6,650 $0 $0 TOTAL'-REVENUE" $5,000 $18,405 $23,405 Reason for Appropriation /Extension 1) revenue was received from community support of Farm Tour. Appropriation assists in covering wages paid to the Small Farms Coordinator who organized the event. Also includes revenue from BeachWatcher training which assists in covering wages for BW coordinator 2) a new grant was received from the North Olympic Salmon Coalition - appropriation is to cover work done on project by Extension staff Respectfully Submi Elected Official /Department Head i nat BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 108 57121 10 0600 clerk hire $6,520 $18255 $24,775 108 53112 43 0030 NOSC grant travel $0 $150 $150 $0 $0 $0 TOfA�LEXPENDITUREJ $6,520 $18,405 $24,925 Reason for Appropriation /Extension 1) revenue was received from community support of Farm Tour. Appropriation assists in covering wages paid to the Small Farms Coordinator who organized the event. Also includes revenue from BeachWatcher training which assists in covering wages for BW coordinator 2) a new grant was received from the North Olympic Salmon Coalition - appropriation is to cover work done on project by Extension staff Respectfully Submi Elected Official /Department Head i nat TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Public Health Department/Fund Name Commissioners: (mark all that apply with an "X') Date: November 18, 2013 Fund Number 127 ❑ X After a thorough examination of JCPH current 2013 budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $9,700 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes X No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $9,700 Keasonror edicaid fees are down due to the implementation or a new electronic menlcal record system. jui-m anncipated such arrec. i ne prooiem k with coding and billing have been found by our billing specialist, and corrected and back - billed revenues have been received. So revune lower than 2013 budget. Expenses listed above are new expenses that were not budgeted. JCPH will partner with Kitsap County Health strict and use Nightingale Notes for Maternity support medical charting. The $8,200 is for start-up and annual licenses for each provider. ,500 is to initiate a contract with Qualis Health, who will no longer offer their services through the Medicaid Incentive Program, requiring added expense. There is fund balance however it is not availabe for new expenses in 2013 since it is being allocated in 2014 to stablize Respectfully Submitted, Elected Official /Department Head Signature �c 5�on BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 346.25.20.2200 Medicaid -MSS $36,000 - $9,000 $27,000 346.25.20.2600 Medicaid -FP $130,017 - $31,286 $98,731 346.25.202620 Medicaid -SBHC FP $36,000 - $3,054 $32,946 346.25.20.2920 Medicaid -SBHC $26,000 $20,300 $5,700 346.25.20.3200 Medicaid -Child Immunization $2,800 -$844 $1,956 346.25.20.3210 Medicaid -Adult Immunization $3,385 -$1,482 $1,903 $0 TOTAL EXPENDITUREI $0 $9,7001 $9,700 TOTAL REVENUE $779,4021 $9,7001 $789,102 Keasonror edicaid fees are down due to the implementation or a new electronic menlcal record system. jui-m anncipated such arrec. i ne prooiem k with coding and billing have been found by our billing specialist, and corrected and back - billed revenues have been received. So revune lower than 2013 budget. Expenses listed above are new expenses that were not budgeted. JCPH will partner with Kitsap County Health strict and use Nightingale Notes for Maternity support medical charting. The $8,200 is for start-up and annual licenses for each provider. ,500 is to initiate a contract with Qualis Health, who will no longer offer their services through the Medicaid Incentive Program, requiring added expense. There is fund balance however it is not availabe for new expenses in 2013 since it is being allocated in 2014 to stablize Respectfully Submitted, Elected Official /Department Head Signature �c 5�on BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 56220.41.0350 Kitsap County Health District-Nightingale Notes $0 $8,200 $8,200 56200.41.0355 Qualls Health - Consultant Services $0 $1,500 $1,500 $0 $0 $0 $D $0 TOTAL EXPENDITUREI $0 $9,7001 $9,700 Keasonror edicaid fees are down due to the implementation or a new electronic menlcal record system. jui-m anncipated such arrec. i ne prooiem k with coding and billing have been found by our billing specialist, and corrected and back - billed revenues have been received. So revune lower than 2013 budget. Expenses listed above are new expenses that were not budgeted. JCPH will partner with Kitsap County Health strict and use Nightingale