HomeMy WebLinkAboutM121613SQ� ON strict N .2 l Commissioner; D: vid Johnson
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District No.2 Commissioner: David W. Sullivan
k ®Gq Distrito County Administrator; Commissiwer: John Aastw
n f-1 CowtY Brmi Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
'S�INO.SO$ Special Mention
December 16, 2013
Chairman Ante called the meeting to order at approximately 9:00 a.m. at the (:o0on
Building located at 609 Water Street in Port Townsend. Also present was Commissioner David Sullivan
and Commissioner Phil Johnson.
PCBUC COMMENTPERIOD: The following is a summary of comments made by
citizens in anendamce at the meeting and re0ect then personal opinions:
A citizen urged the Board to keep Be Parks end lemovmion programs mmwng;
A citizen wished everyone a Merry Christmas and stated: I) There are high school students leaving
behind needles and drug parapo malia in the Td -Area; and 2) The County needs a better economic
base;
A citizen stated: l) The Commissioners have done a grzatjob with the Shoreline Master Program but
• he does not agree with the tin -fish portion of the program; and 2) Parks and Recreation programs are
very important; and
• A citizen urged the public to attend the Parks and Recreation meeting on December 19, 2013.
MPROYAE AND ADOPTION OF TILE CONSENT A GENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda its presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 66-13 re: Finding and Determination in Declare Certain I'm onl Property
as Surplus mod Authorize Disposal
2. HEARING NOTICE re: Proposed Ordinance Amending Jefferson County Code (JCC) Chapter
3.08 to revise the defw'tion of `Open Space Land' and the meeting frequency of the
Conservation Futures Citizens Oversight Committee; Hearing Scheduled for Monday, January 6,
2014 at 10:30 a.m. in the Commissioners' Chambers
1 MEANING NOTICE: RESOLUTION NO. byre: Emergency Supplemental 2013 Budget
Appropriation(Extension for the Prosecuting Attmney's Office Fwd; Hearing Scheduled for
Monday, January 6, 2014 at 1100 am. in the Commissioners' Chambers,
4. Bar AWAItDre: 2014 Supply of Liquid Asphalt Products; Jefferson County Public Works;
Albin Asphalt
5. AGREEMENT re: Snow and Ice Control on Undie Road, County Road No. 150009; In the
Amount of $10,000 over Five (5) Years; Jefferson County Public Works; Chillam County
6. AGREEMENT, Change Order No. l re: Run - Off -Road and Intersection Safety Project,
County Project No. CR1886, Federal Aid Project No. HSIP- 0008(259); In the Amoum of
$2],]84.56; Jefferson County Public Works; Petersen Brothers, Inc.
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Commissioners Special Meeting Minutes of December 16, 2013
7. AGREEMENT NO. DTFH70- 12- E- 00018, Amendment No.1 re : Duckabush Road
Preservation Pmject WA PFM 201(1); De- Obligate the Balance of the Gram and Close the
Project; Amending the Amount from $182,615 to $119,105.98; Jeff on County Public Works;
Federal Ffgbway Administration
8. AGREEMENTre : Equipment Purchase, Yard Truck; In the Amount of$130,515.51; Jefferson
County Central Services, Northwest Forklift, Inc.
% AGREEMENT re: Alcohnl and Substance Abuse Treatment Services; In the Amount of
$114,500; Jefferson County Public Health; Safe Harbor Recovery Center
10. AGREEMENT, Amendment No. I w: Breast, Cervical and Colon Health Program Services,
Additional Amount of $8,125 for a Food Amount of $13,328; Jefferson County Public Health;
Public Health of Seattle and King County
11. AGREEMENT re : Mental Health Services; Inthe Arvomt of $30,00; Jeff on Comty Pubfc
Health; Running Mouse Children's Center
12. AGREEMENT re: Conservation Fumes Pmject for Winona Basin - Bloedel 11f the
Acquisition and Protection of Approximately 38 acres (36 parcels) within the Camper Wildlife
Corridor; Iv the Amount of $80,000; Jefferson County Public Health; leRCrson Land Trust
13. AGREEMENT re: Bill and Collect for Clinic Services Provided to Wasbington Medicaid
Benefeiaries; In the Amount of Fee f Services; Jefferson County Public Health; Amerigroup
Washington, Inc.
