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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, PE, Public Works Director /County Engineerft
Agenda Date: January 21, 2014
Subject: Bid Award for Supply of Aggregate for the County's Bituminous
Surface Treatment Program in Calendar Years 2014 and 2015.
Statement of Issue: Public Works (PW) staff has completed checking the lone bid opened on
December 9, 2014 for Supply of Aggregate for the County's Bituminous Surfacing Treatment
Program in Calendar Years 2014 8 2015. PW staff finds it to be in the County's best interest
to award the Purchase Fx Sale Agreement to Pyramid Materials of Silverdale, WA for the
amount specified in their bid.
Analysis /Strategic Goals /Pro's 8t Con's: This Bid Award is consistent with the County's
goals in that it provides for maintenance of roadway infrastructure. This product is used in
the County's pavement preservation program.
Fiscal Impact /Cost Benefit Analysis: Purchase of this material is accounted for in the
Road Operations 2014 budget and the 2015 budget forecast. The estimated Purchase & Sale
Agreement amount over the two (2) year period is $99,000.00 plus Washington State Sales
Tax; however, the County has guaranteed no minimum order for this supplier.
Recommendation: The Board is asked to award the Purchase & Sale Agreement by signing
the attached Memorandum and returning it to Public Works for further processing prior to
final execution of the Purchase and Sale Agreement by the Board.
Department Contact: Dale Seward, Project Manager; 385 -9160
Reviewed By:
Philip Morey ounty istrator Date
Jefferson County
Department of Public Works
623 Sheridan St.
Port Townsend, WA 98368
(360) 385 -9160
Monte Reinders, P.E.
Public Works Director /County Engineer
MEMORANDUM
To: Board of County Commissioners
From: Monte Reinders, PE, Public Works Director /County Engineer ,(✓1j'
Date: January 13, 2014
Subject: Recommendation for Award of Contract for Pavement Marking in Calendar Years
2014 -2015
Public Works staff has completed checking bids opened on December 9, 2013 for the two (2) year
Supply of Aggregate Products for the County's 2014 -2015 `Bituminous Surfacing Treatment
Program'.
Public Works finds it to be in the County's best interest to award a contract for these materials per the
General Contract Provisions to:
Pyramid Materials, Inc. of Silverdale, WA
For their unit bid price below:
3/8" —U.S. No. 4 (3,000 ton annually) @ $16.50 per ton (F.O.B. Plant)
for a two (2) year estimated total value of $99,000.00 plus Washington
State Sales Tax.
The Jefferson County Board of Commissioners approves this Bid Award to the above supplier.
John Austin, Chairman Date
Board of County Commissioners
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