Notes for Maternity support medical charting. The $8,200 is for start-up and annual licenses for each provider. ,500 is to initiate a contract with Qualis Health, who will no longer offer their services through the Medicaid Incentive Program, requiring added expense. There is fund balance however it is not availabe for new expenses in 2013 since it is being allocated in 2014 to stablize Respectfully Submitted, Elected Official /Department Head Signature �c 5�on TO: BOARD OF COUNTY COMMISSIONERS Date: November 8, 2013 RE: Request for Budget Appropriation /Extension and Amendment Dept. of Community Development 143000010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") QX Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below. I request an appropriation and budget extension in the amount of: $68,161 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $70,000 Reason for ApOroonation /Extension The Department of Community Development started the year and budget out at 32 hours a week and then moved to 40 hours a week July 1st when we felt our revenue stream could support the extra hours. We had an unanticipated amount of extra revenue in the above line items and a pass through line items with Thorndyke Resources that was not anticipated at the time of submitting the budget last year. Reduced Grant revenue's will be moved Into the 2014 Budget year. Respe tfully Submi ed, ted Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 34581.10.0000 Fred Hill Reimbursements $0 $180,000 $180,000 34581.40.0000 Zoning Approval Apps $85,000 $40,000 $125,000 34583.00.0000 Plan Check $135,000 $35,000 $170,000 32210.00.0000 Building Permit Base $225,000 $65,000 $290,000 33366.1 O.0000 EPA/Clallam No Net Loss Grant $224,256 - $210,000 $14,256 33166.12.0000 Puget Sound Watershed Assiss EPA $239,834 - $40,000 $199,834 TOTAL REVENUE $909,090 $70,000 $979,090 Reason for ApOroonation /Extension The Department of Community Development started the year and budget out at 32 hours a week and then moved to 40 hours a week July 1st when we felt our revenue stream could support the extra hours. We had an unanticipated amount of extra revenue in the above line items and a pass through line items with Thorndyke Resources that was not anticipated at the time of submitting the budget last year. Reduced Grant revenue's will be moved Into the 2014 Budget year. Respe tfully Submi ed, ted Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 55810.10.0010 Director Salaries $63,456 $8,8211 $72,277 55810.10.0040 Office Coordinator Salaries $31,058 $2,7871 $33,845 55810.20.00xx Admin Benefits $35,850 $9451 $36,795 55860.10.0050 Associate Planner- Lead Salaries $46,688 $8361 $47,524 55865.10.0010 Planning Manager Salaries $65,135 $8,200 $73,335 55862.10.0015 Associate Planner - Lead Salaries $48,358 $6,100 $54,458 55862.10.0020 Associate Planner - Salaries $40,015 $5,100 $45,115 55862.10.0030 Associate Planner - Lead Salaries $47276 $6,000 $53,276 55862.10 0040 Associate Planner - Lead Salaries $51,398 $6,500 $57,898 55862.10.0060 Associate Planner - Lead Salaries $46,688 $6,000 $52,688 55862.20.0000 DRD Benefits $99,339 $5,000 $104,339 55960.1 O.0030 Plans Examiner Salaries $42,303 $6,000 $48,303 55960.10.0040 Building Inspector Salaries $50,178 $6,500 $56,678 55960.10.0000 Building Inspector Clerk Hire Salaries $20,050 $1,000 $21,050 55862.10.0070 Planning Clerk Hire Salaries $0 $13,000 $13,000 $0 55862.41.0010 Professional Services - FHM $0 $180,000 $180,000 55860.41.0090 Professional Services NNL Grant $129,628 - $129,628 $0 55860.41.0070 lProtessional Services WSRC Grant $105,005 - $65,000 $40,005 $0 TOTAL EXPENDITURE $922,4251 $68,161 $990,586 Reason for ApOroonation /Extension The Department of Community Development started the year and budget out at 32 hours a week and then moved to 40 hours a week July 1st when we felt our revenue stream could support the extra hours. We had an unanticipated amount of extra revenue in the above line items and a pass through line items with Thorndyke Resources that was not anticipated at the time of submitting the budget last year. Reduced Grant revenue's will be moved Into the 2014 Budget year. Respe tfully Submi ed, ted Official /Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation /Extension and Amendment Jefferdon County Treasurer O & M Department/Fund Name 150 000 010 Fund Number Date: 10/24/2013 Commissioners: (check all that apply) ❑ Please be advised that after a thorough examination of my current budget it appears that" e,- pgtouat .allocated is insufficient to pay necessary expenses of this department for this year. After a care] t