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District No. 1 Commissioner: Phil J'1on D ' RAFT
District No. 2 Commissioner: David W.- SuIGvan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
D I\ MINUTES
Kelk of November 12, 2013
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen suggested that Jefferson Transit move their courthouse bus stop location to Cass Street to
allow for safer bus entry and exit;
• A citizen stated that since the County now has high speed intemet access, past audio recordings of
Commissioner meetings and live -stream recording of the meetings should be made available online;
• A citizen stated: 1) There will a presentation this week re: How to be happy and healthy into your
90's; 2) The raising of the solid waste fee would be a hardship to poor families; and 3) Certain topics
of the proposed Bill of Rights is the main reason that the County Charter did not pass;
• A citizen stated that several Charter counties have a process where citizens can draft an ordinance and
the Commissioners evaluate the proposed ordinance publicly. Citizens want to be heard;
• A citizen commented that now that the election is over, there needs to be more opportunities for
dialogues to continue. Support was expressed for the idea of initiative and looking into what is
possible.
APPROVAL AND ADOPTION OF THE CONSENTA GENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
L CALL FOR BIDS re: Supply of Liquid Asphalt Products for Bituminous Surface Treatment
(BST) Program for Calendar Year 2014; Bids will be Accepted Until 9:30 a.m. on Monday,
December 9, 2013 and Opened and Read Publicly at 10:00 a.m. or shortly thereafter in the
Commissioner's Chambers, Jefferson County Courthouse
2. CALL FOR BIDS re: Supply of Aggregate for the 2014 and 2015 Roadway Bituminous Surface
Treatment (BST) Program; Bids will be Accepted Until 9:30 a.m. on Monday, December 9, 2013
and Opened and Read Publicly at 10:00 am. or shortly thereafter in the Commissioner's
Chambers, Jefferson County Courthouse
3. AGREEMENT NO. 12 -1250C re: Aquatic Lands Enhancement Account (ALEA) Grant:
Construction of a Segment of the Olympic Discovery Trail, South Discovery Bay; In the Amount
of $500,000; Jefferson County Public Works; Washington State Recreation and Conservation
Office (RCO)
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oior(ers Meeting Minutes of November 12, 2013 DRAFT
4. AGREEMENT NO. 12 -1735P re: Non - Ilighway and Off -Road Vehicle Activities (NOVA)
Grant: Planning Project for Olympic Discovery Trail, South Discovery Bay; In the Amount of
$111,250; Jefferson County Public Works; Washington State Recreation and Conservation
Office (RCO)
5. AGREEMENT re: Broadband Service; In the Amount of $1,000 per month; Jefferson County
Central Services; Jamestown S'Klallatn Tribe Economic Development Authority (DBA
Jamestown Networks, JNFI )
6. AGREEMENT NO. IAA14122, Interagency re: Court Appointed Special Advocates (CASA)
Program- Guardian Ad Litem (GAL) Program; In the Amount of $29,362; Jefferson County
Juvenile Services; Washington State Administrative Office of the Courts
7. AGREEMENT NO. C130725GSC, Interagency re: Provide Non - Criminal Related Fingerprint
Checks on all Guardian Ad Litem Volunteers; Fee for Service; Jefferson County Juvenile
Services; Washington State Patrol
8. AGREEMENT NO. 1363 -78868 re: Evidence Based Expansion Programs; In the Amount of
$38,604; Jefferson County Juvenile Services; Washington State Department of Social and Health
Services (DSHS) /Juvenile Justice & Rehabilitation Administration (JJ &RA)
9. Advisory Board Resignation re: Peninsula Regional Support Network (PRSN) Advisory Board;
Timothy Craig; Unexpired Term ending September 17, 2015
10. Payment of Jefferson County Payroll Warrants Dated November 5, 2013 Totaling
$815,659.69 and A/P Warrants Done by Payroll Dated November 5, 2013 Totaling $709,511.21
COMMISSIONERS BRIEFING SESSION. The Commissioners each provided
updates on the following items: '
Chairman Austin
- Attended a Veteran ceremony at the American Legion on Veteran's Day.
- Attended a Lodging Tax Advisory Committee (LTAC) meeting and a Port Ludlow Village Council
(PLVC) meeting last week.
Attended a Red Cross dinner last weekend.
Commissioner Sullivan
- Attended a Veteran ceremony at the American Legion on Veteran's Day.
- Will be attending an Olympic Community Action Programs (OLYCAP) Board meeting, and a
Peninsula Regional Transportation Planning Organization (PRTPO) meeting this week.
- Attended a Peninsula Development Authority (PDA) ceremony last week.
Commissioner Johnson
- Will be attending an Olympic Air Pollution Control Authority meeting a Coastal Caucus meeting,
Integrated Watershed Plan (IWP) meeting and a Parks Advisory Board meeting this week.
- Will be attending a Maritime Center dinner this week.
The meeting was recessed at 9:49 am. and reconvened at 10:03 a.m. with all three
Commissioners present.
Page 2
Commissioners Meeting Minutes of November 12, 2013
DRAFT 9�
Discussion and Approval re: Unified Development Code (UDC) TextAmendment: Per
Jefferson County Code 18.40.090, certain types of land use applications require a
"pre- application conference" to assist the applicant in understanding submittal requirements.
Department of Community Development (DCD) Planning Manager Stacie Hoskins discussed with the
Board the proposal of adding certain additional types of applications to those requiring pre - application
conferences due to their complexity and to help compensate DCD for staff time spent in assisting
applicants with the application process. DCD staff finds that the proposed additional types of
applications are also complex and by requiring the pre - application conference, the applicant will benefit
by having the information needed to submit more complete applications and proceed through the
permitting process in the most efficient way possible.
Planning Manager Hoskins stated that currently, pre - application conferences are required for "Type II ",
Type III: and some "Type I" applications. Examples of these types are as follows:
Type 1: Applications with more than 10,000 s.f. of impervious surface or more than 5,000 s.ff, of
non - single family development.
Type II: Binding site plans, short subdivisions, shoreline substantial development permits.
Type III: Long subdivisions, conditional use permits, major variances, plat alterations.
Commissioner Johnson asked how staff determines what a "major variance" with regard to Type III
permits? Planning Manager Hoskins replied that it depends. It can vary from the bulk dimensional
standards of the code. There are standards in 18.40.090 that differentiate between a minor and major
variance. A minor variance has a certain threshold of typically less than a 10% change or additional
encroachment. Major variance would be for something that was typically new, something that is not
existing, or a non - conforming structure that would be non - conforming to the portions of the Jefferson
County code.
Planning Manager Hoskins stated that DCD proposes adding several more types of applications that
require a pre - application conference as follows:
Type IV: Final Plats and Final Planned Rural Residential Developments
Type V: Special Use Permits, amendments to the comprehensive plan, development regulations, or
master plans
Critical Area Stewardship Plans (CASPs)
The estimated number and annual fees that could result from these new pre- application conference for
CASPs and Type IV and V applications are estimated at 10 /year x $380 = $3,800.
DCD would like to avoid citizens going through the effort of applying for something that would possibly
not get approved. Planning Manager Hoskins commented that a lot of time is spent on applicants before
they buy and people like to get a feel before they spend a lot of money, to see if it's feasible to make a
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Commissioners Meeting Minutes of November 12, 2013
change. DCD would like to provide better customer service while paying for DCD staff time. Planning
Manager Hoskins stated that when people have a pre - application, their applications are more complete
and they tend to go through the permit process more seamlessly.
A public notice was published on September 4, 2013 and the Planning Commission held a public
hearing on the proposed amendment on August 18, 2013. No public comments were received during this
time. Following the public hearing, the Planning Commission discussed the proposed amendment and
voted to approve the amendment and "recommendation with findings and conclusions."
Commissioner Johnson noted that this would be' something that would take more staff time up front, but
should balance out with less staff time later. Planning Manager Hoskins stated that being able to talk to
citizens earlier in the process more comprehensively instead of piece meal, would save DCD staff time
later. Commissioner Sullivan stated that it is happening more and more that we are looking at fees for
different things that aren't being paid for by general taxes. The choice out there is to raise taxes, raise
fees, or drop service? He does not want to see service dropped. People want more service from DCD.
They want things to happen faster and they want things more complete. It is a tough choice sometimes
to discern where those lines are drawn. He asked how staff draws the line between asking questions of
the DCD staff and when a pre - application conference is required? Planning Manager Hoskins replied
that a lot of coaching is already provided free of charge to the public thanks to the Watershed
Stewardship Grant. Coaching is more general in nature. Staff can explain what the code is, but when a
customer starts asking how that specific code is applied to their application, which may have a lot of
different variables, certainty cannot be provided without discussing those variables. The
pre - application conference includes planning staff and other relevant departments, such as the Building
Plans Examiner, staff from Public Works, Environmental Health Department and other departments that
will be reviewing the application. Commissioner Johnson mentioned that a pre - application conference
would help resolve some of the issues he has heard about regarding people not getting enough
information in the past.
Commissioner Sullivan stated that people want flexibility, and the result of that is complexity. There are
different circumstances from property to property in this County, and it is a challenge to write that kind
of complex code in a simplified language.
Commissioner Johnson moved to accept the Planning Commission's public recommendation with
findings and conclusions, and approve the proposed amendments by adopting ORDINANCE NO.
03- 1112 -13 Amending the Unified Development Code, JCC 18.40.090 to add certain additional types of
applications that require a pre - application conference, provided as Attachment D. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
The meeting was recessed at 10:25 a.m. and reconvened at 10:31 a.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of November 12, 2013
DRAFT
HEARING re: Proposed Ordinance Amending Jefferson County Code (JCQ Fee
Appendix: The Department of Community Development (DCD) staff provides thousands of hours of
customer service to the public without charge. In 2012 they provided approximately 5,000 hours of free
service. Present at the meeting was Planning Manager Stacie Hoskins.
Planning Manager Hoskins explained that they are required to update and review their fees and that their
last update of their fees. The fee ordinance was last updated in 2009. DCD is struggling to obtain
sufficient revenue to support its own operations. To help support the staff resources needed to provide
customer service, DCD proposed to begin charging fees for certain services where no fees are charged at
present. The new fees sought can help DCD cover staff time necessary to provide customer service.
Planning Manager Hoskins reviewed with the Board the proposed fees, their purpose and an estimate of
the revenue they could generate. Below is a list of the proposed fees:
• Road Vacation Request (Estimated 4 /year x $228 = $912)
• Pre - Application site visit (when needed) (Estimated 7 /year x $152 = $1,064)
• Customer Assistance Meeting (Estimated 1,000 hours/year x $76 = $76,000)
• Re- submittal of Consistency Review (Estimated 100 /year x $152 = $15,200)
• Scanning Fee (Estimated 400 /year x $19 = $7,600)
Total estimated annual additional revenue: $100,776. The new proposed fees would go into
effect on January 2, 2013.
Planning Manager Hoskins stated there are no plans to eliminate their free service. They would provide
the first 15 minutes free of charge. Commissioner Sullivan asked how DCD arrived at the new permit
fees and if this was a good average? Planning Manager Hoskins stated that DCD looked at how long
each request takes their staff to handle. They found that DCD has been doing review and other types of
work on certain applications, without compensation. For example, they provide review and comment to
Public Works on Road Vacation Requests and a site visit can take on average two hours.
Chairman Austin asked if there was a Public Works fee charged to the customer for their time spent on a
Road Vacation Request? Planning Manager Hoskins stated they do charge a fee. Office Coordinator Jodi
Adams mentioned that the department receiving the application takes in the fees and disperses them to
other departments on the list as needed. This saves the customer from having to go to each department to
pay their fees.
Chairman Austin opened the hearing for public testimony.
Tom Thiersch, Jefferson County: The $76 an hour rate that is quoted for services equates to more than
$150,000 for a 2,000 hour year. Who is getting paid $150,000 at DCD? A fully burdened rate at the
hourly rate, that he knows DCD is not getting paid, is not $150,000 a year. In keeping with the opinion
that was cited by the Chief Civil Deputy Prosecuting Attorney, requiring all applicants to pay for
services they might not use. If the justification for this hourly rate is the spreading of administrative
costs, then isn't that the same sort of illegal thing, of spreading an overhead cost into an hourly rate?