14. AGREEMENT R. Planning Commission Meeting Minutes Services; In the Amount of $2,499;
Jeff n County Department of Community Development Peninsula legal Secretarial Services,
LLC. (Cemmy Brown)
15. Advisory Board Resignations (2) m Jefferson County Parks and Recreation Advisory Board;
1) Lily Martin, District #2 Representative; and 2) Mary Schmitt District #3 Representative
16. Approval of Jefferson County Public Official Position Schedule Bond 968681811 Issued by
Western Surety Company for the Treasurer, Clerk, Sheriff, Auditor, Prosemting Attorney,
Engineer, Commissioners #1, #2 aM #3, Judge and Assessor
17. Payment of Jefferson County Vouchers/Warrants Dated December 9, 2013 Totaling
$899,258.60 and Dated December 10, 2013 Trading $1,513.11
18. Payment of Jefferson County Payroll Warrants Dated December 5, 2013 Totaling
$780,301.02 not Ad? Warrants Done by Payroll Dated December 5, 2013 Totaling $684,444.52
and Dated December 12, 2013 Totaling $120,352.98
APproraf 1Jffnmes. Commissioner Sulfvm moved to approve the regular meeting
minutes of September 16 and 23, 2013 and Omobm 7, 14, 21 and 28, 2013. Commissioner Johnson
seconded the motion which carried by a wouranous vote.
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Commissions Special Meeting Minutes of December 16, 2013
COMMISSIONS BBIEFINGSESSION: The Commissioners each provided
updates on the following items:
Chairman Austin
- Amended a Peninsula Re®orml Support Network meeting earlier in the month where he had
heard Were would be some cuts in Medicaid funding.
Commissioner Sullivan
- The OlyCAP shelter is open.
- There will be a refinement party for Auditor' s Office long tune any member Koren Camand on
December 20, 2013.
Dsseussion re: Corrected OrdivanaeforAmending the Jefferson County Code Fees
Appendix for Department of Community Development (DCD) jeer: County Administrator Philip
Morley elated the ordinance cdmifies and lists the fees for 2014 and has been reviewed by legal cowpl.
The meson for the corredd ordnance is due to a scrivener's error. He explained there was no need for a
new public hearing. Commissioner Jo u sin moved to adopt ORDINANCE NO. 04A-121&13
amending the Jefferson County Code Fee Appendix; to add certain new fees and adjust other foes of the
Department of Community Development, and varnishing Ordinance 04- 1112 -13. Commission Sullivan
sevanded We motion which eamid by a unanimous vole.
The meeting was recessed at 9:36 a.m. and reconvened at 10:01 a.m. with all three
Corromssioneas present.
Hearing re: an Quarter 2013 BudgitAppergyrmions /Extenslons;V 'ous County
Departments: County Administrator Philip Morley and Clerk of the Board Erin Lundgren were present
and explained We extensions and budget appropriations.
County Administrator Morley stated the General Fund is seeking an accumulative supplemental
appropriation of $124,393. The original requests for the older funds, outside of the general Pond, total
$213,266 in supplemental appropriations and an additional revenue totaling $183,105, with an additional
$30,161 coming from fiend balance.
Clerk of the Board Lundgren explained the following requests for budget appropriations for the General
Food: County Admirdatratods Fond 8001- 059 -000 includes an amount of $8,893 for salaries and
benefits the fim l did not originally include, and moving funds for clerk laws from the professional
services fiord; Sheriffs Office Ford #001 -190 -000 request in pay for ununticipemd 0 Quarter medical
expenses in the amount of $29,500; Treasurer's Office Fund 4001- 250 -000 for an expenditure in
correction with the conversion of their tax system in the amount of $5,000; and Operating Transfers
Out Fwd M001- 261 -000 in the amount of $82,000 to the equipment normal fund to pay for the purchase
of vehicles d at were retired early due to accidents ember in 2013.
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Commissioners Special Meeting Minutes of December 16, 2013
County Administrator Morley explained the following requests for budge appropriations: Cooperative
Extension Fund #1 094)0(1-010 bad additional revenue of $18,405 and an additional expendinu of
$30,405 and $12,000 taken from unencumbered and balance. The Propose was w receive and spend
grant money that had not been originally budgeted, and included cons incurred firm moving their office
from Pon Hadlock to the Cupola House in Pon Townsend.
