HomeMy WebLinkAbout051214_ca05Department of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, P.E. 0 .
Public Works Director /County Engineer//
Agenda Date: May 12, 2014
Subject: Purchase and Service Agreement, Security System for Transfer
Station Scale House and Office
Statement of Issue:
The Transfer Station scale house and office contain valuable property, including
computers and printers, a safe for cash drawers and cash bags, and miscellaneous
small equipment and supplies. The existing security monitoring system provides
adequate protection against break -in and theft but requires an updated Agreement.
Analysis /Strategic Goals /Pro's li Con's:
The security system at the Transfer Station has two independent installations, one in
each of the scale house and office. The current Agreement shows only one
installation and incorrectly states and charges for the monthly service provided. The
security system contributes to meeting a County goal of improving community
infrastructure.
Fiscal Impact /Cost Benefit Analysis:
The monthly service fee will increase from $26 to $52 with no additional installation
costs.
Recommendation:
Approve and sign three (3) copies of the Purchase and Service Agreement and return
two (2) copies to Public Works for processing.
Department Contact:
Richard Talbot, SW Manager, x213
Reviewed By:
p Morley C my Admi�istr or Date
S1743 F Frst Avenue eattle' So WA 98134 Silverdale. ❑'
A 9&3a3 a3 BsNngham C A S90229
GUARDIAN SECURITY
LIFE AND PROPERTY PROTECTION Job#
SYSTEM PURCHASE AND SERVICE AGREEMENT
N`�f'/°` Jefferson County Solid Waste _ _ DAB 3/28/14
❑ 'A" E s 623 Sheridan Street crrY Port Townsend STATE WA zip 98368
❑ ADDRF.SSTION Listed below _ CITY — STATE _ ZIP
OFFWE 360-385 -+Sftq 1(0 o S� PHONE 360 -1985— 04 C4
PHONE NO. — I. SYSTEM PURCHASE PRICE AND INSTALLATION CHARGE. If Customer purchases the System (as described below in Section 3) the total purchase price for
the System, including installation is S U - - -- -- -- — Plus sakes tax of $ —__ - -- - -- _ - ---
Customer has paid S 0 in advance. receipt of which is hereby acknowledged. leaving an unpaid balance of S
Customer agrees that said unpaid balance shall be paid in full within 30 — __ - -_-- days following installation of the System. Customer hereby grants
to Guardian Security Systems. Inc., a security interest in the System to secure faithful performance of all Customer ohhgations hereunder.
Method of Payment: OVisa ❑Mastercard OAMX ❑AUTO DEBIT OCheck r Card N- _
Name of Card Holder Expiration Dace
2. SYSTEM LEASE - INSTALLATION AND RENTAL CHARGE: If Customer leases the System, lessee agrees to pay installation and rental charges as follows:
(a) Installation Charge and Downpayment Lessee agrees upon installation of the System to pay an installation charge of S N/A
(b) O Monthly O Quarterly If rem is to he paid monthly / quarterly. lessee agrees to pay monthly / quarterly / rental payments of S WA
for a penod of NIA — months. The monit rl) I quarter/) / have payment inducla monitoring if applicable. The first month's rent or pro rata
portico thereof, if the System is not installed tm the first day of the month. shall be punt upon installation d the System. Thereafter. monthl) /quarterly Ire:nla)
payments shall be due and payable on the tenth day of the numth next preceding the month for which such payment is made. All monitiring charges if included
in Lease payment shall he subject to temp and conditions in paragraph 5.
3. DESCRIPTION OF SYSTEM:
Monitoring resign for basic telephone line monitoring.
Jefferson County Solid Waste 10 f f ice- t 325 Landfill RD Port Townsend WA 98368 RMR $26.00.
Jefferson County Solid Waste Scale Shack 325 Landfill RD Port Townsend WA 98368 RMR $26.00.
(A) CUSTOMER will supply uninterupted 1 IOv electrical outlet necessary for the operation of the System- (B) CUSTOMER is responsible to provide appropriate
telephone jack connections. (C) CUSTOMER shall pay for all related permit fees and costs. (D) CUSTOMER is responsible for all applicable taxes. (E) All false
slam fees are customer responsibility.
