HomeMy WebLinkAbout031714_ca05Consent Agenda
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EFFERSON COUNTY P'U ICI
,Li�c HEALTH
615 Sheridan Street - Port Toiwnsenid * Washington - 918368
www,jeffersoncountypublichealth.org
February 18, 2014
I"
UOMMMI-1711 =#ME,
�1110M: Jared Keefer, Environmental Health & Water Quality Director
Tami Pokorny, Environmental Health Specialist II
SUBJECT: Agenda Request: Personal Services Agreement - Discover Your Northwest
for the NPC and Gray's Harbor MRCs — Washington Coast Area Cleanup
2014, North Pacific Coast Area; Juily 1, 2013 2014; $16,160
STATEMENT F IS
SUE:
Jefferson County Public Health, Water Quality Division, requests Board approval of the
Personal Services agreement with Discover Your Northwest for the NPC and Gray's Harbor MRCS —
Washington Coast Area Cleanup 2014, North Pacific Coast Area; July 1, 2013 — June 30, 2014; $16,160
ANALYSISLSTRATEGIC ALSI PR. O'S an4 CON'S:
The North Pacific Coast MRC has selected the Washington Coast Cleanup and Discover Your Northwest
to receive a portion of the funds provided by Washington State Department of Fish and Wildlife (DFW
Grant# 13-2200) to support Pacific Coast resources. The Washington Coast Cleanup occurs each April
and spans much of the outer coast, involves upwards of 600 volunteers and typically hauls off over ten
tons of marine debris. This year the cleanup is scheduled for April 19 http: w w.coasts avers. o
Project partners include the Surfrider Foundation, the Olympic Coast National Marine Sanctuary, tribal
governments, Grays Harbor MRC, and Olympic National Park.
These funds will be used to reimburse Discover Your Northwest, a Seattle non-profit, for project
management, solid waste tipping fees, BBQ supplies, and a travelling exhibit which will be on display
that same day in Forks. This project addresses the stewardship and conservation aspects of the NPR
MRC benchmarks for marine habitats, marine life, and education and outreach.
Grays Harbor MRC has requested that Jefferson County act as fiscal agent for the funds that they have
dedicated to the Coast Cleanup. That MRC will be fiscal agent for NPC MRC funds allocated Feiro
Marine Life Center's educational programs on the coast.
COMMUNITY HEALTH
U BLIC If NVIRONMENTAL HEALTH
DEVELOPMENTAL DISABILITIES P HEALT WATER QUALITY
MAIN: (360) 385,-940�O AWAY!'; WORKING FOR 911k 51AFER A11111) MAIN: (360) 38,5-9444
FAX: (360) 385-94011 HEALTHIER COMMUNITY FAX: (360) 379-4487
FISCAL IMPACTICOST BENEFIT ANALY51S:
The costs to complete this project are fully funded through DFW # 13-2200. No match from Jefferson
County is required. Projects were selected by the MRCS through a publicized RFP and the selection
process which was open to the public.
RECOMMENDATION:
JCPH management requests approval of the Personal Services agreement with Discover Your Northwest
for the NPC and Gray's Harbor MRCS — Washington Coast Area Cleanup 2014, North Pacific Coast Area;
July 1, 2013 — June 30, 2014; $16,160
(Routed to all Public Health Managers)
Date
COMMUNIFY HEALTH ENVRONMENTAL, REALM
PUBLIC HEALTH
DEVELOPMENTAL DiSABILPIES \AIATEF,"� QUALJTY
MAIW 360,385-9400 A[VOY,"I MAK 36085-9444
FAK 36085-9401: HEALTHIER COMMUNITY FAk 3603794487
PERSONAL SERVICES AGREEMENT
Between
Discover Your Northwest
and
Jefferson County
THIS AGREEMENT is entered into between the County of Jefferson a municipal corporation,
hereinafter referred to as "the County", and Discover Your Northwest, hereinafter referred to as
"the.. Subcontractor", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
I The Subcontractor is retained by the County to coordinate the
implementation of the Washington Coast Cleanup 2014, Volunteers will gather and remove
marine debris and recyclables from beaches and collect data regarding the type and
distribution of debris, The Subcontractor will support the volunteers and dispose ofthe debris
appropriately. The personal services are funded by a grant from the Washington State
Department of Wildlife (DFW) Grant 13-2200.