A change was proposN to the Public Health Fund #12'/4)00 -010. He stated that the original request
from Public Health was for a net increase in revenue for $9,700 with an additional expenditure of
$9,900, however, the $9,700 of revenue was due to losing over $0,000 of Medicaid funding and
backfilling it with over $75,000 of funds from the General Fund. That has not been reflected in the
appropriations m the General Fund and staff recommends that the shortfall of Medicaid funding and the
additional expenditure of $9,700 be adequately funded oat of hold balance from Public Health In 2013.
He noted that the Agenda Request memo lid the correct changes made to the Public Health Fund which
showed negative $65,966 of revenue which represents the loss of Medicaid Funding and $75,666 from
unencumbered mind balance. County Admhdstrator Morley Pointed nut that the expenditure of $9,700
would remain the same. He requested that the Commissioners consider the amendments or the Public
Health Fond as shown on the Agenda Request
County Administrator Morley reviewed the Community Development Fund #143- 000 -010 budge
regwsVappropriations and noted that they had an increase of $70,000 in revenue and expenditures of
$68,161 and a deduction of unencumbered fund balance of $1,8391 This was due to an increase in hours
from 32 to 40 hours in the second half of 2013. It also reflects costs and reimbusements related to a
Fred Hill Materials project that were paid by the applicant.
Treasurer's Operation and Maintenance Fund # 150 -000-010 shows an increase in revenue of $10,000
which allocated additional revenue from foreclosures.
In the Special Elmore Fund #177 -000 -010 there was an additional $20,000 in expenditures wbich came
from fund balance. That is a transfer into the General Fund for cash flow for the boating fund. For the
Tri-Area Sewer Project Fund #405-000 -010 there is $75,000 in revenue and $75,000 in expenditures
which is related to the fecal design of the Port Hadlock Wastewater System.
Chairman Austin opened the hearing for public testimony. Hearing no comments for or against the 4s
Quarter 2013 Budget AppropriamarvExtetsims for various County departments, Chairman Austin
closed the public hearing.
Commissioner Sullivan moved to approve RESOLUTION NO. 6843 adopting the 2013 Budget
Appropriations/Extensions for various County departments with the change to the Public Health request
as shown on the Agenda Request. Commissioner Johnson seconded the motion. County Administrator
Morley noted that the Public Health Fond needs to be carefully backed over 2014.2013 was the fain
year fiat Public Health stated drawing down on fwd balance instead of building excess fund balance.
Even with the changes approved today, they should end up with abetter fund balance dam whatwas
originally budgeted in 2013, but it still is showing down. The 2014 budget that was adopted by the
Commissioners December 9, 2013, projects Public Health to continue to draw down its excess fwd
Mature reserves. County Administrator Morley discussed with Public Health Director Jean Baldwin the
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Commissioners Special Meeting Minutes of December 16, 2013 3
need to carefully truck how that is trending over the balance of next year and to look at how County
revenue is balancing. They plan to practice adaptive management as and if needed. Chairman Austin
called for a vote on the motion. The motion carried by a unanimous vole.
The meeting was recessed at 10:17 a.m. and reconvened at 10:32 p-m, with all three
Commissioners present.
Dimari re: Adoption of Me Shoreline Mnvrer Program (SMP): Department of
Community Development (DCD) Director Carl Smith, Planning Manager Stacie Hoskins and Associate
Planar Lead Michelle McConnell were present for the discussion. Ms. McConnell reviewed all the
items listed on the Agenda Request and recommended the Commissioners approve the SMP Ordinance
and Resolution.
