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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, Public Works Director, County Engineer /1111/
Agenda Date: May 27, 2014 /
Subject: Local Agency Agreement Supplement #5 with Washington State Department of
Transportation
For Queets Bridge Painting, Bridge No. 8W, Clearwater Road MP 0.60 to M.P.
0.76, Project No. CR1881
Statement of Issue: A Local Agency Agreement Supplement #5 with the Washington State Dept. of
Transportation is necessary in order to re- distribute existing federal funding to the Construction
Engineering phase for the Queets Bridge Painting project.
Analysis /Strategic Goals /Pro's Ft Con's: This project consists of repainting the steel bridge girders
and bracing members of the Queets Bridge. The work includes minor girder web bracing, abrasive
blasting, treatment of pack rust, containment of wastes, and repainting with a primer and top coat
paint system. Re- distribution of the existing funding from the Construction Contract category to
the Construction Engineering category is necessary due higher project management and
construction engineering costs required for an extended project close -out period.
Fiscal Impact /Cost Benefit Analysis: The total project cost is estimated at $2,969,652, and is
funded at 100% by the Federal Highway Administration. The total funding amount remains
unchanged. This supplement moves $55,000.00 into the construction engineering line to pay for
additional project management and construction engineering.
Recommendation: The Board is requested to sign the three original Local Agency Agreement
Supplement #5 documents. One fully executed original will be returned to the Board after
execution by the Washington State Dept. of Transportation.
Department Contact: John Wayand, Project Manager, 385 -9377.
Revieweifi _ i r
47
Philip Morley, C un y dministrator/ Date
Admilk
Washington State
VAF Department of Transportation Local Agency Agreement Supplement
Agency
Supplement Number
Jefferson County Public Works
5
Federal Aid Project Number
Agreement Number
CFDA No. 20.205
BHOS -16WA 001
LA 7393
(Cataloq, of Federal Domestic Assistance
The Local Agency requests to supplement the agreement entered into and executed on January 6, 2014
All provisions in the basic agreement remain in effect except as modified by this supplement.
The changes to the agreement are as follows:
Project Description
Name Queets Bridge Painting Length 0.16
Termini Clearwater Road
Description of Work
0.60 to milepost 0.76
® No Change
The proposed work consists of repainting the si eel girders and cross bracing. This will include the following general items of work: (1)providing a containment system, (2) abrasive blasting
to remove existing palm, (3) treatment of pack not, (4) disposal of waste, (5) repainting with a primer and topcoat painting system, (6) traffic control, and (7) minor girder web bracing in
Span 1 and Span 4.
Reason for Supplement
increase of CE Agency amount due to higher than originally estimated project management and construction engineering costs,
during an extended project close -out period. The extended close -out period is due to investigation and processing of a claim by the
contractor. Supplement #5 shifts a portion of unused CN Contract amount to the CE Agency amount.
Does this change require additional Right of Way or Easements? ❑ Yes ® No
Type of Work
yp
Estimate of Funding
(1)
Previous
A reement/Su I.
(2)
Supplement
(3)
Estimated Total
Project Funds
(4)
Estimated Agency
Funds
(5)
Estimated
Federal Funds
PE a. Agenc y
295,355.00
0.00
295,355.00
0.00
295 355.00
100 % b. Other
c. Other
Federal Aid
d. State
10 000.00
0.00
10,000.00
0.00
10,000.00
Participation
Ratio for PE e. Total PE Cost Estimate (a +b +c +d)
305 355.00
305,355.00
- 305,355.00
Right of Way f. Agency
g. Other
Federal Aid h. Other
Participation
Ratio for RW i. State
j. Total RAN Cost Estimate (f +g +h +i)
Construction k. Contract
2,019,705.00
- 55,000.00
1,964,705.00
0.00
1,964,705.00
I. Other
100 % m. Other
Federal Aid n. Other
Participation o. Agency
634,592.00
55,000.00
689,592.00
0.00
689,592.00
Ratio for CN . State
10,000.00
10,000.00
10,000.00
. Total CN Cost Estimate k+i+m+n+o
2,664,297.00
2 664 297.00
2,664,297..00
r. Total Project Cost Estimate (el-Fq)
2,969,652,001
1 2,969,652,001
2.
2,969,652.00
The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition
to payment of the Federal funds obligated, it accepts and will comply with the applicable provisions.
Agency Official
M
Title
Washington State Department of Transportation
By
Director of Highways and Local Programs
--Approved-as- 4 Date Executed
DOT Form 140-041 EF j7� 11 /
Revised 03/2011 JJ= �'//tt� \ \�..' / `
e David Alvarez, C