2. Scope of Sexvices. Subcontractor agrees to perform the services, identified on Exhibit A,
attached hereto, including the provision of all labor, materials, equipment, and supplies.
3. 'rime for Performance. This Agreement shall commence on July 1, 2013 and continues
m. through June 30, 2014 unless terminated as provided herein. The agreement may not be
extended beyond June 30, 2014.
4. 1' apt. for services
,.nt. The Subcontractor shall be paid by the County for completed work and f
rendered under this agreement as follows:
a. The Subcontractor will be reimbursed for all work, performed under the terms ofthis
contract. Project costs include salaries and benefits, waste disposal and non-food supplies
for the post cleanup barbecue. Payment for the work provided by the Subcontractor shall
not exceed $16,160 in the completion of this project without express written amendment
signed by both parties to this Agreement.
b, Funding for this contract will be provided by a DFW grant. ff funding from DFW is
withdrawn, reduced, or limited in any way after the effective date of this agreement, this
contract may be renegotiated or terminated as provided herein.
c. The Subcontractor may submit invoices to the County once per month, but not less than
quarterly, during the progress of the work for work completed to date. Such invoices will
be checked by the County, and upon approval thereof, payment will be made to the
Subcontractor in the amount approved.
d. Final payment of any balance due the Subcontractor of the total contract price earned will
be made promptly upon its ascertainment and verification by the County after the
completion of the work under this agreement and its acceptance by the County.
e. Payment as provided in this section shall be full compensation for work performed,
services rendered and for all materials, supplies, equipment and incidentals necessary to
Page 1 of 7
NPC MRC Disco LpLYOur _Northwest —' A C
complete the work.
f. The Subcontractor's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the County and state for a period of six (6)
years after final payments. Copies shall be made available upon request.
Ownership_and Use of DQcurnents. All documents, drawings, specifications and other
materials produced by the Subcontractor in connection with the services rendered under this
agreement shall be the property of the County whether the project for which they are made is
executed or not. The Subcontractor shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
Subcontractor's endeavors.
6. Cram pliance with _Laws. Subcontractor shall, in performing the services contemplated by this
agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services to be rendered under this agreement.
7. Indemnification.
a. Subcontractor shall defend, indemnify and hold the County, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses or
suits including attorney fees, arising out of or in connection with the performance of this
agreement, except for injuries and damages caused by the sole negligence of the County.
E Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, then,, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Subcontractor and the County, its officers, officials, employees, and volunteers, the
Subcontractor's liability hereunder shall be only to the extent of the Subcontractor's
negligence. It is further specifically and expressly understood that the indemnification
provided herein constitutes the Subcontractor's waiver of immunity under Industrial
Insurance, Title 51 RCW, solely for the purposes of this indernnification. This waiver has
been mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this agreement.
8. Insurance. The Subcontractor shall obtain and keep in force during the terms of the
Agreement, or as otherwise required, the following insurance with companies or through
sources approved by the State Insurance Commissioner pursuant to R C W 48.05:
a. Worker's compensation and employer's liability insurance as required by the State of
Washington.
b. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or used in
the performance ofthe work for a combined single limit of not less than $500,000 each
occurrence.
c. Insurance policies and additional named insured endorsements obtained for the
Subcontractor shall provide primary insurance coverage and also be non-contributory.
Any insurance, self-insured retention, deductible or risk retention maintained or
participated in by the County shall be excess and not contributory to such insurance
policies. All subcontractor's liability insurance policies must be endorsed to show this
primary coverage.
