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Home My WebLink About042114_ra01Regular Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administrator Erin Lundgren, Clerk of the Board DATE: April 21, 2014 SUBJECT: HEARING re: Proposed 1st Quarter Supplemental Budget Appropriations/Extensions for Various County Funds STATEMENT OF ISSUE: Various County departments have requested increases to their 2014 Budget. Per RCW 36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Approve the resolution for the 1st quarter supplemental budget appropriations. Date �l /6 ORDER: BUDGET APPROPRIATIONS/ EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS STATE OF WASHINGTON Jefferson County RESOLUTION NO. WHEREAS, the Jefferson County Board of Commissioners did on the 7" day of April, 2014 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 7`" day of April, 2014, set a hearing on said need for the 21't day of April, 2014, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RC W 36.40. 100 on April 9 and 16, 2014 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSErANERAL FUND 001 - 261 -000 OP.TRANSFERS - HEALTH $9,700 $9,700 Total General Fund $9,700 $0 $9,700 SPECIAL REVENUFJCAPITAL/ENTERPRISEII NTERNAL SERVICE FUNDS 107- 000 -010 SHERIFF BOATING SAFETY $0 $49,203 $49,203 108 - 000 -010 COOPERATIVE EXTENSION $0 $7,300 $7,300 127- 000 -010 PUBLIC HEALTH $0 $9,700 $9,700 131- 000 -010 CHEMDEPEND.MIENTALHEALTH $4,247 $0 $4,247 151- 000 -010 TREASURER'SREET $11,312 $0 $11,312 Total Other Funds $15,559 $66,203 $81,762 APPROVED this 21" day of April, 2014. SEAL: ATTEST: Carolyn Avery, Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISS John Austin, Chairman Phil Johnson, Member David Sullivan Member TO: BOARD OF COUNTY COMMISSIONERS Date March 31, 2014' RE: Request for Emergency Budget Appropriation /Extension and Amendment Operating Transfers 001 - 261 -000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an 'X') 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocatecHs insufficient to pay necessary expenses of this department for this year. After a careful examination of altthe, expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: $9,700 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No F7 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0160 Operating Transfer to Health Dept $608,000 $9,700 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59700.00.0160 Operating Transfer to Health Dept $608,000 $9,700 $617,700 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $608,000 $9,700 $617,700 Cu. Anyle �a 5 3(aS�I`f TO: BOARD OF COUNTY COMMISSIONERS Date: 3/20/14 RE: Request For Budget Appropriation/Extension and Amendment Sheriff's Boating Safety Fund 107000010 Department/Fund Name Fund Number Commissioners: (check all that apply) ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Q Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $49,202.93 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget 331.97.00.0010 GRANT - HLS PSGP MOTORS $0.00 $19,202.93 $19,202.93 334.02.30.0000 GRANT - DERELICT VESSEL PREVENTI $0.00 $30,000.00 $30,000.00 $25,605.90 52190.10.0500 $0.00 OVERTIME $14,000.00 $0.00 ibt4L REVIi,- $0.00 $49,202.93 $49,202.93 BARS # Expenditure Description Current Bud et Revision New Budget 59421.64.0000 PSGP FY09 MOTORS $0.00 $25,605.90 $25,605.90 52190.10.0500 OVERTIME $14,000.00 $21,541.71 $35,541.71 52190.20.0000 PERSONNEL BENEFITS $2,273.00 $4,258.26 $6,531.26 52190.32.0000 FUEL $4,200.00 $4,000.00 $8,200.00 52190.35.0000 1 SUPPLIES $400.00 $200.00 $600.00 ., .0TAL El DiTURTv' $20,873.001 $55,605.87 $76,478.87 Reason for Appropriation/Extension We were awarded 75% of the cost of two new motors for our existing boat, Integrity, through the f-ILS PSGP FY09 grant that paid for our new boat, Valor. At this time, we are not requesting an appropriation from the fund balance to cover the 25% match for this expenditure, although we may do so later in the year. j We have been awarded a $30,000 grant to participate in a derelict vessel prevention program sponsored by the Washington '.Department of Natural Resources. CC-. OAne 9.Ckrs 3lasllt TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment �s n0_CEcc � DepartmenUFund N e Commissioners: (mark all that apply with an " X') Date: �5 ' \ k1--t `0 'y Fund Number ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $7,300 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $7,300 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 108 333 66 12 0010 NOSC Snow Creek Grant $16,973 $7,300 $7,300- 108 57121 20 0000 benefits $29,625 $730 $0 $0 $0 TOTAL REVENUE- $0 $7,300 $7,300 BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 108 57121 10 0600 wages - clerk hire $16,973 $6,570 $23,543 108 57121 20 0000 benefits $29,625 $730 $30,355 $0 $0 $0 TOTAL EXPENDITURE 1 $46,598 $7,300 $53,898 C:C : Anne- ,acs 3 JZ5 1 Li TO: BOARD OF COUNTY COMMISSIONERS Date: March 14, 2014 RE: Request for Budget Appropriation /Extension and Amendment Public Health 127 Department/Fund Name Fund Number Commissioners: (mark all that apply with an 'X') FRI Please be advised that after a thorough examination of the current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, it has been determined the budget is short. Therefore, a request in the amount below, an appropriatio[ 4md buoiq �It pgdension is necessa for this current year: LI!, 59,700 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbeled'cash) to cover this additional expenditure? Yes RNo Q Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, an appropriation and budget extension is requested to include this new revenue. The amount appropriated or extended is in the amount of: E9,700 Reason for Appropriation /Extension The first two lines above in the revenue section are to correct the coding of the "one- time" transfer from General Fund. $9,700 is a transfer from General Fund that was originally requested in 4th quarter of 2013 but the transfer never took place due to miscommunication /misunderstanding with the request. The transfer will be used for annual licenses for each provider in Nightengale Notes for Maternity Support medical charting and to complete the contract with Qualis Health who no longer offer their services through the Medicaid Incentive Program. The detail above for GF -EH GIS is to correct coding, to use the BARS number previously established in 2012 and 2013. Respectfully Submitted, Elec t d Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT IREVISION AMENDED 397.00.00.0160 397.00.00.0360 Transfer from G/F Operating Transfer -in from G/F one -time $556,500 $0 - $1,400 $1,400 $555,100 $1,400 397.00.00.0360 397.00.10.0300 397.00.00.0300 Operating Transfer -in from GIF one -time GF - EH GIS GF - EH GIS $0 $3,500 $0 $9,700 - $3,500 $3,500 $9,700 $0 $3,500 $0 TOTAL REVENUE $560,000 $9,7001 $569,700 Reason for Appropriation /Extension The first two lines above in the revenue section are to correct the coding of the "one- time" transfer from General Fund. $9,700 is a transfer from General Fund that was originally requested in 4th quarter of 2013 but the transfer never took place due to miscommunication /misunderstanding with the request. The transfer will be used for annual licenses for each provider in Nightengale Notes for Maternity Support medical charting and to complete the contract with Qualis Health who no longer offer their services through the Medicaid Incentive Program. The detail above for GF -EH GIS is to correct coding, to use the BARS number previously established in 2012 and 2013. Respectfully Submitted, Elec t d Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 56220.52.0010 56200.41.0355 KCHD -Ni hten ale Notes Qualls Health - Consultant Services $0 $0 $8,200 $1,500 $8,200 $1,500 $0 $0 TOTAL EXPENDITURE $0 $9,700 $9,700 Reason for Appropriation /Extension The first two lines above in the revenue section are to correct the coding of the "one- time" transfer from General Fund. $9,700 is a transfer from General Fund that was originally requested in 4th quarter of 2013 but the transfer never took place due to miscommunication /misunderstanding with the request. The transfer will be used for annual licenses for each provider in Nightengale Notes for Maternity Support medical charting and to complete the contract with Qualis Health who no longer offer their services through the Medicaid Incentive Program. The detail above for GF -EH GIS is to correct coding, to use the BARS number previously established in 2012 and 2013. Respectfully Submitted, Elec t d Official /Department Head Signature ce A ovne- Se,,3 3j,:;l5j 1q TO: BOARD OF COUNTY COMMISSIONERS Date: March 13, 2014 RE: Request for Budget Appropriation /Extension and Amendment Chemical Dependencey /Mental Health 131 Department/Fund Name Fund Number Commissioners: (mark all that apply with an' X') 0 Please be advised that after a thorough examination of the current budget It appears that tile amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, it has been determined the budget is short. Therefore, a request in the amount below, an appropriation and bu 9 Pt e� ension is necessary for this current year. „?' 