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HomeMy WebLinkAbout012114_ca07JEFFERSON COUNTY PUBLIc HEAL'1711 Consent Agenda 615 Sheridan Street o Port Townsend o Washington o 98368 www,jeffeii"son(.;C)L�ntypk�bl!jchealith.org November 22, 2013 1 11 11 0 -1 I.111 TO: Board of County Commissioners Philip Morley, County Administrator '' r lo, rimm DATE: j ('t r, u&' r- 1 0 [) SUBJECT: Agenda Item — Contract Agreement with Kitsap Public Health District for Nurse Family Partnership; July 1, 2013 — June 30, 2017; $88,370 STATEMENT OF ISSUE: Jefferson County Public Health, Community Health, requests Board approval of the Contract Agreement with Kitsap Public Health District for Nurse Family Partnership, July 1, 2013— June 30, 2017; $88,370 ANALYSIS/ STRATEGIC GO AILS IPRO'S and COWS: Kitsap County Public Health District (KPHD) will provide, Nurse Family Partnership services in Kitsap County functioning as a subcontractor to Jefferson County under the Thrive by Five Grant, JCPH is the lead on the Thrive by Five Grant because of the extensive history and participation in the NFP program. JCPH and KPHD will share Nurse Family Partnership staff, training and supervision under the Thrive by Five Grant. KPHD will maintain a caseload of 25 NFP clients. FISCAL IMPACT 01ST BENEFIT ANALYSIS: This contract is funded by the Thrive by Five Grant. JCPH applied for and received the Thrive by Five Grant in the amount of $176,740 for year 2014. Under the Thrive by Five Grant, KPHD, in regional partnership with JCPH, will receive $88,370 for their continued support to provide services to NFP clients. JCPH will have fiscal responsibility. RECOMMENDATION: JCPH management request approval of the Contract Agreement with Kitsap Public Health District for Nurse Family Partnership; July 1, 2013— June 30, 2017; $88,370 REVIEWEDBY: —, L 0,11 dip ,,County Aclmjnl�strbfor Date . ........... 1. COMMUNITY HEAL 6 H E, NWRONME 1141 AL HEAL FIIH DEVEL01,1MEN FAL MSAH .I E` PUBLIC H�EALTH WATER QUAU-rY MAK 1360) 385-9400 ALWAYS WORKING FOR A SAPER AND MAft (360) 385-9444 FAk (360) 385-9401 HEALTHIER COMMUNITY FAX: (360� 379-4487 KPHD 1.188 CONTRACT AGREEMENT For Professional Services Between Jefferson County And Kitsap Public Health District This Contract for Professional Services is entered into between Jefferson County, herein referred to as the "County" and Kitsap Public Health District (KPHD), herein referred to as the "Contractor". Section 1: PURPOSE: THIS AGREEMENT is inade and entered into to share Nurse Family Partnership staff, training, and supervision through the Thrive by Five Partnership Grant. Section 2: TERMS: This Agreement shall commence on July 1, 2013, and continue through June 30, 2017 unless terminated as provided herein. The agreement may be extended beyond June 30, 2017, upon inutual written consent of the County and the Contractor. Section 3: SCOPE OF AGREEMENT: Kitsap Public health District (KPHD) will function as as subcontractor to JCPH and provide Nurse Family Partnership services in Kitsap County as outlined herein in Exhibit A and as listed in the deliverables of the JCPH contract with the agency Thrive by live, that Thrive by Five contract being incorporated herein by reference * Service deliverables for both counties are outlined in the Logic model, * 25 clients in Kitsap will be served with these funds. • Quarterly reporting wil I be scheduled by JCPH and Thrive. Contract Representatives: JCTH and KP14D will each have a contract representative who will have responsibility to administer the contract for that party. A party may change its representative upon providing written notice to the other party. The parties' representatives are as follows: JCPI,I Contract Representative Jean Baldwin, Director Jefferson County Public Health 615 Sheridan St. Port 'Townsend, WA 98368 (360) 385-9400 Contractor's C ontract Representative ...... . . Representative Suzanne Plemmons, Community I lealth Direct-or Kitsap Public health District 345 6"' Street, Suite 300 Bremerton, WA 98337 (360) 337-5235 Section 4: COMPENSATION: The CONTRAC'I"OR will be reimbursed for all work performed under the terms of this contract. The total arnount payable iinder this Contract by County to CONTRACTOR, for this contract Kitsap Public Flealth District Contract Agreement H 88 —Jefferson County Public Health Nurse Family Partnership, Thrive by Five Page 2 of 5 period shall not exceed $88,3X00 annually in the completion of this project without express written amendment signed by both parties to this Agreement. A. CONTRACTOR shall submit monthly invoices to JCPH, 615 Sheridan St., Port Townsend, WA 98368, Attn: Finance Department, for payment of work actually completed to date. B. Invoices must be submitted by the 3 d Monday of the month for the previous month's expenses. The County will review such invoices, and upon approval thereof, payment will be made to the Contractor in the amount approved. Failure to submit timely invoices may result in a denial of reimbursement, C. Contractor shall provide necessary backup documentation for all invoices including timesheets, rates of hourly compensation (if applicable), and statements. Any indirect charges require the submittal of an indirect cost methodology and rate using OMB Circular's A -87 and A -1 . U 'rhe County will make final payment of any balance due the Contractor promptly upon determining that i) the Contractor has completed its obligations under this Agreement and ii) the County can and does accept the work performed by the Contractor. E CONTRACTOR records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and state for a period of Six (6) years after final payments. Copies shall be made available upon request. Section 5: INDEMNIFICATION: The Contractor shall indemnify, defend and hold harmless the County, its officers, agents and employees, froni and against arty and all claims, lawsuits, demands for money damages, losses or liability, or any portion thereof, including attorney's fees and costs, arising froraa any irkjury to person or persons (including the death or injury of the Contractor or damage to personal property) if said injury or damage was caused by the negligent acts or omissions of the Contractor in the performance of services funded by this Agreement Section 6: INSURANCE: The Contractor shall obtain and keep in force during the terms of this Agreement, or as otherwise required: A. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence. (",ontractor shall provide prool'of insurance listed or referred to there to the County c/o Contracts Manager at Jefferson County Public I lealth, 615 Sheridan St. Port Townsend, WA 98368 prior to cornmencing employment. Kitsap public Health District Contract Agreernent H 88 Jefferson County Public Health Nurse Farnily Partnership, Thrive by Five Page 3 of 5 B. Professional Liability Insurance providing $2,000,000 per incident; $4,000,000 Aggregate or if,such insurance is not available general commercial insurance having the same coverage limits shall be obtained or provided by the Contractor. It shall name Jefferson County Public Health as additional insured or if such insurance is not available general commercial insurance having the same coverage limits shall be obtained or provided by the County. C. All employees or subcontractors of the CONTRACTOR who are required to be professionally licensed or certified by the State in the performance of services under this agreement shall maintain individual professional liability insurance in the amount of not less than one million dollars ($1,000,000). In no case shall such professional liability to third parties be limited in any way. 13. The Contractor shall participate in the Worker's Compensation and Employer's Liability Insurance Program as may be required by the State of Washington. E. It is agreed by the parties that insurers shall have no right of recovery or subrogation against the County (including, its employees and other agents and agencies), it being the intention of the parties that the insurance policies listed above shall protect both parties and be primary coverage for any and all losses covered by the above-listed insurance policies. It is further agreed by the parties that any and all deductibles made part of the above-listed insurance policies shall be assumed by, paid for and at the risk of the Contractor. 1'. Any insurance coverage for third party liability claims provided to the County by a "Risk Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance the Contractor must provide to comply with this Agreement. G. if the proof off f insurance or certificate indicating the County is an "additional insured" to a policy obtained by the Contractor refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Contractor to obtain the full text of that endorsement and forward that full text to the County. H. The County may, upon the Contractor's failure to comply with all provisions of this contract relating to insurance, withhold payment or compensation that would otherwise be due to the Contractor. Section 7: CONFIDENTIALITY: Contractor, its employees, subcontractors and their employees will maintain the confidentiality of all information provided by JCPH or acquired in performance of the Contract as required by HIPAA and other privacy laws, This Contract, once executed by the parties, is and remains a Public Record subject to the provision of Ch. 42,56 RC, the Public Records Act. Section 8: INDEPENDENCE The Contractor and the County agree that the Contractor is an independent Contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. The Kitsap Public Ilealt1i District Contract Agreement 1188 Jefferson County Public Health Nurse Family Partnership, Thrive by Five Page 4 of 5 Page shall not be entitled to any benefits accorded County employees by virtue of the services provided under this agreement, The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to employee. 'section ''9: REPORTING The Contractor will provide a monthly service summary report to the County at the same time invoices are submitted. Reports must be submitted by the 3'd Monday of the month for the previous rrionth's work, The monthly report shall contain the report of services and the total hours worked by which staff. The monthly report shall be submitted to Jefferson County Public Health in care of the Jean Baldwin, Director, 615 Sheridan, Port Townsend, WA 98368. The County will review such reports, and upon approval thereof-, payment will be made to the Contractor in the amount approved. Failure to submit timely reports may result in a denial of reimbursement. Section 10: ASSIGNMENTS AND SUBCONTRACTING The Contractor shall riot sublet or assign any of the services covered by this agreement without the express written consent of the County. Section 11: TERMINATION The County reserves the right to terminate this contract in whole or in part, with 30 days notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event of termination under this clause, the County shall be liable for only payment for services rendered prior to the effective date of termination. This agreement may also be terminated as provided below: With 30 days notice by the Board of County Conirnissioners.for any reason, or With 30 days notice by the Board of County Commissioners for non-performance of the specific job duties in Exhibit A. With 30 days notice by the Contractor by voluntary resignation. Section 12: MODIFICA,riON This professional services agreement may be modified at any time by written agreement of all parties. Section 13: INTEC'rRATED AGREEMENT This Agreement together with attachments or addenda represents the entire and integrated agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral between the parties. This agreement may be amended only by written instrument signed by both County and Contractor. Kitsap Public, Health District Contract Agreement 1.188 — Jefferson County Public Health Nurse Family Partnership, 'Thrive by Five Page 5 of 5 BOARD OF COUNTY COMMISSIONERS JEFFERSON COUNTY, WASHINGTON John Austin, Chairperson Date EVIV436 Clerk of the Board Fun;Fi i"gource Federal .... .. .... LC-0 tMptca—b lie BARS Code ❑Federal Sub-recipient ❑ARRA (Recovery Act) X State ❑ FFTA (Transparency Act) X Other (private) 0 Direct ❑ Other CFDA Nurnber - ........ . .... . ..... Scope of Work — Exhibit A RESPONSIBILrrIES: Kitsap Public Health District, as a contracted provider, agrees to: A. Maintain a caseload of 25 NIP clients; attend Bridge NFP nursing team meetings, case conferences, and 1.1 reflective supervision sessions with JCPH NFP supervisor and staff B. Present corm-nunity presentations in Kitsap about NFP C. Complete ACL' screening on 100% of consenting NFP clients through June 30, 2017.