HomeMy WebLinkAbout030314_cbs01District No. 1 Commissioner: Phil Johnson DRAFT
District No. 2 Commissioner: David W. Sulli
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of December 2. 2013
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• An elected official announced that there will be a flag presentation ceremony at 1:30 p.m. on
December 4, 2013 in Superior Court;
• A citizen stated: 1) Toys for Tots biggest request is shoes for children; 2) Half of the kids in the
County school system are on subsidized lunches; 3) This County needs jobs, retail store space and to
raise taxes; 4) Senior citizens are having to choose between prescriptions, heating or food; 5) The
government wants to cut back on food stamps; 6) The Republican party in Congress is a giant
satanic cult; and 7) Building permits should not take longer than two weeks;
• A citizen stated: 1) That he had been misquoted in last week's Board's Official Business (B.O.B.) as
saying "The proposed Solid Kiste minimum fee would increase by 100 %for 50% of the people"
when it should have read "The proposed Solid Waste minimum fee would increase by 100% for 26%
of the people",- and 2) Money received from Proposition 1 was not spent how it was originally
intended; and
• A citizen commented that the Port Townsend Recreation Center is a place that everyone can use and
funding it should be made a priority.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 59 -13 re: HEARING NOTICE: Fourth Quarter 2013 Budget
Appropriations /Extensions; Various County Departments; Hearing scheduled for Monday,
December 16, 2013 at 10:00 a.m. in the Commissioners Chambers
2. RESOLUTION NO. 60 -13 re: Closing County Administrative Offices at Noon on Christmas
Eve
3. CANCELLATION NOTICE re: County Commissioner Regular Meeting; Scheduled for
Monday, December 2' ), 2013
4. AGREEMENT NO. 1363-90011 re: Partnerships for Success; In the Amount of $53,912;
Jefferson County Public Health; Washington State Department of Social and Health Services
(DSHS)
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Commissioners Meeting Minutes of December 2, 2013 DRAFT.
5. AGREEMENT re: Civil Engineering Services for Olympic Discovery Trail — South Discovery
Bay- — NOVA Planning Grant No. 12- 1735P; In the Amount of $71,277; Jefferson County Public
Works; Parametrix
6. Payment of Jefferson County Vouchers /Warrants Dated November 21, 2013 Totaling $1,298.97
and Dated November 25, 2013 Totaling $96,626.72
COMMISSIONERS BRIEFING SESSION. • The Commissioners each provided
updates on the following items:
Chairman Austin
- Reported the Canvassing Board vote tallying has been completed.
- Will be attending an Ecosystem Recovery Network meeting, Regional Support Network
meeting and an Olympic Consortium Board meeting this week.
- Will be attending a State Board of Health meeting where one of the discussions will be on
obtaining a sustainable funding system for septic systems throughout the state.
Commissioner Johnson
- Will be attending a Hood Canal Coordinating Council meeting and a Parks and Recreation
Advisory Board meeting this week.
Commissioner Sullivan
- Will be attending an OlyCAP meeting this week and working on the budget for 2014. All
OlyCAP programs are currently in the black.
- Will be attending an Olympic Area Agency on Aging meeting, a Resource Conservation and
Development meeting, a Peninsula Development District meeting, a Maritime Discovery
School meeting and a Peninsula Regional Transportation Planning Organization meeting this
week.
The meeting was recessed at 939 a.m. and reconvened at 10:03 a.m. with Chairman
Austin and Commissioner Sullivan present. Commissioner Johnson joined the meeting at 10:04 a.m.
HEARING re: 2014 Jefferson County Budget: County Administrator Philip Morley and
Budget Consultant Anne Sears gave a presentation on the proposed 2014 Jefferson County Budget.
County Administrator Morley stated that the 2014 recommended budget includes $51,674,159 of
expenditures and $46,419,141 of revenues. This includes the General Fund and 54 Other Funds. His
power point presentation noted that information regarding the 2014 Budget could be found on the
County website at:
www.co.iefferson.wa.us/auditor/Accouriting/Accounting,asp
The recommended 2014 Budget is balanced and was developed as part of a rolling five -year General
Fund budget strategy for 2014 -2018. County Administrator Morley stated that 2013 saw a modest
recovery to the economy, which gave modest relief to the County budget in 2014. Despite an improving
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economy in 2013, the 2014 Budget continues to be impacted by continued declines in the value of
County revenues against inflation. Causes for this include:
• A state- imposed 1% per year limit on the property tax base, except by a public election
• A prolonged economic downturn which has constrained or reduced other revenues; and
• Cost inflation which exceeds revenue growth over time, and reduces the value of all local
revenues
2014 will be the sixth consecutive year of reducing public services and the size of Jefferson County
government. County Administrator Morley noted that in 2014, the County will use almost half of the
General Fund's Unreserved Cash to sustain ongoing programs and staff. By 2017, Unreserved Cash will
be virtually exhausted, before beginning to rebuild in 2018. He added that this continues a multi -year
strategy of carefully using reserves the County built up prior to the recession to soften its impact.
Departments that will be especially impacted by budget constraints are:
• Community Development
• Public Health
• Water Quality
• Parks and Recreation
Consultant Sears and County Administrator Morley reviewed the significant changes to the budget in
2014, the County's outstanding debt and Budget Policies.
Chairman Austin opened the hearing to public testimony.
Robert Commishane, Port Townsend: He addressed the parks and recreation situation. He saw an article
published in the Port Townsend Leader stating women and children came to last week's Board of
County Commissioner (BOCC) meeting. Mr. Commishane understands the County alone can do very
little to prevent the cuts in staff and programs, and the possibility of elimination in 2015. He believes in
partnering and noted a couple of the women, Sarah McNulty for one, who made comments on how vital
parks and recreation programs are in attracting families and children to the area and doing whatever is
necessary to keep it running. Shelly Randall commented on getting volunteers. Mr. Commishane looked
on the County's website and read an excerpt from the Parks and Recreation mission statement: "...The
vision of Jefferson County Parks and Recreation is not to serve every purpose, but to lead towards
cooperation and comprehensive community solutions." He figures that whatever the County can do to
lead the process of finding partners for Parks and Recreation is important. He does not look at the
recreation center as a luxury that may or may not be supported, he sees it as a necessity for the health
and well being of our community. He does not believe there should be an option of eventually closing it
and everything that can be done to keep the recreation center running at full capacity, should be done.
Mr. Commishane believes it's a responsibility for all of us, including City and County governments. He
commented that the County has done this in the past and he hopes this continues and that they will talk
to the City and lead as the Parks and Recreation mission statement says.
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Nathanael O'Hara, Port Townsend: Thanked the Board and County Administrator Morley for their time
that has been put into the community. He reviewed the Parks and Recreation budget last week and tried
to figure out what might need to be changed in 2014. Mr. O'Hara realizes the problems are long -term
and those problems probably require a completely different solution. He questions the transfers between
departments. Income from Parks and Recreation transfer to Facilities is about $56,500 and in 2011 it
was only $10,300. In 2012, it was $41,000 and in 201' ) it was $54,000. Two years ago it was extremely
low which meant it probably didn't cover the cost. The inter -fund rents and leases from the Parks and
Recreation department was $42,000 and in the last three years it has only been $2,100 and last year it
was budgeted at zero dollars. He does not understand how it has jumped up so much for 2014. He has
the same questions about utilities. Utilities has $32,000 budgeted in 2014. In 2013 there was $7,800
budgeted for utilities. In 2012 there was $15,000 budgeted for utilities and in 2011 there was $15,000
budgeted for utilities. Insurance is budgeted at $11,000 when for the last three years it has been zero.
The transfer to the construction line is $60,000 which he assumes is some kind of capital or
improvement that was on hold. Is there a way to re- analyze these numbers for 2014 in order to try and
preserve the Park and Recreation programs for this year? Mr. O'Hara stated he understood that in regard
to a long -term solution, this would not fix anything. Adding up some of those numbers, it looks like the
total rent would be around $11,903 per month, not counting the construction accounts. It seems to him
that would be fairly expensive rent. If the programs were cancelled, how much of that $11,000 would
the County still be paying for?
Donna Eldridge, Auditor: She stated that one of the things that happened in the budget year for 2014, is
that the State Auditor's Office has done a reconstruction of the Budget and Accounting Reporting
System (BARS) line. You might have seen zero in 2013. That is because the State changed the BARS
numbers so it is very hard to follow. The numbers were changed so that Legislature could easily pull
down state -wide information.
Tom Thiersch, Jefferson County: He mentioned his suggestions for the County Budget. In regard to the
Department of Community Development (DCD) he mentioned that the level of permit activity in
Jefferson County is incredibly low. Mr. Thiersch compares what happens in the paper every week with
Clallam County versus Jefferson County. He noted that Clallam County is a little over two times the size
of Jefferson County, but there is a huge difference in the number of inches of paper given to one county
versus the other. There has to be a reason for that and he believes there's something wrong with the way
the County is dealing with permitting. He is not sure if it's something to do with Code or the permit
process being too unwieldly, or what the cause is, but someone needs to get down to the exact cause of
this because the County is just losing ground. Until we get more permitting, more construction, which is
the only source of new revenue the County has, the budget will continue to suffer because of it. He
urged the County to take a look at the Information Services (IS) department. He noticed the staff count
there has not decreased, it has actually increased over time. Mr. Thiersch noted, for comparison
purposes, the 8 plus staff that is allocated to IS in the County for maintaining about 300 computers
versus the two full -time staff the Port Townsend School District has for maintaining over 700
computers. What's wrong with this picture? They do about the same thing. They maintain the computers
and the phones. He believes there is a huge discrepancy in the County's IS staff count. Maybe there
should be something done about that. He mentioned that those working in IS professions are some of the
higher paid personnel in the County. Mr. Thiersch commented that the slide in County Administrator
Morley's power point presentation depicting 5,600 participants in the parks and recreation programs are
not unique participants. The number of actual people that participate in these programs, participate in
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multiple programs, so it is not a true reflection of the number of people that are using the programs. It is
much lower than 5,600. No one knows what the answer is. He stated that if you ask Parks and
Recreation staff, their answer is "I don't know." They do know that there are multiple overlaps. In
regard to the graph showing the decrease in the assessed value of the County, Mr. Thiersch commented
that he is not sure why that matters because the amount of money that the County collects in property
taxes goes up by 1% every year no matter what the assessed value is. What's the point of showing it? It
doesn't show any kind of decrease in taxing power. The County is going to collect more money every
year, all that changes is the tax rate will go up as the assessed value goes down. He believes the graph
was meant to be a scare tactic and he does not understand the point of having it in the presentation. He
suggested revising the presentation.
Kathleen Kler, Quilcene: She is appreciative to those in the County, staff and citizens, giving attention
to the difficulty that Parks and Recreation is having, in terms of supplying services and having sufficient
budget to do so. Ms. Kler stated she has looked at this issue for well over four years without coming up
with a sustainable and reliable solution. There are challenges ahead. A lot of the conversation has been
focused on the Recreation Center and its programs. She mentioned she is a South County resident and
mother. In talking to lots of young mothers, she believes that the need for what we are doing for our
children and for our young families is not only in the City, but throughout the County. Ms. Kler stated
she did not have any answers but offered everyone more strength and encouragement. Whatever the
solution is, it needs to encompass the entire County's needs for youth and recreation. It has a lot to do
with health and public safety. It is a challenge that we need to keep in front of us. She thanked the
County for being specific as to what lies ahead with the budget issues.
