HomeMy WebLinkAbout022414_ca03❑ Consent Agenda
❑ Regular Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
Philip Morley, County Administrator
FROM: Sheriff Tony Hernandez
DATE: February 18, 2014
RE: Contract for State Department of Ecology Community Litter
Cleanup Program Funds
STATEMENT OF ISSUE:
State Department of Ecology provides funds to counties to support community litter cleanup
within their jurisdiction. Jefferson County Sheriff's Department has participated in this
program for the past several years under a directly funding mechanism. For the funding period
July 12013 through June 30, 2015, the State changed to grant funding. In February 2013, we
submitted a grant application. It was approved and awarded in November 2013. The grant
application on file with DOE is signed by the Sheriff, but does not have the signature of John
Austin, Commissioner, who was identified on the application as the applicant. The
Department of Ecology is requesting that the attached copy of the application signed by a
County Commissioner in order to validate the grant.
ANALYSIS:
This grant provides funding for services which have been performed for several years. The
Sheriff's Office has already incurred expenses against the grant contract.
FISCAL IMPACT:
Failure to sign the application will void the grant and disqualify us from receiving
reimbursement.
RECOMMENDATION:
This application should be signed to correct a paperwork oversight.
DEPARTMENT CONTACT: Tony Hernandez
REVIEWED BY:
ilip M, CountX Admi istrator
Date
❑ Consent Agenda
❑ Regular Agenda
Department of Ecology FOR ECOLOGY USE ONLY
Waste 2 Resources Program
Application #
MI£1I1 6 V1 SIII
EC O 0 L I
X[41I Application for
L 0 XOGY.
Community Litter Cleanup Program Funds
2013 -2015 Submit a single copy of this application to your project officer.
Submit only one application for all projects
Section 1
Applicant Information
The applicant is the county solid waste planning authority.
Applicant Name
Applicant Address
Jefferson County
79 Elkins Rd. Port Hadlock,WA 98339
Signature of Applicant:
Date
Print Name and Title:
Phone
E -Mail
Fax
John Austin - Commisioner
360 - 385 -9100
E -Mail
Fax
The above Applicant certifies that the information submitted is true and correct to the best of his or her knowledge and that he or
she is authorized to submit this application.
Section 2
Recipient Information
• The recipient is the government agency that will actually receive the funds and with whom Ecology will enter into a grant.
Complete a separate Section 2 for more than one recipient.
0
Federal I.D. Number
91- 6001322
Recipient Name
Agency
Jefferson County Sheriff Office
Address
79 Elkins Rd. Port Hadlock,WA 98339
Preparer's Name and Title
Phone
E -Mail
Fax
Eric Egnew -Work Crew Coordinator
360 - 385.3831
eegnew @co.jefferson.wa.us
360- 379 -0521
Billing Contact Name
Phone
E -Mail
Fax
Susan ZO a
360- 385 -3831
szoya @co.jefferson.wa.us
360 - 379 -0513
Address Payments Should be Mailed to
PROJECT
AMOUNT REQUESTED
Litter Pickup and Illegal -Dump Cleanup
$38038
Litter Prevention Education /Outreach
$7250
Total
$44388
The undersigned agrees that if a grant is executed on t asis of this application, the recipient will comply with all applicable
statutory provisions, and with the app cable terms, c editions, and procedures of the Department of Ecology.
Sign of o ial authorized o obr ate recipient's reso rces
Date
r i r
ECY 07626 Rev 12/10 This form is avails a onlin at http: /Aw .ecy.wa.gov /programs /swfa /grants /cicp.html.
Section 3
Project Information
Recipient Name (from Section 2)
Jefferson County Sheriff Office
Amount of Funds Requested
Project Start Date
Project End Date
$44388
07/01/2013
06/30/2015
You may attach 1 - 2 additional sheets of paper, if needed, to describe your project.
GOAL STATEMENT - Describe the general goal you wish to accomplish through this grant.
To locate and clean heavily littered roadways, illegal dumpsites within Jefferson County as identified by various sources. As an
incentive to become a member of the work crew is to reduce time within the facility for low risk inmates. The work crew is a
valuable tool in education as well as a deterrent and gives inmates a sense of accomplishment in making their community a
cleaner place to reside.
PROJECT DESCRIPTION - Identify all partners in the project and the roles they play. Also demonstrate readiness to proceed
in detailing how each phase of the project will occur: collection, schedule, transport, disposal, etc. Describe how you will coordinate
with other litter control groups (EYC, WSDOT, WDOC).
The recipient shall supervise an adult inmate crew housed at the Jefferson County Jail, three days per week during the
summer months and 2 days per week during the winter months to clean state, county and city roadways. Litter and illegal
dumpsites cleanup shall occur for selected roadways and controlled areas by request and agreement with municipals, state
and federal agencies.
The crew shall be comprised of up to five (5) inmates and one supervisor. The supervisor shall be responsible for scheduling
and coordinating daily activities for the work crew in coordination with the road department, other agency jurisdictions and
complaint letters from the general public. The crew shall be responsible for loading and transporting the litter for disposal
except in situations of excessive quantities and /or large items. In these situations, the recipient shall coordinate with the
roads department for pick up and transport. If possible, litter will be collected by the work crew and disposed of at the
Jefferson County Landfill on the same day.