4. LIQUIDATED DAMAGES: IT IS AGREED BETWEEN CUSTOMER AND GUARDIAN THAT GUARDIAN IS NOT AN INSURER AND THE SYSTEM AND
SERVICES ARE NOT INTENDED AS A SUBSTITUTE FOR ADEQUATE INSURANCE. CUSTOMER UNDERSTANDS AND AGREES THAT THE SYSTEM
AND THE SERVICES (AND THE TRANSMITTER. IF APPLICABLE) ARE INTENDED ONLY TO PROVIDE WARNING IN CASE OF FIRE, IN OR ABOUT.
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OR ENTRY INTO THE PREMISES AND NOT TO PREVENT THE SAME AND THAT UNDER NO CIRCUMSTANCES SHALL GUARDIAN BE LIABLE FOR
ANY LOSSES AS PROVIDED HEREIN, anJ because it is impractical and curcim1% dif twull to hs the -.*W dumps in bmh event. Guardian's liability hereunder
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shall he limited to the sum of S 250.00 as liquidated damages, and rieit as a penalty. GUARDIAN SHALL NOT BE LIABLE FOR ANY OTHER
DAMAGES, INCLUDING WITHOUT LIMITATION, DIRECT. INDIRECT. SPECIAL OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED
TO LOSS OF ANTICIPATED PROFITS OR OTHER ECONOMIC LOSS OR PERSONAL INJURY OR DEATH IN CONNECTION WITH OR ARISING OUT
OF THE EXISTENCE. FURNISHING. FUNCTIONING OR USE OF THE SYSTEM AND THE SERVICES. CUSTOMER AGREES TO DEFEND. INDEMNIFY
AND SAVE GLWDIAN HARMLESS IN RESPECT OF ANY INJURY. DAMAGE OR CLAIM TO PERSONS OR PROPERTY, THAT MAY ARISE THROUGH
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THE OPERA47DOR MAINTENANCE OF THE SYS OR FAILURE THEREOF. Customer has read and understands this paragraph and agrees to
its terms. (Customer% Initials).
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S. CENTRAL STATION MONITORING: Customer shall pay S 42.00 _ J per month (payable O Monthly ■ Quarterly O Annually in ads ante) lot
0
central station monitoring services by Guardian. The C'usioonrer agrees to maintain the Service in effect and paid as above agreed for a minimum of ? 1 three )
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years from the date said System is installed and for successl s cone year periods thereafter on the same terms and conditions as herein contained until cancel bat ion thereof
at any time by Guardian or upon ninety (90) days written notice by Customer prior to the end of the initial contract. Cuaomer shall he liable for and pvy to Guardian
any excise, sales or other taxes which may he imposed upon the Company or the Customer because of the existence of this Agreement and the carry ing out of the provi-
sions. hereof. Upon cancellistion, Customer authorizes Guardian to access and reprogram the telephone digital communicator to cease all signals and remove the account
system number from the panel logic.
n. ALARM RESPONSE. Customer shall select one of the two option as tvitbnod befou for Warm resporise by the cus4ntice% selected public law enkKUement agency, or
private security patrol ('The Services'). Customer shall he liable for and pay to Guardian because of the existence of this agreement and the carrying out of provisions
hereof, including any fees or charges imposed upon Guardian for any false alarms• ordiamne fees, registration fees and additional fees as outlined below for alarm
reponse by the t- minrner's velected public law cnIorcemenl agency, ex pns ate %county putrol ('The Sers tcvs ), induhng re ixwmb lc administrative cxisls. Customer
elects to have Guardian contact: (check acre)
Mrs Celect One OD inn:
Option One: Private patrol service S_NJA -_, per response O
Option Two: Police response S WA per response X
7. Customer understands that traditional methods of monitoring utilizing teleplorte lines for signal processing are subject to failure. In the event of disconnected tx cev
Bred connectivity lines Guardian Security Systems offers backup O Radio O Cellular monitoring for an installation fee of S N/A plus tax and additional
S WA per month ad6itto R liar monitorg ycle as stated above in paragraph S. Customer waives cellular ssiggnallsse/ iicc% %ass stated aho%e.
iCtite otaers Sga.r.en CC
Ti�1rS M \'FJtSE A N II0TBGRAL PART [)t
INin ALigl;juFdl is NOT BINDIING UNLESS ARROVED IN W Rrt1NG BY AN AL`TW)RIZLD TH13 AG ENT AND ARE 11N EGRAWD HEREIN BY THIS R
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REMESEMATIVEOFTHECOIMPANY Ls30
CieWrner.
