HomeMy WebLinkAbout031714_ca08Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners (BOCC)
Philip Morley, County Administrator
FROM: Carl Smith, Department of Community Development Director
DATE: March 17, 2014
SUBJECT: 2014 Jefferson County Study Partnership Agreement with FEMA
ATTACHED: Study Partnership Agreement
STATEMENT OF ISSUE:
The Federal Emergency Management Agency (FEMA), in cooperation with numerous other
agencies, intends to conduct a major Study in Jefferson County, named the 'RiskMAP" project,
with a variety of deliverables, including updated flood insurance rate maps (FIRMS). FEMA has
prepared a "study partnership agreement' that outlines the various roles and responsibilities of
the partners. The County is requested to signal its commitment to actively participate in the
Study by providing a non - binding signature to the agreement. The Study is planned to take
place from early 2015 through summer of 2016.
ANALYSIS:
The first page of the agreement document (attached) summarizes the goals, actions and
outcomes of the study. The following is a brief excerpt:
"The information provided by this project can be used by these communities to enhance their
hazard mitigation plans, make informed decisions to improve resilience to natural hazards, and
raise awareness about local risks to hazards so that they are better informed and prepared to
take actions to reduce their risk. "
Jefferson County is requested to provide several forms of assistance for the Study, including
information that may be of use in the Study, assistance with public meetings to present drafts of
Study, and the County is also requested to use the final information resulting from the Study in
future hazard mitigation plans and for other uses. A summary description of the anticipated
County portion of the Study is shown on page 9 of the agreement.
In January, 2014, FEMA sent a draft of the Study agreement and requested comments.
Comments were provided by the Departments of Central Services, Emergency Management,
Public Works and Community Development. Comments were generally supportive of the
County's participation in the Study.
Consent Agenda
FISCAL IMPACT /COST BENEFIT ANALYSIS:
There is no direct cost to the County for this Study or the agreement. There will be some
indirect cost for the staff time needed to provide information and for participating in meetings or
assistance with arranging meetings and distributing, reviewing and commenting on Study
information. The Study results are expected to be beneficial to the County, by providing up -to-
date information on risk assessment and mitigation planning.
RECOMMENDATION:
Staff recommends the BOCC sign the attached Study agreement.
REVIEWED BY:
Philip Morle(y, ounty dminis�rator
2014 Jefferson County Study Partnership Agreement
This F irk MAP Partnership ARWwr m R is used to document the regmarory and non R egU ator d [ooh that COMM when
irmawd In , Rkk MAP Project vin re2il specify mTga[on technical assistance W be provided, identify roles and
rommobl litite for all will l nmlved,list the time to be proeidid withassociarad deadlines, 4m n e eMCrMIonS M the
study reruns, and pms'ide a happened nmtlme an a on e,pbnadon nr when is eepected from pro en partners M each major
mdrdWne.
The All at provides Cord menrnion of FEMAl mm vin meet to Jefferson fanny and the<ommimaMi of the
the Risk MAP Pm Kt, By AmIng the Mreemml thes[akMoldttS and projM partners acknowledge that
Was underal and commit tothe project scope.
Working together An a FOR Mappinb Assessment, and Planning (Risk MAP) project, EEMA Region %, the Stated
Wafilnlom mdWing the 0epausen[ of Ecology the MP$d eM Of harural Resou¢¢pnd the Emergency Management
Division jhernRarammedto as the Stme"),lefferspn County and McOtyof MnTcwnund )here fiti Marred Was
Mhef mud iris "j will identlfy, assess, wmmunirAre, plan fop antl miliga[e ruk.
The iMonration provided 4 this project can be wed by these commul to enhance their hazard mitigation Wang make
Informed dcislons to In Wove resilience to natural hazards, and rake awareness about local new to hazards so that they
are Center Informed and prepared b Oka aconite reduretherrsk.
This PannenhipA ment ounines how these projet partners will C hies success In key activates and goals:
• FEMA, the Edge, the Cwnmunlllq and STARR, will commit b maintain open Communicenlon and a produtlive dialog
during the Risk MAP projM,
• FEW and STRUM al pmeldefrequent and regular Information on Project prgr , and oplentunniv for m9ermn
discussions and feedback on mold,
• FEW. STAR R, an of Stake PaaMfammun ltry suppory will provide non regulatory risk assess went Was, Nmrmation and
findings, communications plan, and land i rig su Orion oar the Course of We project
• FEW and Me State will support the Wmmunifre or capturing Community needs for how Me projm ounpub wi l l be
mmrcorated into thicul ng ac[in[ies in order W reduce risk and build a more resilient Community .