Ms McConnell reviewed the following materials:
- Draft cover letter to Washington State Department of Ecology (DOE) Director
- Fnd response to Ecology on required and recommended changes (November 2013)
- Summary of final non- subsraative edits
- Adopting Ordinaries, including:
• Ex bitA- 2013Shoreline Master Program ,including:
• Appendix A. Official Shoreline Map; and
• ApNMix B.1CC 18.22 Critical Areas Ordinance (CAO)
• ExldbitB- Bibliography ofscientificand technical information considered
o ExhibitC- August2006Consistency Report
o ExlvbitD- September20Mffiwgrwion Strategy
- Compmbensive Plan addendum of SMP goals and policies
- Resolutionmadopt SMPtecbniM supplements, including:
o ExhibitE- November200g Final Sbom(ine Tnventory and Characterization Repon
o ExhlbitF- 0cmber2W8Final Shoreline Restornion Plan
o Exhibit G- Pebruary 2010 Cumulative Impacts Analysis
DCD smffpassed around two handouts: 1) Three -page document of edits proposed by Commissioner
Sullivan (highlighted in red) and County Administrator Philip Morley's further edits Hug}dildned in
blue); and 2) One -page counter proposal to one of the edits by Chief Civil Deputy Prosecutor David
Alvarez. Commissioner Sullivan explained his proposed SMP ordinance changes as follows:
Page 2
"WHEREAS, the state Department of Ecology ("Ecology ") adopted new SW guidelines
in Decavber 2003 (WAC 173 -26), which requires all jurisdictions in the stem to update
their SMPs by 2014. Jefferson County's legislative due date was Decanber 2011
although Ecology has allewell and the County mutually agreed to continue working on
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Cmvmissioners Special Meeting Minutes of December 16, 2013
the update Past this data in good faithe#fed;
and,.,"
"SA Addtrlonat public review Is described onpages 35 -51 of tho document. In May
2012, DCD scoff Michelle McConnell, SMP Update Project Manager was recognized as a
Puget Sound Champion by the Puget Sound Partnership for the extensive outreach,
eduesmon, and public involvement efforts included as pan of the SMP Update project"
"61. Advisory Committees - DCD staff established a Shoreline Technical Advisory
Committee (STAC) in assist with the compilation and review of 'the most current,
accurate and complete scientific and technical nomination available" as per WAC 173-
26 -201, The STAC win comprised of approximately 14 individuals selected primarily for
their professional expertise. A number of these individuals also lived or worked on the
shoreline Representatives from area tribes, state and federal around resource agencies,
and non -profit organizations that conduct shoreline restoration included an army of
biologists (aquatic, fishery, habitat, and marine), ecologists, geologist, and project
specialists. Five representatives had alternates in attend meetings in their stead ifYwhen
schedule conflicts arose. STAC members provided feedback remotely via written
comments and directly by amending meetings."
"63. The SPAC was comprised of approximately 26 members selected to represent
various citizen, local and state government, and tribal stakeholder interests.A number of
these members also lived or worked on the shoreline. Eleven representatives had
anemones to attend meetings in their stead Winton schadule conflicts arose SPAC
members property provided input by attending meetings."
"141. On August 24, 2009, 13CD staffpresented the 820 /0911CD Staff Recommendation
with ansched Final Draft SMP Line- INUrico d suggested text revisions for MLA08475
to the BnCC. The DCD Director also provided the BoCC a copy of a memo subra med in
the DCD Planning Manager/Shearelirw Admimstramr highlighting eight (8) significant
o ues of controversy ranked in order based on his perspective, including Buffers, Non -
conforndty, Vegetation mvnagemem, Economic Development, Public interest,
Residential use, Mooring buoys, and Procedural issues."
" 155. Fhe- Be6Geame -te -learn this Notwithstanding Ecology's prior approval of the
Whmoom County SMP mWPmi Townsend SMP which prohibibidiftorthill aquaculmre net
True, Eootogy it imed theC ouwy that prohibiting wt pew was a sticking Point
preventing Ecology's approval of the new Program because, as interpreted by Ecology
such aquaculture, as a water-dependent use, was preferred in arc dance with the SMA"
"197. Three ofaelogy's required changes perceived specifically to the County's
proposal for an outright prohibition of finfish hippodrome including net pens.
Notwithstanding Ecology's prior approval of the Whamom County SMP and Port
Townsend SMP which prohibitedT opuh aquacuhwe net peaq Ecology informed the
County that Biology's required revision was W allow finfish aquaduhme as a conditional
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Commissioners Spedal Mating Minutes of December 16, 2013
use in all shoreline jurisdictions, which would require permit review and approval by
both the Cowry and by Ecology."
"200. On April 25, 2011, BoCC continued then discussion of finfish/aet pen aqusodtorr,,
rtquested staff to
prepare a revised draft of finfish aquacuiture code proposal, and sent a letter to Ecology
regarding project smms."
"222. The BoCC acknowledged that the SMA mluires the SW m balance appropriate
shoreline activities with adequate prolection of the resources. The SMP Gul'delines
(WAC 173 -26 -186) require that shoreline use and development is regulated to ensure "no
met loss of ecological Bmctiors". Further, the Guidelines (WAC 173- 26- 201(3)(g))
mgovethat when less is known about existing resources, the SMP wake more protective
approach in avoid unanticipated impacts and to reasonably assure that shoreline resources
are protected. The current science is inwnsistenl Therefore, the County concludes it has
no choice but to erz at this time on We side of caution and pwalonaion while determining
which locations would be suitable for this preferred use."