By: Mike Walk By
Title: -- ---- — --
�w►.,.eaas�er...prwei.xncepwc:
Branch Manager �r
TirIN: " -- -- -- -- Dime: — — -
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Dome, 3rX14 / Copy Receives:
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See te,ms & oondNOns on ,"ma We
1 Under this Agreement, the Company, on receipt of an alarm signal from the premises shall endeavor to notify the appropriate responsible
law endorsement authority. The Subscriber agrees to give the Company the names and signatures of all persons who shall have the right to enter
the premises between the regularly scheduled times for closing and opening of the premises and who may be called upon for a key to enter the
premises of the Subscriber during such periods. Subscriber agrees to keep names up to date.
2. This Subscriber hereby agrees that the Company shall have the right to increase or decrease the monthly charge provided for herein at
any time after expiration of one year from the date such system is operative under the Agreement upon giving the Subscriber written notice sixty
(60) days in advance of the effective date of such increase or decrease, and if the Subscriber is unwilling to pay any such increased charge. the
Subscriber may cancel the then expired term of this Agreement by notifying the Company in writing thirty (30) days prior to the otherwise effective
date of any such increase. With respect to the digital communicator and to all equipment under lease, the Subscriber agrees to pay for equipment
removal at standard rates. The Subscriber s cancellation option as set forth herein shall not apply to increases in charges made as a result of
increases in leased line charges to the Company as a result of Public Utility Commission - approved rate increase granted to the telephone company,
so long as such increases to the Subscriber shall be the net amount of the applicable rate increases aforementioned.
3. Errors or omissions in construction or installation of the systems, including but not limited to failure to wire points of protection, must be
called to the attention of the Company by Subscriber in writing within (10) days of completion of installation Upon the expiration of said ten (10)
days, the installation and the protection provided shall be deemed accepted by Subscriber. The Subscriber agrees to pay the Company thereafter
for increases in protection or modification of the system at standard rates. Service is provided between 9:00 A.M. and 4:00 P.M. weekdays
The Subscriber shall permit the Company access to premises during business hours and at all other reasonable times for any reason
arising out of or in connection with the Company s rights or obligations under this Agreement.
The Subscriber shall exercise due care to prevent false alarms and pay all fines and summon resulting therefrom. The Subscriber is
responsible for frequent tests of the electronic protective system.
4. The Subscriber expressly covenants and agrees not to tamper with, disturb, injure or remove or otherwise interfere with said apparatus
nor to permit the same to be done. It is further agreed that the apparatus shall remain in the same location as installed, and any removal or
disturbance thereof resulting from painting, altering or remodeling the fixtures or any changes whatsoever necessitating any work by way or repairs.
relocation or otherwise on said apparatus, or if any Inspection Bureau having jurisdiction shall require any changes, shall be paid for by the Subscriber
in accordance with standard charges of the Company in addition to all other charges mentioned herein.
5. The Company is hereby authorized to make any preparations such as drilling holes, driving nails, making attachments or doing any other
things necessary or pertinent to the installation and maintenance of the electronic protection apparatus and the Company shall not be responsible
for any condition of the premises created thereby during the installation, maintenance or removal of the equipment or apparatus and the Subscriber
warrants that it has full authority from the owner and /or any other persons in control of the premises to permit the installation of the apparatus under
all conditions hereinabove mentioned.
6. In the event any of the terms or provision of this Agreement shall be invalid or inoperative, all of the remaining terms and provisions shall
remain in full force and effect.
7. Where any device or protection is supplied, including but not limited to space protection, which is affected by turbulence of air or other
disturbing conditions, Subscriber agrees to turn off or remove all things, animate or inanimate, including but not limited to all forced air heaters,
air conditioners, animated display signs, animals covering of chemical vats and any other source of air turbulence or movement which may interfere
with the effectiveness of the system during closed periods while alarm system is on.
