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HomeMy WebLinkAboutM010614�4gON k Y �9sNINCs�O� / District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of January 6, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. BOARD REORGANIZATION. Commissioner Sullivan moved to nominate John Austin to serve as Board Chairman for 2014. Commissioner Johnson seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen: 1) Wished the Commissioners a Happy New Year; 2) Thanked the Commissioners for making the bus stop in front of the courthouse safer to exit/enter; and 3) Urged the Commissioners to keep recreation programs going; • A citizen stated that the Mountain View Commons' financial problems and the pool are important, but kids programs should come first; • A citizen commented that she received information regarding the City's proposed actions on addressing the parks and recreation situation. She would like to see the entire County benefit from recreation programs; • A citizen noted that Bill McLaughlin passed away and he was against the use of Ritalin in school - aged children; • A citizen stated he had read City Manager David Timmons' proposal regarding parks and recreation and encouraged the Commissioners to support the City's efforts; and • A citizen stated: 1) The net pen issue is not going away; 2) He does not like the idea of County versus City; 3) He is a part of a small group who resolved to observe County and City governments this year; and 4) Thank you to the Commissioners for their efforts on the Shoreline Master Program (SMP). APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. RESOLUTION NO. 01 -14 re: Documenting Guidelines for Budgeting for Replacement Positions, New Positions, Promotions and Reclassifications Page 1 Commissioners Meeting Minutes of January 6, 2014 2. CORRECTIVE DEED OF TRUST re: Lot 9 Block 2 of Eisenbeis Addition located in Kah Tai, for recording with the Jefferson County Deed 3. AGREEMENT re: Fire Code Official Services; No Direct Cost to Jefferson County; Jefferson County Department of Community Development; East Jefferson Fire Rescue District No. 1 4. AGREEMENT, Amendment No. 3 re: Hearing Examiner Services for 2014; In the Amount of $10,000; Jefferson County Department of Community Development; Stephen K. Causseaux of McCarthy, Causseaux & Hurdelbrink, Inc. P.S. 5. AGREEMENT re: Detention Services for Juvenile Youth; In the Amount of $132,506 per year; Jefferson County Juvenile Services; Kelly Parcher, The Proctor House 6. AGREEMENT re: Labor Relations and Human Resources Consulting Services; In the Amount not to exceed $30,000 per year; Braun Consulting Group 7. AGREEMENT re: 2014 Community Services Grant Funding; In the Amount of $127,300; Olympic Community Action Programs (OlyCAP) 8. AGREEMENT re: 2014 Community Services Grant Funding; In the Amount of $2,900; Gardiner Community Center 9. AGREEMENT re: Assure certain protections for the privacy and security of Protected Health Information; No Dollar Amount; Jefferson County Administrator; First Choice Health Network, Inc. 10. AGREEMENT re: Film Production for Discovery ID Cable Television in the Superior Courtroom and the Jury Room on Saturday, January 11, 2014 for approximately 5 hours; In the Amount of $1,019.05; Jefferson County Central Services; Screaming Flea Productions 11. AGREEMENT re: Clean water project for restoration of riparian areas where lack of native streamside vegetation is linked to water pollution and degraded water quality; In the Amount of $16,800; Jefferson County Public Health; Washington State Department of Ecology (DOE) for Washington Conservation Corps (WCC) 12. AGREEMENT, Amendment No. 8 re: Continuation of service that provides for substance abuse prevention infrastructure under the Special Funding program called Prevention Redesign Initiative; In the additional amount of $46,618 for a total of $139,963; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS), Division of Behavioral Health and Recovery 13. Payment of Jefferson County Vouchers/Warrants Dated December 16, 2013 Totaling $596,785.71 and Dated December 23, 2013 Totaling $311,145.78 14. Payment of Jefferson County Payroll Warrants Dated December 20, 2013 Totaling $72,775.85 and A/P Warrants Done by Payroll Dated December 20, 2013 Totaling $14,808.67 and Dated December 31, 2013 Totaling $2,044.19 COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items: Chairman Austin - Will be attending a State Board of Health meeting this week and meeting with Senator Hargrove re: funding for mental health and public health. He would like the County to have input into how those funds are distributed. Page 2 Commissioners Meeting Minutes of January 6, 2014 X, '? Commissioner Sullivan - Will be attending the Legislative Steering Committee meeting in Olympia this week and discussing transportation. Commissioner Johnson - Will be attending a Heritage Caucus and Olympic Region Clean Air Agency meeting this week. The meeting was recessed at 9:47 a.m. and reconvened at 10:03 a.m. with all three Commissioners present. Bid Opening re: Center Road Overlay Phase 6; M.P. 4.39 to 6.86 County Project No. CR1928; Federal Aid Project: Public Works Engineering Services Manager Jon Watson and Public Works Engineer Matt Klontz were present at the bid opening. Mr. Klontz stated the engineer's estimate is $764,269.00. He opened and read the following bids aloud: BIDDER Lakeside Industries Northwest Asphalt BID AMOUNT $596,030.00 $726,203.92 Staff will review the bids and submit a recommendation for bid award to the Board at a future date. Letter of Support: Chairman Austin suggested sending a letter to the Washington State Department of Ecology (DOE) on behalf of The Nature Conservancy (TNC) in support of their National Estuary Program Watershed Protection and Restoration Grant proposal. Commissioner Sullivan moved to direct staff to prepare a letter to Kim Harper of the DOE in support of the grant proposal. Commissioner Johnson seconded the motion which carried by a unanimous vote. Chairman Austin later in the meeting noted that after notification was made to TNC that the Board approved sending the letter, TNC requested that the Board postpone sending the letter as they are contemplating a change to the program's name. Commissioner Johnson moved to delay sending the letter to DOE. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Letter re: Hood Canal Easement: Commissioner Johnson proposed drafting a letter to the Washington State Department of Natural Resources (DNR) regarding their work with the Navy and creating an easement along the East and West side of the Hood Canal. He will prepare the letter within a week. No action taken. Page 3 Commissioners Meeting Minutes of January 6, 2014 Review of County Commissioner Board and Committee Assignments: The Board reviewed and updated the 2014 Commissioner Board and Committee Assignment list as follows: • Health Board: Commissioner Sullivan is the new Chair. • East Jefferson Watershed Council (Formerly WRIA 17): Remove from list. • Water Resource Inventory Area Board (WRIA 16): Remove from list. • Water Resource Inventory Area Board (WRIA 18 and 20): Remove from list. • Law & Justice Council: Remove from list. • Housing Action Plan Network (HAPN): Remove from list. • Shelter to Housing: Add to the list. It replaces HAPN. Commissioner Sullivan is the representative for the Board of County Commissioners (BOCC) and Commissioner Johnson is the alternate representative. • Jefferson Transit Authority Board: Commissioner Sullivan is Chair. • North Olympic Peninsula Resource Conservation & Development (RC &D) and Peninsula Development District (PDD): Commissioner Sullivan is no longer Vice Chair. • Olympic Community Action Program (OlyCAP) Finance Committee: Remove from list. • Olympic Region Clean Air Agency (ORCAA): Commissioner Johnson is the representative for the BOCC and Commissioner Sullivan is the alternate representative. Puget Sound Partnership Strait Action Area — Ecosystem Regional Network: Chairman Austin is now the Co- Chair. • Washington State Association of Counties (WSAC) Coastal Caucus Sub - Committee: Commissioner Johnson is now the representative for the BOCC and Chair Austin will be the alternate representative. • WSAC Natural Resources: Chairman Austin and Commissioner Sullivan are alternate representatives. Commissioner Sullivan moved to approve the 2014 Commissioner Board and Commission Assignments with the agreed upon changes. Commissioner Johnson seconded the motion which carried by a unanimous vote. Hearing re: Proposed Ordinance Amending Jefferson County Code (JCQ Chapter 3.08 to Revise the Definition of "Open Space Land" and the meeting frequency of the Conservation Futures Citizen Oversight Committee: Environmental Health Specialist Tami Pokorny stated the