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Home My WebLink AboutA010614MONDAY 9:00 a.m. Meeting Called to Order Regular Meeting — January 6, 2014 Reorganization of the Board 9:01 a.m. PUBLIC COMMENT PERIOD - Up to 30 Minutes This is an optional time period dedicated to listening to the public. We want to hear your ideas or concerns. To ensure equal opportunity for the public to comment, all comments shall be limited to three minutes per person and each person may address the Board onetime during the public comment period When the green light is on it means proceed to speak, the yellow light will go on when the speaker has 30 seconds remaining; the red light illuminated means stop. Please start by stating your name and address. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda, at a specific time, at the request of any of the Commissioners.) RESOLUTION NO. 01 -14 re: Documenting Guidelines for Budgeting for Replacement Positions, New Positions, Promotions and Reclassifications 2. CORRECTIVE DEED OF TRUST re: Lot 9 Block 2 of Eisenbeis Addition located in Kah Tai, for recording with the Jefferson County Deed AGREEMENT re: Fire Code Official Services; No Direct Cost to Jefferson County; Jefferson County Department of Community Development; East Jefferson Fire Rescue District No. 1 4. AGREEMENT, Amendment No. 3 re: Hearing Examiner Services for 2014; In the Amount of $10,000; Jefferson County Department of Community Development; Stephen K. Causseaux of McCarthy, Causseaux & Hurdelbrink, Inc. P.S. THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request IFAgenda: January 6, 2014 APPROVAL AND ADOPTION OF THE CONSENT AGENDA— Continued: 5. AGREEMENT re: Detention Services for Juvenile Youth; In the Amount of $132,506 per year; Jefferson County Juvenile Services; Kelly Parcher, The Proctor House 6. AGREEMENT re: Labor Relations and Human Resources Consulting Services; In the Amount not to exceed $30,000 per year; Braun Consulting Group 7. AGREEMENT re: 2014 Community Services Grant Funding; In the Amount of $127,300; Olympic Community Action Programs (OlyCAP) 8. AGREEMENT re: 2014 Community Services Grant Funding; In the Amount of $2,900; Gardiner Community Center 9. AGREEMENT re: Assure certain protections for the privacy and security of Protected Health Information; No Dollar Amount; Jefferson County Administrator; First Choice Health Network, Inc. 10. AGREEMENT re: Film Production for Discovery ID Cable Television in the Superior Courtroom and the Jury Room on Saturday, January 11, 2014 for approximately 5 hours; In the Amount of $1,019.05; Jefferson County Central Services; Screaming Flea Productions 11. AGREEMENT re: Clean water project for restoration of riparian areas where lack of native streamside vegetation is linked to water pollution and degraded water quality; In the Amount of $16,800; Jefferson County Public Health; Washington State, Department of Ecology(DOE) for Washington Conservation Corps (WCC) 12. AGREEMENT, Amendment No. 8 re: Continuation of service that provides for substance abuse prevention infrastructure under the Special Funding program called Prevention Redesign Initiative; In the additional amount of $46,618 for a total of $139,963; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS), Division of Behavioral Health and Recovery 13. Payment of Jefferson County Vouchers /Warrants Dated December 16, 2013 Totaling $596,785.71 and Dated December 23, 2013 Totaling $311,145.78 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request Agenda: January 6, 2014 APPROVAL AND ADOPTION OF THE CONSENT AGENDA — Continued: 14. Payment of Jefferson County Payroll Warrants Dated December 20, 2013 Totaling $72,775.85 and A/P Warrants Done by Payroll Dated December 20, 2013 Totaling $14,808.67 and Dated December 31, 2013 Totaling $2,044.19 (Records of all claims submitted for payment along with AT Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) COMMISSIONERS BRIEFING SESSION REGULAR AGENDA: 10:00 a.m. BID OPENING re: Center Road Overlay Phase 6: M.P. 4.39 to 6.86. County Project