Things that you're paying for that you're not really using. He believes there is an inconsistency here and
that the hourly fee is too high. That just cannot be justified as far as he can see. Mr. Thiersch had a
suggestion regarding the proposed scanning fee. He mentioned there are periodically grants issued from
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Commissioners Meeting Minutes of November 12, 2013
31
the Secretary of State's Office to assist agencies with the scanning of existing documents for archival
purposes. He strongly recommends keeping an eye out for those grants and taking advantage of them
when they become available. As for charging people extra for the scanning of documents, it seems
unnecessary because in the end, DCD will be operating more efficiently therefore costs should be
reduced. He sees no purpose in charging an extra fee to improve the efficiency of DCD's operations. It
costs less to manipulate and store documents electronically than it does on paper. Why DCD'is charging
more to do something that is actually going to cost less seems illogical to him. It costs more to handle,
store, archive and copy paper documents than it does to do the same thing electronically. Certainly when
it comes time to do research, electronic documents is the superior approach.
Hearing no further testimony, Chairman Austin closed the public hearing.
Planning Manager Hoskins addressed the concerns brought up during the public comment period. She
stated that DCD is not a paperless department yet, and there are a lot of requirements that it takes at the
state level to become paperless. They are required to archive, handle and store their paper documents.
DCD has used the State's Archival Office in the past for archival needs, but you have to round up the
files and send them to Olympia for scanning. The intent behind the scanning fee is to make it a part of
their work process, and handle and scan documents as they come in. Regarding the hourly rate, she
stated that no one is making over $200,000 a year at DCD. There are certain things that are the cost of
doing business that do make sense to charge an applicant for. When staff does certain things like
obtaining training or holding meetings, those are not administrative costs, it is for keeping staff and
resources up to speed, efficient and moving forward. There is a lot of streamlining efforts and progress
that DCD has made, but there is an endless list of things that move in to take up that time. The demand
for DCD exceeds staff time so they are juggling and prioritizing things. DCD has been improving their
time tracking to accurately track their fees and revenue sources. Office Coordinator Jodi Adams
explained that the hourly rate used to be $55 and was adjusted to $76 by the CPI. She used several
different methods to determine the figure and spoke with Environmental Health and the State Auditor's
Office who agreed with her method on coming up with that hourly rate.
County Administrator Philip Morley stated that in a more perfect world, some of the technical
consultation that is provided before an application is filed, is a public service that we would dearly love
to provide for free and have it subsidized and paid for out of the general fund. With the reduction in
development activity and the value of activity and the constraints to the general fund, DCD does not
have the capacity to continue providing services without these proposed fees. The Watershed
Stewardship Grant is cutting back and the proposed new fees will help to retain a full time employee.
The general fund would not be able to step in and subsidize for this service. Planning Manager Hoskins
added that DCD has checked with legal counsel ,who determined that the fees they are proposing are
defensible.
Commissioner Sullivan moved to approve the amendments through adoption of ORDINANCE NO.
04- 1112 -13 Amending the Unified Development Code, JCC 18.40.090 to add certain additional types
of applications that require a pre- application conference. Commissioner Johnson seconded the motion
which carried by a unanimous vote.
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Commissioners Meeting Minutes of November 12, 2013
30
HEARING re: Proposed Ordinance Amending Solid Waste Fee Schedule. Public
Works proposed revising the Solid Waste Disposal Fee Schedules for 2014 through 2019. At a
Workshop on October 21, 2013, the Commissioners reviewed the proposed ordinance which revises the
following sections of the Jefferson County Code:
Appendix, ANNUAL FEE INDEXING
Appendix, FEE SCHEDULES:
III. Public Works Department — Solid Waste Division
III — 010 Purpose -Scope
III — 011 Effective Date
III — 012 Fee indexing
III — 020 Solid Waste Disposal — Transfer Station Commercial and Non - Commercial Rates
III — 030 Solid Waste Disposal Drop Box Site (Quilcene)
III — 040 Hours of Operation
III — 050 Moderate Risk Waste Disposal Facility
The current municipal solid waste disposal fees in effect were enacted in 1993; the current moderate risk
waste fees in effect were enacted in 2004.
Solid Waste Manager Richard Talbot handed out a document titled "Summary Presentation' ' and read
from it. Below is an excerpt from that document:
1. "The Solid Waste Division is managed as an Enterprise Fund — all operating and capital costs
are paid from disposal fee revenues. Since 2008, current Operations and Capital fund balances
have been drawn down to minimum reserve levels.
2. The proposed Fee Ordinance sets new fees for:
• Transfer station — base per ton fee, minimum fee, special fees
• Quilcene drop box — unit fees per item
• MRW facility (small quantity business hazardous waste) — unit fees per item
3. It also provides for a 2.5% annual fee increase, for five years; benchmarks for waste tonnage
and fund minimum reserves (12% of capital value and 15% of annual operations cost) are
used to monitor Enterprise Fund performance.
4. Fund minimum reserves are important:
• The ability to pay costs during major service disruptions or disaster events
• To undertake short term capital replacement work on aging facilities without requiring
bonding
5. The fees proposed are sufficient to pay for:
• A projected annual operations budget of $2.49 million with no increase in staffing and
NO REDUCTION IN SERVICE (represents $133 per ton)
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Commissioners Meeting Minutes of November 12, 2013
• Annual contribution toward replacing essential equipmen.,
improving existing facilities where they stand (represents $11
• This is a lean budget
Mn s. rdr
d refurbishing and
per ton)
6. The proposed fees have been reviewed by City and Port management and by the Jefferson
County Solid Waste Advisory Committee (SWAG); the SWAC, which includes City and Port
representatives, has sent a letter of support to the Commissioners.
7. Eight written public comments have been received to date; all are concerned with the fee
increase (from $4.95 to $10) and the weight limit increase (from 80 to 1401bs). The
comments, delivered to the Board of Commissioners on November 12, 2013 can be
summarized as follows:
• The minimum fee increase is too high and will unfairly affect seniors, the poor, and those
who recycle and/or generate small quantities of waste
• The increased weight allowance is significantly more than these customers typically are
able to collect and haul in a reasonable time frame
8. Why do we charge a minimum fee?
• To pay for costs not related to the amount of waste dumped, such as transaction costs and
other related services including recycling and household hazardous waste
• To encourage fewer vehicle trips, reducing congestion, and opening avenues for cost
reduction in the longer term"
Solid Waste Manager Talbot stated that currently they generate around 9.2% in revenue from the current
minimum fee. The proposed fee would generate around 12% revenue. He noted that it is an increase, but
not an excessive one. He handed out a document titled "Balance between minimum fee and per ton tip
fee ". An excerpt from that document is below:
Estimated cost shifting to maintain required total revenue (subject to review and detailed analysis)
Current minimum weight transactions = 16,000 per year
Current full fee tons disposed = 17,000
CASE
MINIMUM FEE
WEIGHT LIMIT - lbs
I PER TON TIP FEE
A —Proposed
$10
140
$144
B
$8
110
1 $146
C — Current
$5
80
1 $149
Chairman Austin opened the hearing for public testimony.
Steve Oakford, Port Townsend: He was looking through the different categories and materials and the
fees charged for disposal thereof. He saw fees for refrigerators and appliances, but did not see a category
for electronics. People are getting rid of old television sets as they transition to newer televisions and
electronics. Is this something that you are simply not going to deal with and you're leaving it for
someone else to deal with? Or is there a provision for this? Chairman Austin stated Mr. Oakford's
questions will be addressed after the Public Comment Period.
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Commissioners Meeting Minutes of November 12, 2013
Sylvia Bowman, Port Townsend: She stated she is representing elderly people who bring trash to the
Solid Waste facility. Currently, she and others load their garbage into their car trunks, less than 80
pounds approximately, every two weeks and pay $5 per load. The proposed rates would be doubled,
which is a problem as they don't have trucks. She timed her last trip to the Solid Waste facility and it
took her a total of six minutes. Ms. Bowman does not believe that is a great burden to the facility. She
suggested if the fee was a straight eight cents per pound, it would mean that the one ton rate would be
$160, which is higher than the proposed rate. It is not ruinous and could be passed on to the customers.
It would mean that the customers who currently pay $5, their new fee would increase to $6.40, which
she believes is a fair and affordable increase. She mentioned that the elderly are real people, not just
numbers and she does not think they are a great burden. They bring their garbage in and then they're
out.
Tom Thiersch, Jefferson County: He stated he has previously mentioned to the Board his disagreeance
with the proposed Solid Waste fee increase to $10 for reasons previously stated. He has read the
correspondence stating the exact same reasons, they come in with one or two bags of trash in their trunk
and they don't come near the current 80 pound minimum. One suggestion stated that a reasonable
increase over time to $6 would be okay, as long as the weight was not increased to such a high level.
Mr. Thiersch suggested reducing the minimum weight to 60 pounds and charging $6 for the first 60
pounds and then charging more in $20 increments. He believes one thing that would help improve faster
trips is keeping the minimum fee at an even dollar amount, since that is 26% of traffic at the Solid Waste
facility. He has noticed it takes a long time to make change, and reiterated it should be made an even
dollar amount. Mr. Thiersch mentioned that a $6 amount would be just fine and 60 pound minimum
would also be fine. He is willing to pay more for more weight as that is reasonable and understands that
tonnage fees have to go up. Let's not hurt the poor people in the County, they really cannot afford it. If
you did a sensitivity analysis as to what the actual traffic is going to be, rather than "seat of the pants"
guesswork, but really do some analysis of this, you will find it will do a lot of harm by increasing this
minimum fee to the proposed $10. It's not going to increase revenues as much as projected, and may
even decrease revenue. It will discourage people from going to the dump as often as they need to. It is
certainly going to encourage people to do illegal dumping, which is going to cause a public health
problem by increasing the likelihood of disease factors: rats, raccoons and all kinds of other vermin who
like to feast on your garbage. He believes this is an avoidable situation and with a minor increase in the
tonnage fee this can all be accommodated with retaining a reasonable minimum fee.
Hearing no further testimony, Chairman Austin closed the public hearing.
Commissioner Johnson commented that he struggles with the proposed minimum fee and feels that it
may not be proportionate to the other fee increases. Stuffing 140 pounds of garbage into the trunk of a
car may not be easy to do. He anticipates more garbage being dumped along the streets if the fee were
raised to $10.
Commissioner Sullivan stated that storage of garbage until you have enough can be an issue for some
people, especially if they are recycling, composting and do not have a garbage buddy system. He would
like to see a more organized approach to the garbage buddy system, although for people who live in
isolated areas, this could be a burden for them. Solid Waste Manager Talbot pointed out that in the City
the cheapest curbside service for one can every other week is $10.15 a month and in the County it is
$12.75 a month. Charging everyone by the pound, at some level becomes burdensome due to the amount
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Commissioners Meeting Minutes of November 12, 2013 iF
of work processing traffic and payment. He gave a comparison observation that if you sign up for
curbside service, you probably do not generate as much garbage as you are paying for, but you are
paying for the service regardless. Some jurisdictions provide a cheaper rate for commercial trucks to
bring in waste. The County Solid Waste station charges the same for all users.
Commissioner Sullivan asked if the minimum self - haulers are being subsidized? Solid Waste Manager
Talbot replied they are not. Public Works Director Monte Reinders stated that the County is providing
excellent service. Compared to other jurisdictions, they have a history of providing good service for
small loads at a reasonable cost. There is upsides to that and some downsides to that. At some point the
facility has to be able to accommodate all of those trips.