recommendation of the Citizen Oversight Committee is to revise the definition of "Open Space Land" and change the meeting frequency of the Conservation Futures Citizen Oversight Committee to "as needed." She noted the purpose of amending the ordinance is to better align the definition of "open space" with the state's definition and to allow the Conservation Futures Citizen Oversight Committee to meet more frequently as needed and not be restricted to the quarterly meeting frequency that is currently depicted in the Code. County Administrator Philip Morley explained that the County interpreted and applied the definition of "open space" consistent with state law, but the County Code needs to be amended to match the state definition word for word. Ms. Pokorny stated that the local program is more restrictive, but it has been decided that it was not necessary to have a more restrictive local code than the state. Page 4 Commissioners Meeting Minutes of January 6, 2014 J Commissioner Sullivan stated that if development rights are purchased, how do you access the property? There is no physical access to the property. This makes it more clear. Ms. Pokorny stated that there is case law that demonstrates that visual access or having access to environmental services produced by open space, constitutes the access. Chairman Austin opened the hearing for public testimony. Hearing no comments for or against the proposed ordinance, Chairman Austin closed the public hearing. Commissioner Sullivan moved to adopt ORDINANCE NO. 01-0106-14 Amending Jefferson County Code (JCC) Chapter 3.08 to revise the Definition of `Open Space Land' and the Meeting frequency of the Conservation Futures Citizens Oversight Committee. Commissioner Johnson seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:36 a.m. and reconvened at 11:04 a.m. with all three Commissioners present. Hearing re: Emergency Supplemental 2013 Budget Appropriation/Extension for the Prosecuting Attorney's Office Fund: Accountant Rose Ann Carroll was present at the meeting. County Administrator Philip Morley explained that the budget appropriation/extension for the 2013 budget for the Prosecuting Attorney's Office came after the deadline for the 4th quarter request. Within the past year, the Pierce murder re -trial has required dedicating prosecution staff to that case. The office needed to backfill with an additional Deputy Prosecuting Attorney clerk hire. This additional cost was $20,889.37 over what was allocated, but was a necessary cost. County Administrator Morley added that this amount was not budgeted and due to an oversight, it was not included in the 2013 4t' quarter budget appropriation/extension request. Chairman Austin opened the hearing for public testimony. Hearing no comments for or against the Emergency Supplemental 2013 Budget Appropriation/Extension for the Prosecuting Attorney's Office Fund, Chairman Austin closed the public hearing. Commissioner Johnson moved to adopt RESOLUTION NO. 02-14 Emergency Supplemental 2013 Budget Appropriation/Extension for the Prosecuting Attorney's Office. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:09 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. Page 5 Commissioners Meeting Minutes of January 6, 2014 Discussion re: The County's Perspective on the City Manager's "Parks) Mlountain View Plan ": Treasurer Judi Morris, Public Works Director /County Engineer Monte Reinders and Central Services Director Frank Gifford were present for the discussion. County Administrator Philip Morley handed out an analysis of City Manager David Timmons' January 2, 2014 letter "Parks /Mountain View Plan". The analysis reviewed the City's funding proposal and the County's alternative suggestions. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • There will be no County Administrator Briefing session on January 21, 2014 • Other calendar items discussed by Commissioners Miscellaneous Issues: • Clean Water District — briefing on scope of activities and potential costs and revenues • 2014 Legislative Session • Discussed Member - Requested Local Community Project Information Form and the Tri -Area Food Bank project as a possible candidate for state funding Future Agenda Items: • Barking dog ordinance and no -shoot zone c NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY \ BOARD OF MMISSIONERS SEAL-�e v John I , rz'i ATTEST: an k e' Deputy Clerk of the Board Page 6