Steve Oakford, Port Townsend: He stated that whatever it costs to maintain parks and recreation and
meet the needs of our young people is a lesser amount than what it would cost in Police, Sheriff and the
Court system to deal with problems later. He believes that is just simple subtraction and noted that he is
not a great mathematician, but that level of arithmetic he can do. What it costs to keep kids off the street
and good, wholesome development is way less costly than what it would cost if they end up in Judge
Landes' or Judge Harper's court. They go for a ride in a squad car. There would be more of a need for
Guardian ad Litem. All these programs to fix what we can prevent. He feels that parks and recreation
should become a mandated thing, because we would be solving problems rather than fixing problems.
Jack Westerman. Assessor: He noted that the graph that County Administrator Morley included in his
power point presentation, was not a graph of the property tax base going down. It was the property tax
revenue versus the CPI. Mr. Westerman mentioned that County Administrator Morley kept talking about
the tax base and he believes that is what confused one of the previous public commentators during
testimony. He stated that you just have to make sure to compare the tax revenue versus the CPI in the
same years. County Administrator Morley interjected, saying that it was the revenue from the tax base of
2002. Mr. Westerman stated that 2002 was the base year, not the tax base. It was the base year of
revenue. 1989 was the last year they collected that much in new construction, but you can imagine what
$24 million of new construction was in 1989 versus 2013. He commented that he visited the Port
Townsend Recreation Center three nights in the last week and was aware that there were citizens who
spoke at the last BOCC meeting regarding the recreation program. His last visit to the center was on
Friday night around 5:15 p.m. to shoot some hoops. Instead, there was "Family Night" going on and
someone mentioned it was the last scheduled "Family Night ". Mr. Westerman stated the entire place
was packed, and it was an unbelievable sight. It appears to him now, more so than in the past, that the
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Parks and Recreation staff are trying to do more things with the gymnasium than they have ever done
before. He stated they did not do family things 20 years ago and occasionally they would rent it out for
parties. They seem to be trying to use that facility more than he has ever seen them use it. He added that
he selfishly would like to see the Recreation Center remain open so he can play basketball, but seeing all
the kids last Friday night was absolutely incredible. He told staff at the Recreation Center to take lots of
photos to show the County Commissioners. Mr. Westerman stated it does not come as a surprise that a
tot of people feel strongly about the Recreation Center, and for good reason.
Hearing no further testimony, Chairman Austin closed the public hearing.
County Administrator Morley pointed out that Mr. O'Hara raised some questions regarding the Parks
and Recreation budget. Consultant Sears stated she would be happy to sit down with him and go over
some of the details he was concerned about. The major issue he brought up was in regard to the increase
in rent of the facility. One thing that the County did several years ago when there were budget issues,
was instead of the General Fund paying for the Recreation Center facility cost, they put those over into
the Parks and Recreation budget and also gave them a corresponding transfer to pay for it out of their
budget so they could see the costs for the Recreation Center, where they should be shown. The transfer
Mr. O'Hara mentioned that showed $60,000 going to Capital, is part of the agreement with the City
where they are funding the County recreation programs in the amount of $212,000 a year. Of that
$212,000, $60,000 is going to Capital projects. They are transferring that from the Recreation
Department over to Capital programs. That will be used as the County and City get together and decide
what project they want to fund. With regard to the other inter -fund transfers, Ms. Sears stated she will
have to look into them to be able to give more detail. She stated that those include all the vehicles and
everything the parks system requires to do their business such as mowers. Those are legitimate costs that
should be in the Parks and Recreation Budget. Chairman Austin suggested Consultant Sears get in touch
with Mr. O'Hara, if he chooses, to go over the figures.
County Administrator Morley pointed out that in regard to IS staff, there are 5 full -time employees
(FTEs) working for Information Technology (IT), 1.5 FTEs working the Geographical Information
System (GIS) and I FTE working in Records Management, so it is not all computers. Chairman Austin
noted that the IT staff has different responsibilities than the school district. Consultant Sears pointed out
that one of the positions in IS is funded by the PUD because the County has been managing their IT for
the last year and a half.
Commissioner Sullivan mentioned there are a variety of areas that support youth in Jefferson County
within the budget such as 4 -H, the Guardian ad Litem program and Juvenile Services. He has concerns
about parts of the budget that are beyond control such as federal and state contracts and grants. These
are things that help young people and the future of these types of funding is uncertain. There are ways to
increase revenue for the County and he reviewed some options. He noted that a levy lid lift was
mentioned as an idea to raise revenue. This raises concerns for him as it pertains to the total valuation of
the County. Property tax competes with schools, fire departments and other taxing districts. He stated he
was impressed with the citizens who voted and passed Proposition 1 and he believes the County has a
prudent balance right now.
Commissioner Johnson mentioned that Jefferson County's budget is around 60% for Law and Justice
and while that may seem high, other counties are at 70 %. He added that in recent weeks there have been
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citizens who have come to the BOCC meetings and asked the Board to raise taxes.
Commissioner Sullivan directed staff to prepare a final 2014 Budget for potential adoption on December
9, 2013 or subsequent date. Commissioner Johnson seconded the motion which carried by a unanimous
vote.
Interviews and Appointment to Serve as Jefferson County Assessor: The Board
interviewed three candidates for the position of Jefferson County Assessor. Those candidates were Gary
Felder, Jeff Chapman and Judy Maves - Klatt.
EXECUTIVE SESSION. An Executive Session was scheduled from 12:10 p.m. to
12:20 p.m. with the Assessor and County Administrator regarding personnel matters — appointment to an
elected office, under exemption RCW42.30.110(1)(g) as outlined in the Open Public Meetings Act. The
Board actually met in Executive Session on this topic from 12:10 p.m. to 12:20 p.m. At the conclusion
of the Executive Session the Board resumed the regular meeting and no action was taken.
ASSESSOR APPOINTMENT: Commissioner Sullivan moved to appoint Jeff Chapman
to take over Jack Westerman's position as County- Assessor. Commissioner Johnson seconded the
motion which carried by a unanimous vote. Chairman Austin stated that the Assessor's Office is
undergoing a bit of technological change and they need someone who will be able to hit the ground
running.
The meeting was recessed at 12:26 p.m. and reconvened at 1:34 p.m. with all three
Commissioners present.
Briefing re: Proposed Washington State Department of Ecology (DOE) Meeting: Port
Commissioner Dave Thompson stated that at a recent Port of Port Townsend conference the new DOE
Director Maia Bellon was present. Mr. Thompson told Director Bellon that the Port of Port Townsend
has an interesting working relationship with the Washington State Department of Transportation (DOT).
Jurisdictions send a representative to a meeting every two months when they iron out a lot of problems
and make DOT aware of concerns of the communities. He mentioned to Director Bellon that it would be
nice if the Port of Port Townsend could have a meeting with DOE similar to their DOT meetings and
she said to consider it done. Mr. Thompson contacted the Public Utility District (PUD), the Port and the
City of Port Townsend who stated they have staff they will be sending to the proposed meeting. Mr.
Thompson asked the Jefferson County Commissioners if they would like to attend the meeting as well?
Chairman Austin asked where the meeting will be held? Mr. Thompson replied that it would be in
Jefferson County. He added that the idea of the meeting is to open up conversation. There is no
timeframe for the meeting yet. The Port of Port Townsend will contact the DOE and send out letters to
the interested agencies on the specifics of the meeting. The Commissioners stated they are interested in
participating in the meeting. County Administrator Philip Morley will be the contact for the
Commissioner's Office.
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Commissioners Meeting Minutes of December 2 2013 :
Continued Discussion re: Conservation Futures Code Revisions: The Board met with
Chief Civil Deputy Prosecuting Attorney (DPA) David Alvarez regarding his suggestions to the
Conservation Futures Citizen Oversight Committee pertaining to proposed changes in the County Code
Section 3.08 for the Conservation Futures Fund. Also present at the meeting was Environmental Health
Specialist Tami Pokorny and Chair of the Conservation Futures Citizen Oversight Committee Richard
Jahnke.
The following suggested revisions were discussed at the November 25, 2013 Board of County
Commissioners (BOCC) meeting:
1. Add County Code Section 3.08.050(6) stating: "No person on the citizen oversight
committee shall serve as the application presenter or advocate during the annual
application cycle that such a particular application is participating in except that this
section is not violated when a citizen oversight committee member is the person
authorized or required to sign an application, request or other document necessary for the
Conservation Futures Fund application process and so signs that application, request or
other document."
2. Add County Code Section 3.08.050(7) stating: "Recusal of any sponsor or applicant, or
any representative, advocate, presenter or agent of any sponsor or applicant, who is a
voting member of the citizen oversight committee shall be mandatory prior to the start of
any meeting of the citizen oversight committee during which the citizen oversight
committee is going to vote upon or rank one or more applications."
3. Revise County Code Section 3.08.010(8) to remove the words "for public use and
enjoyment." So that the revised definition ends with the phrase: "farm and agricultural
land and timber land as those terms are defined in Chapter 84.34 RCW."
4. Revise County Code Section 3.08.050(1) to remove the words "at least quarterly' and
replace them with "as needed."
DPA Alvarez reviewed the Board's concern over his suggested revisions. He stated one concern
addressed was his suggested revision pertaining to someone being an advocate and also being a part of
the voting process. His revisions were a result of two past members of the Conservation Futures Citizen
Oversight Committee voicing their concerns. The idea was to separate the presenting role from the
voting role. He stated that Item No. 1 was suggested as a result from that concern. For example, a
member from Jefferson Land Trust (JLT) could be on the Citizen Oversight Committee, they just would
not want that person presenting and voting. He was asked about taking out the word "advocate" in Item
No. 1. He noted that he added that term because a person would be advocating for a particular project or
proposal.
County Administrator Philip Morley elaborated that a person on the advisory committee, even if they are
not presenting, may be asked questions and they may need to speak on behalf of the project in some
fashion. Chair Jahnke asked if that would rule out clarifying questions? County Administrator Morley
asked if answering clarifying questions would make them an advocate? DPA Alvarez answered that it
probably would not be a big deal to delete "or advocate ", but it was there to have the different hats be
very distinct. He stated that on the other end of the spectrum, he is not sure if someone who has a vote,
should be advocating.
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Chair Jahnke noted that the presenter has never actually voted or ranked any of the proposals. The
voting he is talking about is usually reassessing the process; changing bi -laws,
changing how they operate. It has always been practice that the presenter has always recused themselves
from the meeting and the voting.
Commissioner Sullivan stated the most important thing to him would be disclosure. He does not have a
problem with a member being the presenter and voting as long as they disclose their stance.
County Administrator Morley pointed out that there are quite a few boards where members have an
interest in the projects that the advisory board is recommending, who may present and also vote.
Chairman Austin noted that the RCW governing the Lodging Tax and Advisory Committee (LTAC)
requires them to have two recipients and two donors. DPA Alvarez commented that is not the case for
the Conservation Futures statute, the suggestions only came about by two past Conservation Futures
Citizen Oversight Committee members, Raven and John Wood.
Chairman Austin asked DPA Alvarez if the suggestions were given in response to the concerns of the
two past committee members or if he was just giving the County his legal perspective on the issues?
DPA Alvarez replied that there is not a conflict of interest, but it would be cleaner in the future to add
that separation.
Environmental Health Specialist Pokorny stated that right now the recusal process is in the By -Laws and
she asked if it was necessary to have it amended in the County Code, as proposed, or would it be viable
to have the committee make changes to the By -Laws? County Administrator Morley replied that right
now they are determining if any modifications are desirable and legally necessary, and if they are
desirable, which changes they would want to make.