7',jl $4,247 QFor funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BX Yes No Q Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, an appropriation and budget extension is requested to include this new revenue. The amount appropriated or extended is in the amount of: bo The changes listed above are to reflect the current contracts for Chemical /Mental Health services in 2014. Additional changes are to address the Budgeting, Accounting, and Reporting System's (BARS) new coding system which eliminated "91 and 99" codes in 2014. Respectfully Submitted a f Electe I Official/Department Head Signature BUDGET BARS Expenditure # BARS Revenue # Description CURRENT REVISION JAMENDED Safe Harbor- CODIT- Substance Abuse $113,972 $528 $114,50 56400.41.0013 $0 $98,290 - $1,790 $96,500 56400.41.0014 Jefferson Mental Health - School Contract $0 - $14,658 TOTAL REVENUE $0 $0 $0 The changes listed above are to reflect the current contracts for Chemical /Mental Health services in 2014. Additional changes are to address the Budgeting, Accounting, and Reporting System's (BARS) new coding system which eliminated "91 and 99" codes in 2014. Respectfully Submitted a f Electe I Official/Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 56400.41.0011 Safe Harbor- CODIT- Substance Abuse $113,972 $528 $114,50 56400.41.0013 Jefferson Mental Health - MH & CODIT $98,290 - $1,790 $96,500 56400.41.0014 Jefferson Mental Health - School Contract $79,658 - $14,658 $65,000 56400.41.0015 Jumping Mouse Children Center $29,412 $588 $30,000 56400.41.0016 Mental Health Court - Case Management $0 $14,400 $14,400 56400.41.0017 Mental Health Court - Incentives $0 $1,600 $1,600 56400.91.0010 JCPH /KHD - Assessment/Evaluation $14,357 - $14,357 $0 56400.52.0010 JCPH /KHD - Assessment/Evaluation $0 $14,357 $14,357 56400.91.0020 Family Therapeutic Court $2,451 - $2,451 $0 56400.41.0018 Family Therapeutic Court $0 $16,000 $16,000 56400.91.0030 JCPH Administration $21,614 - $21,614 $0 56400.52.0020 JCPH Administration $0 $21614 $21,614 56400.91.0040 Nurse Family Partnership $31,741 - $31,741 $0 56400.51.0010 Nurse Family Partnership $0 $31,740 $31,740 56400.91.0025 ITopside $18481 -$18 481 $0 56400.51.0020 To side $0 $16,000 $16,000 56400.99.0010 JCSO Jail Nurse $40,436 - $40,436 $0 56400.51.0030 JCSO Jail Nurse $0 $33,000 $33,000 56400.44.0000 Advertisin $152 -$52 $100 TOTAL EXPENDITURE $450,564 $4,247 $454,811 The changes listed above are to reflect the current contracts for Chemical /Mental Health services in 2014. Additional changes are to address the Budgeting, Accounting, and Reporting System's (BARS) new coding system which eliminated "91 and 99" codes in 2014. Respectfully Submitted a f Electe I Official/Department Head Signature CC_ AAY)e- Seck(S 31 -05119 TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation /Extension and Amendment Treasurers BEET Department/Fund Name 151 000 010 Fund Number Date: 1/24/2014 Commissioners: (check all that apply) ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs I find that jny budget is short. Therefore, I request an appropriation and budget extension in the amount %/ �/ L , i��7` for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description P Current Budget Revision New Budget 51422.35 fund balance $0.00 $11,312.54 $11,312.54 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Budget Revision New Budget 51422.35 Office Supplies $0.00 $11,312.54 $11,312.5 4 $0.00 $0.00 $0.00 $0.00 _ r,�_. $11,312.54 $11,312.54 Reason for Appropriation /Extension During budget preparation the updated information on this budget line did not reach Auditor personnel. Respectfplly submitted, Judi Morris, Treasurer