County Administrator Philip Morley asked how much of a constraint for the tipping floor or the scale
house where payments are made is the self -haul traffic and how close are we getting to requiring facility
changes? Solid Waste Manager Talbot replied that due to the high volume of traffic on Saturdays, there
may need to be some work done to the facilities that may limit hours of operation, or closing the facility
for periods of time. Several years ago, there would be in upwards of 550 customers using the facility
when tonnage was up. That was severely burdening the system, scale operation and tip floor. They are
starting to see a rise in tonnage again. If one of the scales needs re- building or replacing, or if they are
down to one scale, that would be extremely difficult to handle with the current level of traffic. County
Administrator Morley asked if the basis for the minimum fee is mainly due to traffic? Solid Waste
Manager Talbot replied yes, it is.
Commissioner Sullivan asked if the facility is close to needing the equipment replaced? Solid Waste
Manager Talbot replied that the scales were purchased in 1996. Public Works Director Reinders added
that the scales read in 20 pound increments and the percentage of error goes down the heavier the load.
Chairman Austin noted that if there were to be more cases of illegal dumping as the result of a higher
minimum fee, the costs to pick up the garbage are high and the County would not be able to recover all
of those costs. He asked how much prospective income would be lost if the minimum fee were to be $8
or $7? Solid Waste Manager Talbot stated that if there was a decreased proposed minimum amount
charged, other fees would have to be balanced as they need a balanced budget. They would have to raise
the fees somewhere else to make up the difference. For every dollar that you reduce in the minimum fee,
you need to charge more for the TIP fee. What cannot be predicted is how people's habits will change. It
would be hard to quantify at this point.
County Administrator Morley mentioned that due to the tonnages of
self - haulers they were seeing before the recession, they would have had to eventually increase the
operating costs either through the addition of staff, or through capital changes to the facility and traffic
flow.
Replacing the scale facility with a design that would meet current standards, would take around 2/3 of
the Capital Reserves, which is around $500,000 right now. Solid Waste Manager Talbot stated they
currently would not be able to do this. The Solid Waste Advisory Committee (SWAC) reviewed this and
supports the proposed fees. Chairman Austin mentioned that during the SWAC review, there was no
public input.
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Commissioners Meeting Minutes of November 12, 2013
County Administrator Morley suggested not delaying a decision on this issue for longer than a week as
the rates for the County need to be approved by the Utilities Transportation Commission. For Murray's
Disposal and Olympic Disposal it will be a pass through. If they were raising their own cost, it would
require an extensive review. The City also needs a 60 day window of time to allow for DM Disposal to
implement a new fee schedule.
Commissioner Johnson expressed that a lot of this was perception and part of the issue was waiting
many years before facing this issue.
Commissioner Sullivan noted that the Solid Waste department has been doing what they can to keep the
fees low and it is one of those things that is hard to compromise when you look at the numbers.
Solid Waste Manager Talbot stated that at the end of the day, they still have to balance the budget. He
explained the reason that the current fee is not rounded up to the nearest dollar was due to a tax increase.
Public Works Director Reinders stated setting the fee at a rounded dollar amount would be fine. Solid
Waste Manager Talbot added that tax is included in the minimum fee amount. Public Works Director
Reinders explained that the proposed minimum fee is $10 and includes tax. If a new minimum fee is
proposed, staff will make sure it includes tax and that it will be at a fixed rate so that if the tax rate
changes, the minimum fee does not change.
Chairman Austin suggested giving an advisory to Public Works to come back in a week with a schedule
that would show a minimum fee of $8 and how that would fit in terms of balancing out other revenues?
Commissioner Johnson indicated that the County already has the highest tonnage in the area and
reducing the minimum proposed fee would make the tonnage fee higher. As it is proposed, the minimum
fee stays the minimum fee and the tonnage rate increases by 2.5% a year.
Commissioner Johnson moved to approve the minimum fees as presented today. Commissioner Sullivan
seconded the motion. County Administrator Philip Morley asked if the fee indexing of 2.5% applies to
the minimum fee as well, or is that set currently in the proposed ordinance before the Commissioners?
Public Works Director Reinders replied that it does apply. Commissioner Johnson amended his motion
to adopt the proposed ordinance and that the 2.5% annual increase not apply to the minimum fee and
that it stay at a fixed rate for four years. Public Works Director Reinders and Solid Waste Manager
Talbot stated this would not be a problem. County Administrator Morley suggested the Board make a
motion if the Board agrees to direct Public Works staff to bring back a revised ordinance reflecting that
change for their final action next week. Chairman Austin asked if this was acceptable to Commissioner
Sullivan who seconded the motion? Commissioner Sullivan replied that it was. Chairman Austin
repeated that it was moved and seconded that the Board adopt the proposed ordinance with the
amendment that the increase per year not be applied to the minimum fees. County Administrator Morley
suggested that a revised ordinance be brought back that has been signed off by the Prosecutor that would
be adopted next week, and that the motion today would be giving direction to staff to prepare that
ordinance change. Commissioner Johnson and Commissioner Sullivan agreed to the suggestion.
Chairman Austin called for a vote of the aforesaid motion which carried unanimously.
Page 11
,L
Commissioners Meeting Minutes of November 12, 2013
HEARING re: Proposed Ordinance Amending Jefferson County Code Establishing a
County Enhanced 911 Excise Tax: JeffCom 911 Director Karl Hatton proposed an ordinance to amend
Chapter 3.20 of the Jefferson County Code to extend an Excise Tax supporting Enhanced 911
emergency communications to include prepaid wireless telecommunications services. JeffCom Director
Hatton stated that the proposed ordinance would not generate new taxes or revenues.
As authorized by state law, the County presently has a $0.70 Excise Tax on telephones, cell phones and
VOIP to support Enhanced 911 emergency communications provided by JeffCom. During the 2013
Legislative Session, the State Legislature passed and the Governor signed Second Engrossed Second
Substitute House Bill 1971, which gives counties the authority to set an excise tax of up to $0.70 on
prepaid wireless telecommunications services. By exercising this authority, the County would be
evening the retail playing field for different telecommunication providers, and also providing additional
revenue to support emergency communications service by JeffCom to the growing number of citizens
using prepaid cell phone services.
JeffCom Director Hatton explained that the 911 `excise tax would be collected at the point of sale and
sent to the State Department of Revenue (DOR) for disbursement to individual jurisdictions based on
sales. Industry analysis shows that 33% of cell phones are prepaid. If the ordinance were not to pass,
there could be a potential annual loss of around $60,000 to JeffCom's budget. The request is to change
the wording of the ordinance to include prepaid phones and contain language for retailers to charge tax
at the time of sale and forward it to the DOR.
Chairman Austin opened the hearing for public comment period.
Tom Thiersch. Jefferson County: He asked how tax is applied to refillable phones that are not on a plan
and not just burners, how is the tax applied? Is it each time you refill it? Can you explain the mechanics
of how and when this tax is collected?
JeffCom Director Karl Hatton replied stating that legislature is working on this issue as they speak. If
refillable minutes are purchased online, the 911 tax is currently being collected, but it is not benefitting
individual counties. Currently, online retailers of refillable cell phone minutes are not forwarding the
collection of the tax on to the state who would then forward to JeffCom. He added the legislature is
trying to keep up with technology.
Tom Thiersch asked when do the subscription phones pay the tax?
JeffCom Director Karl Hatton replied that all subscription phones collect, pay and forward the 911 tax to
counties. They are also working towards making it mandatory for all pre -paid phone services to do the
same.
Hearing no further testimony, Chairman Austin closed the public hearing.
Commissioner Sullivan moved to adopt ORDINANCE NO. 05-1112-13 Establishing a County
Enhanced 911 Excise Tax on the Sale of a Prepaid Wireless Telecommunication Service to an End User.
Commissioner Johnson seconded the motion which carried by a unanimous vote.
Page 12
Commissioners Meeting Minutes of November 12, 2013 DKAF T
The meeting was recessed at 11:59 a.m. and reconvened at 1:36 p.m. with all three
Commissioners present.
LETTER: Commissioner Johnson moved to send a condolence letter to the widow of
local volunteer Bob Helander. Commissioner Sullivan seconded the motion which carried by a
unanimous vote.
AGREEMENT re: Training services for Public Works shop employees, Peninsula
College: Commissioner Johnson moved to adopt an agreement between Peninsula College and Jefferson
County for training services. Commissioner Sullivan seconded the motion which carried by a unanimous
vote.
COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination
• Chairman Austin will be attending a Knotweed Conference in Port Townsend on December 11,
2013
Commissioner Sullivan will be attending a Peninsula Regional Transportation Planning
Organization (PRTPO) meeting in Shelton on November 15, 2013
• The Hood Canal Coordinating Council (HCCC) will be meeting on November 15, 2013
• Chairman Austin will be attending a Jefferson Transit Board meeting on November 19, 2013
• All three Commissioners will be attending the Washington State Association of Counties
(WSAC) Conference in Vancouver, Washington November 19 -21, 2013. Commissioner Sullivan
and Commissioner Johnson will be attending all three days. Chairman Austin will be attending
November 20, 2013. Commissioner Johnson will be attending the Coastal Caucus and Timber
Counties meeting
• Chairman Austin will be attending a Cooperating Agencies Conference in Vancouver on
November 22, 2013
• Commissioner Johnson will be attending the Northwest Straits Commission Conference in
Bellingham on November 22 and 23, 2013
• Community Impact meeting will be on November 22, 2013
• The HCCC will be meeting on December 11, 2013 and January 15, 2014
Miscellaneous Issues:
• HCCC and release of hold on 2013 grants
• WSAC election
• Barking Dog Ordinance
• Parks: Parks and Hospital meeting; Parks and City meeting
• Public Infrastructure Fund (PIF): Quincy Street; Building 202; Quilcene
• JeffCom space license and tower agreements
• Coyle Cell Tower
Page 13
Commissioners Meetink Minutes of November 12, 2013
• Scout Cabin
• ER &R candidate
• Budget 2014 and message
• Charter. Genetically Modified Organisms (GMO) as a nuisance ordinance like San Juan; Charter
meeting Saturday
NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting
at 3:16 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
Carolyn Avery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
David Sullivan, Member
Page 14
4
District No. 1 Commissioner: Phi nso DR AFT
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
OR hMINUTES
Week of February 3, 2014
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen stated: 1) The Seahawks won due to the combined effort of great players. This community
is pulling together in the same way; and 2) He appreciated the County Administrator speaking at his
group's prayer council meeting; and
• A citizen would like to name an alley in his neighborhood.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 07-14 re: Cancellation of Uncollectible Personal Property Taxes
2. AGREEMENTS (2) re: 2014 Hotel Motel Grant Funding; 1) In the Amount of $2,000;
QuilceneBrinnon Dollars for Scholars; and 2) In the Amount of $57,850; Jefferson County
Historical Society
3. AGREEMENT re: Software Sublicense for Purchase of Nightingale Notes Software #1210; In
the Amount of $6,150; Jefferson County Public Health; Kitsap Public Health District
4. AGREEMENT re: Federal Health Insurance Portability and Accountability Act (HIPAA) in
Connection with Nightingale Notes Software Sublicense #1210; No Dollar Amount; Jefferson
County Public Health; Kitsap Public Health District
5. AGREEMENT, Amendment No. 1 re: Provide Expressive Mental Health Therapy to Children
and Intensive Education and Support for their Parents; Language Change Only; Jefferson County
Public Health; Jumping Mouse Children's Center
6. AGREEMENT re: Provide Health Information Technology Services; In the Amount of $1,500;
Jefferson County Public Health; Qualis Health
7. AGREEMENT NO. C16887, Amendment No. 12 re: 2012 -2014 Consolidated Contract;
Additional Amount of $123,606 for a Total of $1,371,671; Jefferson County Public Health;
Washington State Department of Health (DOH)
8. 2014 CERTIFICATION OF ROAD LEVY; Jefferson County Public Works; Washington State
County Road Administration Board (CRAB)
9. Letter of Consent re: Request to Erect Farm Stand at Glendale Farm; Jefferson County Public
Health; Linda Sexton, Applicant
Page 1
Commissioners Meeting Minutes of February 3, 2014
10. Payment of Jefferson County Vouchers/ Warrants arrants D 'January 27, 2014 Totaling $372,031.47
COMMISSIONERS BRIEFING SESSION: The Commissioners each provided
updates on the following items:
Chairman Austin
- Attended a Tourism Summit last week.