"WAC 173 -26- 201(3)(9) Prepare other shoreline regulations. Prepare other shoreline
regulations based on the policies and the analyses described in this section as necessary to
assure consistency with the guidelines of this chapter. The level of detail of inventory
information and planning analysis will be a consideration in setting shoreline regulations.
As a general role, the less known about existing resources the more protective shoreline
master program provisions should be to avoid unanticipated impacts to shoreline
resources. If there is a question about the career or condition of an existing ecohogicul
resource, then the master program provisions shall be sufficient to reasonably assure that
the resource is protected N a mower consistent with the policies of these guidelines."
"231. Between April 23, 2012 and June 13, 2012, staff prepared and brought in the BoCC
three versions of possible CUP criteria. Each time the BoCC bad number suggestions,
ref vents or questions for staff to investigate. This iterative process consumed most, if
not all, of the second quarter of 2013 (2012 ?).
232. The County's legal counsel opined that despite the recent advances in uplandfn
fishaquaculmre, the court Is still likely to consider 9eesta wiHtaterin- waterfmfishl
marina rallies agwcultwewa awater dependent use and therefore, as a preferred use
according an the SMA, and as such could not be the subject of an outright ban in the new
Program and that such a ban would be difficult o defend was in e mouth ly not 1 a gulty-
Deputy Prosecutor Alvarez's proposed edits to Commissioner Sullivan 'a proposed edits for 232
are as follows:
"232. The County's legal counsel informed the BoCC farcowls will most likely
determine in -water or marine ne(penfe hsh superstate is a wmerdependent use
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Commissioners Special Meeting Minutes of December 16, 2013
disdraetfrom uplandfnfuh aquaculties and as such u preferred use under the
SMA. Because fits preferred stains in -water marine netpenfinfshaquaculture
could not he the subject fan outright bare in the new program and such a ban
prenmmbly would not be legally defnsible'
County Administrator Morley's proposed edits to Commissioner Sullivan's proposed edits for
232 are as follows:
"232. The County's legal counsel opined that despite the recent advances in
upland fin fish aquaculture, given Ecology's interpretation distinguishing in-
waterfrom upland shoreline fn/ish aqu rculture as separate distinct uses, the
coast is still likely N consider Sete ed- does er m -water fnfishl marine vetpen
aquacultursis a water dependent use and therefore, as a preferred use according to
the SMA, read as such could not be the subject of an outright ban in tie new
Program and that such a ban would be difficult in defend was trupwriandify net-
cleaJ15 A AwRl, l.
Commissioner Sullivan stated that Deputy Prosecutor Alvarez' proposed edits were acceptable.
Commissioner Sullivan's proposed edits for 265 are w follows:
"265. Generally, Natural desiintated meal are not suitable for in -water linfish aquiculture
because they eomain the most intact and sensitive shoreline resources, however in the
Strait fhom de Fuca the County✓urisdi rion extends seawardfrom the share a distance
great enough to allow eonsideratinn afire wmer fnfiah aguacuhure as a conditional use
sells, I si5 "
Ms. McConnell faked to hyphenate the term `in water" linfish to keep the document consistent. The
Board agreed. She also confirmed that the Board agreed on all of the proposed edits as explained. The
Board agreed.
Commissioner Sullivan moved to accept the revisions to the Ordinance as outlined. Commissioner
Johnson seconded she motion which carried by a mouninamis vote. Commissioner Saivan moved to
adopt ORDBVA fCE NO. 07-1216-13 Creating an Updated Shoreline Master Program to Repeal and
Reduce Chapter 18.25 JCC as revised. Commissioner Johnson seconded the motion. Chairman Austin
asked if anyone wanted to discuss the motion Funha?