The RiAMAP Projent will Owns M the klloaing deliverables:
• Updated flood Insures nce study and dlgytal drop lnwranre rate maps for th a entire County W include updated modeling
for The Make rc Wink rule miles of detailed dial study on the 0merwallips River, and over 200 mlln of
anemometers Helena wow: within the County
•
Risk Ass¢sment predutts to Ind ude ch award since law Fl Red, t %an A To I theme flood depth and for Walk a rep s and
approve Wite Carded arell, a BFEa lid for County l arcs, and mulbd requenry depth grids for data i led deeded a mss.
• MuIR- hazard risk repon[o I nclude detailed Nazus an alysls for flood, OR rhmafee and bung me using lmal
parcel/assessominformrtion
• Mitigation planning tahaos l a ,cg
• Training,
Roles and Responsibilities
FEW STAIR and the State will private officials from the COmmunpie with regular project East updates, the mapping
and risk Ass essment products described be low, and provide owner no, with contact to renewed War Monetary ofmuN-
harem risk. Make efforts wi l l better enable the Commu nines W take ardon to reduce ask through the workgn of the
map, derelopm ant or enh imminent 4 Wayne, plans, and increased communication with Citizens concerning theta
u ral base M rick an it the deps they can to W to Rikigtte that risk, IDeStake will provide hundredth, cmrtlimtiw and
supWrt in mughoutlhe Rick MAP pmjat Ganmunnes will provide In Wt and updates tboughoutthe project W emuM
Met the information is"orin g the goals of this Agreement.
Cornmuniwtion and Coordination
Achiwing Risk M4p4 gas l of reducl ng the Al loss's vuln erabRhy ts risk an sires clear, mnsutent an t candid
vii themrommunkationsneed W rank ore loMclals in mmmunnieswM1ermindividual constituents need
Info taboo Wtakestegx [o prolM kM1emselv¢irvm provides; hazards. To accomplis iy the prided partners will
maintain open lines of communication and¢bblish a consistent flowof Information.
FEW STARK and the State will
ovine qua mean reports outlining me current protect states, man9asto figure Study status, key accomplishments
W date mentill Bks, and near steps vin email W each cam ani through the Recall administrator and Chief
raamire ofemr.
En he nice the Communities art tar W eons m u maate about hazards a no aatociated ruse W people"" live a nd work
within then commis ones and the caax[a I, rea by puts ding tom plates a n it cu ea[h moral for Ivory use,
quarterly usages on proi act propel, a n d recommendatory for l mpl ementadon upw request.
• Contact the(canmuntia at least two wee its in advance of a proposed ma ire date via email.
FEMA, STAIR, and Stand will:
• Innate cMMir"don with m aoNa project winners to shied ue, plan, a rid hol it a minimum of th reas meet l Mas din
hazards, or she webmn) du new me hfe or the project
Flow! Risk Review Mesear : To be held following the dev coo nt of engineering analysis a no draft
mapdnR the Inatant of this making is W provide local oKciats the opportu nits to asks antl comment on
drafts of the wait average analyses produced by FEW prior W preliminary relics¢ a reed Mary products
implemm tetionarailki¢Milbebigbl,ob d The goal of the meal E, an identify hitigttion actions to
beimakitlinthe Communities hazard mitprtim plan up6ua wbkb will olomaMyencourage risk
retluttion.
lbe Wmmun (lies are shrong1Y encouraged to:
• Cammunl[ateEeswealuming and UAetl ule force[nang Orgoin85audy updates
responsible for planning supporting radical and advishorg the pudic meeting
• share study deems with project slag early and Ofed as aware mixommum[ation
Risk Mapping Acivities
A FEMA Risk MAP projM Idm[IIIes Based hazards, Paintings loyal Coastal man aaemenl regulatory Bart data, supports
the awarded EWOd MSP meems7 m{kRlPj, and MOVM¢rnt.axessmems, mM1igatlm support and Plammiltechriral
awastance for al l natural hazards. Based on needs identified and /or we litlatN by the State. the CommunRles will real ate
UldwingdaUStts as Pmt of this mePPingProjM, For mnrealmos tteils of the sande a the mmorgeNal please
we the anacded scandal fa army ancient Summary).