- Attended a multi -line conference call with Vice President Biden's staff and discussed with them
the benefits of repairing the Dosewallips Road.
Commissioner Sullivan
- Will be attending a Legislative Steering Committee (LSC) meeting this week in Olympia.
Commissioner Johnson
- Attended a webinar re: Protecting Forests at Risk.
- Attended and spoke at a NW Straits Commission meeting regarding net pens.
The meeting was recessed at 9:35 a.m. and reconvened at 1:31 p.m. with all three
Commissioners present.
Letter of Support. Chairman Austin indicated that a letter of support on behalf of The
Nature Conservancy (TNC) for their National Estuary Program Grant proposal was previously approved
at the January 6, 2014 Board of County Commissioners (BOCC) meeting, but per INC, they requested
holding off sending the letter due to a possible program name change. The Board agreed to delay
sending the letter. TNC is now requesting the Commissioners send the letter. The program name has
changed to: "Lower Big Quilcene Preliminary Design: A Community Approach to Restoration."
Commissioner Sullivan moved to send the letter of support as amended to the Washington State
Department of Ecology. Commissioner Johnson seconded the motion which carried by a unanimous
vote.
Letter of Appreciation: Commissioner Johnson indicated that he would like the Board to
send an appreciation letter to the Washington State Department of Ecology and the United States
Department of the Navy expressing gratitude for partnering with one another on the Conservation
Easement on Jefferson County's shores along the Hood Canal. Commissioner Johnson moved to send
the letter to both parties. Commissioner Sullivan seconded the motion which carried by a unanimous
vote.
Discussion re: Commissioner Salaries: Clerk of the Board Erin Lundgren gave a
presentation on Commissioner Salaries. She handed out a document which listed the salaries of
Commissioners in other comparable counties (Chelan, Clallam, Douglas, Island, Lewis, Mason and
Pacific). The average annual salary of the comparable County Commissioner salaries is $74,363. In the
calculation, she removed the highest salary (Mason) and the lowest salary (Pacific) and computed the
average salary using only the Commissioner salaries from the other five counties (Chelan, Clallam,
Page 2
Commissioners Meeting Minutes of February 3, 2014
Douglas, Island and Lewis). The five -county average is $74,939.20. The Jefferson County
Commissioners' current salary is $63,926 per year and they have not received a salary increase since
2008. The Jefferson County Treasurer, Auditor, Assessor and Clerk's annual salary is presently at
$71,980. Ms. Lundgren recommended that some kind of increase be given to the position of
Commissioner at some point to bring their salary in -line with other County Elected Officials.
Commissioner Johnson stated that fair is fair. Ms. Lundgren noted that a salary increase would not take
effect during the current Commissioners' terms. Any changes made to Commissioners' salaries would
take effect in the year following the election for each Commissioner position.
Commissioner Sullivan asked how does a Salary Commission work? Ms. Lundgren replied that a group
would meet over a period of time and conduct research on Commissioner salaries in comparable counties
and then make a recommendation. Commissioner Sullivan asked if the findings through a Salary
Commission could be implemented before a term expired? Ms. Lundgren stated she would look into
getting an answer for that.
Commissioner Sullivan indicated that the Commissioners felt that it did not seem right to raise their
salary in past years since there had been many cuts made due to the recession.
Chairman Austin mentioned that by bringing the Commissioner salaries to a comparable rate, it may
entice someone who is mid- career to run for the position of Commissioner. He added that the initial cost
would be theoretically for 2015 and an increase to meet the proposed new salary would not significantly
affect the budget.
Commissioner Johnson stated that he felt it would be odd for someone newly elected to the position in
2015, to be making around $8,000 more than the other two Commissioners who would have been in
office longer.
Commissioner Sullivan noted that the further the salaries pull away from other elected officials, the
harder it will be to equalize their salaries later.
Chairman Austin asked if a Salary Commission would be costly? How would it work? Who would be on
it and would it need to comply with the Public Meetings Act? Commissioner Johnson asked Ms.
Lundgren to conduct further research on Salary Commissions. Chairman Austin stated that the topic of
Commissioner salaries could be an issue for a Commissioner running for re- election. Commissioner
Johnson did not believe that would be the case, but recommended tabling the discussion of
Commissioner salaries until more information was made available. The Board agreed.
Page 3
Commissioners Meeting Minutes of February 3, 2014
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley was absent for the County Administrator Briefing Session. Clerk of the Board Erin Lundgren
reviewed the following with the Board.
Calendar Coordination:
• Commissioner Johnson will be meeting on February 5, 2014 with Bernie Arthur who is working
on establishing a memorial in Port Townsend for those who have been lost at sea due to
commercial fishing.
• Commissioner Johnson will be attending a Heritage Council meeting on February 12, 2014.
• Commissioner Johnson will be attending an Olympic Air Pollution Control Authority meeting on
February 12, 2014.
• Presidents' Day is on February 17, 2014. The Board of County Commissioners (BOCC) meeting
will be on Tuesday, February 18, 2014.
• All three commissioners will be attending a Jefferson Transit meeting the afternoon of February
18, 2014. The BOCC County Administrator's Briefing session will be cancelled on February 18,
2014 due to the Commissioners attending a Jefferson Transit meeting that afternoon.
• Commissioner Johnson will be attending a Hood Canal Coordinating Council (HCCC) meeting
on February 19, 2014.
• Commissioner Sullivan will be attending a Legislative Steering Committee (LSC) meeting on
February 19 and 20, 2014.
• Commissioner Johnson and Chairman Austin will be attending a Board of Health meeting on
February 20, 2014.
• Chairman Austin will be attending the National Association of Counties (NACo) Conference in
Washington D.C. and will be out of the office from February 28 through March 6, 2014.
Miscellaneous Issues:
• Shooting Ordinance
NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting
at 2:07 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
Carolyn Avery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
David Sullivan, Member
Page 4
District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren N
MINUTES
Week of February 10, 2014
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen stated that County officials overstepped their capacity and influenced the outcome of the
Port Ludlow Drainage District elections. She urged the Commissioners to investigate the election;
• A citizen expressed concerned regarding five businesses that recently closed in our community. He
believes the City and County need to look into why these businesses shut down;
• A citizen stated: 1) A tennis court in Quilcene,needs refinishing and citizens are campaigning to meet
the need; 2) Wastewater Management for Quilcene was discussed during a recent Economic
Development Summit; and 3) The Port Ludlow Drainage District Election irregularities should be
investigated;
• A citizen stated: 1) There will be a discussion regarding the Critical Areas Ordinance at the
Chimacum Grange this week and he urged the Commissioners to attend; and 2) Jefferson County has
a reputation of being anti - business;
• Four citizens commented on the Port Ludlow Drainage District elections and one citizen noted that
since 2012, the district has not had a legitimate quorum of Commissioners;
• A citizen stated that Quilcene volunteers have been maintaining the parks and requested that some of
the funds that were generated at the parks, be put back into their community to help repair their
tennis courts; and
• A citizen stated: 1) A group of local students called "Students for Sustainability" are headed to
Washington D.C. via train and they need funding assistance; and 2) In response to a previous
comment made, Jefferson County is located on a peninsula and no large manufacturing company is
going to come here. He believes the economic climate of the County is pretty good.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 08-14 re: Re- establishing Jefferson County Cash Drawer, Petty Cash
Account and Revolving Fund Amounts in Various County Departments
2. AGREEMENT, Amendment No.1 re: Alcohol and Substance Abuse Treatment Services;
Language change only; Jefferson County Public Health; Safe Harbor Recovery Center
Page 1
Commissioners Meeting Minutes of February 10, 2014
3. AGREEMENT Interlocal re: Supporting Healthy Communities Work; hi the Amount of
$25,000; Jefferson County Public Health, Whatcom County Health Department
4. AGREEMENT, Supplemental No. 2 re: Queets Bridge Painting, CR1881, County Road No.
107508, M.P. 0.06 to M.P. 0.76, BHOS- 16wa(001); Extension of Completion Date; Jefferson
County Public Works; Integrity Structural Engineering, PLLC
5. AGREEMENT re: Enroll Approximately 103 Acres (Janis Buhs Preserve) into the Open Space
Tax Program as Open Space Land; MLA13- 00055/CUA13- 00001; JLT Resources, LLC,
Applicant
6. Advisory Board Appointments (2) re: Jefferson County Marine Resources Committee; Four (4)
Year Terms to Expire February 10, 2018; 1) Tribal Representative, Assigned by the Jamestown
S'Klallam Tribe, Ralph Riccio; and 2) District 3 Representative Sarah Fisken
7. Advisory Board Resignation re: Jefferson County Peninsula Regional Support Network
(PRSN) Advisory Board; Daniel Deane
8. Payment of Jefferson County Payroll Warrants Dated February 5, 2014 Totaling $826,345.44
COMMISSIONERS BRIEFING SESSION. The Commissioners each provided
updates on the following items:
Chairman Austin
- Will be attending a Capital Land Trust Breakfast this week.
- Will be attending a meeting with tourist organizers this week.
Commissioner Johnson
- Will be attending the Heritage Caucus this week.
- Will be attending an Olympic Region Clean Air Agency (ORCAA) meeting this week.
Commissioner Sullivan
- Legislation update: Oil spill legislation is moving forward.
- Legislation update: Sharing of marijuana tax revenues with local government is being discussed.
The meeting was recessed at 9:47 a.m. and reconvened at 10:02 a.m. with all three
Commissioners present.
Bid Opening re: Center Road Overlay Phase 6, M.P. 9.39 to 6.86, County Project
No. CR1928, Federal Aid Project No. STPR- Q161(009): The engineer's estimate is $764,269.
Public Works Engineer Matt Klontz opened and read the following bids:
BIDDER BID AMOUNT
Northwest Asphalt $762,203.92
Granite Construction Co. $676,945.00
Lakeside Industries $628,009.00
Staff will review the bids and submit a recommendation for bid award to the Board at a future date.
Page 2
Commissioners Meeting Minutes of February 10, 2014 Ui rrI1 i
Bid Opening re: Pavement Marking 2014 -2015: Public Works Project Manager Dale
Seward stated the engineer's estimate is $468,029.30 for two years. He opened and read the following
bids:
BIDDER
Apply -A -Line
Stripe Rite Inc
BID AMOUNT
$548,489.96
$541,041.14
Staff will review the bids and submit a recommendation for bid award to the Board at a future date.
The meeting was recessed at 10:19 a.m. and reconvened at 1:36 p.m. with all three
Commissioners present.
LETTER and PROCLAMATION: Commissioner Sullivan moved to direct staff to draft
a letter of appreciation and Proclamation of Service for Don Ward in recognition of his service on the
Jefferson County Cemetery District #2 Board. Commissioner Johnson seconded the motion which
carried by a unanimous vote. The final drafts will be submitted for approval by the Board at a future
date.
CO UNTYADMINISTR,4 TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination
• Commissioner Johnson will be in Olympia on February 11 and 12, 2014 for the Heritage Caucus
and will be attending an Olympic Region Clean Air Agency (ORCAA) meeting.
• Commissioner Johnson will be meeting with Environmental Health Director Jared Keefer on
February 13, 2014.
• Presidents' Day is on February 17, 2014. The Board of County Commissioners (BOCC) meeting
will be held Tuesday, February 18, 2014. There will be no County Administrator Briefing on
February 18, 2014.
• All three commissioners will be attending a Transit Board meeting in the afternoon on
February 18, 2014.
• Commissioner Johnson will be attending a Hood Canal Coordinating Council (HCCC) meeting
on February 19, 2014.
• Commissioner Sullivan will be attending the Legislative Steering Committee meeting on
February 20, 2014.
• Chairman Austin and Commissioner Johnson will be attending a retirement party for Dwayne
Fagergren on February 21, 2014.
