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District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of February 18, 2014
Commissioner Phil Johnson called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan. Chairman Austin joined the meeting during Public Comment
Period.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• citizen stated that all regulations need to be carefully thought out before they are implemented; and
• citizen stated that beavers in the Beaver Valley area are causing issues with migrating salmon. He
suggested planting willows near streams for shade and installing fish ladders.
APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
1. AGREEMENT re: Maintenance for Audio Recording System Located in District Court; In the
Amount of $2,000; Jefferson County District Court; Jefferson Audio Video Systems (JAYS),
Inc.
2. AGREEMENT re: Maintenance for Audio Recording System Located in the Commissioner's
Chambers; In the Amount of $1,400; Jefferson County Commissioners; Jefferson Audio Video
Systems (JAVS), Inc.
3. AGREEMENT re: Geographic Information System (GIS) Needs Assessment; In the Amount of
$6,788.55; Jefferson County Central Services; King County GIS Center
4. AGREEMENT re: Updated Right of Way Acquisition Procedures Regarding the Appraisal
Waiver Process; No Dollar Amount; Jefferson County Public Works; Washington State
Department of Transportation, Real Estate Services
5. AGREEMENT re: 2014 -2015 Supply of Aggregate for County Roadway Bituminous Surface
Treatment (BST) Program; In the Amount of $109,800; Jefferson County Public Works;
Pyramid Materials
6. BID AWARD re: Center Road Overlay Phase 6, M.P. 4.39 to M.P. 6.86; Jefferson County
Public Works; Lakeside Industries, Inc.
7. PROCLAMATION re: Recognizing Don Ward for 36 Years of Service as a Jefferson County
Cemetery District 42 Commissioner
8. Letter of Appreciation for 36 Years of Service as a Jefferson County Cemetery District #2
Commissioner; Don Ward
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Commissioners Meeting Minutes of February 18, 2014
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9. Letter of Request re: State Match for Upper Hoh Road Federal Lands Access Program Grant;
Representative Steve Tharinger, Representative Kevin Van De Wege, and Senator Jim Hargrove
10. Payment of Jefferson County Vouchers/Warrants Dated February 10, 2014 Totaling
$708,504.17 and Dated February 11, 2014 Totaling $3,683.56
11. Payment of Jefferson County A/P Warrants Done by Payroll Dated February 5, 2014 Totaling
$725,362.61
COMMISSIONERS BRIEFING SESSION. The Commissioners each provided
updates on the following items:
Chairman Austin
- Reminded citizens of the importance of ballot signatures.
- Reported that there will be a presentation regarding pests in gardens at the Port Hadlock Library on
February 24, 2014 at 5:30 p.m.
- Attended the Substance Abuse Advisory Board (SAAB) meeting last week. It was reported that
approximately 595 pounds of pharmaceuticals were collected last year in Jefferson County during the
Drug Take -Back program.
- Will be attending a County Board of Health meeting this week.
- Will be attending a Hood Canal Coordinating Council (HCCC) meeting this week.
- Will be attending a meeting with City representatives at Fort Worden this week.
Commissioner Johnson
- Attended the Heritage Caucus last week.
- Will be attending an HCCC meeting this week.
- Will be attending a County Board of Health meeting this week.
Commissioner Sullivan
- Announced he was re- elected Chair of the Peninsula Regional Transportation Planning Organization
(PRTPO).
- Attended an OlyCAP meeting last week.
- Will be attending a Legislative Steering Committee (LSC) meeting this week.
Approval ofMiuutes: Commissioner Johnson noted a correction to the November 4,
2013 minutes. On page 3 under "Miscellaneous Issues ", the 2 °a bullet, the word "bodes" should read
"bodies ". Commissioner Sullivan moved to approve the November 4, 2013 minutes as corrected, and the
November 12, 18 and 25, 2013 minutes as presented. Commissioner Johnson seconded the motion
which carried by a unanimous vote.
Letter of Support: County Administrator Philip Morley provided the Board a letter of
support regarding the North Olympic Peninsula Resource Conservation & Development (RC &D)
Council's application to the Environmental Protection Agency's (EPA) National Estuary Program.
Commissioner Sullivan moved to send the letter to the Washington State Department of Ecology and the
Washington State Department of Commerce. Commissioner Johnson seconded the motion which carried
by a unanimous vote.
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Commissioners Meeting Minutes of February 18, 2014
Certification of Annual Inventory of Capitalized Assets as of December 31, 2013: Clerk
of the Board Erin Lundgren presented the Auditor's annual submittal of Jefferson County's Equipment
Inventory which includes a listing of Real Property and Roads, Bridges, Buildings, Parks and Trails as
of December 31, 2013.
Ms. Lundgren read the oath on the Inventory Certification and all three Commissioners swore under
oath that the inventory of capitalized assets of the several departments of the County, as certified by
each Department Head, is true and correct inventory of the capitalized assets belonging to Jefferson
County on December 31, 2013.
The meeting was recessed at 9:42 a.m. and reconvened at 9:55 a.m. with all three
Commissioners present.