FEW and STARR will:
• Perform a deUlled coastal flood hazard awards including the[ollection of rtorm surge ktarged rea logy] and
overland wave height analysts jcoasG I hytlrau @sL as suet l as flaw la In boundaries for thermal antl 0.bpe¢ent-
enualchan [¢1100 - and5esmrlflOMererrts. A analnh will also be performed m comae recharge
d hydraun[modellr$ for is miles ofthe MiwalfPSrRiver and zl ).0 miss of approval rive modeling will
recommended. Reopen delineations and the Finds Insurance Study evil be undated for the entire Cymal The
na awlandrrenneanalyslaemmedtobemmpinedln m*2015.
• Prepareana provide the regulatory all Insurance Study lFIS) Repot document al the Cwnmunia¢. Angles
bark that comains'mformatirm wywdingflooeing In a community and u deranged in commationwbh the FIRM.
The FIS, also knownasa flandelwation study, frepuently mnUlns a rarradve W the flood history of a community
and discusses the engineering methods used to der2lPothe FIRM. The study also deal flood plenty for
stutliedflootlingsouaward can be used to determine Base Flarl Deal Far some areas
• Prepare and Provide the regulatory Flood lreurance Race Map ( FIRM) map Far all panels within the County which
identifies the Summoner ones s flood meal amended allegations. and fleadefl in boundaries. This map lh imcito
determine where me purchase of0.val imurana is requirNfor properties with fetlershermcked mortgage. The
preliminary, FIE and BFIRM's are sChetluletl to be released in summer 3015.
• Picking guidance, feedb¢kcoordination and technical support thermal the Risk MAP Project Life Cade.
The stare will
Made FEW aware of a ny poeMlal risks to t he data musical or protect pmgreas, and ad as Home to the
Communities by procil information and resources upon request.
The fam mu nines am firmly en[Ouraand to:
• Include the Risk MAP Road as an Agenda helm in regular ommuni[y meetings , and will make FE MA aware of a ny
haterNal risks to report progress
• Pratltlethe flood dark performed in 3lMN on the Big Concedee Hirer to FEMA by Arm I'
Risk Auessment Activities
task asussmeal al the mm man all to make I nfomed moralon, land us antl emergency management Allsioni by
proudlyts product; and radial es that a am man kaw and mul diks. To proade the We munmes wilb information
regarding risk wouclated with mu 160 a hazards with I n the commit FEW will man ckbey with the fommunhi¢ to
FEMA -
Attachment
Jefferson County Project Summary
The Jefferson Courmflocd mapping proper began in winner Rental and is expected to extend through Summer
2016. FEMA's Service Provider, the Stra igic Alliance for Risk Reduction (Staged, and Washington Department
of Naural Resources (WAONR) is performing workon the project.
Project Milestones
Project milestones are pm)ece N delegates For key tazks that must be accomplished in order to complete work
n a Risk MAP Project. They serve as indicators tar progress and as the basis for planning future Risk MAP
meetings. All protest milestones, haw rsubject to change due to changes in scope, delays in data
acquisition and other unforeseen complexities within a study.
effleamweamea
Ennincennp AnalYau EadY2015
Flood Study Review Meeting Eady ID15
PTIMioary Map producer aummer2015
F lnal coo A PAIln Meeting Summer2015
Resiliency Meei Fall 2015
EReni Map Pmdutlion Summer 2010
'AI' Oulu w prgxled ape suLp9 b ratim.
There will be at least three meetings between FEMA, the State, and the affected communities associated with
this sudy. They are the Flood Risk Review (FRR), Final CCO, and Resilienry meetings. The FRR meeting will be
held after he completion of the Coastal Analysis task. The input data, methodology and draft result would be
presented at the FRR chelting. The Final CCO meeting tithe meeting at wM[M1 the preliminary results of a Flood
Insurance Studs, are wed and discussed with community officials. This meeting would be held after he
done was entered as Preliminary, either before or near the beginning of the statutory 90day appeal period The
Resiliency meeting will M held after the release of the preliminary map. The purposeoftbe Resilienry meeting
is to continue to build local reporter for implementing priority mhigation auminim within the watershed The
timing will depend upon which non regulators Risk MAP produces will be devebped add the specific
Requirements of the communities. The community may also hold a public open house melting after the
preliminary map release which would besupported W FEMA.
project Scope
Scope includes all 221.1 milesaf mast line in Jefferson County. Far chance work 1.6 area ofdetaied sma will
be completed for the emewships River and the remaining rivedne work of 217.0 miles will be mmphmod using
approximate modeling.