No. CR1928, Federal Aid Project No. STPR- Q161(009) 10:30 a.m. HEARING re: Proposed Ordinance Amending Jefferson County Code (JCC) Chapter 3.08 to revise the Definition of `Open Space Land' and the Meeting frequency of the Conservation Futures Citizens Oversight Committee (ORDINANCE NO. 01-0106-14 11:00 a.m. HEARING re: Emergency Supplemental 2013 Budget Appropriation /Extension for the Prosecuting Attorney's Office Fund (RESOLUTION NO. 202L-14) LUNCH 1:30 p.m. County Administrator Briefing Session Chambers Letter of Support for Nature Conservancy (See Additional Business Below) Calendar Coordination Miscellaneous Items THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 3 Agenda: January 6, 2014 :1 Review Commissioner Committee Assignments in Preparation for 2014 Future Agenda Items ADDITIONAL BUSINESS: 1. Letter of Support for National Estuary Program Watershed Protection and Restoration Grant Proposal from The Nature Conservancy (TNC); Washington State Department of Ecology (DOE) (Later in Minutes -BOCC Approved to Delay Sending Letter) 2. Discussion re: County's Perspective on the City Manager's "Parks/Mountain View Plan" NOTICE OF ADJOURNMENT CORRESPONDENCE: See Attached Correspondence Loa THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 4 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2014 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY DESCRIPTION 12/12/2013 Mike Belenski Public Records Request - December 11, 2013 12/11/2013 Lisa Remilinger, Environmental Priorities 12/11/2013 12/12/2013 Announcing our 2014 Priorities Coalition 12/12/2013 12/12/2013 EDC Team Jefferson News from EDC Team Jefferson December 2013 New NACo Publication: Spotlight on Large Urban 12/12/2013 12/12/2013 National Association of Counties (NACo) Counties What's Happening in Port Townsend & East Jefferson 12/12/2013 12/12/2013 PTguide - City Guide to Port Townsend Conn i The Holy Trinity this week at Sweet Laurette's Caf6 12/12/2013 12/12/2013 Sweet Laurette's Caf€ and Bistro and Bistro 12/12/2013 12/12/2013 Jefferson County Chamber of Commerce JCCC Newsletter 12/13/2013 12/13/2013 Julie Shannon, Executive Secretary I' Special Meeting Notice - Monday, December 16, 2013 Jefferson County Commissioners Office The Insider: A Washington State Association of 12/13/2013 12/13/2013 Derek Anderson Counties Publication - December 2013 12/13/2013 12/13/2013 Cara Leckenb , JCPH Press Release: JCPH SmileMobile 12/13/2013 12/13/2013 Galadriel Nichols Please Support Levy Lift for Parks & Rec Programs 2 PM Climate Action Workshop: Tues. 12/17 at 12/13/2013 12/13/2013 Rick Van Auken PTCC Reminder: 9am Monday, Dec. 16 SRP Steering 12/13/2013 12/13/2013 Susan O'Neil Committee Meeting - conference call Mari Mullen, Port Townsend Main Street Events to Warm Your Heart and News Around the 12/13/2013 12/13/2013 Program Block! 12/13/2013 12/13/2013 National Association of Counties (NACo) Washington Watch Robert Winslow DNR Transactions Project Manager, Conservation, Recreation & Beausite Lake Trust Land Transfer - Commissioner 12/13/2013 12/14/2013 Transactions Division, Washington State Austin inquiry regarding the older home site Department of Natural Resources (DNR) Philip Morley, Jefferson County 12/13/2013 12/14/2013 Potential SMP ordinance edits Administrator Special Lunch for Local Energy Sector Development: 12/14/2013 12/14/132 Rick Van Auken 11 AM Tues. 12/17 at PTCC RE: Special Lunch for Local Energy Sector 12/14/2013 12/14/2013 Peter Quinn, EDC Team Jefferson Development: 11 AM Tues. 12/17 at PTCC 12/14/2013 12/14/2013 Galadriel Nichols At the Center RE: Special Lunch for Local Energy Sector 12/14/2013 12/14/2013 Leticia Huber Development: 11 AM Tues. 12/17 at PTCC 12/14/2013 12/14/2013 Xe haniab Levy Port Townsend Rec Center 12/15/2013 12/15/2013 Shilah Gould Please Support our Community Center RE: Special Lunch for Local Energy Sector 12/15/2013 12/15/2013 Rick Van Auken Development: 11 AM Tues. 12/17 at PTCC Brynn Brady, Washington State Association 12/15/2013 12/15/2013 Puget Sound Partnership Updates of Counties, Contractor, Ceiba