aiAaWA,'of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $10,000.00 to include this new revenue in the budget this year as outlined below. revenue will be received during the foreclosure process Respectfully submitted, Judi Morris TO: BOARD OF COUNTY COMMISSIONERS Date: November 18, 2013 RE: Request for Emergency Budget Appropriation /Extension and Amendment SPECIAL PROJECTS FUND 177 -000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, 1 find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: $20,000 r7 X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? fX Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: so r for Appropriation /Extension r excess fund balance from Special Projects fund to Boating safety fund for cash flow for capital purchase of boat. Final boat reimbursement is anticipated in 2014. This transfer will reduce the required fund balance in Projects fund from $45,000 to $25,000. Elected BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0107 Transfer to Boating Safety $0 $20,000 $0 $0 TOTAL REVENUE $0 $0 $0 for Appropriation /Extension r excess fund balance from Special Projects fund to Boating safety fund for cash flow for capital purchase of boat. Final boat reimbursement is anticipated in 2014. This transfer will reduce the required fund balance in Projects fund from $45,000 to $25,000. Elected BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59700.00.0107 Transfer to Boating Safety $0 $20,000 $20,000 $0 $0 $o $0 $0 $0 TOTAL EXPENDITURE $0 $20,0001 $20,000 for Appropriation /Extension r excess fund balance from Special Projects fund to Boating safety fund for cash flow for capital purchase of boat. Final boat reimbursement is anticipated in 2014. This transfer will reduce the required fund balance in Projects fund from $45,000 to $25,000. Elected TO: BOARD OF COUNTY COMMISSIONERS Date: December 16, 2013 RE: Request for Budget Appropriation /Extension and Amendment Public Works - Tri Area Sewer Fund 405 -000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $75,000 FX I For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $75,000 Reason for Appropriation/Extension Final design work for the sewer treatment plant was originally budgeted to begin in late 2012; however, more of this work rolled over into 2013 than anticipated at the time the 2013 budget was developed. Also, additional ground water monitoring wells had to be installed to meet Department of Ecology requirements. Elected OTFcial /Department -Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33166.20.0000 Federal EPA Grant $825,000 $75,000 $900,000 $0 $0 $0 TOTAL REVENUE $825,000 $75,000 $900,000 Reason for Appropriation/Extension Final design work for the sewer treatment plant was originally budgeted to begin in late 2012; however, more of this work rolled over into 2013 than anticipated at the time the 2013 budget was developed. Also, additional ground water monitoring wells had to be installed to meet Department of Ecology requirements. Elected OTFcial /Department -Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 53520.41.0015 Professional Services - Final Design $1,350,000 $75,000 $1,425,000 $0 $0 $0 $0 TOTAL EXPENDITURE, $75,000 $1,425,000 Reason for Appropriation/Extension Final design work for the sewer treatment plant was originally budgeted to begin in late 2012; however, more of this work rolled over into 2013 than anticipated at the time the 2013 budget was developed. Also, additional ground water monitoring wells had to be installed to meet Department of Ecology requirements. Elected OTFcial /Department -Head Signature Regular Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administrator Erin Lundgren, Clerk of the Board DATE: December 16, 2013 SUBJECT: HEARING re: Proposed 2013 4h Quarter Supplemental Budget Appropriations /Extensions for Various County Funds STATEMENT OF ISSUE: Various County departments have requested increases to their 2013 Budget. Per RCW 36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Approve the resolution for the 2013 4th quarter supplemental budget appropriations with the following change: Original Request 127 -000 -010 PUBLIC HEALTH $0 $9,700 $9,700 "Health Revenue refects decrease in Medicaid Revenues and a requested $75,666 transfer from the General Fund AMOUNTFROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE Proposed Revenue revision 127- 000 -010 PUBLIC HEALTH $75,666 - $65,966 $9,700 Public Health requested a $75,666 transfer from the General Fund. It is recommended that the revenue shortfall be taken from unreserved Public Health fund balance. REV D BY: Philip Morley, o mums rafor Date