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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders P.E., Public Works Director /County Engineer,.t�,
Agenda Date: January 13, 2014
Subject: Call for Bids
Center Road Overlay Phase 6: MP 4.39 to 6.86
County Project No. CR1928
Federal Aid Project No. STPR- Q161(009)
Statement of Issue: Sealed bids were received and opened for the Center Rd.
Overlay Phase 6, at the Jefferson County Board of Commissioners regular meeting on
January 6, 2014 at 10:00 a.m. Two bids were received. It was subsequently
discovered that Public Works had not included the required federal Non - Collusion
Declaration form in all of the bid proposal packets provided to the bidders. As a
result, Public Works has been advised by the funding agency that bids cannot be
awarded to any bidder and the project must be rebid to provide an opportunity to all
potential bidders to provide the required forms.
Analysis /Strategic Goals /Pro's it Con's: Inclusion of the subject bid certificates is a
federal contracting requirement. Without the bid certificates, the County risks losing
FHWA reimbursement.
Fiscal Impact/Cost Benefit Analysis: The Engineer's Estimate is $752,269.00. This will
be funded at 86.5% by the FHWA. The remaining 13.5% will be funded by the Public
Infrastructure Fund.
Recommendation: Public Works recommends the Board sign the Call for Bids and
return to Public Works thereby authorizing re- advertisement and a second bid
opening.
Department Contact: Matt Klontz P.E., Project Manager, 385 -9160.
Reviewed By:
Morl � ounty Adm► istrator Date
NOTICE TO CONTRACTORS
CALL FOR BIDS
Center Road Overlay Phase 6 MP 4.39 to 6.86
County Road No. 931507
County Project No. CR1928
Federal Aid Project No. STPR- Q161(009)
Notice is hereby given that the Board of County Commissioners of Jefferson County, State of Washington,
will receive sealed bids up until the hour of 9:30 a.m. on Monday, February 10, 2014 at the Office of the
County Commissioners, basement level of the Jefferson County Courthouse, 1820 Jefferson Street, P.O.
Box 1220, Port Townsend, Washington, 98368, for construction of Center Road Overlay Phase 6 M.P. 4.39
to M.P. 6.86. Sealed bids will be opened and read publicly at 10:00 a.m., or shortly thereafter, on the same
day in the Jefferson County Commissioners Chambers, basement level of the Jefferson County Courthouse.
This Contract provides for the improvement of Center Road in Jefferson County from M.P. 4.39 to 6.86,
through planing bituminous pavement, Hot Mix Asphalt (HMA) Overlay, permanent signs, pavement
markings and other miscellaneous traffic items all in accordance with the Contract Plans, Contract
Provisions, and the Standard Specifications. The Engineer's Estimate is $752,269.00.
Bids shall be submitted in accordance with the plans and specifications on file at the Department of Public
Works, 623 Sheridan Street, Port Townsend, Washington, where copies may be obtained by prospective
bidders. Printed copies may also be obtained by calling the Department of Public Works at 360 - 385 -9160
and electronic copies may be obtained by emailing pubworks @co.jefferson.wa.us.
Each bid shall be accompanied by a surety bond, postal money order, cash, cashiers check or certified
check payable to the Treasurer of Jefferson County in the sum of five (5 %) percent of the bid amount, to be
forfeited to Jefferson County by the successful bidder if he /she fails to enter into a contract and file an
acceptable surety bond in the amount of 100% of the contract price within ten (10) calendar days of the
award. The Board of County Commissioners reserves the right to reject any and all bids and to accept the
bid deemed most advantageous to Jefferson County and to waive all informalities in the bidding.
Jefferson County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C.
2000d to 2000 -4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle
A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the
Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged
business enterprises will be afforded full opportunity to submit bids in response to this invitation and
will not be discriminated against on the grounds of race, color, national origin or sex in consideration
for an award.
Dated this
day of 2014
BOARD OF JEFFERSON COUNTY COMMISSIONERS
John Austin, Chairman