ELIGIBLE COSTS - Identify what costs you are requesting the CLCP to reimburse.
The recipient shall be awarded funds to pay for a portion of the work crew supervisors salary and benefits which is solely
dedicated to litter pickup efforts; fuel costs and vehicle and trailer maintenance; contract eligible training, a portion of
contract eligible disposal costs; and 10% of administration costs.
COMMUNITY INVESTMENTS - List all partners committed to the project, including volunteers and other participants, donated
goods and services, waived tipping fees, etc. These demonstrate the degree of local cooperation and investment.
Community investments include the following: Jefferson County Sheriff Office will provide office space, administration costs,
and phone. Jefferson County Health Department will provide liaison for illegal dumpsites, follow -up enforcement. Goodman
Sanitation is providing sani -cans for inmate use during pick -up with no charge of rental.
ESTIMATED /EXPECTED OUTCOMES /IMPACTS - Estimate what the project will accomplish. These are the same measures you
will be required to track and report regularly.
For Litter Pickup and Illegal-Dump Cleanup*:
350 Road miles to be cleaned 30000 Pounds of litter collected
40 Acres to be cleaned 25000 Pounds of debris from illegal dumps
45 Illegal dumpsites to be cleaned 2000 Supervisor hours
7000 Pounds of material recycled 8000 Total crew hours
For Education and Information:
Describe what you will accomplish through educational efforts. For example, a 25 percent decrease in the amount of litter found on
roadways or parks or a decrease in the amount of debris illegally dumped. Be sure to pick something you can measure.
*Ecology recognizes that at this time you may not be able to estimate the amounts of material you will clean up, but you need to be
aware that Ecology will expect you to measure these for your progress reports.
Section 4
Proposed Budget
Recipient Name (from Section 2)
Jefferson County Sheriff Office
Use this section to show your estimated costs and contributions. Show the total value of community investment, the total amount of
Ecology funds requested, and the total cost of all projects. Please call your Ecology grant officer if you have questions.
Estimated Costs and Contributions
If you need this form in an alternate format, please call 360 -407 -6900. Persons with hearing loss can call 711 for Washington Relay Service.
Persons with a speech disability can call 877 -833 -6341.
Litter Cleanup
Illegal -Dump
Education/Outreach
Totals
Activities
Cleanup Activities
Value of
Value of
Value of
Value of
Cost Categories
Ecology $
Community
Ecology $
Community
Ecology $
Community
Ecology $
Community
Investment
Investment
Investment
Investment
Administration
4000
22500
(Ecology share not to
2000
7500
2000
7500
7500
xceed 10% of total grant
mount)
Equipment, Tools, and
10000
upplies
5000
5000
List individually- should not
include Tools & Trucks
2500
Disposal Costs
1200
1300
20638
64240
Crew Supervisor
10319
64240
10319
64240
Salaries/Benefits
Paid Crew
0
0
Salaries/Benefits
0
0
0
0
0
0
(cannot include correction
yews)
Non -Crew
0
0
alaries /Benefits
0
0
0
0
0
0
Litter Prevention Ed/
7250
utreach
7250
List individual costs if
nown)
5750
her
5750
5750
ani -can
Value of
Value of
Value of
Value of
Ecology $
Community
Ecology $
Community
Ecology $
Community
Ecology $
Community
TOTALS
Investment
Investment
Investment
Investment
$18519
$71740
$19519
$71740
$7250
$7500
$44388
$92490
If you need this form in an alternate format, please call 360 -407 -6900. Persons with hearing loss can call 711 for Washington Relay Service.
Persons with a speech disability can call 877 -833 -6341.
n
U
Litter Prevention Education /Outreach: 2013 -2015
Goal Statement:
The continued education of the public regarding illegal dumpsites, cover your loads, etc with advertising
on community transit, local newspaper, and educational materials provided at local transfer stations and
community events.
Project Description:
Education of the public using advertising on local transit buses, local newspapers, and community events
in regards to state laws on illegal dumping and covering your loads in correlation to state and local laws.
Eligible Costs:
The Recipient shall be awarded funds to pay for material for such educational purposes outlined above
such as advertising which will be mounted on local transit, advertising in local newspapers, and
educational material to be handed out at local events and fairs. Pens, key chains, brochures, stickers,
etc. Prior costs of advertising on transit buses equaled approx. $250 per week for advertising on 4
buses. Costs of advertising in local newspaper approx. $200 month. Costs of educational material
approx. $750.
• Community Investment:
Jefferson County Sheriff Office will provide booths at local events and fairs as well as distribution of
brochures at local transfer stations to promote "cover your load" laws.
Projected Outcome:
Projected outcome for the Education and Outreach portion of the grant would entail the education of
illegal dumpsites and litter prevention in Jefferson County, The Education Outreach Program would
reduce litter on the roadways and at illegal dumpsites by 20 %.
•