Additional project Deliverables
Project also includes standard Was Products (Risk Reporomap /Database) as well as Flood Risk Director
(Changes since Last FIRM, Flood Depth and Analyses Gods and Flood Risk Assessment). The Risk MAP datauts
are scheduled to be menchrod fah POTS,
�re,ectte���e�
u_
Clallam County
Jefferson County
l
1____ r' Kitsap o
r/ o
Grays Harbor County +Ssnn Cow4y
w ty
produce the external handelis[ed Coca.jPor more spe[ifil ila of the scope of the mapping sources, please sea
attached le fferson County major Summary]
FE P and STARR will:
Ford de a CnWPSLme last IMI M map and dancttthat identifies areas where the Special flood Rare had Area,
Reveal and /or floodoem, dsappoi tee have changed since the previous flood study. Enainwnng factors that
may haw considered tothe shangas such as data used and larval of study performed will also be sent
Estimates of stratum affetlN bytM1e changes will be amended and summarized to capture lncreasss /tlecreases
In known risk areas and enable Ideal offinalsTo borer plan For awrexhneads.
Provide 1 %complefian[edepth Each for coaSUl areas and approval marine analyslS. The eedated luxury
woe on the MUwallles all Include 10%,a %,2 %,1 %, and o. 2% annual chance depth pried. cepthgrid9dome" the
depth offiMding at rcadonsthmugive t a cdnmunM and when combined with either informatim smM1 afiat
floor elevation; are invaluable in underact Brisk.
o,de areas of in untlarion associated with x1,2, and 3 feet Increase Ed the base flood elevation be mortal areas
to hueNOI pia n ring ns¢ Sea lcvd rim Elevotion incremevelues Coen alsobe adju9etl usin6
• • hl we lelrise data Ad h dun[me by the composite.
Highlight areas where risk reduction artery may annual hightest return on investment.
Povile the Co mmun[es with prompted exposure for HAZES projects.
Prande the Communities wRM1 Area s of Re6getion Interest finding s and
recommendations based on bat available
data
Thestateww:
• Provide a non-regulatory Rek Report which include narratives on mul hazards and risk exposure, and explains
the risk assessment evettua logy and mutts for each community. The risk report will pmvitle less enimations
using Hams for food, earthpwke, and Founded hazards. Rood depth &ids and DSGS Shakeraps will be
inwrpmr dmmmeHausanalnis. owed data will be added to Hazus he more accurate remM. Cohen natural
hazards Mll Include a summary and an exposure analysis.
Prowde the flood as DMaWm which houses data collector created and analysed during the Prjed. Tnismm
can be used by the Commercial torecreate maps,devebp rerolxs and other produces, and to wrbrne atld¢ienal
wheatr.
re LeanearthAmor nmeuna.. risk assesamembthe Country br Sept, SD°, 20 so mu class can beusmm
nor and acquire, quirie, plan update.
Prairie the Communes with technical mwe,nce for HA2VS projects.
Iofersm County is strongly automated to:
• Provide Gas data to WADN R to be included in the Hams, rlak Asuament Ids Pow 1, 2M
For any informat ion that would affect the model Ing of the 1% annual she nee dome such as repo, hydrology,
model; rtury motla, high wary me his, bridge data ad
Provide Issue map information to be included 01 61 DFIRM in clueing owes and mmm a nCry addresses.
Incmornce results form the as lahpuake and push ami risk asseemeM into then in war an hunts, plan update to
update their bases sMions as well as leentlfy ml[Igarlrn Coe flans. The floss risk assessment data will be
mcwho natal into the Cue any, RI lowing mr,mmn plan update since I he d via wll l not was ready for the 2010
update.
Commun Ried are summary encouraged he
Provide additional data, beyond the County husbO; which should be included in the Hmus risk assessment.
• incorporate Risk Assessment data and findings Into existing and future mNlgaion plans and Ideal land use
programs
Disaster Response Activities
Following any tliocom, panel, Shade, old bce l consumers PSff work to minimize loss to lNe and pmpeM antl to scheme
royal and supped to ci dams In need. In add god data oplactgn aRivitiescan be ad invaluable resource for planning
raintion pmjtt to improve community minimal to hazards; arm improve Nture disaster response.