Commissioner Johnson asked what the By -Laws specifically say in regard to recusal? Environmental
Health Specialist Pokorny read the following By -Laws and the questions that are stated at the beginning
of the ranking meeting:
"Are you, as a committee member, able to hear and consider this proposal in a fair and objective
manner, that is without bias, without a pre- disposition to any particular result regarding this proposal or
application ?"
Environmental Health Specialist Pokorny stated if someone answered "no", then they must immediately
recuse themselves. There are other questions along these same lines that are asked as well. DPA Alvarez
commented that he does not have a strong opinion about the suggestions he made. He stated that part of
the reasoning behind the suggestions were due to the statements made by committee members Raven
and John Woods and another part of his reason was to make the verbiage cleaner.
DPA Alvarez asked if recusal is noted in the By -Laws? Environmental Health Specialist Pokorny stated
that right now, if you have a conflict, you have to recuse yourself from discussing that particular project.
Administrator Morley asked if it addressed the issue of who the presenter is? Specialist Pokorny read an
excerpt from a draft of the Conservation Futures By -Laws in which they will add the following question:
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"Are you, as a committee member, also a sponsor, applicant or any representative advocate presenter or
agent of any sponsor or applicant ?"
County Administrator Morley stated that question is fairly broad. If recusal was necessary, what would
they exactly be recused from? Environmental Health Specialist Pokorny read another excerpt which
states: "...you must immediately recuse yourself from any debate or deliberation regarding that
proposal."
The Board discussed and agreed that DPA Alverez' suggested revisions No. 1 and No. 2 were not
necessary and the proposed additions to the By -Laws as they pertain to the suggested revisions also
seem unnecessary. Chairman Austin noted that there are times when they listen to the same
presentation and when it comes time to vote, they may still have questions about the subject matter. He
agrees that there should be recusals from voting, if warranted.
Commissioner Sullivan moved to direct staff to make the revisions to the County Code as stated in
suggested revision Item No. 3 and 4. Commissioner Johnson seconded the motion. County
Administrator Morley asked if this would leave the County open to legal issues. DPA Alvarez stated that
it was possible.
Chairman Austin called for a vote on the motion. The motion carried by a unanimous vote.
DPA Alvarez urged Environmental Health Specialist Pokorny to make the following statement at the
beginning of the next Conservation Futures Citizen Oversight Committee meeting stating: "This has
been discussed in detail by the Board and the Board is comfortable with the current By -Laws and the
current Code."
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination
• The Board of County Commissioners (BOCC) meeting will adjourn by 11:45 a.m. to allow the
Commissioners to attend a meeting with Representative Derek Kilmer at the Chamber of
Commerce
• Commissioner Johnson will be attending an Integrated Watershed Plan (IWP) meeting on
December 4, 2013
• Commissioner Sullivan and Commissioner Johnson will be attending a Peninsula Regional
Transportation Planning Organization (PRTPO) Public Outreach meeting on December 5, 2013
• Commissioner Sullivan and Commissioner Johnson will be attending a Port Townsend School
District Maritime meeting on December 5, 2013 regarding the Regional Transportation Plan
• Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA)
meeting on December 11, 2013
• All three Commissioners will be attending a Hood Canal Coordinating Council (HCCC) meeting
in Mason County on December 11, 2013
• Chairman Austin will be attending a JeffCom meeting on December 19, 2013
• The BOCC meeting for December 23, 2013 has been cancelled
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• There will be an HCCC meeting on January 15, 2014
• County Administrator Philip Morley will be attending a JeffCom meeting on January 23, 2014
• Chairman Austin will be attending a National Association of County Officials (NACo)
Conference in March, 2014
Miscellaneous Issues:
• Department of Community Development (DCD) project applications
County budget, structural funding issues, public outreach (quarterly perspective in the Leader)
• 4`h Quarter Appropriations
• Public connection opportunities: Perspective in paper versus On the Road versus individual
presentations to chambers and service organizations
• The Board's Official Business (BOB); summary of public comments
Future Agenda Items: Commissioner Committee Assignments
NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting
at 3:26 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
Carolyn Avery David Sullivan, Member
Deputy Clerk of the Board
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District No. 1 Commissioner: Phil Johnson DAFT
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of December 9, 2013
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen reflected on Nelson Mandela's passing and requested a moment of silence;
• A citizen suggested postponing the budget vote until a community meeting could be held
regarding the Port Townsend Recreation Center and requested a levy lid lift;
• A citizen stated: 1) He would like to see the Commissioners' vision for the County's Parks and
Recreation programs; 2) Shutting down the Port Townsend Recreation Center when keeping the
Senior Center open doesn't seem right; 3) The levy lid should be lifted; and 3) The
Metropolitan Park District (MPD) work should continue;
• A citizen stated the flags in the Commissioners' Chambers were displayed incorrectly
• A citizen stated: 1) Steve Hamm is near death; 2) Nelson Mandela spent 27 years in prison; 3)
When he grew up, there were a lot more heroes than now; 4) The cold spell is a crisis for some
County residents; 5) The County should focus on how to create wealth, not how to spend it; and
6) The only way to secure pensions is to have a good economic base;
• A citizen stated that during the MPD process, a majority of the citizens did not understand the
complexity and urgency of the Parks and Recreation situation at the time; and
• A citizen suggested that citizens who are interested in economic development should attend the
Port of Port Townsend meetings.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
1. CALL FOR BIDS re: Center Road Overlay Phase 6; M.P. 439 to 6.86, County Project No.
CR1928, Federal Aid Project No. STPR- Q161(009); Bids will be Accepted Until 9:30 a.m. on
Monday, January 6, 2014 and Opened and Read Publicly at 10:00 a.m. or shortly thereafter in the
Commissioner's Chambers, Jefferson County Courthouse
2. AGREEMENT, Change Order No. 2 re: Alder Creek Tributary Culvert Replacement, Upper
Hoh Road M.P. 2.15, Federal Aid Project No. ER- 0801(025), County Project No. X01781;
Additional Amount of $4,827.63 for a Total of $512,642.71; Jefferson County Public Works;
Seton Construction
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Commissioners Meeting Minutes of December 9, 2013
3. AGREEMENT NO. LA7393, Supplement No. 4 re: Queets Bridge Painting, Clearwater Road
M.P. 0.06 to M.P. 0.76, Project No. CR1881; Re- Distribute Existing Funds, Total Amount of
$2,969,652 Remains Unchanged; Jefferson County Public Works; Washington State Department
of Transportation
4. AGREEMENT re: Detention Facilities; In the Amount of $100 cost - per -bed; Jefferson County
Juvenile Services; Kitsap County
5. AGREEMENT NO. E14 -108 re: Emergency Management Performance Grant (EMPG); In the
Amount of $16,101; Jefferson County Emergency Management; Washington State Military
Department, Emergency Management Division
6. AGREEMENT re: Telephone and Internet Services for the Washington State University (WSU)
Jefferson County Extension Office; In the Amount of $240 Non - recurring Charge and
$790 /month Plus Tax; Washington State University (WSU) Jefferson County Extension Office;
Jamestown Networks
7. AGREEMENT re: Associate Development Organization Services; In the Amount of $12,500 in
2013, $25,000 in 2014, $12,500 in 2015; Jefferson County Administrator; Economic
Development Council (EDC) Team Jefferson
COMMISSIONERS BRIEFING SESSION. The Commissioners each provided
updates on the following items:
Chairman Austin
- Attended State Board of Health meetings last week.
Commissioner Johnson
- Will be attending a Hood Canal Coordinating Council meeting and Olympic Region Clean Air
Agency meeting this week.
Commissioner Sullivan
- Attended a flag presentation in Superior Court last week.
- Will be attending an OlyCAP budget meeting this week.
- Will be attending a Peninsula Development District (PDD) meeting and a Resource
Conservation and Development (RC &D) meeting this week. There will be discussion on
possibly consolidating the two organizations.
- Reported that the Peninsula Regional Transportation Planning Organization (PRTPO) started
a community outreach program for its regional transportation plan.
The meeting was recessed at 9:55 a.m. and reconvened at 10:05 a.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of December 9, 2013 DRAFT
Bid Opening re: Supply of Liquid Asphalt Products for Bituminous Surface
Treatment (BST) for Calendar Year 2014 and Supply of Aggregate for the 2014 and 2015 Roadway
BST Programs: Public Works staff was present to conduct two bid openings: One for a single year
supply of Chipseal BST Oil, and one for a two -year supply of Chipseal BST Aggregate. These products
are used together for the BST Program, or chipseal surfacing on all County roads that are not either
graveled or paved with asphalt.
The BST -Oil bids are for two types of material. One is for a base coat oil called CRS -2P, for use when
aggregate (chip rock) is applied to the road surface. The other oil is a solution that is a 50% diluted
version of the base coat oil called CSS -1 (50% dilute), which is used as a top coat for sealing the road
surface.
BID OPENING re: Supply of Liquid Asphalt Products for BST for Calendar Year 2014. Engineer
Dale Seward opened and read aloud the three bids that were received. The engineer's estimate is
$439,500 for a one year supply.
BIDDER BID AMOUNT
McAsphalt Industries $645 per ton for 500 tons of CRS -2P; $322,500
$90 per ton for product transport; $45,000
CRS -2P bid total of $367,500
BIDDER BID AMOUNT
Paramount Petroleum $560 per ton for 500 tons of CRS -2P; $280,000
$75 per ton for product transport; $37,500
CRS -2P bid total of $317,500
BIDDER BID AMOUNT
Albina Asphalt $550 per ton for 500 tons of CRS -2P; $275,000
$76 per ton for product transport; $38,000
CRS -2P bid total of $313,000
$275 per ton for 200 tons of CSS -1 (50% dilute); $55,000
$76 per ton for product transport; $15,200
CSS -1 bid total of $70,200
Entire Albina Bid total of $383,200
BID OPENING re: Supply of Aggregate for the 2014 and 2015 Roadway BST Programs. Engineer
Dale Seward opened and read aloud the one bid that was received. The engineer's estimate for aggregate
was $54,900 per year; $109,800 for a two year supply.
BIDDER BID AMOUNT
Pyramid Materials $16.50 per ton for 3,000 tons
$49,500 per year, and $99,000 for a two year supply
Staff will review the bids and submit a recommendation for bid award to the Board at a future date.
Page 3 , . .
Commissioners Meeting Minutes of December 4, 2013
n For
Update re: Washington State Department of Natural Resources 3rd Quarter County
Income Reports: Washington State Department of Natural Resources (DNR) State Lands Assistant
Drew Rosanbalm and Regional Manager Sue Trettevik were present to review the 3`a Quarter County
Income report.
Ms. Trettevik handed out a packet during the meeting which consisted of a letter from the Commissioner
of Public Lands Peter Goldmark, County Income Reports, Timber Sale Distribution Spreadsheets and
supportive documents. She noted that Mr. Rosanbalm discovered that the figures for the first three
quarters of calendar year 2013 as listed on Commissioner Goldmark's letter may be incorrect. She
believes the final figures for 2013 may be higher and that staff is looking into it.
Mr. Rosanbalm gave an update on timber sales and the status of timber projects within Jefferson County.
He stated that Coyle is cutting faster than anticipated. They are road building and have started
harvesting. The County should have income quicker because of this. In Center 12, payments are small
right now because it is a thinning, but they have been steady with their payments. Penny Waterline is
scheduled to start in February 2014, but has not been appraised yet. He also commented that they have
been getting fairly good prices and that timber markets have been steadying and they are holding.
Interrorem is set for fiscal year 2014 and sells in April of that year. He noted that the Duckabush was a
tougher area to log and it will be a tough sale. Overall, buyers have been aggressive and DNR is getting
a lot of bids for everything offered throughout the year.