• There will be a Brinnon Soup Kitchen fundraiser on February 22, 2014.
• Chairman Austin will be testifying at a Washington State Department of Natural Resources
(DNR) public meeting on February 27, 2014 at the Jefferson County Library regarding a Trust
Land Swap.
Page 3
Commissioners Meeting Minutes of February 10, 2014
II vii
• Commissioner Johnson and Commissioner Sullivan will be attending a County Leadership
LEAN Training on February 28, 2014.
• Chairman Austin will be attending the National Association of Counties (NACo) conference on
February 28 through March 5, 2014.
Miscellaneous Issues
• Information from the Washington State Department of Ecology (DOE) regarding the Shoreline
Master Plan (SMP) passed onto the Department of Community Development (DCD).
Parks and Recreation: The Board discussed the pros and cons of giving away County property.
• Discussed timeline for Barking Dog Ordinance and No -Shoot Ordinance for Tala Shores.
• Letters received advocating English as the official language.
• Parks and Recreation funding: PLAY post cards, communication/coordination between County
and City. County modeling and financial tradeoffs.
• Status of County's Castle Hill purchase and future options.
• LEAN training attendance.
• Kitsap Heroin workshop — Chairman Austin attending.
• Commissioner Compensation: Legislatively set and/or salary commission.
Staff is examining pursuing a possible salary study of Exempt Managers /staff compensation.
compared to comparable counties and to address wage compression with subordinate positions.
2014 Legislative Session
• Hargrove Bill on regionalizing/privatizing on Regional Support Network (RSN); Public Health -
some pushback having an effect on bills being drafted and considered.
• Status of Washington Tourism Alliance.
Future Agenda Items:
• Commissioner Salary update will be discussed during the County Administrator Briefing session
on February 24, 2014.
NOTICE OFADJOURNMENT.• Commissioner Johnson moved to adjourn the meeting
at 3:00 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
Carolyn Avery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
David Sullivan, Member
Page 4
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District No. 1 Commissioner: Phil Jo "RAPT
District No. 2 Commissioner: David W. S % n — „ , o 0
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
nRe Clerk of the Board: Erin Lundgren
3 r�"4 � T MINUTES
Week of February 18, 2014
Commissioner Phil Johnson called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan. Chairman Austin joined the meeting during Public Comment
Period.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen stated there needs to be a balance in regard to regulations; and
• A citizen stated that beavers in the Beaver Valley area are causing issues with migrating salmon. He
suggested planting willows near streams for shade and installing fish ladders.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
I AGREEMENT re: Maintenance for Audio Recording System Located in District Court; In the
Amount of $2,000; Jefferson County District Court; Jefferson Audio Video Systems (JAVS),
Inc.
2. AGREEMENT re: Maintenance for Audio Recording System Located in the Commissioner's
Chambers; In the Amount of $1,400; Jefferson County Commissioners; Jefferson Audio Video
Systems (JAVS), Inc.
3. AGREEMENT re: Geographic Information System (GIS) Needs Assessment; In the Amount of
$6,788.55; Jefferson County Central Services; King County GIS Center
4. AGREEMENT re: Updated Right of Way Acquisition Procedures Regarding the Appraisal
Waiver Process; No Dollar Amount; Jefferson County Public Works; Washington State
Department of Transportation, Real Estate Services
5. AGREEMENT re: 2014 -2015 Supply of Aggregate for County Roadway Bituminous Surface
Treatment (BST) Program; In the Amount of $109,800; Jefferson County Public Works;
Pyramid Materials
6. BID AWARD re: Center Road Overlay Phase 6, M.P. 4.39 to M.P. 6.86; Jefferson County
Public Works; Lakeside Industries, Inc.
7. PROCLAMATION re: Recognizing Don Ward for 36 Years of Service as a Jefferson County
Cemetery District #2 Commissioner
8.. Letter of Appreciation for 36 Years of Service as a Jefferson County Cemetery District #2
Commissioner; Don Ward
Page 1
Commissioners Meeting Minutes of February 18, 2014
9. Letter of Request re: State Match for Upper Hoh Roa jkeral6%&f Abcds Program Grant;
Representative Steve Tharinger, Representative Kevin TWDe Wege, and Senator Jim Hargrove
10. Payment of Jefferson County Vouchers/Warrants Dated February 10, 2014 Totaling
$708,504.17 and Dated February 11, 2014 Totaling $3,683.56
11. Payment of Jefferson County A/P Warrants Done by Payroll Dated February 5, 2014 Totaling
$725,362.61
COMMISSIONERS BRIEFING SESSION: The Commissioners each provided
updates on the following items:
Chairman Austin
- Reminded citizens of the importance of ballot signatures.
- Reported that there will be a presentation regarding pests in gardens at the Port Hadlock Library on
February 24, 2014 at 5:30 p.m.
- Attended the Substance Abuse Advisory Board (SAAB) meeting last week. It was reported that
approximately 595 pounds of pharmaceuticals were collected last year in Jefferson County during the
Drug Take -Back program.
- Will be attending a County Board of Health meeting this week.
- Will be attending a Hood Canal Coordinating Council (HCCC) meeting this week.
- Will be attending a meeting with City representatives at Fort Worden this week.
Commissioner Johnson
- Attended the Heritage Caucus last week.
- Will be attending an HCCC meeting this week.
- Will be attending a County Board of Health meeting this week.
Commissioner Sullivan
- Announced he was re- elected Chair of the Peninsula Regional Transportation Planning Organization
(PRTPO).
- Attended an OlyCAP meeting last week.
- Will be attending a Legislative Steering Committee (LSC) meeting this week.
Approval of Minutes: Commissioner Johnson noted a correction to the November 4,
2013 minutes. On page 3 under "Miscellaneous Issues ", the 2nd bullet, the word "bodes should read
"bodies ". Commissioner Sullivan moved to approve the November 4, 2013 minutes as corrected, and the
November 12, 18 and 25, 2013 minutes as presented. Commissioner Johnson seconded the motion
which carried by a unanimous vote.
Letter of Support: County Administrator Philip Morley provided the Board a letter of
support regarding the North Olympic Peninsula Resource Conservation & Development (RC &D)
Council's application to the Environmental Protection Agency's (EPA) National Estuary Program.
Commissioner Sullivan moved to send the letter to the Washington State Department of Ecology and the
Washington State Department of Commerce. Commissioner Johnson seconded the motion which carried
by a unanimous vote.
Page 2
Commissioners Meeting Minutes of February 18, 2014
I WK
Certification of Annual Inventory of Capitalized Assets as of December 31,2013: Clerk
of the Board Erin Lundgren presented the Auditor's annual submittal of Jefferson County's Equipment
Inventory which includes a listing of Real Property and Roads, Bridges, Buildings, Parks and Trails as
of December 31, 2013.
Ms. Lundgren read the oath on the Inventory Certification and all three Commissioners swore under
oath that the inventory of capitalized assets of the several departments of the County, as certified by
each Department Head, is true and correct inventory of the capitalized assets belonging to Jefferson
County on December 31, 2013.
The meeting was recessed at 9:42 a.m. and reconvened at 9:55 a.m. with all three
Commissioners present.
Presentation re: Community Development 2013 Annual Report: Department of
Community Development (DCD) Director Carl Smith and Planning Manager Stacie Hoskins gave a
Power -Point presentation on DCD's 2013 Annual Report.
Director Smith stated that DCD has 12 staff, 6 of those being planners. He reviewed the department's
budget, long range planning projects, historical trends of various permit issues, land use approvals,
Square One implementation and projects and goals for 2014.
Director Smith explained DCD's budget and noted that DCD is an enterprise fund and they raise about
70% of their own revenue. The bulk of their expenses is salaries. Fixed costs such as rent, utilities and
vehicles is their second highest expense.
Last year, DCD processed 411 building permits and 382 land use approvals totaling 793 permits and
approvals in 2013. This equates to 3.1 permits processed per day.
Ms. Hoskins stated that there were approximately 40 applications for Marijuana Licenses for producing,
processing and retail in the County. She noted this does not include the City of Port Townsend. Most of
the applications they have received are for growing and processing. DCD provides comment letters to
the state regarding whether an applicant's proposed site and zoning for the site is appropriate. Staff also
works extensively with the applicants on site requirements and how to go through the local permit
process.
Commissioner Johnson asked if the applications for marijuana permitting are reviewed by the Olympic
Regional Clean Air Agency (ORCAA)? Ms. Hoskins replied that part of DCD's process is to contact
ORCAA when conducting the local permitting portion of the marijuana license process. Commissioner
Johnson noted that he posed the question due to many citizen concerns over the odor marijuana compost
emits.
Commissioner Sullivan asked if the marijuana permit fees cover DCD staff time, or is the County
subsidizing this? Ms. Hoskins replied that currently staff time is being subsidized. She elaborated that
when the state notifies DCD of a marijuana permit application via letter, DCD has 20 days to comment.
Page 3
Commissioners Meeting Minutes of February 18, 2014
When an applicant comes into the office with questions on the marijMna permit process,�the first 15
minutes are free, but then DCD charges for time above and beyond that time. Commissioner Sullivan
added that the Washington State Association of Counties (WSAC) has been spending a lot of time
educating legislators on the total cost of implementing marijuana licenses. There tends to be a focus on
law and justice and not on all the other aspects of local government that are impacted by this. He hopes
that the state will share some of the profit at the local level. Director Smith stated that he would
appreciate that and noticed that currently none of the tax revenues go to local jurisdictions. Ms. Hoskins
pointed out that recently, one marijuana permit application took her 6 hours to process which included
drafting the comment letter to the state, addressing the legal issues of the exclusion zone and addressing
other issues needing additional research to ensure accuracy.
Director Smith mentioned that the Shoreline Master Program (SMP) update was accepted by the
Washington State Department of Ecology and it will go into effect shortly. He has also been working
with the Planning Commission on the Sign Code update. He stated that this is almost finalized and will
be brought before the Board soon.
Some of the core goals of DCD noted by Director Smith are to improve of customer service, reduce the
backlog of permit applications and improve DCD's processes for long term benefits to the community
and the department.
Discussion re: Hood Canal Coordinating Council: Chairman Austin discussed the Hood
Canal Coordinating Council's (HCCC) grant process and indicated he would like the process to speed
up so that grant funding could be disbursed to local projects. He provided a list of the HCCC Lead
Entity — Final Ranking for 2013 to the Board.
Commissioner Sullivan stated that he also believes there is an issue with the timeframe of the process.
He indicated there is a possibility of losing grant funding if HCCC waits too long to make their decision.
Another concern he pointed out is the work timeframe. There are windows of time to work on fish
habitat areas and planning that goes into it.
Commissioner Johnson stated that he understood the goal was for a final decision to be made by April
2014. Most of the prioritization work is done and he would like to see the process move forward.
Chairman Austin and Commissioner Johnson will be attending the HCCC Board of Directors meeting.
Chairman Austin stated that he will be making a motion at that meeting to move forward with the
process. He added that he would like to see individual projects such as the Snow Creek Watershed and
the Tarboo Bay Shoreline Acquisition moving forward or the Jefferson Land Trust (JLT) will have to
look into other funding sources.
Commissioner Johnson stated that he spoke with HCCC Executive Director Scott Brewer who indicated
that he felt a decision would be made on the projects that have already been approved at the next HCCC
meeting. County Administrator Philip Morley suggested contacting Mr. Brewer to ask him what action
needs to be taken during the HCCC meeting in regard to the release of grant funding. Commissioner
Johnson stated he will contact Mr. Brewer and Commissioner Rob Gelder from Kitsap County before
the next HCCC Board of Director's meeting.
Page 4
Commissioners Meeting Minutes of February 18, 2014
COUNTYADMINISTRATOR BRIEFING SESSION: The County Administrator
Briefing session was cancelled.
Ws.
NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting
at 11:03 a.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
Carolyn Avery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
David Sullivan, Member
` Page 5
District No. 1 Commissioner. Phil on O I \ nF
District No. 2 Commissioner: David . Sullivan
District No. 3 Commissioner: John Austin
County Administrator: ,Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
DRAFTWeek of February 24, 2014
Chairman Austin called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner David Sullivan.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen stated that local Students For Sustainability (SFS) are still needing funding assistance for
their upcoming trip to Washington D.C. Checks can be made out to SFS;
• A citizen stated: 1) The rent on Water Street in Port Townsend is three times higher than what it
should be; 2) Sequim receives a portion of Costco's profits each quarter; and 3) Jefferson County
needs a better Comprehensive Plan for the next 10 years;
• A citizen stated that the Port Townsend Television Station is updating their electronic equipment and
will be switching to high definition digital. He suggested that the Board update their meeting
recording system to incorporate video to increase communication with all citizens;
• A citizen: 1) Agreed that the Board should video record their meetings; 2) Thanked the County for
taking the correct position on pot regulation; and 3) Reported that the Treasurer's Office now has
statements available online.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
1. AGREEMENT re: Maintenance for Audio Recording System Located in Superior Court; In the
Amount of $2,300; Jefferson County Superior Court; Jefferson Audio Video Systems (JAVS),
Inc.
2. _ AGREEMENT re: Maintenance for Video Recording System Located at the Jail; In the Amount
of $750 plus tax; Jefferson County Sheriff; Jefferson Audio Video Systems (JAVS), Inc.
3. AGREEMENT re: Grant Application for Community Litter Cleanup Program Funds; In the
Amount of $44,388; Jefferson County Sheriff; Washington State Department of Ecology
4. AGREEMENT re: Grant funded study for the Fort Townsend Shoreline Restoration; In the
Amount of $15,500; Washington State University (WSU) Jefferson County Extension; North
West Straits Foundation
5. AGREEMENT re: In -Lieu Fee Grant; Extension of Time Period; Jefferson County Community
Development; Hood Canal Coordinating Council
Page 1
Commissioners Meeting Minutes of February 24, 2014
6. BID AWARD re: 2014 -2015 Pavement Marking on County Roadways; Jefferson County Public
Works; Stripe Rite, Inc.
7, Final Short Plat Approval re: Mauney/Rogerson'frust Short Plat #MLA12- 00141 / #SUB12-
00011; To Subdivide a 34.54 Acre Parcel inte 3 Residential Lots; Located at 91 Baldwin Road,
Nordland; Marc Mauney and Lynne Rogerson, Applicants
8. Advisory Board Reappointment re: Peninsula Housing Authority Advisory Board; Samuel R.
Shusterman; Five (5) Year Term to Expire February; 24, 2019
9. Payment of Jefferson County Vouchers/Warrants Dated February 18, 2014 Totaling
$628,620.67
10. Payment of Jefferson County Payroll Warrants Dated February 20, 2014 Totaling $69,642.07
and A/P Warrants Done by Payroll Dated February 6, 2014 Totaling $124,144.14
COMMISSIONERS BRIEFING SESSION: The Commissioners each provided
updates on the following items:
Chairman Austin
- Reported that the Public Development Authority (PDA) is working on branding Fort Worden and Port
Townsend.
- Attended the Students For Sustainability (SFS) fundraiser last week.
- Attended a Hood Canal Coordinating Council (HCCC) meeting last week.
Commissioner Johnson
- Will be attending a Nearshore Workshop this week.
- Will be attending a Kiwanis Team Leader meeting and presenting an award this week.
- Attended a HCCC meeting last week.
The meeting was recessed at 9:35 a.m. and reconvened at 10:01 a.m. with all three
Commissioners present.
BID OPENING re: Snow Creek Road Culvert Replacement, Snow Creek Road
MP 3.78, County Project No. CR1899: Public Works Engineering Services Manager Jon Watson
and Public Works Engineer Mark Thurston were present at the bid opening. Mr. Watson stated the
engineer's estimate is $398,867.00. Mr. Thurston opened and read the following bids aloud:
BIDDER
BID AMOUNT
Kuchan Construction
$346,127.00
Cl Luvell, Inc.
$334,256.00
RV Associates, Inc.
$320,190.00
Nova Contracting Inc.
$284,101.00
Zephyr's, Inc.
$257,694.00
Five Rivers Construction, Inc.
$360,965.00
Quigg Brothers, Inc.
$409,569.00
Seton Construction
$219,178.38
C Level. Bulkhead Builders, Inc.
$242,360.93
Page 2
Commissioners Meeting Minutes of February 24, 2014— I IQ A CT - ..
Nordland Construction Northwest $295,609.00
Kamin Excavation, LLC $258,888.00
Primo Construction, Inc. $283,293.54
Staff will review the bids and submit a recommendation for bid award to the Board at a fixture date.
DISCUSSION AND POSSIBLE APPROYAL re: AGREEMENT NO. I3 -2200,
Interlocal re: North Pacific Coast Marine Resources Committee (NPC MRQ Administration and
Projects: Environmental Health Specialist Tami Pokorny gave a presentation on a proposed Interlocal
Agreement with the Washington State Department of Fish and Wildlife (DFW) regarding North Pacific
Coast Marine Resources Committee Administration and Projects. The following information was
included in the materials presented to the Board:
The DFW supports four Marine Resources Committees along the Pacific Coast of Washington State as
authorized by Chapter 36.125 RCW. The NPC MRC conducts activities in western Clallam and
Jefferson Counties to benefit the natural resources of the coast and local communities.
A portion of the DFW funds, $38,500 will be used by Jefferson County to administer the program and
grant, provide facilitation, develop a work plan, support participation in the NPC MRC by Clallam
County staff and the development of a two -county Interlocal agreement and as needed, provide mileage
for attendance at the Washington Coast Marine Advisory Council meetings. The remaining funds,
$28,785 are available to support the projects selected by the NPC MRC through its request for proposals
and ranking process that culminated at its regular meeting on October 15, 2013.
Ms. Pokorny reported that the NPC MRC approved the following projects for 2013 -2014: Ocean
Science, Washington Coast Cleanup 2014 ($16,160), Student Opportunities in Field Research, Financial
Assistance for Student Opportunities in Field Research ($1,650) and West End Natural Resources News
($4,500). She added that a portion of unspent funds would go toward Rainfest which will be held in
Forks the week of April 12-19,2014.
Chairman Austin asked where the newsletter is distributed? Ms. Pokorny replied that an electronic PDF
of the West End Natural Resources News is emailed out and approximately 400 print editions are
distributed to residents in Forks, members and the groups they represent.
Commissioner Johnson moved to approve the Interlocal Agreement with Washington State Department
of Fish and Wildlife for North Pacific Coast Marine Resources Committee (NPC MRC) Administration
and Projects #13 -2200 for the period of July 1, 2013 — June 20, 2014 in the amount of $67,285.
Commissioner Sullivan seconded the motion which carried by a unanimous vote.
The meeting was recessed at 10:30 a.m. and reconvened at 11:03 am. with all three
Commissioners present.
Page 3
Commissioners Meeting Minutes of February 24, 2014
Presentation of the Governor's 2013 Smart Communities Award. Department of
Community Development (DCD) Planning Manager Stacie Hoskins thanked all of those present for
attending the award presentation. She stated that the project exemplifies the best of planning.
Commissioner Sullivan noted that the last time he was on Marrowstone Island, there were other
governmental agencies and tribes from around the area present and citizens there applauded them for
working together and being responsive to what they were asking. He believes they found solutions that
worked for everyone. He mentioned that at a state association meeting, Department of Natural
Resources (DNR) Commissioner of Public Lands Peter Goldmark used the award given to Jefferson
County as an example. Commissioner Sullivan stated it was a good example of what we can do together.
He added that it is great that the Marrowstone area has an extremely harvestable shellfish operation in an
urban growth area. He stated that if we all continue to manage land and water use well, we can keep
that.
When other tidelands are closed to shellfish harvesting, Marrowstone Island is one of the few areas that
can often remain open due to its location. Commissioner Sullivan handed out certificates to those that
were present for the awards presentation.
The meeting was recessed at 11:22 a.m. and reconvened at 1:36 p.m. with all three
Commissioners present.
Planning Commission Calendar and Work Plan Briefing. Department of Community
Development (DCD) Director Carl Smith, Planning Manager Stacie Hoskins and Chair of the Planning
Commission Kevin Coker were present to review the Planning Commission Calendar and Work Plan.
They referenced the Planning Commission Calendar included in the materials and handed out a
document titled "Jefferson County Comprehensive Plan & Development Regulation Updates."
Ms. Hoskins stated that DCD and the Jefferson County Planning Commission drafted a calendar
outlining tentative meeting topics for the 2014 Planning Commission meetings in order to complete the
periodic assessment in preparation of the Growth Management Act mandatory periodic update due by
mid -year 2016. To meet state requirements, they need to conduct an amendment cycle in 2015. The
Washington State Department of Commerce distributes a checklist that addresses all of the legislative
changes. Ms. Hoskins stated she reviews these changes to see if any amendments need to be made.
Consistency updates also need to be made to make sure that DCD's actions and the County's
development regulations are consistent with Jefferson County's Comprehensive Plan.
Commissioner Sullivan asked if it would be helpful to amend the ordinance to allow for more time to
work on this? Director Smith stated that would help.
Mr. Coker suggested that rather than conducting numerous smaller meetings, the Planning Commission
could conduct longer meetings less frequently. Director Smith and Ms. Hoskins spoke in favor of Mr.
Coker's suggestion. Director Smith stated he would welcome once a month evening meetings if the
Planning Commission approves.
Page 4
Commissioners Meeting Minutes of February 24, 2014
DRAFT N
Discussion re: Proposal for Amending the Clean Water District Ordinance:
Environmental Health Director Jared Keefer discussed a proposed amendment to the Clean Water
District (CWD) Ordinance which would primarily change the fee schedule. Environmental Health
Specialist II Lead Mike Dawson handed out a packet of documents for the presentation which included a
document titled "Jefferson County Comprehensive Plan & Development Regulation Updates."
Director Keefer stated the proposed changes are a result of the CWD Advisory Council's
recommendations made last year to the Board of County Commissioners (BOCC). The
recommendations were in regard to the CWD activities and a request to come up with sustainable
funding. He noted that those recommendations were presented to the Board in January, 2013.
Director Keefer briefly explained the documents presented in the packet which include the Clean Water
District Plan, goals, achievements and priority for funding. He gave percentage breakdown of the Water
Quality Division funding. The percentages listed on the graph presented in the packet show: 70.29%
from the State of Washington, 14.30% from CWD and other funds, 10.48% from the Jefferson County
General Fund, 3.98% from Conservation Futures and 0.95 % from federal grants. He said these amounts
can fluctuate. The proportion of federal money to state money shifts throughout the years due to what
type of grants there are.
A list of counties and Shellfish Protection District funding sources in Washington State was included in
the packet and depicts what types of funding sources are being used and if a county enacted a parcel fee.
Some counties included a breakdown of parcel fees charged for the Clean Water and Shellfish
Protection District areas. Director Keefer noted that a majority of the counties charge per - parcel fees,
but they tend to have different break -downs of the fees depending on zoning, acreage, etc. He added that
Jefferson County has one flat parcel fee which is currently at $5 per - parcel. Pierce County has the next
lowest rate at $19 per parcel for vacant land and Snohomish County's fee is $22.45 for a single family
residential parcel.
Chairman Austin commented that counties with a smaller geographical area that have a greater
population can afford to have relatively inexpensive parcel fees. In Jefferson County, we have a few
people and a lot of land. He added that federal and state properties would most likely be exempt from
being assessed the per - parcel fee.
Commissioner Johnson asked what the proposed $20 per - parcel fee would cover? Director Keefer
replied that the activity recommendations include establishing a Comprehensive Water Quality
Monitoring Program for East Jefferson County, pollution identification and control activities to
remediate and address sources of pollution found and focusing on abating problems when they are found
and having the funds to address areas of concern.