Consulting Gill Diseases In Seawater Farmed Salmon - 12/16 12/16/2013 12/16/2013 Annette Huenke Report Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 1 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2014 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY DESCRIPTION Peggy Ware, District Secretary, Fire Resolution 2013 -8 authorizing the addition of money 12/11/2013 12/16 2013 Protection District No. 4, Jefferson County into the 2013 EMS Budget Northwest Straits Initiative Newsletter - December 12/16/2013 12/16/2013 Northwest Straits Initiative 2014 12/16/2013 1 12/16/2013 James Plam in Invasive Species Specialist Position with QIN 12/16/2013 12/16/2013 Donna Hewitt, L.G. Request for Public Records Public Records Request: BoCC electronic 12/16/2013 12/16/2013 Tom Thiersch correspondence December 16 2013 Michelle McConnell, Associate Planner, Long Range Planning Lead, Shoreline 12/16/2013 12/16/2013 Master Program Updated Project Manager, Board Adopted (SMP) Watershed Stewardship Resource Center Pro' Proiect Manager Laura Smedley, Executive Assistant/Clerk 12/16/2013 12/16/2013 Summary of Contract Negotiations of the Board, Jefferson Transit Authority 12/16/2013 12/16/2013 Roy Walker, Executive Director, Olympic January 03A COG meeting cancelled Area Agency on Aging Information Packet for Special Lunch for Local 12/16/2013 12/17/2013 Rick Van Auken Energy Sector Development: I1 AM Tues. 12/17 at PTCC 12/17/2013 12/17/2013 Mike Belenski Public Records Request - December 17, 2013 Kara Nelson, Planner & Scientist, Kara Hood Canal Priority Human Well -Being Indicators for 12/17/2013 12/17/2013 Nelson Consulting Your Review Undated 12/17/2013 Long Live the Kings 2013 Annual Report Damning conclusions about Yarnell; Arizona 12/17/2013 12/17/2013 High Country News monument reverses shooting ban; Are oil booms bad for local economies? 12/17/2013 12/17/2013 National Association of Counties (NACo) County News Alert: December 16, 2013 12/17/2013 12/17/2013 Kathy Morgan, Housing Program and Asset Agenda for Jefferson Shelter to Housing Partnership Manager, Ol CAP You're Invited! Community Organizing Meeting for Philip Morley, Jefferson County 12/17/2013 12/17/2013 Recreation - Tuesday December 17 @ 6pm (Agenda Administrator & Handouts Comment RE: Public Records Request - December 12/17/2013 12/17/2013 Mike Belenski 17, 2013 (Including a New Public Records Request) NACo Issues Action Alert on PILT; national 12/18/2013 12/18/2013 National Association of Counties (NACo) Conference Call Tomorrow 12/18/2013 12/18/2013 EPA Office of Water Water Headlines from EPA 12/18/2013 12/18/2013 John Wood Public Records Request Nata Hurst for Michael Hankinson, Planner Washington State Parks Public Meeting - Saint 12/18/2013 12/18/2013 & Nikki Fields, Planner, Washington State Edward State Park Parks and Recreation Commission 12/18/2013 12/18/2013 Kathy Morgan, Housing Program and Asset Information/meeting place Manager. Ol CAP Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 2 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2014 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY DESCRIPTION Mari Mullen, Port Townsend Main Street 12/19/2013 12/19/2013 And the WINNERS are ... Program Todd Palzer - Shellfish Operations and Aquatic Invasive Species Program 12/19/2013 12/19/2013 Manager, Aquatic Resources Division, RE: Invasive Species Specialist Position with QIN Washington Department of Natural Resources DNR What's Happening in Port Townsend & East Jefferson 12/19/2013 12/19/2013 PTguide - City Guide to Port Townsend County! Rose Ann Carroll, Accountant, Jefferson 12/19/2013 12/19/2013 REMINDER: Karen Cartmel's Retirement Celebration Countv Auditor's Office 12/19/2013 12/19/2013 Kara Nelson, Planner and Scientist, Kara Next IWP Steering Committee Meeting - January 10 Nelson Consulting Jenny Baker, Senior Restoration Manager, 12119/2013 12/19/2013 Thank you & Request for letter of support The Nature Conservancy Happy Holiday's this week at Sweet Laurette's Cafe 12/19/2013 12/19/2013 Sweet Laurette's Cafe and Bistro and Bistro