Chairman Austin asked when there is an area where there is more than one taxing district, does that get
divided up? Mr. Rosanbalm explained that they look at the total acreage of the sale, they put it on the
map and then overlay with the junior taxing district numbers. They then send the information to the
Assessor's Office to make sure they have the right taxing district.
County Administrator Philip Morley addressed members of the audience to clarify how funds from DNR
are distributed. He stated that for example, revenue from timber sales gets distributed like property tax to
the relative junior taxing districts where those parcels are located. He noted that the money is not sent
just to the County government, it is divided out by the Treasurer to school, hospital and fire districts as
well.
Commissioner Johnson asked what happens when a contractor builds a new road and they do their
logging, are they required to decommission the previous road? Mr. Rosanbalm stated he is unsure, but
believes that it would be part of the contract to take care of the roads and specifically mentioned the
Dowans Creek area where some culverts may need to be taken out and the ditch area around them may
need to be controlled.
Mr. Rosanbalm stated that Ms. Trettevik just got approval to hire a planning forester, which was
something they have really worked hard to achieve. The new planning forester will be doing the
planning and advanced recon, allowing for quicker sales. Ms. Trettevik stated that they are focusing on
the quality of pre -sale, where a lot of work can be done in advance.
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Commissioners Meeting Minutes of December 9, 2013
K_]_
Adoption of the 2014 Jefferson County Budget: County Administrator Philip Morley
and Budget Consultant Anne Sears reviewed the resolutions before the Board and some of the changes
that were made since the last Commissioner meeting.
Consultant Sears reviewed the 5 resolutions before the Board which are as follows:
1. Resolution to adopt the 2014 Jefferson County Budget, including a Final 2014 General Fund
Summary, Final 2014 Other Funds Summary and 2014 Staffing Schedule
2. Resolution to adopt 2014 salaries for certain Elected Officials
3. Resolution to adopt the 2014 salary for the elected Prosecuting Attorney
4. Resolution to adopt a 2014 wage matrix for exempt non -union employees
5. Resolution Updating the Working Capital Reserve Recommendations for Each County Fund.
A "Summary of Changes to the November 20, 2013 Recommended Budget" which outlines minor
changes contained in the Final Budget was provided for the Board to review. Budget Consultant Sears
commented that the first resolution adopts the overall budget and includes the summary totals of all
funds and staffing schedule. County Administrator Morley and Budget Consultant Sears gave a power
point presentation on the 2014 Budget.
Chairman Austin asked of the Hotel /Motel Fund has always been at 25 %? County Administrator Morley
replied yes, but that in actuality there is more money in the fund which is allocated for capital
improvements to the Gateway Visitor Center.
Budget Consultant Sears mentioned that the biggest change to the fund balance was made to the Risk
Management fund. This was due to a change in the deductible amount and the recommendation from the
Washington Counties Risk Pool to provide a minimum fund balance of $216,000. County Administrator
Morley pointed out that funds 503, 504, 505 are being combined and collapsed into fund 505 with the
accumulative minimum fund balance at 10% or $125,000, whichever is higher. Starting in 2014, fund
505 will pay out for retirement costs and cash -out costs above a certain amount to provide relief to
Public Health and other departments. When an employee retires, they cash -out unspent vacation and
25% of their sick leave balance. For a long -time employee who hasn't used all of their vacation or sick
days, that can add up to a lot. In the past, this has been paid out of departmental budgets. With the
proposed change, it would come out of fund 505 expenses L & I, LEOFF I retirees and unemployment
are also paid out of fund 505.
There are a few funds will be eliminated; Animal Services Fund 129 and Federal Forest Title 3 Fund
147. These are older funds that have been spent down or transferred into other places. Budget Consultant
Sears clarified that Title 3 is still receiving some funding through the Sheriffs Office for Search and
Rescue. The Economic Development Fund 114 will also be closed. It will be absorbed into the General
Fund under Non - Departmental.
County Administrator Morley noted the changes made to the first proposed resolution for the 2014
Budget for the General Fund and Other Funds, and the 2014 Jefferson County Road Construction
Program and 2014 Capital Improvement Program. Under "BE IT FURTHER RESOLVED" at the end of
the first page, the standard change is to note the following: "that the 2014 Final Budget Detail as posted
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Commissioners Meeting Minutes of December 9, 2013
. _DRAF T ry:
by the Jefferson County Auditor on December 9th is hereby accepted. He explained that this was a line
item budget and the Commissioners are ultimately adopting a bottom line budget, but they are accepting
the line item budget so that the departments can use that as a reference point. Under the last "BE IT
FURTHER RESOLVED" of the same Resolution, the paragraph would read:
"BE IT FURTHER RESOLVED, that the following attached budget and staffing schedule (Exhibits I, II
and III) are hereby adopted as the 2014 BUDGET for Jefferson County, including the General Fund and
all other County Funds; with BUDGETS being adopted at the DEPARTMENT LEVEL for the General
Fund and at the FUND LEVEL for all other funds, with the exception that any revisions that would
move funds into salary or benefit line items from non - salary or non - benefit line items, or revisions that
effect the number of authorized employee positions, salary, hours, or other conditions of employment
must be approved by the Board of County Commissioners."
In 2014 UFCW staff members are getting a 1.25% general wage adjustment. Minus the Board of County
Commissioners (BOCC) this wage increase of 1.25% has been reflected in the salaries for the
independent elected officials and exempt staff. A 1.25% wage adjustment was added to the County's
share of the Prosecutor's salary. Earlier in the year the BOCC passed a Resolution that acknowledged
and memorialized the State's increase to its share of the Prosecutor's Salary.
Commissioner Sullivan stated that at a past meeting, there was discussion in regard to having all the
elected officials at the same point of equality, which included the County Commissioners. During that
discussion, he mentioned that the consensus was it did not feel right to the Commissioners to ask for a
salary increase during the recession. In the time since the meeting, Commissioner Sullivan thought that
it may have been better for the future to gradually increase those salaries and then donating some of the
salary back like they had done before. He noted that the District 3 position alternates with Districts I and
2 and it has always been out of sync in terms of salaries over the years without a good way to address it.
County Administrator Morley replied that there were two ways to adjust salaries for elected bodies.
They can take action and set salaries for the County Commissioners, but it would not take effect until
the next election. The reasoning behind that is so Commissioners cannot vote for a salary increase for
themselves. The new salary would then be set for the next four years. The other option would be for a
Salary Review Commission to look into it. They have the ability to do the annual indexing and the terms
are staggered two years apart. He added that nothing can be done this fall that would affect salaries in
2014. The Commissioners agreed to look into this topic at the beginning of 2014. Commissioner
Sullivan added that he was more concerned about the future and County Administrator Morley agreed
that it was a balance to model financial constraint but also adequately fund and maintain a salary that
would be appealing to those that may already have careers.
Commissioner Johnson explained that by approving the budget as presented, there would be some
citizens who may think that the Commissioners may have already made up their minds regarding the
parks and recreation future. He stated that is not true and there is much more that would need to happen.
Commissioner Sullivan moved to approve RESOLUTION NO. 6161 =13 adopting the 2014 Budget for the
General Fund and Other Funds, and the 2014 Jefferson County Road Construction Program and 2014
County Capital Improvement Program. Commissioner Johnson seconded the motion which carried by a
unanimous vote.
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Commissioners Meeting Minutes of December 9, 2013 DRAFT _
Commissioner Johnson moved to approve RESOLUTION NO. 62-13 Establishing New Salaries for the
Elected Officials of Jefferson County. Commissioner Sullivan seconded the motion which carried by a
unanimous vote.
Commissioner Sullivan moved to approve RESOLUTION NO. 6363 =13 Establishing the Prosecuting
Attorney's Salary for 2014. Commissioner Johnson seconded the motion which carried by a unanimous
vote.
Commissioner Johnson moved to approve RESOLUTION NO. 6464 =13 adopting a Salary Schedule for
the FLSA and Union Exempt Management and Professional Employees for 2014. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
Commissioner Sullivan moved to approve RESOLUTION NO. 6565 =13 Updating the Working Capital
Reserve Recommendations for Each County Fund. Commissioner Johnson seconded the motion. County
Administrator Morley noted that one of the changes in the proposed resolution was the term
"Recommendations." They wanted to clarify that these are goals that each of the funds should manage
towards but that it is not a sacrosanct fund reserve. Over the course of the year, for cash flow purposes, a
fund can certainly dip into that. Chairman Austin called for a vote on the motion. The motion carried by
a unanimous vote.
The meeting was recessed at 11:13 a.m. and reconvened at 1:36 p.m. with all three
Commissioners present.
Briefing re: Comprehensive Emergency Management Plan: Emergency Management
Director Bob Hamlin gave a presentation on the Comprehensive Emergency Management Plan. He
stated the plan must be reviewed every four years. The last time the plan was reviewed was in 2009. He
noted that the previous plan was not a very good working model.
The revised plan is narrative -based and is more readable according to Director Hamlin. The plan also
includes accommodations for persons with disabilities. Prior to Hurricane Katrina, this was not a
concern. They are now required to incorporate and integrate persons with disabilities into their planning
process.
An important part of the plan is to collaborate with the City, first responders and non - profit
organizations. Director Hamlin stated that this is a joint plan with the City and that the City Council
adopted the joint plan in October 2013. In exchange for planning and coordination, the City is providing
staffing assistance and have assigned personnel to assist Emergency Management.
The plan also defines how they do business and how the community will perform emergency
management functions. The recovery portion of the Comprehensive Emergency Plan deals with the
aftermath of an emergency in much greater detail than the previous version of the plan. Director Hamlin
stated that is where the high costs are found.
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Commissioners Meeting Minutes of December 9, 2013
Commissioner Sullivan stated the new version of the plan is easy to read. Director Hamlin added that
the plan meets all the requirements of the law. The plan was reviewed by the State of Washington and
met all of their criteria for a Comprehensive Emergency Management Plan. A r to adopt the revised
Comprehensive Emergency Management Plan will be submitted for approval by the Board of County
Commissioners in January 2014.
Director Hamlin noted that Emergency Management text alerts are gaining popularity and currently
there are over 1,000 people signed up for alerts with the anticipation of an additional 1,000 by next year.
The meeting was recessed at 1:50 p.m. and reconvened at 1:56 p.m. with all three
Commissioners present.
Update re: Climate Action Committee (CAC): CAC Chair Cindy Jayne and Vice Chair
Brian Goldstein gave a presentation on the CAC progress report. Also present was the Department of
Community Development (DCD) Director Carl Smith and Planning Manager Stacie Hoskins.
CAC Chair Jayne reviewed the mission statement of the CAC which states:
"Help the community reach the locally adopted goal to achieve a community -wide standard of cutting
green house gas emissions to levels 80% lower than 1990 levels by the year 2050."
A power point presentation depicted the adopted work plan, update on CAC's progress, Green House
Gas (GHG) emissions update and challenges and recommendations.
Vice Chair Goldstein noted that the CAC is set to expire by 2014. Only 4 more meetings are scheduled..
Commissioner Johnson explained the Olympic Region Clean Air Agency (ORCAA) air monitoring
process and suggested that the CAC get in contact with them in regard to biomass.