M.M�
4
9, Independent Contractor. The Subcontractor and the County agree that the Subcontractor is an
independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Subcontractor nor any employee of
Subcontractor shall be entitled to any benefits accorded County employees by virtue of the
services provided under this agreement, The County shall not be responsible for withholding
or otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
Subcontractor, or any employee of Subcontractor.
10. Discrimination Prohibited. The Subcontractor will not discriminate against any person in
performance of Subcontractor's services under this Agreement or in the selection and
retention of employees or procurement of materials or supplies on the basis of age, sex,
marital status, sexual orientation, race, religion, creed, color, national origin, honorably
discharged veteran or military status, or the presence of any sensory, mental, or physical
disability or the use of a trained dog guide or service animal by a person with a disability,
unless based upon a bona fide occupational qualification.
11, ! r tnati�on. The County reserves the right to terminate this contract in whole or in part,
without prior written notice, in the event that expected or actual funding from any funding
source is withdrawn, reduced, or limited in any way after the effective date of this agreement.
In the event of termination under this clause, the County shall be liable for only payment for
services rendered prior to the effective date of termination.
a. This agreement may also be terminated as provided below:
i. With 30 days notice by the Board of County Commissioners for any reason, or
ii. With 30 days, notice by the Board of County Commissioners for non-performance of
the specific job duties in Exhibit A.
iii. With 30 days notice by the Subcontractor by voluntary resignation.
12, 111!e:,rq!j�d A re�emeqt. This Agreement together with attachments or addenda, represents the
g_ �
entire and integrated agreement between the County and the Subcontractor and supersedes all
prior negotiations, representations, or agreements written or oral. This agreement may be
amended only by written instrument signed by both County and Subcontractor.
mest — WA Co;-t Q-19.gp 2014
DATED this ......... . ..... . —..- day of
By
im
John Austin, Chair
Jefferson Board of County Commissioners
Jim Adams
Discover Your Northwest
164 'South Jackson Street
Seattle, WA,98104
(206) 220-4278 - heidi.walker@discovernw.org
Attest/Authenticated:
Carolyn Avery, Deputy Clerk of the Board
2014
APPROVED ASTO F( M
Civil DIIA David Alva, z
UPC MRC Discover Your Northwest — 'W Co8ssjtQ1geaann_up 2014
Exhibit A: Scope of Work
The WCC will serve large numbers of volunteers and incorporate a) data collection regarding the
type and distribution of debris, b) recycling programs at selected beaches, and c) coordination
with partnering organizations and volunteers, A travelling exhibit will also be produced.
Task I — 0 d Imp
_.. z._ QraqlZe anal Lernent Aplil 2014 North Coast Cleanup, The Subcontractor will
organize, lead and implement the Washington Coast Cleanup for the Pacific Coast. Several areas
on both the "North Beach" and "South Beach" portions of Grays Harbor County as well as at
least three locations on the North Pacific Coast will receive organized volunteer clean up and
disposal. Responsibilities include registration and leadership of volunteers, permits, liability
waivers, orientation, cleanup, data collection, recycling at selected beaches. The WCC will also
incorporate data collection regarding the type and distribution of debris, and recycling programs
at selected beaches.
Deliverable: North Coast Cleanup
Due: April 19, 2014
Task The Subcontractor will produce the traveling exhibit: "Marine
Debris on the Washington Coast: Are You a CoastSaver?" and display it at coastal public venues
in 2014 including the NPR. MRC resource fair on April 19.
Due', April 19, 2014
Task 3 .— Invoicing.And Peal Roort, The Subcontractor will submit all invoices, a final report
(Exhibit B) on the North Coast cleanup and ten (1 f1) photos and photo releases (Exibit C) for use
in NPC MRC materials.
Deliverable: Invoices, final report, JPG photo files and photo releases.