Presentation re: Community Development 2013 Annual Report: Department of
Community Development (DCD) Director Carl Smith and Planning Manager Stacie Hoskins gave a
Power -Point presentation on DCD's 2013 Annual Report.
Director Smith stated that DCD has 12 staff, 6 of those being planners. He reviewed the department's
budget, long range planning projects, historical trends of various permit issues, land use approvals,
Square One implementation and projects and goals for 2014.
Director Smith explained DCD's budget and noted that DCD is an enterprise fund and they raise about
70% of their own revenue. The bulk of their expenses is salaries. Fixed costs such as rent, utilities and
vehicles is their second highest expense.
Last year, DCD processed 411 building permits and 382 land use approvals totaling 793 permits and
approvals in 2013. This equates to 3.1 permits processed per day.
Ms. Hoskins stated that there were approximately 40 applications for Marijuana Licenses for producing,
processing and retail in the County. She noted this does not include the City of Port Townsend. Most of
the applications they have received are for growing and processing. DCD provides comment letters to
the state regarding whether an applicant's proposed site and zoning for the site is appropriate. Staff also
works extensively with the applicants on site requirements and how to go through the local permit
process.
Commissioner Johnson asked if the applications for marijuana permitting are reviewed by the Olympic
Regional Clean Air Agency ( ORCAA)? Ms. Hoskins replied that part of DCD's process is to contact
ORCAA when conducting the local permitting portion of the marijuana license process. Commissioner
Johnson noted that he posed the question due to many citizen concerns over the odor marijuana compost
emits.
Commissioner Sullivan asked if the marijuana permit fees cover DCD staff time, or is the County
subsidizing this? Ms. Hoskins replied that currently staff time is being subsidized. She elaborated that
when the state notifies DCD of a marijuana permit application via letter, DCD has 20 days to comment.
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Commissioners Meeting Minutes of February 18, 2014
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When an applicant comes into the office with questions on the marijuana permit process, the first 15
minutes are free, but then DCD charges for time above and beyond that time. Commissioner Sullivan
added that the Washington State Association of Counties (WSAC) has been spending a lot of time
educating legislators on the total cost of implementing marijuana licenses. There tends to be a focus on
law and justice and not on all the other aspects of local government that are impacted by this. He hopes
that the state will share some of the profit at the local level. Director Smith stated that he would
appreciate that and noticed that currently none of the tax revenues go to local jurisdictions. Ms. Hoskins
pointed out that recently, one marijuana permit application took her 6 hours to process which included
drafting the comment letter to the state, addressing the legal issues of the exclusion zone and addressing
other issues needing additional research to ensure accuracy.
Director Smith mentioned that the Shoreline Master Program (SMP) update was accepted by the
Washington State Department of Ecology and it will go into effect shortly. He has also been working
with the Planning Commission on the Sign Code update. He stated that this is almost finalized and will
be brought before the Board soon.
Some of the core goals of DCD noted by Director Smith are to improve of customer service, reduce the
backlog of permit applications and improve DCD's processes for long term benefits to the community
and the department.
Discussion re: Hood Canal Coordinating Council: Chairman Austin discussed the Hood
Canal Coordinating Council's (HCCC) grant process and indicated he would like the process to speed
up so that grant funding could be disbursed to local projects. He provided a list of the HCCC Lead
Entity — Final Ranking for 2013 to the Board.
Commissioner Sullivan stated that he also believes there is an issue with the timeframe of the process.
He indicated there is a possibility of losing grant funding if HCCC waits too long to make their decision.
Another concern he pointed out is the work timeframe. There are windows of time to work on fish
habitat areas and planning that goes into it.
Commissioner Johnson stated that he understood the goal was for a final decision to be made by April
2014. Most of the prioritization work is done and he would like to see the process move forward.
Chairman Austin and Commissioner Johnson will be attending the HCCC Board of Directors meeting.
Chairman Austin stated that he will be making a motion at that meeting to move forward with the
process. He added that he would like to see individual projects such as the Snow Creek Watershed and
the Tarboo Bay Shoreline Acquisition moving forward or the Jefferson Land Trust (JLT) will have to
look into other funding sources.
Commissioner Johnson stated that he spoke with HCCC Executive Director Scott Brewer who indicated
that he felt a decision would be made on the projects that have already been approved at the next HCCC
meeting. County Administrator Philip Morley suggested contacting Mr. Brewer to ask him what action
needs to be taken during the HCCC meeting in regard to the release of grant funding. Commissioner
Johnson stated he will contact Mr. Brewer and Commissioner Rob Gelder from Kitsap County before
the next HCCC Board of Director's meeting.
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Commissioners Meeting Minutes of February 18, 2014
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COUNTYADMINISTRATOR BRIEFING SESSION: The County Administrator
Briefing session was cancelled.
NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting
at 11:03 a.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson sc�ouded the motion which carried by a unanimous vote.
Ayyp �
ps JEFFERSON COUNTY
BOARD OF SSIONERS
SEAL;
a t; JohAsti air ATTEST: Phie ber
Carolyn Avery Davi Sulliv Membe�
Deputy Clerk of the Board
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