It was recommended by CAC staff to extend CAC beyond 2014 and increase meeting frequency to
monthly or bi- monthly and dedicate staff time toward meeting the goals of the CAC. County
Administrator Morley stated that staffing for CAC has been done primarily by the Department of
Community Development (DCD). He added that DCD's budget remains constrained and Director Smith
agreed. There are concerns over possible loss of EPA grant funding at the end of this year which would
make it unlikely that DCD could participate. Director Smith mentioned that they try to balance all
programs such as affordable housing and economic development. Vice Chair Goldstein asked if grant
funding was the only way the DCD could participate? Director Smith replied that even with a grant, it
would depend on the duration. It takes time to manage, do the recording, provide project management
and track and monitor. If there was grant money, it would be helpful and they could hire a consultant to
do a lot of the work. Director Smith stated that he and Planning Manager Hoskins had hoped that they
could take the work that has already been done by the CAC, and work with the Planning Commission
and the community to incorporate that into the Comprehensive Plan update process without a lot of
legwork from DCD. Commissioner Sullivan added that if it was a state or national priority, the funding
will come from that direction.
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Commissioners Meeting Minutes of December 9, 2013 N n C T
Discussion re: Enhancing Local Options for the Utilization of Conservation Futures:
Environmental Health Specialist Tami Pokorny briefed the board on information received from Matthew
Randazzo who is the Senior Advisor to the Commissioner of Public Lands. She handed out a document
titled "Enhancing Local Options for the Utilization of Conservation Futures" written by Senior Advisor
Randazzo which depicts the issues that Conservation Futures is facing in some counties. Below is an
excerpt from that document:
"Thirteen Washington counties participate in the Conservation Futures Program, a countywide property
tax levy that generates revenue to protect working forests and farms, outdoor recreational areas, and
open space. However, in some counties, applying a Conservation Futures Tax countywide has not been
viable due to the variable distribution of population, income, lands targeted for preservation, and support
for land retention funding. In other counties, successful and popular Conservation Futures Programs
have been enacted countywide without sating the appetite for local conservation funding."
Washington State Department of Natural Resources (DNR) is proposing a bill to allow greater flexibility
for county "districts" or cities and towns to create Conservation Futures programs. Environmental
Health Specialist Pokorny noted that the maximum total allowable Conservation Futures levy rate is
0.0625 cents per thousand and that the current Jefferson County Conservation Futures levy rate is
0.04572, which would leave 0.01678 before maximum was met. She handed out summary paperwork
titled "Draft Bill; Flexible Conservation Futures" and referred to it during the discussion with the Board.
Flexible Conservation Futures Taxing District(s) were discussed by Environmental Health Specialist
Pokorny who stated that the maximum levy would still be at 0.0625. The Districts would be flexible
taxing districts within the County. They would be in lieu of imposing a County -wide levy. To create a
district, Jefferson County would first need to repeal the existing levy. She added that there can be more
than one district, but that they must not overlap.
To create a Flexible Conservation Futures taxing district, there needs to be a resolution of intention,
public hearing and adoption of a resolution creating a district or municipal program. Revenue must be
held in a special fund for the district. Spending for the district would only be by authority of the County
Commissioners and acquisitions must be within the district.
The process of a Municipal Conservation Futures Program is similar to the Flexible Conservation
Futures process with the exception that adoption of a resolution creating a municipal program would be
consistent with Section 12 with respect to RCW 84.34.230 and that acquisitions may occur within the
City or the County.
Environmental Health Specialist Pokorny listed the Pro's and Con's of such Flexible Conservation
Futures Programs:
Pro's
• If the current County levy is to remain where it is, a Municipal Conservation Futures Program
for the City of Port Townsend would increase the rate of lands retention
• The Conservation Futures levy would be paid for by those who are most in favor of it (district or
municipal)
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Commissioners Meeting Minutes of December 9, 2013
1? Kl�
• Municipal programs would increase protection of open space in urban areas where this is a
priority
Con's
If the City of Port Townsend levied up to the maximum amount, there would be no option to
increase the Conservation Futures levy for Jefferson County without first repealing the County
program and creating a district to replace it
• Impacts to project sponsors who may need to coordinate their projects across two or more
Conservation Futures programs
• Potential confusion within the community caused by differences between programs and
appearance of redundancy
• Unknowns regarding if programs could, or would, collaborate
• Decreased efficiencies where multiple districts or programs exist as compared to single County-
wide program
• May stimulate dissatisfaction with existing County -wide Conservation Futures program
boundary.
Environmental Health Specialist Pokorny reviewed the legislative bill titled "Enhancing Local Options
for the Utilization of Conservation Futures ". She stated it is a draft and she had several discrepancies. In
her summary, she suggested considering raising of the existing Jefferson County Conservation Futures
levy to the full amount at 0.0625 cents per thousand to negate the need for a municipal district, maintain
current efficiencies and continue productive partnership with the City for preservation of the Quimper
Wildlife Corridor and other key open spaces. There was no action taken by the Board.
The meeting was recessed at 3:11 p.m. and reconvened at 3:16 p.m. with all three
Commissioners present.
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination
• Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA)
meeting on December 11, 2013
• All three Commissioners will be attending a Hood Canal Coordinating Council (HCCC) meeting
in Mason County on December 11, 2013
• Chairman Austin will be attending a JeffCom meeting on December 19, 2013
• The BOCC meeting for December 23, 2013 has been cancelled
• There will be an HCCC meeting on January 15, 2014
• County Administrator Philip Morley will be attending a JeffCom meeting on January 23, 2014
• Chairman Austin will be attending a National Association of County Officials (NACo)
Conference in March, 2014
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Commissioners Meeting Minutes of December 9, 2013
Miscellaneous Issues:
• Shoreline Master Program (SMP) status
• Fire Official Interlocal Agreement (ILA)
• Lean Training
• Jefferson Associated Council (JAC) contract status update
• Humane Society contract status update
• JeffCom: Coyle & License agreement status update
• Parks and City bonding request
•
4h Quarter budget appropriations
• January 9, 2014 meeting of Economic Development Council (EDC) to craft 5 agreements on
economic development priorities
• 2014 Committee Assignments for next meeting
Future Agenda Items: Commissioner Committee Assignments
NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting
at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson seconded the motion which carried by a unanimous vote.
SEAL:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
ATTEST: Phil Johnson, Member
Carolyn Avery David Sullivan, Member
Deputy Clerk of the Board
Page 11
N) District No. ICommissioner:PhilJohns0 DRAFT
�¢gON Dist rict No. 2 Comm issioner: David W. Sulli
r4Fw G2 District No.3 Commissoner: John AuW
� " �� .as Clerk of the Booard: Erin �LOn lgreny
\�yCS
MINUTES
\INO/ December December 16, 2013
Chairman Austin called the meeting to order at approximately 9:00 a.m. at the Confer
Budding located at 607 Water Street in Pon TowneeM. Also present was Commissioner David Sullivan
and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in wamalmee at the meeting and reflect their persmsl cplydons.
• A citizen urged the Board to keep the narks and ttecramon programs running;
A ci izen wished everyone a Merry Christmas and stared: 1) There are high school students leaving
behind needles and drug paraphernalia in the Tri -Area; and 2) The County needs a better economic
base;
A citizen stated: l) The Commissioners have done a gwatjob with the Shoreline Mosher Program but
he does not agree with the fin -fish portion of the program; and 2) Parks and Recreation programs are
very important; and
A citizen upped the public to amend the Parks and Recreation meeting on December 17, 2013.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commiss ioner
7ohnven moved to approve all the items on fic Consent Agenda S presented. Commissioner Sullivan
secoodd the motion which carried by a onaruno es vote
1. RESOLUTION NO. 66-13 re: Finding and Determination to Declare Certain Rerouted Property
as Surplus and Authorize Disposal
2. HEARUSG NOTICE m: Proposed Ordinance Amending Jefferson County Code(JCC) Chapter
3,08 to revise the definition of `Open Space Land' and the meeting frequency of the
Conservation Futures Citizens Oversight Committee; Hearing Scheduled for Monday, linearly 6,
2014 az 10:30 a.m. in the Commissioners' Chambers
3. HEARING NOTICE: RESOLUTION NO. L7_._13 net Emergency Supplemental 2013 Budget
AppxopriatimitExtereion fnt the Prosecuting Anomaly's Office Fund; Hearing Schduld for
Monday, January 6, 2014 at 1100 am. in the Commissioners' Chambers,
4. RID AWARD re: 2014 Supply of Liquid Asphalt Products; Jefferson Century Public Works;
Altim Asphalt
5. AGREEMENT re: Snow and Ice Control on Uodie Road, County Rod No. 150009; In the
Amountof $10,000 over Five (5) Years, Intimsou County Public Works; Clulam County
6. AGREEMENT, Change Oder No. 1 m: Run- Off -Road and Intersection Safety Project,
County Project No. CRI886, Federal Aid Project No, HSIP- OWS(259); In the Amount of
$27,784.56; Jefferson County Public Works; Petersen Brothers, Inc.
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Commissioners Special Meeting Minutes of December 16 ,2013 DRAFT
7. AGREEMENT NO. DTFB]0 -12 -E -00018, Amendment No. l re: Duckabusb Road
Reservation Project WA PFHh 201(1); De- Obligate the Balance ofthe Hand and Close the
Project; Amending the Amount from $182,615 to $119,105.98; Jefferson County Public Works;
Federal Highway Administration
8. AGREEMENT re: Equipment Purchase, Yard Truck; to the Amount of $130,515.51; Jefferson
County Central Services; NoMvreet Foddift, Inc.
9. AGREEMENT re: Alcohol and Substance Abuse Promotion Services; In the Amount of
$114,500; Jefferson County Public Health; We Harbor Recovery Center
10. AGREEMENT, Amendment No. l re: Breast, Cervical and Colon Health Program Services;
Additional Amount of $8,125 for a Total Amount of $13,328; Jefferson County Public Health;
Public Health of Searle and King County
It. AGREEMENT re: Mental Health Services; In the Amount of $30,000; Jefferson County Public
Health; Jumping Mouse Children's Center
12. AGREEMENT re: Conservation Futures Projector Winona Basin - Bloedet ll for the
Acquisition and Protection of Approximately 3.8 acres (36 parcels) wi0dn the (bummer Wildlife
Corridor; In the Amount of $80,000; Jefferson County Public Health; Jefferson Land True
13. AGREEMENT to Bill and Collect far Clinic Services Provided to Washington Medicaid
Beneficiaries; In the Amount of Fee for Services; Jefkrson County Public Health; Amerigoup
Washington, hat.
14. AGREEMENT re : Planning Commission Meeting Minutes Services; In the Amount of $2,499;
Jeff n County Department of(lommaoity Development; Peninsula Legal Secretarial Services,
LLQ (Cammy Brovm)
15. Advisory Board Resignations (2) re: Jefferson County Parks and Recreation Advisory Board;
I) Lily Mania, District 92 Representative; and 2) Mary Schmidt, District #3 Representative
16. Approval of Jefferson County Public Official Position Schedule Bond #68681811 Issued by
Western Surety Company for the Treasurer, Clerk, Sheriff, Auditor Prosecuting Attorney,
Engineer, Commissioners #1, #2 and #3, Judge and Assessor
17. Payment of Jefferson County Vouchers/ Warmms Dated December 9,2013 Totaling
$899,258.60 and Dated December 10, 2013 Totaling $1,513.11
18. Payment of Jefferson County Payroll Warrants Dated December 5, 2013 Totaling
$]80,301.02 and Ads Warrants Done by Payroll Dated December 5, 2013 Totaling $68,444.52
and Dated December 12, 2013 Totaling $120,35298
APProvaJ of Min was.- Commissioner Sullivan moved to approve the regular meeting
minutes of September 16 and 23, 2013 and October 7, 14, 21 and 28, 2013. Commissioner Johnson
seconded file motion which carried by a unanimous vote.