Director Keefer stated that a portion of the proposed funds would go toward the monitoring of toxic
algae in lakes. Testing at lakes was done in the past to notify the public of the toxic algae levels, but
currently there is not enough resources to do this more frequently. Mr. Dawson added that algae
monitoring program has never been as comprehensive as they would like it to be and it has been a
constant challenge to maintain a consistent program where they can compare statistics over a number of
years.
Page 5
District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren DRAFT
MINUTES
Week of February 24, 2014
Chairman Austin called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner David Sullivan.
PUBLIC COMMENT PERIOD. The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen stated that local Students For Sustainability (SFS) are still needing funding assistance for
their upcoming trip to Washington D.C. Checks can be made out to SFS;
• A citizen stated: 1) The rent on Water Street in Port Townsend is three times higher than what if
should be; 2) Sequim receives a portion of Costco's profits each quarter; and 3) Jefferson County
needs a better Comprehensive Plan for the next 10 years;
• A citizen stated that the Port Townsend Television Station is updating their electronic equipment and
will be switching to high definition digital. He suggested that the Board update their meeting
recording system to incorporate video to increase communication with all citizens;
• A citizen: 1) Agreed that the Board should video record their meetings; 2) Thanked the County for
taking the correct position on pot regulation; and 3) Reported that the Treasurer's Office now has
statements available online.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
1. AGREEMENT re: Maintenance for Audio Recording System Located in Superior Court; In the
Amount of $2,300; Jefferson County Superior Court; Jefferson Audio Video Systems (JAVS),
Inc.
2. AGREEMENT re: Maintenance for Video Recording System Located at the Jail; In the Amount
of $750 plus tax; Jefferson County Sheriff; Jefferson Audio Video Systems (JAVS), Inc.
3. AGREEMENT re: Grant Application for Community Litter Cleanup Program Funds; In the
Amount of $44,388; Jefferson County Sheriff; Washington State Department of Ecology
4. AGREEMENT re: Grant funded study for the Fort Townsend Shoreline Restoration; In the
Amount of $15,500; Washington State University (WSU) Jefferson County Extension; North
West Straits Foundation
5. AGREEMENT re: In -Lieu Fee Grant; Extension of Time Period; Jefferson County Community
Development; Hood Canal Coordinating Council
Page 1
Commissioners Meeting Minutes of February 24, 2014 U R4 Nome-
6. BID AWARD re: 2014 -2015 Pavement Marking on iFy Roadways; Jefferson County Public
Works; Stripe Rite, Inc.
7. Final Short Plat Approval re: Mauney/Rogerson Trust Short Plat #MLA12- 00141 / #SUB12-
00011; To Subdivide a 34.54 Acre Parcel into 3 Residential Lots; Located at 91 Baldwin Road,
Nordland; Marc Mauney and Lynne Rogerson, Applicants
8. Advisory Board Reappointment re: Peninsula Housing Authority Advisory Board; Samuel R.
Shusterman; Five (5) Year Term to Expire February 24, 2019
9. Payment of Jefferson County Vouchers/Warrants Dated February 18, 2014 Totaling
$628,620.67
10. Payment of Jefferson County Payroll Warrants Dated February 20, 2014 Totaling $69,642.07
and A/P Warrants Done by Payroll Dated February 6, 2014 Totaling $124,144.14
COMMISSIONERS BRIEFING SESSION: The Commissioners each provided
updates on the following items:
Chairman Austin
- Reported that the Public Development Authority (PDA) is working on branding Fort Worden and Port
Townsend.
- Attended the Students For Sustainability (SFS) fundraiser last week.
- Attended a Hood Canal Coordinating Council (HCCC) meeting last week.
Commissioner Johnson
- Will be attending a Nearshore Workshop this week.
- Will be attending a Kiwanis Team Leader meeting and presenting an award this week.
- Attended a HCCC meeting last week.
The meeting was recessed at 9:35 a.m. and reconvened at 10:01 a.m. with all three
Commissioners present.
BID OPENING re: Snow Creek Road Culvert Replacement, Snow Creek Road
MP 3.78, County Project No. CRI899: Public Works Engineering Services Manager Jon Watson
and Public Works Engineer Mark Thurston were present at the bid opening. Mr. Watson stated the
engineer's estimate is $398,867.00. Mr. Thurston opened and read the following bids aloud:
BIDDER
BID AMOUNT
Kuchan Construction
$346,127.00
Cl Luvell, Inc.
$334,256.00
RV Associates, Inc.
$320,190.00
Nova Contracting Inc.
$284,101.00
Zephyr's, Inc.
$257,694.00
Five Rivers Construction, Inc.
$360,965.00
Quigg Brothers, Inc.
$409,569.00
Seton Construction
$219,178.38
C Level Bulkhead Builders, Inc.
$242,360.93
Page 2
Commissioners Meeting Minutes of February 24, 2014
Nordland Construction Northwest $295,609.00
Kamin Excavation, LLC $258,888.00
Primo Construction, Inc. $283,293.54
Staff will review the bids and submit a recommendation for bid award to the Board at a future date.
DISCUSSION AND POSSIBLE APPR 0 VAL re: AGREEMENT NO. 13 -2200,
Interlocal re. North Pacific Coast Marine Resources Committee (NPC MRC) Administration and
Projects: Environmental Health Specialist Tami Pokorny gave a presentation on a proposed Interlocal
Agreement with the Washington State Department of Fish and Wildlife (DFW) regarding North Pacific
Coast Marine Resources Committee Administration and Projects. The following information was
included in the materials presented to the Board:
The DFW` supports four Marine Resources Committees along the Pacific Coast of Washington State as
authorized by Chapter 36.125 RCW. The NPC MRC conducts activities in western Clallam and
Jefferson Counties to benefit the natural resources of the coast and local communities.
A portion of the DFW funds, $38,500 will be used by Jefferson County to administer the program and
grant, provide facilitation, develop a work plan, support participation in the NPC MRC by Clallam
County staff and the development of a two -county Interlocal agreement and as needed, provide mileage
for attendance at the Washington Coast Marine Advisory Council meetings. The remaining funds,
$28,785 are available to support the projects selected by the NPC MRC through its request for proposals
and ranking process that culminated at its regular meeting on October 15, 2013.
Ms. Pokorny reported that the NPC MRC approved the following projects for 2013 -2014: Ocean
Science, Washington Coast Cleanup 2014 ($16,60), Student Opportunities in Field Research, Financial
Assistance for Student Opportunities in Field Research ($1,650) and West End Natural Resources News
($4,500). She added that a portion of unspent funds would go toward Rainfest which will be held in
Forks the week of April 12-19,2014.
Chairman Austin asked where the newsletter is distributed? Ms. Pokorny replied that an electronic PDF
of the West End Natural Resources News is emailed out and approximately 400 print editions are
distributed to residents in Forks, members and the groups they represent.
Commissioner Johnson moved to approve the Interlocal Agreement with Washington State Department
of Fish and Wildlife for North Pacific Coast Marine Resources Committee (NPC MRC) Administration
and Projects #13 -2200 for the period of July 1, 2013 — June 20, 2014 in the amount of $67,285.
Commissioner Sullivan seconded the motion which carried by a unanimous vote.
The meeting was recessed at 10:30 a.m. and reconvened at 11:03 a.m. with all three
Commissioners present.
Page 3
Commissioners Meeting Minutes of February 24, 2014
Presentation of the Governor's 2013 Smart Communities Award: Department of
Community Development (DCD) Planning Manager Stacie Hoskins thanked all of those present for
attending the award presentation. She stated that the project exemplifies the best of planning.
Commissioner Sullivan noted that the last time he was on Marrowstone Island, there were other
governmental agencies and tribes from around the area present and citizens there applauded them for
working together and being responsive to what they were asking. He believes they found solutions that
worked for everyone. He mentioned that at a state association meeting, Department of Natural
Resources (DNR) Commissioner of Public Lands Peter Goldmark used the award given to Jefferson
County as an example. Commissioner Sullivan stated it was a good example of what we can do together.
He added that it is great that the Marrowstone area has an extremely harvestable shellfish operation in an
urban growth area. He stated that if we all continue to manage land and water use well, we can keep
that.
When other tidelands are closed to shellfish harvesting, Marrowstone Island is one of the few areas that
can often remain open due to its location. Commissioner Sullivan handed out certificates to those that
were present for the awards presentation.
The meeting was recessed at 11:22 a.m. and reconvened at 1:36 p.m. with all three
Commissioners present.
Planning Commission Calendar and Work Plan Briefing: Department of Community
Development (DCD) Director Carl Smith, Planning Manager Stacie Hoskins and Chair of the Planning
Commission Kevin Coker were present to review the Planning Commission Calendar and Work Plan.
They referenced the Planning Commission Calendar included in the materials and handed out a
document titled "Jefferson County Comprehensive Plan & Development Regulation Updates."
Ms. Hoskins stated that DCD and the Jefferson County Planning Commission drafted a calendar
outlining tentative meeting topics for the 2014 Planning Commission meetings in order to complete the
periodic assessment in preparation of the Growth Management Act mandatory periodic update due by
mid -year 2016. To meet state requirements, they need to conduct an amendment cycle in 2015. The
Washington State Department of Commerce distributes a checklist that addresses all of the legislative
changes. Ms. Hoskins stated she reviews these changes to see if any amendments need to be made.
Consistency updates also need to be made to make sure that DOD's actions and the County's
development regulations are consistent with Jefferson County's Comprehensive Plan.
Commissioner Sullivan asked if it would be helpful to amend the ordinance to allow for more time to
work on this? Director Smith stated that would help.
Mr. Coker suggested that rather than conducting numerous smaller meetings, the Planning Commission
could conduct longer meetings less frequently. Director Smith and Ms. Hoskins spoke in favor of Mr.
Coker's suggestion. Director Smith stated he would welcome once a month evening meetings if the
Planning Commission approves.
Page 4
a
Commissioners Meeting Minutes of February 24, 2014 4DRAFT ,„
Discussion re: Proposal for Amending the Clean Water District Ordinance:
Environmental Health Director Jared Keefer discussed a proposed amendment to the Clean Water
District (CWD) Ordinance which would primarily change the fee schedule. Environmental Health
Specialist II Lead Mike Dawson handed out a packet of documents for the presentation which included a
document titled "Jefferson County Comprehensive Plan & Development Regulation Updates."
Director Keefer stated the proposed changes are a result of the CWD Advisory Council's
recommendations made last year to the Board of County Commissioners (BOCC). The
recommendations were in regard to the CWD activities and a request to come up with sustainable
funding. He noted that those recommendations were presented to the Board in January, 2013.
Director Keefer briefly explained the documents presented in the packet which include the Clean Water
District Plan, goals, achievements and priority for funding. He gave percentage breakdown of the Water
Quality Division funding. The percentages listed on the graph presented in the packet show: 70.29%
from the State of Washington, 14.30% from CWD and other funds, 10.48% from the Jefferson County
General Fund, 3.98% from Conservation Futures and 0.95% from federal grants. He said these amounts
can fluctuate. The proportion of federal money to state money shifts throughout the years due to what
type of grants there are.
A list of counties and Shellfish Protection District funding sources in Washington State was included in
the packet and depicts what types of funding sources are being used and if a county enacted a parcel fee.
Some counties included a breakdown of parcel fees charged for the Clean Water and Shellfish
Protection District areas. Director Keefer noted that a majority of the counties charge per - parcel fees,
but they tend to have different break -downs of the fees depending on zoning, acreage, etc. He added that
Jefferson County has one flat parcel fee which is currently at $5 per - parcel. Pierce County has the next
lowest rate at $19 per parcel for vacant land and Snohomish County's fee is $22.45 for a single family
residential parcel.
Chairman Austin commented that counties with a smaller geographical area that have a greater
population can afford to have relatively inexpensive parcel fees. In Jefferson County, we have a few
people and a lot of land. He added that federal and state properties would most likely be exempt from
being assessed the per - parcel fee.