Commissioner ]ohnson stated this has been a tough decision for him. Commercial fish net pens are
annul feed lots and they risk the introduction of non- native species and contrary to stale law, may
conformance or at least degrade the water with chemicals and increases normal confirm. He has trouble
with the County and the Washington State Department of Ecology's (DOE) interpretation of water
dependant use. DOE neglects; to consider the definition of water dependent use which is defined as "a
we or portion of me which cannot exist in a location that is not adjacent to the water and which is
dependent on the water by reasons of michadc rmture, albeit she intrinde nature of its opo-mion_. "Die
defw'tiou does not define in- water. Commissioner lohason noted that fire Puget Sound Partnership
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Commiandants Special Meeting Minutes of December 16, 2013 X
(PSP) trader the governorship of Ms. Gregoire lists finfi h reputation as one of the technical threats to
the Puget Sound. He bas been waking with PSP for some time and has urged them in make a comment
one way or the other regarding net pens and they have not issued any statements on the topic. RC W
90.48. 10 is supposed to were alongside WAC 173.26.201, but he does not believe they mesh well. A
2006 barmaid Disease Control Policy among fisheries in Washington State states "it shall be the policy
of the Fisheries Co- Mamgers of Washington State to pmlect free - ranging and culnud fish populations
from management activities that could cause the importation, dissemination, and amplification of
pathogens known to adversely affect salmoNds. These management activities include, but are not
limited to, the transfer of gametes. eggs, fish, carcasses, or water between watersheds." Commissioner
Johnson quoted a recent statement made by the Department of Fish and Wildlife (DFW) which states
"DFT'sees the need to include disease in the next qurationa! permits Scientific permit contiguous
might include more thorough requirements for disease resting, precomosermy morbidity thresholds and
disease response plan that indudesparticulme dispersal modeling in infected carcasses, disposal
contingencies, vaccination medication reporting and disease outbreak unification. "He commented that
the recent statement made by the DFW indicates that the State is paying mention and looking into this
topic closer. Commissioner Johnson elaborated that the SMP can be amended at any time and be plans
on continuing in research the net pen issue.
Commissioner Sullivan thanked Commissionrr Johnson's efforts on addressing the net pen topic at the
sure level. He added Nat all of the net pen issues that are emerging that are valid are considered at the
permit level.
Chairman Austin called for a vote on the motion. The motion carried by a consumers vote.
Chairman Austin addressed the proposed Resolution before the Board. Commissioner Sullivan
suggested revising Page 3, No. 5 of the Resolution Adoption of Technical Supplements Prepared in the
Support of the Shoreline Monet Program Comprehensive Update to add Ne phrase "A number of dead
inel viduals also lived or worked on the shoreline." Afta the first sentence to make it the same as the
Ordinance. The Board agreed. Commissioner Sullivan moved to approve RESOLUTION NO. 69-13
Adoption of Technical Supplements Prepared in the Support of the Shoreline Master Program
Comprehensive Update Shoreline Inventory and Characterization Report; Shoreline Rcswtation Plan;
and Cumulative Impacts Analysis with the approved revision. Commissioner Johnson seconded the
motion which carded by a manimous vote.
Commissioner Sadism moved to forward the Cowty's fiml response and the updated SMP for the
DOE's final review and adoption and directed DCD staff to forward a cover letter to the Washington
grate DOE director. Commissioner Johnson seconded the motion. Chairman Austin asked if anyone
wanted to discuss the motion further?
Commissioner Johnson acted that on the document titled 'Format Jeffemov Comfy Response to
Ecology on Changes to the Locally Approved Shoreline Master Program —FINAL (November 2013)
on page 21 where it rands "d Where the County does not have penrue to analyse the merits of a report
provided by an applicant, the applicant may be required to pay for third Party peer review of said
report" He questions the word "may?` and wonders what it would apply to. He would like the verbiage
to be made more clear. Ms. McConnell explained that in a circumstance when neither County surface
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Commissioners Special Meeting Minutes of December 16, 2013
state agency staff could serve to view the report and a thhd -party, review was required, which would
most likely be a consultant that would charge a fee, the applicant would need to Day. Phantom McConnell
added that any changes made to the document, would need to be reflected in the SMP. Commissioner
]ohnson staled that a change to the SMP was not necessary. Director Smith asked that the record show
the intent of the aforementioned item as explained.
Chairman Austin called for a vote on the motion. The motion carved by a unanimous vote.
The meerivg was recessed at 11:18 a.m. and reconvened at 1:32 p.m. in the
Commissioner's Chambers with all rhea Commissioners present.
Discussion re: County and Cityfunding issues: City of Pon Townsend Mayor David
King and City of Pon Townsend Public Services Director Rick Settler met with the Hoard to discuss
funding options for the City and the County's needs.