Page 2
Commissioners Special Meeting Minutes of lecember 16, 2013 j DRAFT
COMMISSIONERSBBIEFINGSESSION: The Commissioners each provided
updates on the following items:
Chairman Austin
Attended a Peninsula Regional Support Network meeting earlier in the month where he had
heard there would be some cuts in Medicaid binding.
Commissioner Sullivan
- The OIyCAP Shelter is epm.
- Them will be a rdnanmt party for Auditor's Office long time staff member Karen Cartmel on
December 20, 2013.
Discasaon re: Corrected Ordinancefor Amending Me Jefferson County Code Fees
Appendixfor Deparnnent of Community Development (DCD) feu: Comfy Administrator Philip
Marley stated the ordinance clarifies and lists the fees for 2014 and has been reviewed by legal council.
The reason for the convicted ordinance is due to a scrivener's error. He explained drere was no need flan a
new public hearing. Commissioner Johnson moved to adopt ORDINANCE NO. 04A-1216-13
amending the Jefferson Comfy Cede Fee Appendix; to add certain new fees and adjust other fees of fire
Department of Community Development, and cording Ordinance 04- 1112 -13. Commissioner Sullivan
sounded the motion which carried by a manimous vote.
The meeting was recessed at 9:36 a.m. and reconvened at 10:01 a.m. with all three
Commissioners present.
Hearing ric 4a QusrYti 2013 Budget Appreprim 'tonr/Extenrrenr; tarter County
Departments: County Administrator Philip Morley and Clerk of the Board Erin Lindgren were present
and explained the extensions and budget appropriations.
County Administrator Morley slated the General Fwd is seeking an accumulative supplemenai
appropriation of $124,373. The original requests for fire other fads, outside of the general ford, total
$213,266 in supplemental appropriations and an additional revenue totaling $183,105, with an additional
$30,161 coming from fad balance
Clerk of the Board Ladgren explained the following requests for budget appropriations for fire General
Fund: County Administrator's Fluid #001- 059 -000 includes an pound of $8,873 for salaries and
benefits the fund did not originally include, and moving fads for clerk lines from the pmfessioal
ces fund; Sheriffs Office Fund #001- 180 -000 request to pay for unanticipated 4o Quaver medical
expenses in the amount of $28,500; Treasurer's Office Ford W01- 250 -000 for an expenditure in
connection with the conversion of their tax system in the mount of $5,000; and Operating Transfers
Out Ford #001- 261 -000 in Me amount of $82,000 to the equipment renal food to pay for the purchase
of vehicles that were priced early due to accidents earlier in 2013.
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Commissioners Special Meeting Minutes of December 16, 2013 DRAFT
County Administrator Motley explained the following requests for budget appropriations: Cooperative
Extension Fund #108 - 000 -010 had additional revenue of $18,405 and an additional expenditure of
$30,405 and $12,000 $taken from unencumbered fund balance. The purpose was to receive and spend
Want money that had not been originally husbanded, and included casts incurred from moving then office
from Pon Billions to the Cupola House in Pon Townsend.
A change was proposed to the Public Health Fwd #127 - 000 -010. He seated fear he original request
from Public Health was for a net increase in revenue for $9,700 with un additional expenditure of
$9,700, however, the $9,700 of rovenoe was due to losing over $60,000 of Medicaid finding and
backflling it with over $75,000 of funds from the Caused Fwd. That has not been reflected in the
appropriations in the General Fund and staff recommends that the shortfall of Medicaid funding and the
additional expenditure of $9,700 be adequately forded out of fund balance from Public Hill in 2013.
He noted that the Agenda Request memo had the correct changes made to the Public Health Fwd which
showed negative $65,966 of revenue which represents the loss of Medicaid Funding and $75,666 from
cumbered fund balance. County Administrator Morley pointed out that the expenditure of $9,700
would remain the same. He replevied that the Commissioners consider the amendments to the Public
Health Fwd as shown on the Agenda Request.
County Administrator Morley reviewed the Commodity Development Fund #143 -000 -010 budget
raryesd appropintions and noted that they had an increase of $70,000 in revenue and expenditures of
$68,161 aM a deduction of unencumbered fuW balance of $1,839. This was due to w increase in holes
from 32 to 40 bales to fire second half of 2013. It also refeets costs and mimbu entrawts related to
Fred Hill Materials project that were paid by the applicant.
Treasurer's Operation and Maintenance Fwd # 150 -000 -010 shows an increase m revenue of $10,000
which allocated additional revenue from foreclosures.
In the Special Projects Fwd #177 -000-010 there was w additional $20,000 in expenditures which came
from fund hmance. That is a transfer into the General Fund for cash Flow for the belong find. For fire
Tri-Area Sewer Project Fwd #405- 000 -010 there is $75,000 in revenue and $75,000 in expere Tones
which is related to the final design of the Port Fetlock Wastewater System.
Chairman Austin opened the hearing for public testimony. Hearing no comments for or against the P"
Quarter 2013 Budget Appropdetions/Extenalons for various County departments, Chairman Austin
closed the public hearing.
Commissioner Sulfvan moved to approve RESOLUTION NO. 68-13 adopting the 2013 Budget
AppropriatiomUExtensions for various County departments with the change to the Public Health request
as shown on the Agenda Request. Commissioner Johnson seconded the motion. County Administrator
Motley noted that the Public Health Fund needs to be carefully tracked over 2014.2013 was the first
year that Public Health seated drawing down on fwd balance instead of building excess fwd balance.
Even with the changes approved today, they should end up with a better fund balance than what was
originally budgeted in 2013, but it still is drawing down. The 2014 budget that was adopted by the
Commissioners December 9, 2013, projects Public Health to continue to draw down its excess hard
balance reserves. County Administrator Morley discussed with Public Health Director lean Baldwin the
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Commissioners Special Meeting Minutes of Dezember 16, 2013 DRAFT 91 up I
need to ctif e lly track how Had is treading over the balance of next year and W look at how County .133111
revenue is balancing. They plan to practice adaptive management as and if needed. Chairman Austin
called for a vote ma the motion. The motion carried by a instruments vote.
The meeting ww receesed at 10:11 a.m. and reconvened at 10:32 p.m. with all three
Commissioners present.
Discurnon re: Adoption of Me Shoreluse Master Program (SMp): Department of
Commmiry Development(DCD) Director Carl Smdb, Planning Manager Stacie Hoskins and Associate
Plarmrr Lend Michelle McConnell were present for the discussion. Ms. McConnell reviewed all the
items listed on the Agenda Request and recommended the Commissioners approve the SMP Ordinance
and Resolution.
Ms. McConnell reviewed the following matcrids:
- Draft cover letter to Washington State Department of Ecology (DOE)Director
- Final response to Ecology on required and recommended changes (November 2013)
- Summary of final non- subsWrtive edits
- Adopting Cremonese, including:
• ExMbitA- 2013Showline Mmmmrprogram ,including:
• Appendix A. Official Shoreline Map; and
Appendix B. JCC 18.22 Critical Areas Ordinance R AO)
• ExldbilB— Bibliographyofsciendficandrechnicali ornationconsideret
• Exhibit C— August 2006 Consonancy Repair
• ExtdbitD— September2006lukgmtion Strategy
- Comprehensive Pfau addendum of SMP gods and policies
- Resolution to adopt SMP technical supplements, including:
• EdmbitE— November2008Final ShoreAnefnventoryand Chmtteri=ion Report
• EddbitF— OcWber2008Find Sboreline Restomfieu Plan
• L'x hibit0— Fbbmary2010Cmnulativelmpacts Analysis
DCDstadpnssedaroundtwoh adoWs:1)Y ee- pagedoe mtofeditsproposedby Commissioner
Su ivandrighlighted in red) and County Administrator Philip Motley's further edits fughligheid in
blue); and 2) One -page counter proposed to one of the edits by Chief Civil Deputy Prosecutor David
Alvarez. Commissioner SWlivan expldmal his proposed SMP committee changes as follows:
Page 2
"WHEREAS, the state Department of Ecology ( "Ecology') adopted new SMP guidelines
in December 2003 (VAC 173 -26), which caprices all jurisdicto ns in the none update
their SMPS by 2014. Jefferson County's legislative due date was December 2011
although Ecology husalleweA and the County mutually agreed to continue working on
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Cmvmieaiovers Special Meeting Minutes of December 16, 20111 DRAFT
TIlll W 1JJ1
theupdatepast this date in goodfaifly P ;
and.. '.
59. Addison! public review Is described on pages 35 -51 of this document_ In May
2012, DCD smfi Michelle McConnell, SMP Update Project Manager wes recognized as a
Puget Sound Champion by the Puget Sound Partnership f the extensive outreach,
education, and public involvement efforts included as pan of the SMP Update project.-
"61. Advisory Committees -DCD staff established a Shoreline Technical Advisory
Committee (STAG to assist with the compilation and review of the most carrier,
income and complete scientific and technical infonmation available" as per WAC 173-
26-201. The STAC was comprised of approximately 14 individuals selected primarily for
then professional expertise A number ej these Individuals also lived or worked on the
shoreline. Representatives from coca tribes, state and federal natural resource agencies,
and von -profit organizations that conduct shoreline restoration included an army of
biologists (Nestle, fishery, Iabibn, mid nuvine), ecologists, geologist, and Visemt
specialists. Five representatives bad altem nvi; to attend meetings in their stead i6when
schedule conflicts arose. STAC members provided feedback remotely via written
comments and directly by attending meetings"
"63. The SPAC was computed of approxini 26 members selected to represent
us citizen, local and stele government, and tribal stakeholder interests. A number of
these members mot lived or worked on the shoreline Eleven repreaenmtives had
Announce to attend meetings in their need ipwhen schedule conflicts arose. SPAC
members primarily provided input by attending meetings."
"141. ()n August 24, 2009, DUE) smffpresented the 820109 DCD Staff Re o rmendide n
with attached Final Draft SMP Lime -i ul i ur out suggested test revisions for MLA09475
to the BoCC. The DCD Director also provided the BwCC a copy of a memo submitted to
the MD Planning MavagedShorellne Administrator highlighting eight (8) significant
issues of controversy rammed in order based on his perspective, including Buffers, Non-
cormorant, Vegetation management, Economic Development Public interest,
Residential use, Mooring buoys, and Procedural issues."
" 155. q , RpCC pan s1, dues Noto dappering Ecology's prior approval of the
Whatcam County SMP and Par Townsend SMP which prohibited]; psh aquaculmre net
peer, Ecology informed the Co my that probe; hang net pens wen a sticking point
preventing Ecology's approval of the new Program because as interpreted by Ecology
such aquaculture, an a water - dependent use, was preferred in accordance with the SMA."
"197. Three of Ecology's requireA changes pertained specifically to the County's
proposal for an outright prohibition of frauds aquacvlture, including net pens.
IDbnvlthsmnding Ecologv'sprior approval afthe Whatcom County SMP and Port
Townsend SMP which prohi6ieedfepsh aquaeutruse net Pens, Ecvlogv opposed the
County that Ecology's requiretl revision was to allow fmfish aquacvlture as a conditional
Page 6
Commission sSpwialMeetivgMmmesofDecember16 ,2013 DRAFT
use in all shoreline jurisdictions, which would require permit review and approval by
both the County and by Ecology."
'207, Cis April 25, 2011, BoCC contacted their discussion of finfishoret No aquacultur,
requested traffic
prepare a revised o}afi of fmfrsh aquacWtwe code proposal, and sent a letter to Ecology
regarding Project slams."
