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Home My WebLink About021814_ra02Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator / — — FROM: Carl Smith, Community Development Director) DATE: February 18, 2014 SUBJECT: Department of Community Development (DCD) 2013 Annual Report ATTACHMENT: Power -point slides of presentation STATEMENT OF ISSUE: This is an opportunity to present highlights of DCD's activities during the past year, including development permitting activity, with comparisons to some prior years for possible trends. Results of DCD's on -going efforts to improve its services will also be presented, as well as potential significant activities anticipated in 2014. ANALYSIS: Development activity is an indicator of economic conditions in the County and is of interest to the public as well as County officials. DCD also wants to report on progress made in its performance and additional measures that are either already in place or planned to further improve permitting efficiency and customer service. Significant activities in the area of long range planning will also be noted. The presentation will make use of a "Power- Point" slide show. Print -outs of the slides are attached. FISCAL IMPACT /COST - BENEFIT ANALYSIS: None. RECOMMENDATION: Receive the report and provide comments as desired. No official Board action is requested. REVIEWED BY: Philip Mo ey, �ounty Admirristrator Date ON CO �G�S�Il N CS1O� ■ Staff: 12 regular ■ 6 Planners ■ 1 Permit Technician ■ 1 Office Coordinator ■ 1 Building Inspector ■ 1 Plans Examiner ■ 1 Planning Manager ■ 1 Director C;5)'fl'fll, I 1101171 'r,fl,7 .I 2013 Annual Report If ■ Mission: To preserve and enhance the quality of life in Jefferson County by promoting a vibrant economy, sound communities and a healthy environment ON CO �G�S�Il N CS1O� �)sclrtmerr of Community De/eIopmer� Long Range Planning Prqj `c;t'; ■ 2 comp plan amendments adopted: (McLuen & Bolton) ® 2 code amendments adopted: (pre -apps & DCD fees) Planning Commission met 11 times ■ Coordinated County's response to 1 -502 ■ Developed interlocal agreement for fire code official services ■ Installed the demonstration "rain garden" to show LID methods ■ Won governor's "smart growth award" for Mystery Bay Plan ® Shoreline master plan update final draft ■ Sign code update (in- process) • Historical Trend - Total Building Permits Issued 700 644 600 508 500 418 399 407 411 400 340 300 200 100 0 2007 2008 2009 2010 2011 2012 2013 • Historical Trend - Total New Residential Unit Permits Issued: 300 264 250 200 1$$ 150 127 138 102 111 100 74 50 '0 2007 2008 2009 2010 2011 2012 2013 250 208 200 Historical Trend New Single Family Permits: 61 150 j 117 Single family Total Valuation: $16.6 M all other valuation: $6.7 Total valuation: $23.3 100 89 60 rye 61 50 . 1 M M M - .I 2007 2008 2009 2010 2011 2012 2013 .1 35 32 Historical Trend — New Commercial & Other Non - Residential Permits: 30 26 26 25 22 20 19 15 10 5 0 2007 2008 2009 2019 2010 R* 2012 15 2013 1400 1306 1200 1023 1000 865 864 800 1 , m m Ne1j Historical Trend - Land Use Approvals: 429 382 400 292 200 ,0 2007 2008 2009 2010 2011 2012 2013 • Historical Trend - Building Permit Valuations ($Millions): $60.00 $56.80 $50.00 $40.00 $39.30 $31.30 $30.00 $25.20 $25.70 $24.80 $23.30 $20.00 $10.00 $0.00 2007 2008 2009 2010 2011 2012 2013 $1,200,000 $1,000,000 Historical Trend Land -Use & Building Permit Fees: $1,100,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 2007 2008 $772,000 $665)000 $621,000 $798,000 2009 2010 2011 2012 2013 Total permits and approvals issued in 2013: Total permits and approvals issued in 2013: Building permits: 411 Land use approvals: 382 Total: 793 793 / 255 work days = Z8rJ�§' JC .�s'nr ATA 0N L-�] ■ DCD Core Improvement Goals: ■ Improve Customer Service 2013 Improvements: ■ Reduce the backlog of permit applications waiting on DCD and speed up permitting ■ Improve DCD processes for long term benefits to the community and DCD 350 300 250 200 r F 150 100 50 0 DCD Key Performance Indicators �A )N �`� ti� s ti�,1 tiny \3� N� n\ �,�0ti0�v \�v o o ca �,yo Lyv eu A ts, �r �.� al T,q,�ry� 5 i3 Total Number of Pending Primary Permit Applications iTotal Number of Pending Primary Permit Applications: Waiting on DCD Median Number of Daysto Issue a Single Family ?4 Building Permit (Goal: under 30 Days) 13 Median Number of Days to Issue a Commercial Building Permit (Goal: under 60 days) Median Number of Days to Issue a land Use Permit L (Goal: Under 12D Days) 279 273 79 274 65 �63 276 266 2 248 244 233 114 1q8 11S 118 1 119 137 114 1 112 98 56 63 78 87 82 61 49 54 57 50 55 60 55 53 45 56 3 46 45 32 27 3 40 24 2 24 �A )N �`� ti� s ti�,1 tiny \3� N� n\ �,�0ti0�v \�v o o ca �,yo Lyv eu A ts, �r �.� al T,q,�ry� 5 i3 Total Number of Pending Primary Permit Applications iTotal Number of Pending Primary Permit Applications: Waiting on DCD Median Number of Daysto Issue a Single Family ?4 Building Permit (Goal: under 30 Days) 13 Median Number of Days to Issue a Commercial Building Permit (Goal: under 60 days) Median Number of Days to Issue a land Use Permit L (Goal: Under 12D Days) 2013 Improvements: Customer Service DCD Improvements for Efficiency in 2013! ■ Opened our doors to public ■ Credit cards accepted ■ Brought staff back to 40 hours per week beginning July ■ Increased work capacity with part time staff ■ Appointments and pre- intake phone call with Permit Tech helps applicants reduces waiting time and helps increase complete applications ■ New "upfront review" — expedites permitting ■ Increased use of standard conditions — expedites permitting 0N �O AO 2013 Improvements: Customer Service Building Permit Applications: Percent complete on first submission 16% 62% Complete Applications Add Info Fbq DRD Add Info Fbq EH 0N �O AO 2013 Improvements: Customer Service Zoning Applications: Percent complete on first submission: 41% 59% Complete ddllrTffo� Req 0N �O AO 2013 Improvements: Customer Service Shoreline Development Applications: Percent complete on first submission: 50% 50% Complete Applications Add Info Paq 2013 Improvements: Customer Service Subdivision applications: Percent complete on first submission: 27% 73% Complete Applications Add Info Ieq SUARE / Better Building Starts Here. whofrtpndard �C.il j.Z-Il_',(.tJ GVJ Qermltso^d/or -r willrneedla a ...- L'a.J.rda:JJ.� ".i� `I < . <w Add�«.�wmr dada what Try Our Coaching ^� "a`" eme regvlr nts or emragy ns Service! 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