County Administrator Philip Morley explained the City's urgent capital needs. Mountain View
Commons needs a new roof and to fix or replace their failing heating system He stated door additional
mecoanies and improvements to the facilities are needed to keep them up and numing. There we needs
at the Pon Townsend Community Center and Memorial Field as well. County Administrator Morley
noted that the City came up with an innovative idea for potentially partnering on facility costs. The idea
was to use a combination of County councihaanic Fords with a combination of financing mechanisms.
Mayor King stated that he bad previously met with Commissioner Johnson and they discussed the
importance of recreation programs. Facilities are important because without them, you do not have a
place to house programs. He noted it world be beneficial to parse out this process into areas they can
work on; Facilities; Programs, Trans and Parks. The Prop 1 process has already cost $141,000 on just
the process itself and he stated that he believes there should be something to show for the effort.
Mayor King armounced that the City is proposing combining the County's debt rapacity with the City's
debt- torservlce capacity. The ask is ftm $5 million In County councihnanie bonds. $3 million dollars
would go towards the Mountain View facility. He noted that this would not make Mountain View a new
place, but the Heating, Ventilation and Ain Conditioning HTVAQ system and the roof have W be dealt
width. If done seem the City would be able to maintain the money they have for the Honeywell system
which would save than around $500,000. $1.4 million would be allocated to the Pon Townsend
Recreation Center and $500,000 for Memorial Field. The City is seeking around $5 million in County
umilfware bonds with the debt service paid for, nnwgJr an Interlecal Agreement, using the Prop 1
finnds. Mayor King noted that Prop I finds are averaging out to around $212,000 a year. With updates
made to Mountain View, the City anticipates a savings which they would use to improve the debt
service, He stated the City estimates they would be able to pay around $260,000 - $280,000 a year Debt
service on $4.9 million world leave the County the necessity of failing for debt service around
$150,000. The City currently has allocated Prop I Foods to the Fire District. Mayor Mug stated they
could defer the main payment to the councihuanic funds and Pay interest only until 2016, with the
County finding the interest of the bond payment for the first two yens. Because the payment for the fire
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Commissioners Special Meeting Minutes of December IQ 2013
engine is less than the natal of the Prop 1 funds, there may be some funds they could allocate or the debt
service to get through that period.
Comfy Admimstrnmr Philip Morley staled that the County has an interest in working together with the
City on several fronts. The County wants to help out whenever they can. He saw the value of the WD
process and how it strengthened the City and County relationship. County Administrator Morley noted
that the County and City both have facility issues to deal with. He thanked the City for them gesture of
placing City funds on the table to help curb Comfy thcilides. He explained that the Comfy is facing
cutbacks to their Health Department and the Department of Community Development(DCD).
Commissioner Johnson asked once the fire engine was taken care of and everything else had settled out,
what would be the actual ainomt they would pay for servicing the debt? Mayor ling replied $280,000 a
year. kHrwmr Sepler stated that figure Indies into consideration all of the Prop 1 funds plus the
anticipated energy savings of aromd $40,000 a year. They anticipate that aromd $210,000 would cover
the debt for Mountain View leaving aromd $70,000 m help with Comfy facilities fir the City. He noted
that they expect an increase in Prop 1 money over time. Commissioner Johnson asked what the fall debt
load would be a year? Comfy Administrator Morley replied it would be $370,000 on the $5 million
dollar bond. $230,000 of revenue is expected to come firm Prop 1 foods. Mayor King stated m change
the Prop 1 figure to anumber that they know will be ceding, which is $212,000 and add $40,000 which
would wine to a total of $252,000. Comfy Administrator Marley sorted that still leaves around
$118,000. Currently, the Comfy does not have the funds m service the debt. He noted that the City's
offer to contribute amund athird of the Comfy's share of the debt, above and beyond their own service
is generous, however the Comty's issue is coming up with the $100,000 that makes W the County's
share. He noted the Comfy could not accomplish tout right now.