`222. The Bo(fC acknowledged that the SMA requires the SMP to balance appropriate
shoseloo activities with adequate protection of the resonates. The SMP Guidelines
(WAC 1]3 -26 -186) require that shoreline use and development is regulated to ensure "no
net loss of ecological fimctlons ". Parther, the Guidelines (WAC 193- 26- 201(3)(g))
captive that when lass is kcowa about existing resources, the SMP take more protective
approach in avoid unanticipated impacts and to reasonably assure that shoreline resources
are protected. The vertical science is inconsistent. Therefore, the Counry concludes it has
no choice but to err at Ibis time on dm side of carbon wad protection white determining
which locations would be suitable for this preferred use"
"WAC 173-26-201(3)(g) Prepare other shoreline regulations. Prepare other shoreline
regulations based on the policies and the analyses described is this section as assessor y to
aware consistency with the guidelines of this chapter. The level of detail of inventory
information and planning analysis will be a consideration in setting shoreline regulations.
As a general rate, the lesslmoxm about existing resources, the more protective shoreline
master program provisions should be to avoid unanticipated impacts to shoreline
resources. If there is a question about the extent or condition of an existing ecological
resource, then the master program provisions shall be sufficient to reasonably assure that
the resource is protected in a minister consistent with the policies of these guidelines."
"231. Between April 23, 2012 and Jane 13, 2012, shop prepared and brought to the BoCC
three versions of possible CUP criteria. Escb time the BoCC bad haMer suggestions,
refinements or questions for smffto investigate. This iterative process consumed most, if
not all, of the second quarter of 2013 (20129).
232. The County's legal counsel opined that despite the recent advances in uplandfin
fish aquacuhure, the court is still likely to emulder 9eteF m neA4se lavender fuidul
assume netpen aquaculmreis a water dependent use andtherePore as a preferred use
according m the SMA, and as such could not be the subject of an outright ban in the new
Program and that such a ban aould be difficult o defend v as is at 1 Ready
9akxsiNe."
Deputy Prosecutor Alvarez's Proposed edits to Commissioner Sudlivan's proposed edits for 232
are as follows:
`232. The Cowry's legal counsel informed the BoCC that courts will most likely
determine in water or marine netpea fmfsh aquacWnae is a wmerdependent use
Page 7
Commissioner; special Mewing Minutes of December 16 ,2013 ® np A iT
distincrfrwrr uplardfi>hsh aquacminne and as such jet de the
SMA. Because of its preferredstams in -water marine negaini infrsh aqute ultme
could not be the subject mean outright ban in the new Program and sueh a ban
presumably would not be legally depar ible. "
Cowry Mmivistrator Money's proposed edits to Commissioner Sullivan's proposed edits for
232 are as follows:
" 232. The County's legal counsel opined that despite the recent advances in
upland fm fish aquaeullure, given Ecology's interpretation distinguishing in
water from upland shoreirta irijfsh aquaculmre as separate distinct uses, the
cam is still likely to consider ,i find- in -water finfish' marine refund
aquaculmre -ia a water dependent use and therefore, as a preferred use according or
the BMA, and as such could not be the subject of ® outright ban in the new
Program and that such a ban would be difficult to defend was- presmeai net -
lap'15 Uteiahlel
Commissioner Sullivan stated that Deputy Prosecutor Alvarez' proposed edits were acceptable.
Commissioner Sullivan's proposed edits for 265 are as follows:
"265. Generally, Natural designated areas are not suitable for in -water Bntish aquaculture
because they contain the most intact add sensitive shoreline resources, however in the
Strait (Juan de Fuca the Counryjudsdidion extends seawardfrms the shore a distance
great enough to allow consideration of in water Jinifish aquawlture as a conditional use
rod- Ecolegi "
Ms McCounell asked to byphenge the term "in- water" finfish to keep the document consistent. The
Board agreed. She also confirmed that the Board agreed on all of me proposed edits as explained. The
Board agreed.
Commissioner Sullivan moved to accept the revisions as the Ordinance as outlined. Commissioner
Johnson seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to
adopt ORDINANCE NO. 07-1216-13 Creating an Updated Shoreline Master Program to Repeal and
Replace Chapter 1 U ICC as revised Commissioner Johnson seconded the motion. Chairman Austin
asked 'S anyone wanted m discuss the motion f ntheP
Commissioner min son stated this has been a tough decision for him. Commercial fish net pens are
normal feed lots and they risk the introduction of non - native species and contrary to state law, they
contaminate or at least degrade the water witb chemicals and increases harmful nutrients. He has trouble
with the County and the Washington State Department of&elegy's (DOE) interpretation of water
dependant one. DOE neglects to consider the definition of water dependent use which is defined as "a
use or portion of me which cannot exist in a location that is not adjacent to the water, and which is
dependent on the water by reasons of intrinsic nature, albeit the intrinsic native of its opermia e- "The
definition does not define in -water. Commissioner Johnson noted that me Puget Sound Pmnership
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Commissioners Special Meeting Minutes of Derember 16, 2013 Z DRAFT K
(PSP) under the governorship of Ms. Gregoire lists firsish airaculture none of the technical threats to
the Puget Sound. He has been working with PSP for some time and has urged them to make a comment
one way or the other regarding net pens and they have not issued any statements on the topic. RCW
90.48. 10 is supposed to work alongside WAC 173.26.201, but be does not believe they mesh well. A
2006 Salmould Disease Control Policy among fisheries in Washington Stale states "it shall be the policy
of rise Fisheries Co- Managers of Washington State to protect flee - ranting and cultured data populations
from arrangement activities that could cause the importation, dissemination, and amplification of
pathogens known to adversely affect surnonids. These management activities include, but are not
limited w, the transfer of gametes, eggs, fish, carcasses, or water between watersheds" Commissions
Johnson quoted a recent statement made by the Department of Fish and Wildlife (DEW) which states
"DFW sees the need to include disease in the mail operational permits. Scientific, permit candidates
might include more thorough caparememef disease testing, precautionary morbidity thresholds and
disease respansepher that includes particulate dispersal modeling in infected carcasses, disposal
contingencies, va scinaBOn medication reporting and disease outbreak nmifrcation. "He commeated that
the return statement made by the DFW indicates that the Stale is paying attention and looking into this
topic closer. Commissioner Johnsen elaborated that the SNIP can be amended at any time and he plans
on conNllling to research the net pen Issue.
Commissioner Sullivan thanked Commissioner Johnson's efforts on addressing the net pen topic at the
state level. He added that all of the net pen issues that are emerging that are valid are considered at the
permit level.
Chairman Austin called f a vote on the motion. The motion carried by a membranes vote.
Chairman Austin addressed the proposed Resolution before the Board. Commissioner Sullivan
suggested revising Page 3, No. 5 of the Resolution Adoption of Technical Supplements Prepared in the
Support of the Shoreline Master Program Comprehensive Opdare m add the phrase "A number of these
individuals also lived or worked on me shoreline" After the fast semence to make it the same as the
Ordinance. The Board agreed. Commissioner Sullivan moved be approve RESOLUTION NO. 69-13
Adoption of Technical Supplevrenrs prepared ire me Support of cut Shoreline Master Program
Comprehensive Update Shoreline Inventory and Characterization Repair; Shoreline Restoration Plan;
and Cumulative Impacts Analysis with me approved revision. Commissioner Johnson seconded the
motion which carried by a unanimous vote.
Commissioner Sullivan moved to forward the County's final response and the updated SMP for the
DOE's fianl review and adoption and directed DCD staff to forward a cover letter to the Washington
Stme DOE director. Commissioner Johnson seconded the motion. Chairman Austin asked if anyone
wanted to discuss the motion ftulherF
Commissioner Johnson noted Nor on the document titled "Formal Jefferson County Response to
Ecology on Changes to the Locally Approved Shoreline Master Program —FINAL (November 2013) ",
on page 21 where it reeds "d Where the County does not have expertise to analyee the merits afar report
provided by an applicant, the applicant may be required to payfor third -parry peer review afraid
regime " He questions the word "may" and wonders what it would apply W. He would like the verbiage
to be made more clear. Ms. McConnell explained last in a commiserate where neither Cowry perifnor
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Comunissioners Speeid Meeting Minutes of December 16, 2013 D noaGT
state agency staff could serve or view the report and a third -party review was required, which would
most likely be a consultant that would charge a fee, she applicant would need to pay. Planner McConnell
added Mat any changes made to the document, would need to be reflected in the SMP. Commissioner
Johnson stated that a change to the SMP was not necessary. Director Smith asked that the record show
the intent of the aforementioned item as explained.
Chairman Austin called for a vote on the motion. The motion carried by a unanimous vote.
The meeting was recessed at 11:18 am. and reconvened at 1:32 p.m. in the
Commissioner's Chambers with all three Commissioners present.
Datapoinn m. County and Chyfunding issues: City of Pon Townsend Mayor David
King and City of Pon Townsend Public Services Director Rick Septet met with the Board to discuss
funding options for Me City and the County's needs.
County Administrator Philip Morley explained the City's argent capital needs. Mountain View
Commors needs a new roof and to for or replace their failing heating system, He stated that additional
mechanics and improvements m the facilities are needed to keep them up and running. There are needs
at the Port Townsend Community Center and Memorial Field as well. County Administrator Morley
noted that the City came up with an innovative idea for potentially partnering on facility costs the idea
was to use a combination of County commitments bonds with a combination of financing mechanisms.
Mayor King slated that he had previously met with Commissioner Johnson and they discussed the
importance of recreation programs. Facilities are important because without them, you do not have a
place or house programs. He noted it world be beneficial to pose out this process into areas they can
work on; Facilities; Programs, Trails and Parks. The Prop I process has already cost $141,000 on just
the process itself and he stated that he believes there slmuld be something to show for the effort.
Mayor King announced that the City is proposing combining the County's debt capacity with the City's
debt - to-service capacity. The ask is for $5 million in County comdimanic bonds. $3 million dollars
would go towards the Mounain View facility. He noted that this would not make Mountain View a new
place, but the Heating Ventilation and Aa Courrififioming (HNcAC) system and the roof have to be dealt
with. If done soon, Me City would be able to maintain the money they have for the Honeywell system
which would save them oomd $500,000. $1.4 million would be allocated to the Port Townsend
Recreation Center and $500,000 for Memorial Field. The City is seeking record $5 million in County
cruncilmmic bonds with the debt service paid for, through an Interlocd Agreement, using the Prop I
funds. Mayor King noted then Prop 1 muds are averaging out to around $212,000 a year With updates
made to Mountain View, the City anticipates a savings which they would use to improve the debt
mrvtce. He staff the City estimates they would be able to pay amend 5260,000- $280,000 a year Debt
$150,0on $4.9 million would heave the County the necessity of finding for debt service around
00. The City correctly has allocated Prop 1 Fords m the Fire District. Mayor Kung slated they
could defer the main payment to the councihnanlc fords and pay interest only and 2016, with the
County fimding the interest of the bond payment for the first two years. Because the payment for the F
Page 10
Commissioners Special Meeting Minutes of December 16 ,2013 9 DRAFT
engine is Ices Wan the total of the Prop I funds, them may be sonic funds they could allocate to the debt
service to get through that period.
County Administrator Philip Morley stated that the County has an interest in working together with the
City on several fronts. The County wants to help out whenever they can. He saw the value of the WD
process and how it strengthened the City and County relationship. County Administrator Morley noted
that the County and City both have facility issues to deal with. He thanked the City for their gesture of
placing City fonds on the table to help with County facilities. He explained that the County is facing
cutbacks to their Health Department and the Department of Community Development (DCD).