In the event of a power failure or other interruption, at Subscriber s premises. Subscriber shall immediately notify the Company.
8. The Company upon receipt of an alarm signal from the premises of the Subscriber. shall, without incurring any liability for failure to do so
except that provided in paragraph 1, make every reasonable effort to do the following.
A. Upon receipt of burglar alarm signal, transmit the alarm to the headquarters of the local police authority and make a reasonable effort to
notify the Subscriber or his designated agent by calling the telephone number supplied to the Company in writing by Subscriber.
B. Upon receipt of hold -up alarm signal, transmit the alarm to the public police department.
C Upon receipt of a sprinkler signal, waterflow signal, manual or automatic fire alarm signal, transmit the alarm to the public fire department
and make reasonable effort to notify the Subscriber or his designated representative by calling the telephone number supplied to the
Company in writing by Subscriber
D. Upon receipt of a monitor signal, make a reasonable effort to notify Subscriber or his designated representative by calling the telephone
number supplied to the Company in writing by Subscriber, is requested by Subscriber.
Paragraph 12 does not apply to local alarm systems.
9 This Agreement may be cancelled without prior notice, at the option of the Company, in case its central station, connecting wires or
equipment within the Subscriber s premises are damaged or destroyed by fire or other catastrophe so substantially that it is impractical to continue
service, and may likewise be cancelled by the Subscriber in the event that the Subscriber s premises are so destroyed or damaged.
10. The Company assumes no liability for delay in installation of the equipment because of work schedules or for interruption of service due
to strikes, riots, floods, fire, act of God or any other cause and shall not be required to supply service to the Subscriber while interruption of service
due to any such cause shall continue.
Subscriber recognizes that electronic systems are delicate by nature and require care and service if a proper electronic signal is to be
dispatched to the central station. The Subscriber is responsible for frequent tests of the electronic protective system.
11. The Company shall not be liable for loss or damage caused by delay, interruption, stoppage in construction or maintenance from causes
beyond its control and same shall not relieve payments on behalf of Subscriber for term.
12. It is further understood and agreed that the Company may remove or abandon said system in whole or in part, upon termination of this
Agreement by lapse of time in the case of lease, default of any monies due hereunder, or otherwise without any obligation to repair or redecorate
any portion of the protected premises, that such removal or abandonment shall not be held to constitute a waiver of the right of the Company to
collect any charges which have accrued or may accrue hereunder.
13. The Company shall have the right to assign this Agreement to any other person, firm or corporation without any notice to the Subscriber,
and shall have the further right to subcontract any services it may perform.
14. THIS AGREEMENT is not binding unless approved in writing by an authorized officer of the company. In the event of failure of approval,
as aforesaid, the only liability of the Company shall be to return to the Subscriber the amount, if any, paid to the Company upon the signing of
this agreement
15. Company has the right to use the Subscriber s name for his Promotion and Advertising purposes without the written consent of the
Subscriber.
16. You may cancel any purchases made under this Agreement if such purchases took place other that at the companies business address
which notice shall be posted not later than the third day (excluding Sundays and holidays) following your signing of this contract. If you choose to
cancel this purchase, you must return or make available to Company at the place of delivery any merchandise in its original condition, received
by you under this Agreement.
17. This agreement supersedes any other prior agreement or riders thereto.
18. It is understood and agreed by and between the parties hereto, that if there is any conflict between this contract and Subscriber s purchase
orde , r any other document, this contract will govern, whether such purchase order or other document is prior or subsequent to this Agreement.
_ Subscriber Initials <INITIAL HER4
•
IN WITNESS WHEREOF, the Contractor has executed this instrument on the day and year first below written,
and the Board of County Commissioners has caused this instrument to be executed by and in the name of said
County of Jefferson the day and year first above written.
Executed by the Contractor 4/- Z 3 , 20 i V
Contractor
By:
Guarcoan Seaurfty systems k,
6 u.A-A-o SS Z 3-3 « Sr
State of Washington, Contractor Registration Number
COUNTY OF JEFFERSON
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
David W. Sullivan, Member
Approved as to form only:
Doti
David Alvarez Date
Deputy Prosecuting Attorn
S�
Monte Reinders, P.E. Date
Public Works Director /County Engineer