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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Frank Gifford, Central Services Director✓
Agenda Date: May 19, 2014
Subject: Hybrid Sedans, Call for Bids (re -bid)
Statement of Issue:
Call for bids for the supply of hybrid sedans as needed from time to time over five
years for various County departments.
Analysis /Strategic Goals /Pros ft Cons:
Fleet Services is proposing a bid for a five -year contract for a single model of small
hybrid sedan to provide the lowest -cost option for personnel transportation. The
previous attempt to obtain bids (bid opening May 12th, 2014) garnered two responses,
both of which were rejected: one bid was incomplete and the other proposed a more
expensive vehicle than is suitable for the County's purposes.
Fiscal Impact /Cost Benefit Analysis:
Small hybrid sedans ranked lowest in overall lifecycle cost out of a variety of suitable
vehicles in Fleet Services' analysis for County departments that average 12,000 miles
per year used to transport personnel with minimal equipment. Actual purchases using
the resultant contract will be dependent upon requirements due to existing vehicles
reaching their economic end of life. The specification was modified after the previous
bid to make it clear that bidders' most economical vehicle options are preferred.
Recommendation:
Approve the attached Call for Bids setting the bid opening for 10am, June 9, 2014.
Department Contact:
Matt Stewart, Manager of Fleet Services, 344 -9713
Reviewed By:
ip Morle0ounty Administ or Date
NOTICE TO VENDORS
CALL FOR BIDS
TO PROVIDE HYBRID SEDANS
Notice is hereby given that the Board of County Commissioners of Jefferson County, State of Washington, will receive
sealed bids up until the hour of 9:30 A.M. on Monday, June 9, 2014, at the Office of the County Commissioners,
basement level of the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, Washington, 98368, for the
Supply of Hybrid Sedans. Bids may be mailed to the office of the Board of County Commissioners, P.O. Box 1220,
Port Townsend, WA, 98368, but must be received by the previously stated date and time. Sealed bids will be opened
and read publicly at 10:00 A.M. or shortly thereafter on Monday, June 9, 2014, at the Jefferson County Commissioners
Chambers, basement level of the Jefferson County Courthouse.
The awarded contract will provide for the supply of Hybrid Sedans, as are needed from time to time, for a period of
sixty months from date of award.
Execute and submit one complete original bid package. Bids shall be submitted in accordance with the provisions on
file at the office of the Jefferson County Department of Central Services, Fleet Services Division, located at the Port
Hadlock Shop, 371 Chimacum Road in Port Hadlock, Washington, where copies may be obtained.
The Board of County Commissioners reserves the right to reject any and all proposals and to accept the proposals
deemed most advantageous to Jefferson County and to waive all informalities in the bidding. No facsimile bid
documents or telephone quotations will be accepted.
Dated this day of , 2014.
BOARD OF JEFFERSON COUNTY COMMISSIONERS
John Austin, Chair