FEW and the State wi l l:
Provide the Cammunitia with any Mtlings/ raommendariom resuhng from the event, idmdry a reds W mYignion
indar¢sr and uNm e¢ support Me Formal in tM1ar, recovery effonx
• Support the Comm acmes in prompt dpromr response bycoordinating Internally and pressing resource.
• Chiral the Comm unified with Suggested guidance for mllec ing and documenting this informMion.
Stee wIII:
• Use deal supplied data to abroad ar occurs mmOngingratudycffortand provide Memmmumsynclh any
fndingibecom me nations resulting from the event.
The Communities are strongly encouraged to:
reside FEW with copies of pM1ttoomphs of areas affected by disasters,
Mcument high water marks. pttbrm damage par mates, and provide the collector data to Fi
• Pre Jdenlly nations and public razllhies eligible for dilate-- relaed emergency measures that may lead to
Permanent changes In the goadplain much asthe replacement ofculvecU with Orders, alteralon dwatercoursei,
an.).
NaifV FEW Many tliscater- mated emegency meaures taken that may have caused perrommun hengn In the
floodplain
Mitigation Planning Activites
M itigaton planning support pmuides tichnl[al ass6lance, in[mtivim5 risk r udion abounties at the local level, and
tlexbps a program to monitor local recd lol efforts. the risk information developed during this proptta will Final local
garemments and analyses that can use to develop or update dlelr existing mhigation plans. Thefommumies can use this
MGwhtax ngtery strategies for protecting PeopleedwitM1mWtipMM1 future eechenmM Mghmer mutin value
and develop nlanced¢rmaraegi ¢ foer the protecting Of he pactical care ommu events FEW a offer mitigaion
planning an kalauia nce0cover[he run damenta lS Of lM1e rep ulrtmentl car Communities tomcet repuirem enti
established in M CFR Part 201.
FEW will:
Coordl note with the State and Communiti as on MNgtion Oil arms ng.
Asect plan nine hems wish inmrporatind n ew among more Stu riles and risk data into the event mitigation plan.
FEW and the Spite wi 11:
s m
add the Coma I run how akting muUchal data and mailable tools on be uwd to into had the
capped mitgaion plan.
Share mitigation planning andsor implementation bat plecticn, provide l mormatgn about resources deal Is we to
support mhigation actions, and assist l nthe serelopmser of an action hem list to fatilense mitigaion adios tie.
The Statewill
Supped FE MA and the Centro la by pmvidl rag 'charter mu continuum, and resources to support mundane
plan ir ng upon, an mmuining f one mb upon mount.
the mmmun Itiea are strongly encouraged to:
mnrporatethe new coeds lflood study and risk assessment products into existing and runts n mare nongation
plans.
and improve upon the lexerwn Wumy Harvard Miigadm Plan whim includes the Error Pon
TownRne, which expires on June 6, 2015.
• ortmay Furnace in the anti nplanningpascalbay,AamfNmum. wmNaArg got pdourang mM1woun,
projects than Jury support immunity m inen[e to flooding and mim, hamrds.
• Inform FEW and the State of new and emerging wioi he consideration in future nudity.
Training Activities
FEW, Shorn, and the State we must the Continuously by pronding training and wtream materials as needed and
repuel Training sessions and outreach maMials may be targeted to the individual commundies Prot a al l
audience, as needed to meet she needs orthis Partnership Agreement FEW all deliver outreach materials and schedule
training sessions on topic ideni by the Wmmunitiel
No Tunings itlemifiM
Risk MAP Partnership Signature Page
Roles and Responsibilities
This Panazzi apartment represents a pod faun el Wall Pardss To hem date =ommunows firchmak, and Plan
mlagation activities to led uce the Pleaawe of the citizens within the Communities to hazard risk. It is notlegally boding,
The wnieS"i in signature blod Below wlu collaborate on hazard ldentmntlon a shares and risk aoalVSe Products,
and *4 wnwlt wrtn each otfw.a to Mtagtaee [omrAUC 'Pod YrmYd'memlhwtnn efforts. It is intended to PrandeA
commons xage to address hazamsand'mcre se enhance within cwmmunines.
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