Chairman Austin stared that he was from District 3 and felt he would need m explain to Emmmq Pon
Ludlow and Qullmne where their tax dollars f this project are going. Residents of those areas believe
the money is going to just Port Townsend. How will this benefit his District? Mayor King replied that
the best way to look at their proposition is no new taxes because they would be leveraging the current
revenue streams to manage the debt. Comfy Administrator Morley pointed out that is true for the City,
but not for the rest of the Comfy as they do not have the revenue stream. Mayor King noted that there
may be some County residents who do not reside in Pon Townsend, that benefit from the Pond Hark at
Mountain View Commons. He agrees that some Comfy residents may make comments such as "The
City used up their Master Card, how came you're leading them yours?" He added that is not fire
because the City primarily pays more than their show and takes more responsibility for these joint
efforts. Commiommec Sullivan indicated another way of fusion the same point. That toe City bas made
choices to take on additional things because they wanted to and take bill responsibility for those things.
He added that happened with Mountain View and the pool long before the current Commissioners were
involved. He elaborated that the way the City worded and proposed this idea, it makes the Comfy feel
obligated m go along with their new plan. It feels like the C y is stating that since they have made
choices in the past in which everyone has benefitted, the Comfy should agree to jump in and do their
share of what the City has decided to dr. He noted that one of the things the City can do is organic
itself and his itself into doing extra fares with their fords, and that is what they have chosen to do.
Commissioner Sullivan stated he has other concerns such as other capital needs in the County. The
Courthouse is an old building, and there are many Comfy facilities and other community centers that
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Commissioners Special Meeting Minutes of December 16, 2013
need funds for capital improvements. County Administrator Morley and Chairman Austin added that the
Brhmon Community Center may have to close because there are not enough funds to replace the roof
which is estimated at $500,000. Mayor King pointed out that the County will probably not find summer
entiry willing to pay for 30N, of facility costs like the City is proposing.
Commissioner Johnson added that he has concems over the idea and how it could affect match for future
grants. He is not sold on the proposition yet, but is still listening.
Chairman Austin asked if the City would be attending then Pecks and Recreation meeting on December
17, 20139 Mayor Krug stated that he would not be, but City officials and staff would be attending.
County Administrator Morley stated that he spoke with the County Assessor who mentioned that the
real estate market has been improving. Since the revaluations are moving to an armad cycle, valuations
will continue to rise, barring a change in the current trend. This may make it possible for the City to use
their own ceuncilmanie bonds in them an future.
County Administrator Morley commented that the Commissioners would probably wish to dialogue
with other County elected officials on this topic before making a decision. He noted that keeping other
elected officials in the loop has been beneficial throughout Nis recession.
County Administmmr Morley stated that he is still working on the Agenda for the Perks and Recreation
morning, but the three main topics of the meeting will be: 1) Explaining the County's situation for 2014
mW the styling back of recreation programs; 2) Proposing the idea of stakeholders to take over programs
or stair their own; mat 3) Reviewing ideas. He added that he will be providing information to the public
on how levies work and what citizens can do to from their own districts. City smff reviewed the Agenda
for the Parks and Recreation meeting for December 17, 2013 and stated it looks goad.
Letter re: Liquor stWicariou: Fermos Pizza m Pon Hadlock requested that the Board
send a letter at the Washington State Liquor Control Board aRraing they do not have objections to
Favors obtaining a liquor permit. Commissioner Sullivan moved to send the letter to the Washington
State Liquor Control Board. Commissioner Johnson seconded the motion which carried by a unammous
vote.
Leger ofS Morn. Chairman Austin requested the Beard send a letter to the National
Oceanic and Atmospheric Administration (NOAA) in support of a marine program grant "FAucation and
Action" that would benefit the Petro Marine Life Centro and Washington Coast Savers. Commissioner
Johnson moved to send a letter to the NOAH showing support of the two groups. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
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Commissioners Special Meeting Minutes of December 16, 2013
COU AOMINISTRATORBRIEFING SESSION: County Administrator Philip
Morley reviewed the following witb the Board.
Miscellaneous Issues:
• Mountain View Commons repair and Trading: Present: Judi Morris; Monte Reinders; Matt Tyler
• Commands Assignments end Board of County Commissioners (BOCC )Chair
Shoreline restoration project
Indigent Defence contract stores
Humane Society, contract status
NOTICE OF"JOURNMENT. Commissioner Johnson moved to adj man the meeting
at 3:57 pm. until the nest regular meeting or special meeting as properly noticed Commissioner
Sullivan secppded )he motion which carried by a monarchs vote.
ta4 !.
SEAL: -,
�r
ATTEST
Carolyn ANery' O
Deputy Clerkof the Board
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