Press Release: Jefferson Country Environmental 12/19/2013 12/19/2013 Cara Leckenby, JCPH Health Official Graduates for National Public Health Improvement Program 12/19/2013 12/19/2013 Jefferson County Chamber of Commerce JCCC Newsletter John Cambalik, Coordinator, Strait Ecosystem Strait ERN LIO Steering Group Meeting - Early January, 12/20/2013 12/20/2013 Recovery Network, Local Integrating REMINDER - Response to Doodle poll by COB, Friday, Organization, Strait Action Area December 20th Tammi Robert, General Manager.. Jefferson 12/20/2013 12/20/2013 Transit Update 7:40 am 12/20/13 Transit Authority 12/20/2013 12/20/2013 National Association of Counties (NACo) Special Year-End Edition of the Washington Watch Robin Lawlis, Hood Canal Coordinating IWP Steering Committee 10 Jan 14 WebEx and Meeting 12/20/2013 12/20/2013 Council Admin Program Manager Summary Robin Lawlis, Hood Canal Coordinating HCCC IWP Steering Committee Meeting Agenda 10 12/20/2013 12/20/2013 Council Admin Program Manager January 2014 12/20/2013 12/20/2013 The Resort at Port Ludlow Happening from The Resort at Port Ludlow Tammi Robert, General Manager, Jefferson 12/20/2013 12/20/2013 Final Update Transit Authority 12/20/2013 12/20/2013 Northwest Straits Foundation Join Northwest Straits Foundation Follow -up to last week's meeting - documents and 12/20/2013 12/20/2013 Iris Kemp instruction for project management site attached 12/20/2013 12/20/2013 Iris Kemp You're invited to join our project management system eNews: 5 ways to protect the outdoors this winter, 2013 12/21/2013 12/23/2013 Washington Wildlife and Recreation Coalition news roundup and more (Newsletter - December 2013) Undated 12/23/2013 Kitsap Mental Health Services Happenings Winter 2013 Newsletter 12/23/2013 12/24/2013 Charlotte Garrido, Kitsap County Season's Greetings Undated 12/24/2013 Washington Wildlife and Recreation Coalition Land News, Winter 2013 12/24/2013 12/26/2013 Joe D'Amico, Security Services Northwest Merry Christmas from Team D'Amico 12/252013 12/26/2013 Clayton White Quilcene Sport Court Fund 12/16/2013 12/26/2013 NACo (National Association of Counties) County News 12/26/2013 12/26/2013 Washington State Parks Planning Washington State Parks Draft Advertising Policy Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 3 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2014 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY DESCRIPTION SEPA Lead Agency & Mitigated Determination of 12/24/2013 12/27/2013 Washington State Department of Natural Nonsignificance (Interrorem Timber Sale #90287 & Forest Resources Practice Application #2612703) 12/27/2013 12/27/2013 Heather Taracka Need Help with Internet Access (Centur)Link) 12/27/2013 12/27/2013 The Resort at Port Ludlow New Year's Eve Dinner Event 12/27/2013 12/27/2013 Cara Leckenby, JCPH Press Release: Free Spill Kits for Businesses Public Meeting Notice Washington State Parks - Larrabee 12/3012013 12/30/2013 Washington State Parks Planning tannin Katina Routes, Bid News Coordinator, McGraw Request for intimation - 201300692463 ( Public Records 12/30/2013 12/30/2013 Hill Construction Request) 12/30/2013 12/31/2013 Northwest Straits Foundation Small acts, big Impact Mari Mullen, Port Townsend Main Street Happy New Year from Port Townsend Main Street 12/30/2013 12/31/2013 Program Pro am! Randy Kline, Environmental Program, Washington State Parks - EIS Seeping Comments Growler 12/31/2013 12/31/2013 Washington State Parks and Recreation Operations NAS Whidbey Commission Last Chance to give, make your tax- deductible gift to LLTK 12/31/2013 12/31 /2013 Annette Huenke now! National Tsunami Hazard Mitigation Program, a December 2013 12/31/2013 state /federal partnership funded through the Tsulnfo Alert Newsletter National Oceanic and Atmospheric Administration (NOAA) January 2014 12/31/2013 Village of Port Ludlow jPort Ludlow Voice Newsletter Mari Mullen, Port Townsend Main Street Welcome to January 2014 - looking forward to a new and 1/1/2014 1/2/2014 Pro ram I eventful year! Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 4