Commissioner Johnson asked what the proposed $20 per - parcel fee would cover? Director Keefer
replied that the activity recommendations include establishing a Comprehensive Water Quality
Monitoring Program for East Jefferson County, pollution identification and control activities to
remediate and address sources of pollution found and focusing on abating problems when they are found
and having the funds to address areas of concern.
Director Keefer stated that a portion of the proposed funds would go toward the monitoring of toxic
algae in lakes. Testing at lakes was done in the past to notify the public of the toxic algae levels, but
currently there is not enough resources to do this more frequently. Mr. Dawson added that algae
monitoring program has never been as comprehensive as they would like it to be and it has been a
constant challenge to maintain a consistent program where they can compare statistics over a number of
years.
Page 5
„a.
Commissioners Meeting Minutes of February 24, 2014” '
Director Keefer mentioned that projects will be prioritized based on need. Certain projects have been left
unfinished due to grant funding ending. He noted that a Mats Mats Bay project was completed and they
met their deliverables, but not all of the issues could be addressed. There were fecal hits in Mats Mats
Bay that they could not remedy. Approval of the proposed fee increase would enable them to take some
targeted action.
Commissioner Johnson asked if a fee of $20 per - parcel is enough? County Administrator Philip Morley
pointed out that on page 5 and 6 in the packet that was handed out, there is a list of what activities would
be implemented if the $20 per- parcel fee was approved.
Chairman Austin noted that Anderson Lake is a state park and asked if throughout the state, counties
within where state parks reside are responsible for ensuring water quality on those state properties?
Director Keefer replied that he did not know who was responsible for it, but that the County partners
with the park service on coordinating testing and ensuring the public is notified. Washington State
Department of Ecology (DOE) does provide funding for algae lake monitoring. Chairman Austin asked
if Jefferson County is assuming the costs of testing at state properties when this is something the state
should be doing? Director Keefer stated the County receives funding from the DOE Blue /Green Algae
Lake Monitoring Program. The state, in a general sense, supports testing programs, but not directly from
the agency responsible for maintaining the parks. Mr. Dawson added that Anderson Lake is not the only
lake in Jefferson County that requires toxic algae monitoring. County lakes such as Leland Lake, Gibbs
Lake and other lakes have had toxic blooms in the past and data from all lakes would be beneficial.
Director Keefer stated that staff has been coordinating with the City of Port Townsend on the
approximate number of City parcels that would be included in the CWD. Currently, the number of City
parcels that are not served by sewer is 2,112 and the approximate number of County parcels that are not
served by sewer is 509 (later noted: these parcels are located in the Port Ludlow area). Commissioner
Sullivan asked how many parcels are in the City? Mr. Dawson guessed the number to be around 6,000
and Director Keefer believed there were around,8,000 parcels in the City. City staff is currently
geo- coding parcels.
Chairman Austin asked if the "Approximate # of Parcels 17,559" listed on page six of the packet include
the 2,112 City parcels? Director Keefer stated that it does not. He explained that the $22.93 per - parcel
fee for 17,559 parcels is the assessment fee currently being collected. He noted that with the inclusion of
the City and County parcels not served by sewer, the fee per - parcel would be reduced to $19.76.
Chapman Austin asked if the per - parcel fee would be assessed for parcels where there is no
construction? Director Keefer replied yes as long as they are vacant parcels that were not designated as
timber lands, forest lands and have not qualified for the senior citizen low- income discount. Chairman
Austin asked about parcels that are adjacent to sewer, but not hooked up? Director Keefer replied that
staff is currently working with Port Ludlow and the City of Port Townsend in order to find out which
properties are already connected and which properties they anticipate will be connected to sewer.
Commissioner Johnson asked if the per - parcel fee includes agriculture land? Director Keefer replied that
it does.
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Commissioners Meeting Minutes of February 24, 2014
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Director Keefer mentioned there are citizens who have a number of adjacent -to -sewer parcels. He stated
that he researched the process on how to consolidate parcels outright for development purposes or for
taxing purposes. A citizen could consolidate parcels if they were concerned about the higher
per -parcel fee. As noted on page four of the handout there are two methods a citizen can use for lot
consolidation; Formal Lot Consolidation or Restrictive Covenant to Property Title. To file a Restrictive
Covenant to Property Title at the Auditor's Office, it would cost $72 for the first page and $1 for
additional pages. When asking for a Formal Lot Consolidation, a citizen would need to contact the
Department of Community Development (DCD). As noted in the handout, the current cost for this
process is $664.
County Administrator Morley noted that the estimates of the number of parcels in the City of Port
Townsend and Port Ludlow to be included in the CWD are subject to confirmation and update. He asked
Director Keefer when those figures are solidified, will he be recalculating the proposed per - parcel fee?
Director Keefer replied that he would be recalculating, the proposed per - parcel fee once he gets the final
numbers from the City he will be able to see how close the estimates were. If the final numbers that
come in for the City are close to what is anticipated, he will request a $20 flat fee per - parcel.
County Administrator Morley suggested that if the City's parcel numbers come back similar to what is
estimated, Environmental Health could come back before the Board with a more public proposal at the
$20 rate. If after reviewing the figures, it is substantially different in terms of parcels, Environmental
Health would come back before the Board with a revised recommendation during an afternoon session
with the Board. He asked the Commissioners on the presumption that the numbers are fairly close, are
they comfortable with a $20 per - parcel fee proposal? Chairman Austin thanked Director Keefer and Mr.
Dawson for their work on the presentation. If the figures are accurate, he stated he is okay with the
proposed fee. Commissioner Johnson stated that he feels the same way. He added that he is not okay
with this type of tax, but that there is not anything he can do about it at this time. Commissioner Sullivan
agreed with the proposed $20 fee.
Director Keefer stated that staff will solidify numbers with the City of Port Townsend and will follow up
with Port Ludlow and move forward on presenting a possible ordinance amendment to the Board at a
future date. County Administrator Morley noted that amending the ordinance will require a formal
public hearing. A morning briefing could possibly be held during a Commissioner meeting in April 2014
and a public hearing could be set for two weeks after that. The Board agreed to the timeline.
Commissioner Sullivan asked if there there is an appeal process in the event an error is made? Director
Keefer stated there is and it would be through the Assessor's Office.
County Administrator Morley noted that the $20 per - parcel fee proposal includes an automatic
Consumer Price Index (CPI) indexing. Director Keefer added that he used CPI -W in the draft ordinance
and he limited it so that it will note increase more than 5% per year and if it is negative, it will not
change at all. The Commissioners agreed with the CPI indexing.
The meeting was recessed at 3:16 p.m. and reconvened at 3:31 p.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of February 24, 2014
Discussion re: Commissioner Salaries: Clerk of the Board Erin Lundgren updated the
Board on her research into Commissioner salaries and the possible formation of a Salary Commission.
She handed out the following documents: 1) RCW 36.40.205 governing the salary adjustment for county
legislative authority office, RCW 36.17.024 governing county commissioner and council member salary
commissions, RCW 36.17.020 governing schedule of salaries and RCW 36.16.020 governing term of
county and precinct officers; 2) Spreadsheet showing comparable salaries; and 3) Proposed draft
resolution to establish new salaries for the elected position of Jefferson County Commissioner.
The spreadsheet includes data showing the past and present salaries of Jefferson County elected officials
for the offices of Assessor, Auditor, Clerk, Commissioner Sheriff and Treasurer. It also includes
information showing the 2014 salaries for those same elected positions in the seven counties used by
Jefferson County for salary comparison purposes (Chelan, Clallam, Douglas, Island, Lewis, Mason and
Pacific).
Ms. Lundgren explained that she used the data from the seven comparable counties to calculate the
average annual salary for the position of Commissioner. In the calculation, she removed the highest
salary (Mason) and the lowest salary (Pacific) and computed the average salary using only the
Commissioner salaries from the other five counties (Chelan, Clallam, Douglas, Island and Lewis). The
five- county average is $74,939.20.
The current salary for the Jefferson County elected positions of Assessor, Auditor, Clerk and Treasurer
is $71,980. The Jefferson County Commissioners salary has not changed since 2008 and is currently
$63,926.
County Administrator Philip Morley stated that it would make sense for the Commissioner salaries to be
comparable with their peers, whether that be Jefferson County peers or their Commissioner peers among
the five comparable counties. If the Board agrees to the proposed resolution, the amount that would be
set now would be different next year. He added that the combined average of the five- county average
and the Jefferson County Elected Official salary is $73,460.10.
Chairman Austin asked if it would be appropriate and legal to propose a resolution that would make the
Commissioner salaries the same as other Elected Official salaries? County Administrator Morley replied
that Chief Civil Deputy Prosecuting Attorney David Alvarez will need to look at that question. Ms.
Lundgren added that she believes the salary needs to be set at a certain dollar amount that would not be
adjusted during the Commissioner term. County Administrator Morley believes that there are two ways
to set the Commissioner salaries: 1) Legislatively set by the Board for a four year term; or 2) Set by a
Salary Commission.
If approved, the proposed draft resolution would increase the salary for the Commissioner representing
District No. 3 to $73,460.10 effective January 1, 2015, after the election for the Commissioner District
No. 3 position; and would increase the salaries of the Commissioners representing Commissioner
Districts No. 1 and 2 to $73,460.10 effective January 1, 2017, after the election for the Commissioner
Districts No. 1 and 2 positions.
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Commissioners Meeting Minutes of February 24, 2014
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Chairman Austin stated that there will never be a good time to address the issue of raising the
Commissioner salaries. County Administrator Morley suggested discussing the topic during a morning
session and noted that a Salary Commission has costs involved and would require the appointment of a
10 panel Board. He discussed and reviewed the pro's and con's of a Salary Commission.
County Administrator Morley pointed out that two elections have passed since 2008 and the
Commissioners did not vote to raise their salaries. Ms. Lundgren was asked to look into whether or not a
Salary Commission can be disbanded once one has been established. The topic of Commissioner salaries
will be scheduled for further discussion during the regular Commissioner meeting on March 10, 2014.
County Administrator Morley asked the Board for feedback on the proposed draft resolution. The Board
concurred they liked how if was worded. Chairman Austin noted that he has no interest in a Salary
Commission. Commissioner Sullivan stated he would like feedback from other Counties that have
established Salary Commissions and how it has worked out for them. A Salary Commission would
"catch up" all the Commissioner salaries and he likes that. Chairman Austin stated he felt that a Salary
Commission would be passing off the Board's duties onto citizens. Commissioner Johnson added that if
it was a volunteer position, it would not be considered a burden, but more like a civic engagement.
COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Miscellaneous Issues:
• Review of Climate Action Committee (CAC) letter to Washington State Department of Ecology
(DOE) and Washington State Department of Commerce regarding Resource Conservation and
Development (RC &D) Climate Adaptation grant application.
• Washington Department of Natural Resources (DNR) public hearing on Gibbs Lake inter -grant
exchange of Gibbs Lake property from Forest Board for conversion School Trust, for subsequent
Trust Land Transfer funded by State Legislation, that would allow the State to give the property
to Jefferson County. Chairman Austin will attend and testify in favor.
• DNR meeting in Coyle on March 13, 2014: Chairman Austin will be speaking in favor of active
management of commercial forests by DNR on the Coyle peninsula so as to keep State
ownership and DNR's management.
• Commissioner Sullivan reported on Washington State Association of Counties (WSAC)
presentation by DNR Commissioner of Public Lands Peter Goldmark regarding concern that in
California, the United States Forest Service (USFS) is pursuing damage recovery from private
property owners for damage to USFS from a forest fire that started on private property, and the
inconsistency of this compared to the federal immunity for damage to private property from a
fire started on federal lands.
• Status of historic preservation Window Grant.
• Hood Canal Coordinating Council (HCCC) priority list.
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Commissioners Meeting Minutes of February 24, 2014 IRA FT T
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NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting
at 4:33 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson seconded the motion which carried by a unanimous vote.
SEAL:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
ATTEST: Phil Johnson, Member
Carolyn Avery David Sullivan, Member
Deputy Clerk of the Board
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