HomeMy WebLinkAbout040714_ca04Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Deputy Clerk of the Board
DATE: April 7, 2014
SUBJECT: AGREEMENT re: Designation of the Official County Newspaper of
Public Record for Legal Notices; In the Amount of $8.00 per Column
Inch; Leader Publishing Company
STATEMENT OF ISSUE:
Upon conducting a bid process for designating the official County newspaper of public record for legal
notices, Jefferson County agreed to award the bid to the Port Townsend - Jefferson County Leader and execute
a contract for their services for a period of one year.
FISCAL IMPACT:
The rate per column inch is $8.00.
RECOMMENDATION:
Approve and sign the agreement.
REVIEWED BY:
3f�lY
Date
LEGAL ADVERTISING AGREEMENT
By and Between
JEFFERSON COUNTY
And
THE PORT TOWNSEND /JEFFERSON COUNTY LEADER
The Jefferson County Commissioners hereby designate the Port Townsend /Jefferson County
Leader the Official County Newspaper for printing of Jefferson County legal publications during the
year beginning July 1, 2014 and ending June 30, 2015.
RATE:
$8.00 per column inch, first and
subsequent insertions.
TYPESET:
Helvetica
TYPE POINT:
7.0
COLUMN WIDTH:
1.625 inches
AVERAGE COLUMN WIDTH:
324 with spaces or 283 without spaces
PUBLICATION FREQUENCY:
One (1) time per week on Wednesday
OTHER SERVICES/ENHANCEMENTS:
• Publication of legal notices on website
• Publish a specially designed County logo where County legal notices begin
• Publish a project location map or About Jefferson County Public Notices at least once a quarter
• Provide link from The Leader website to Jefferson County Homepage
• Reporters will reference public notices in news stories as appropriate
• Provide two newspaper subscriptions to the County at no additional charge
• Discounted display advertisement rate applied for advertisements.
• Up to 12 Press Releases per year (no more than 1 per month) printed in a section other than the
legal notice section of the newspaper.
Legal Advertising Rate and Submission Deadline: This rate is for publication in The Leader and is
applicable to all County departments and offices. Rates are for single column legal notices and are
conditional upon advertising copy reaching the newspaper office at 226 Adams Street, Port Townsend,
WA 98368 via fax, modem, e-mail, or hand - carried and by 3:00 p.m. two (2) days (Monday) prior to
publication on Wednesday.
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Legal Advertising Agreement July 1, 2014 to June 30, 2015
Legal Advertising for Other Public Agencies: The column inch rates in this contract will be extended to
other public agencies located in Jefferson County, Washington provided they meet the conditions for
submission as outlined above.
Press Releases: All County departments and offices are eligible to submit Press Release copy to be
charged against the County's 12 Press Releases per year if the following conditions are met:
The copy has been reviewed and there is an indication of approval by the County
Administrator.
The submission deadlines are met.
The Leader will advise the County Administrator's Office when the number of Press
Releases reaches I 1 or if there has already been a Press Release published for the County in
any calendar month when another Press Release is submitted by a County Department.
Printing Error: Re- publication of legal advertisements required due to errors or omissions in printing
attributable to the publisher shall be without charge to the County.
Payment of Charges: Jefferson County departments and offices will only pay from invoices (not
statements) presented by the Leader. County departments and offices will process invoices from the
Leader in the next claim payment cycle after the invoice is received.
Liability for Content: Jefferson County assumes liability for the content of advertisements authorized for
publication in the Leader and for any claims that arise that may be made against the publisher except for
those claims arising from advertisements erroneously printed by the publisher.
IN WITNESS WHEREOF, the parties have executed this Agreement on this 7th day of April, 2014.
iomft.-_ .
.•��i�
Scott B. Wilson, Publisher
SEAL
ATTEST:
Carolyn Avery,
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chairman
PROVED TO FORM•
ati 1"7 3
David Alvarez,
Deputy Prosecuting Attorney
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