Due: June 15, 2014
Page 5 of 7
Rwor"M
CATEGORY
... . . ..... .
Detail
. . . . ....... .. . -_ . . . ............. __..
In-Kind Contributions
. ..........
Costs . ..............
Salaries/Ben.
.
$14,160
. ...... . . ............ . . .........
$1,100 Bags and barbecue
supplies from Washington Clean
Exhibit
Coast Alliance Members
$2,000
Travel
. . . ......... .. .
. . ........... $0
Contracted
$5,000 from NOAA Marine Debris
Services
Solid
Program ....
...... ___ . ......................... .
Washington Clean
Coast Alliance
Total In-Kind
Members
. . ............ . . ...... . . .
. ................. . . ....
-ost=
L__Io_�t! —c-'.,,,
. - .... . ..... . . .....
$16,160
Npc MRC uscover Yager Northwgst — WA Coast C!, g2agp-ZQj4
Exhibit B: Final Report
Exhibit C: Photo Release
Project Title:
M RC:
Project Leader's Name:
WDFW Contract #:
Has this project been completed? Yes 0 ongoing Project E]
If no, describe below the reasons why this project wasn't completed by the deadline:
Project Funds Awarded: $ Project Funds Spent: $
if any funds weren't spent, please explain why below:
Was any inventoriable equipment purchased with your MRC funds for this project? Yes [:] No F,
If you did purchase any inventoriable equipment, you will be contacted about returning the equipment
to WDFW or to discuss the possibility of a loan agreement to allow continued use of the equipment.
Have all Volunteer Registration Forms been turned in? Yes F No
Have all Volunteer Timesheets been turned in? Yes [:] No F
Have all reimbursement requests been turned iin? Yes F No
Please submit any remaining volunteer registration forms, volunteer timesheets, and reirriburseryient
requests with this report.
How many total volunteer hours were used on this project?
Please describe the accomplishments of the project below:
How did the public and/or fish and wildlife benefit from your project's activities?
Please list the names of any WDFW personnel that provided assistance to your project:
Use the space below to provide comments about your experience with the Coastal MRC Program or
describe your ideas for program improvement:
The information provided in this report will be included in the annual report to the governor and the
appropriate committees of the legislature. This report will also be made available to all grantees, the
Fish and Wildlife Commission, the Director of WDFW, WDFW's Executive Management Team and other
personnel within WDFW as well as the general public (via our webpage). Please send photographs of
project activity (with photographer's full name) as an e-mail attachment to: heather. reed Pdfw.wa.gov
(for possible use in the report)•
The information that you provide in this report may be used in evaluating future Coastal MRC project
proposals.
Dame (if sending electronically) or Signature (if sending hard co py):
FOYM-
.3
B
JEFFERSON
COUNTY PUBLic HEALTH
615 Sheridan Street # Port Townsend - Washington - 98368
www.jeffersoi,iic:ountypubilichealtli.org
I do hereby authorize Jefferson County Public Health, and those acting pursuant to its
authority to:
1. Record my participation and appearance on video tape, audio tape, film,
photography or any other medium.
2, Use my name, likeness, voice and in connection with these recordings.
3. Exhibit or distribute such recording in whole or in part without restrictions or
limitation for any educational or promotional purpose which Jefferson County
Public Health, and those acting pursuant to its authority, deem appropriate,
including on the internet.
Im
I
WOM-11TOM
Name of Person
N
9SEW
Witness Signature:
Parent/ Guardian Signature (if under 18):
COMMUNITY I EAL'I H PUBLIC HEALT H ENVIRONME-NTAL HEALTH
Df",'VELOPPOENTAL DISABILITIES NATURP1 I:PESC)1,,)RCES
AIN 360- 00 I%/IA€N 36 0-385 9444
M: 385-94
FAX, 360-385-9401 HEALTHIER COMMUNITY FAX': 360-385-9401