Commissioner Johnson asked once the fire engine was taken care of and everything else had settled am,
what would be the actual amount they would pay for servicing the debt? Mayor King replied $280,000 a
year. Director Septet stated that figure takes into consideration all of the Prop I funds plus the
anticipated energy savings of around $40,000 a year. They anticipate that around $210,000 would cover
the debt for Maximum View leaving =and $70,000 to help with County facilities in the City. He noted
that they expect an increase in Prop 1 money over time. Commissioner Johnson asked what the full debt
load would be a year? County Administrator Morley replied it would be $3 70,000 on the $5 million
dollar bond. $230,000 of revenue is expected to come from Prop 1 funds. Mayor King stated to change
the Prop 1 figure in a number that they know will be certain, which is $212,000 and add $40,000 which
would come to a total of $252,000. County Administrator Morley stated that still leaves around
$118,000. Currently, the County does not have the funds to service the debt. He noted that the City's
offer to contribute around a third of the County's share of the debt, above and beyond their own service
is generous, however the County's issue is coming we with the $100,000 that makes up the County's
Wrap He noted the County could not accomplish that right now.
Chairman Austin stated that he was from District 3 and belt he would need to explain to Brinnom Port
Ludlow and Quilowee where their ram dollars for this project are going. Residents of those were believe
flue money is going to just Pon Townsend. How will this benefit his District? Mayor Mug replied that
the best way to look at their proposition is no new was because they would be leveraging the current
revenue streams to manage the debt. County Administrator Morley pointed our that is one fen We City,
bun not for the rest of the County m they do not have the revenue stream. Mayor King noted that there
nay be some County residents who do not reside in Pon Townsend, that benefit from the Food Brute m
Mountain View Commons. Heagmes that some County residents may make comments such as "The
City used up their Master Card, how wine you're lending them yoms ?" He added that is not we
because the City primarily pays more than their share and takes more responsibility for these joint
effects. Commissioner Sullivan indicated another way of stating the same point That the City has made
choices to take on additional things because they wanted to and take fall responsibility for those things.
He added that happened with Mountain View and the pool long before the current Commissioners were
evolved. He elaborated that the way the City worded and proposed this idea, it makes the County feel
obligated to go along verb their new plan. It feels like We City is stating that since they have made
choices in the past in which everyone has benefitted, the County should agree an jump in and do their
share of what the City has decided to do. He noted that one of the things the City can do is organic
itself and tam itself into doing extra things with their fiords, and that is what they have chosen to de.
Commissioner Sullivan stated he has other concerns such as other capita needs in the County. The
Courthouse is an old buildinif and there are marry County fulitim and other community centers that
Page 11
Commissioners Special Meeting Minutes ofD cember 16, 2013 p no a rr
need funds for capital improvements. Country Administrator Morley and Chairman Austin added thatthe
I inaon Community Center may have to close because there are not enough funds to replace the roof
which is estimated at $500,000. Mayor King pointed out tint the County will probably not fired another
entity willing to pay for 30%offacility cons like the City is proposing.
Commissioner Johnson added that he has concerns over the idea and how it could affect match for Ihture
Foods. He is not sold on the proposition yet, but is gill banging.
Chairman Austin asked if the City would be attending their Parks and Recreation meeting on December
17, 2013? Mayor King grad that he would not be, but City officials and staff would be attending.
County Administrator Morley stated that he spoke with the County Assessor who mentioned that the
real notice market has been improving. Since the revaluations are moving to an annual cycle, valuations
will continue to rise, baiting a change in the current trend. this may make it possible for the City m use
their own councihmanic bonds in the near future.
County Administrator Morley commented that the Commissioners would probably wish to dialogue
with other County elected officials on this topic before making a decision. He noted thn keeping other
elected officials in the loop has been beneficial throughout this recession.
County Administrator Morley stated that he is gill working on the Agenda for the Parks and Recreation
meeting, bat the time main topics of the meeting will be: 1) Explaining the County's situation for 2014
and the scaling back of recreation programs; 2) Proposing the idea of stakeholders to take over programs
or gar their own; and 3) Reviewing ideas. He added that he will he providing information to the public
on how levies work and what citizens can do to form their own districts. City staff revica d the Agenda
for the Pmks end Recreation meting for Decenba 1$ 2013 and stated it looks good.
Letter re: Liquor App4cahos: Ferraos Pica in Pon Hadlock requested that the Board
send a letter to the Washington State Liquor Control Board affirming they do not have objections to
Ferirms obtaining a liquor permit. Commissioner Sullivan moved to send the letter to the Washington
State Liquor Control Board. Commissioner Johnson seconded the motion which carried by a uvanimans
vote.
Liner ofSepinus: Chairman Austin requested the Board send a Inver to the National
Ceramic and Atmospheric Administration WOAA) in support of marine program Want "Education and
Action" that would benefit the Ferro Maine Life Cener and Washington Coast Savers. Commissioner
Johnson moved to send a letter to the NOAA showing support of the two groups. Commissioner
Sullivan seconded the motion which carried by a musicians vote.
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Commissioners Special Meeting Minutes of December 16, 2013 D nP A [T
COVNTYAOMINISTRA TOR BRIEFING SESSION: County Administrator Pldhp
Morley reviewed the bellowing with the Fond.
Miscellaneous Issues:
Mountain View Commons repair and funding: Present: Judi Moms; Monte Reorders; Mail Tyler
• Committee Assignments and Board of Couny, Commissioners (BOCC) Chair
Shoreline restoration project
Indigent Defense contract status
Humane Society moment stains
NOTICE OFAD✓OURNMENT: Commissioner Johnson moved to adjourn dm meeting
at 3:57 p.m. mill the next regular meeting or special meeting as properly noticed. Commissioner
Sullivan seconded the motion which carried by a conditions vote.
WT m
JEFFERSON COUNTY
HOARD OF COMMISSIONERS
Join Austin, Chair
ATTEST: Pbil Johnson, Member
Carolyn Avery David Sullivan, Member
Deputy Clerk of the (bard
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�45ON
W
�4
IN
District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan DRAFT
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Special Meeting
December 17, 2013
County Administrator Philip Morley called the meeting to order at approximately
6:07 p.m. at the Cotton Building located at 607 Water Street in Port Townsend. Also present was
Chairman Austin, Commissioner David Sullivan, Commissioner Phil Johnson, and Parks and Recreation
Manager Matt Tyler.
County Administrator Morley served as meeting facilitator and welcomed everyone. He stated that the
purpose of the meeting is to address the public's concern over parks and recreation funding issues and
program cutbacks. A meeting agenda and packet was handed out to citizens. The following excerpt from
the packet explains the County's current funding problem and the issues that led up to it:
"Our County Parks system has been on life support since November of 2009, when the Recession
required the County to lay off Parks staff, close facilities and turn to the community to keep most of our
parks running through a "temporary "Adopt- a- Parkprogram that is ongoing. Today, 17 of 22 County
parkfacilities depend on citizen volunteers for the daily maintenance to stay open. In addition to
operations, a number of County parks have major capital repair needs, but there has been virtually no
capital revenue for repairs since the Recession first began. The County sounded the alarm in 2009 that
County Parks and Recreation — an important, but discretionary, community service — was in danger,
and in need of an adequate, dedicated and stable funding source. To maintain all parks facilities and
recreation programming we have today, the County would need roughly $350, 000 more each year
beyond what the County presently can provide.
2010— The Search for a Sustainable Solution
Memorial Field and the Recreation Center which serves over 300 children with free drop -in recreation,
would already be closed but for a four -year reprieve through a generous agreement with the City of
Port Townsend to dedicate half of its Prop. 1 revenue to reopen those facilities. Prior to placing the
Prop. 1 Special Purpose Sales Tax on the 2010 fall ballot. the County and the City agreed if Prop. 1
passed to temporarily use City Prop. I revenue to fund the Rec Center and Memorial Field for up to
four years, while the City and the County partnered to find a permanent solution to sustain both County
and City parks and recreation.
2011— 2012 and the ERPRC
In 2011, we jointly convened an Exploratory Regional Park and Recreation Committee ( ERPRC) of 18
community stakeholders and government officials to evaluate sustainable finding and delivery options.
In June 2012, after exhaustive study, the ERPRC confirmed that existing Park and Recreation was "not
sustainable, " and recommended the City and County cooperate to develop a proposal for a combined
Metropolitan Park District (MPD), to be placed on the ballot for a citizen vote.
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Commissioners Special Meeting Minutes: December 17, 2013
2013 and the MPD Steering Committee
In early 2013, a citizen MPD Steering Committee that was jointly convened by the City and County
began meeting regularly to define the boundaries, facilities, programs and property tax funding for a
potential MPD to be placed on the ballot. Despite the Steering Committee's hours of dedicated work,
open public meetings and a community open house in May, recreation and parks advocates and our
community partners did not rally to support an LIPD. Instead, significant community opposition and
uncertainty developed.
An August vote on a City library bond was rejected by City residents by a 60140 margin, signaling
growing voter skepticism of new tax measures. In September, citizens in Port Ludlow and Kula Point
circulated separate petitions to create their own Park and Recreation Districts under the belief that it
would somehow prevent any future larger MPD from including their area. Both petitions readily
gathered sufficient signatures to be placed on the November ballot. MPD Steering Committee members
heard persistent fears from a variety of citizens that the delivery of services might not be equitable, that
a community might be forced to subsidize services to another, or that control of the MPD could be
dominated by another community, as well as fear that the elected governing body for an MPD would be
unaccountable to voters and would automatically raise property taxes to the maximum. Rather than
rally to save parks and recreation, citizen activism was focused instead on fighting the MPD, or on a
County Charter campaign.
In the face of all this, the MPD Steering Committee concluded in October 2013 that an MPD was not
feasible at this time, and recommended that the City and County abandon the effort. The City Council
and County Commissioners accepted their recommendation, and ended the MPD process. At this time,
we have no sustainable funding solution for parks facilities and recreation programs.
Today
Meanwhile, inflation has continued to erode the buying power of flat funding far County's Park and
Recreation Division, so that projected revenues for 2014 were short of expenditures to sustain
programming and facilities at 2013 levels. This is why County recreation staff and programming must
be reduced in 2014. The Rec. Center and Memorial Field will continue operations in 2014 and through
May of 2015 because of the temporary Prop. I funding that was generously provided by the City of Port
Townsend. But starting in June 2015 the City has its own pressing needs which depend on that funding.
With the County f ending shortfall of about $350, 000 1year, County Parks and Recreation staff will
continue to work with the City and other partners to look for long term solutions. In the meantime, the
County will do our very best to keep facilities open and deliver quality programs within our available
budget. For 2014 and beyond, the County is actively seeking other organizations to take on or replace
recreation programming for the benefit of the community, that the County may no longer have the
financial wherewithal to provide. "
County Administrator Morley reviewed current Parks and Recreation programs and the cutbacks those
programs faced. Additional funding options for government -run Park and Recreation programs were
discussed. Funding suggestions included proposing a Park and Recreation District, Park and Recreation
Service Area, Metropolitan Park District or Levy Lid Lifts; either limited term or permanent. County
Administrator Morley asked everyone in attendance to state their name and what they would like to see
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Commissioners Special Meeting Minutes: December 17, 2013
happen with Parks and Recreation. He opened up the floor to a question and answer period where
individuals voiced their concerns and ideas.
NOTICE OFADJOURNMENT: The meeting adjourned at 8:24 p.m.
SEAL:
ATTEST:
Carolyn Avery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
David Sullivan, Member
Page 3