The URL can be used to link to this page

Home My WebLink About060214_ra02Department of Public Works O Regular Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, P.E. 14L-- Public Works Director /County Engineer Agenda Date: June 2, 2014, 10:00am Subject: Parks and Recreation Fee Ordinance Update Statement of Issue: Working closely with the Parks and Recreation Advisory Board and key stakeholders, staff has prepared a draft new fee ordinance for parks and recreation programs and facility use. Staff will make a presentation about the new fee ordinance, and discuss the draft new fee ordinance with the board. Analysis /Strategic Goals /Pro's it Con's: The previous fee ordinance was adopted in 2006. The fees have been the same since 2009. Parks and recreation faces funding challenges which this fee increase will help to address. Fiscal Impact /Cost Benefit Analysis: It is estimated that this fee increase will raise parks and recreation fee revenue from $59,742 to $69,564 or $9,822 per year. The fee ordinance is structured so that it increases incrementally over the next five years. Recommendation: Discuss and provide feedback on the draft new ordinance, set a public hearing for July 7, 2014 at 10am. Department Contact: Matt Tyler, 385 -9129 Date Publish in Legals Twice: June 11 and June 18, 2014 Bill: Jefferson County Public Works Department, Parks and Recreation Division Account No: 02105378 — Jefferson County Public Works Legal Ads NOTICE OF PUBLIC HEARING JEFFERSON COUNTY PARKS AND RECREATION FEE PROPOSAL A public hearing will be held on Monday, July 7, 2014 at 10:05 AM by the Jefferson County Board of Commissioners at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368 for the purpose of taking public testimony regarding the proposal to increase the fees for services rendered by the Parks and Recreation Division of the Public Works Department. Written testimony on the proposal will be accepted until Monday, July 24, 2014. The proposal can be viewed on -line at www.co.jefferson.wa.us. For additional information, contact Matt Tyler, Jefferson County Public Works Department, (360) 385 -2221, or email rmyler@cojefferson.wa.us. Signed this 2nd day of June, 2014 JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair STATE OF WASHINGTON COUNTY OF JEFFERSON In the matter of an Ordinance Replacing } Specific Fee Schedules Contained in } Ordinances 13- 1213 - 99;14 - 1213 -99; } 04-0317-03; and 12- 1211 -06 } For the Parks and Recreation Division } of the Public Works Department } SECTION I — PURPOSE AND SCOPE: The purpose of this ordinance is to repeal and replace fee and Recreation Division of the Public Works Departrn --t SECTION 2 — FEE SCHEDULES: The fee schedule is as follows (all values in dollars): (1) Campground Fees. ORDINANCE NO. Campground Fees Per Night Campground 2014 2015 2016 2017 2018 Lake Leland 18 18 t 18 18 „ 18 Upper Oak Bay W /Electric AN 125, 25 251 25 F2-5h, Upper Oak Bay 1X6M ;20 20'& 20 A 20 Lower Oak Bay Iff 20 V20 20 V �fOJV 20 Chimacum 15 15 15 15, 15 Quilcene X12 2 12 15 15 Additional Vehicle Fee X10 0 10� 1 12111,12 Bicycle Only any,non;utilityslte 10 10 10 112 X12 iy r axs %. Port ow_nsend Recreatlon_ Center � Rec Center Room 2014 2015 2016 2017 2018 Head Start Room /Hour 8AW8 8 9 9 Gym /HourA sigW 18 18 20 20 Rec Room /Hour 8' 18 18 20 20 Add Kitchen /Hour 8 8 8 9 9 Public Event Entire Facility /Four Hours 260 260 260 275 275 y for the Jefferson County Parks Ordinance No. Parks and Recreation Division Fee Schedule Page: 2 (3) Shelter Fees. Shelter Fees for Four Hours Rotary Pavilion 2014 2015 2016 2017 2018 Events over 100 people (both sides) 175 175 175 185 185 Events 50 -100 people (both sides) 125 125 125 135 13S Events 25 to 50 people (both sides) 75 75 75 85 85 Events 25 people or less 50 50 50 55 55 Salmon and Other Park Shelters 2014 2015 2016. 2017 2018 Events over 100 people (Salmon Shelter only) 75 75 75 85 85 Events 50 -100 people (Salmon Shelter Only) 50 50 50 55 55 Events 25 to 50 people (Salmon Shelter and Indian Island) 35 35 35 40 40 Events 25 people or less 25 25 25 30 30 (4) Field Fees Athletic Field Fees Memorial Athletic Field 2014 2015 2016 2017 2018 Varsity Football /Game 750 750 750 800 800 Other School Sports /Game 200 200 200 225 225 Club Sports Games /Day (No Services) 250 250 250 275 275 Pick -Up Sports /Day 30 30 30 35 35 Educational Activity /Year 750 750 750 800 800 Softball Field /Day 50 50 50 55 55 Non - Sports Event Entrance Fee 400 400 400 450 450 Non - Sports Event no Entrance Fee 350 350 350 400 400 WBF Public Parking Fri /Sun 10 10 10 15 15 WBF Public Parking Sat 20 20 20 25 25 WBF Park + Over 30 Feet for Fri & Sun 10 10 10 15 15 WBF Park + Over 30 Feet for Sat 20 20 20 25 25 H.S. Sports Training Camp /Day 350 350 350 400 400 Kids Summer Camp /Day 100 100 100 125 125 Carnival /Day 500 500 500 550 550 Concession Stand /Event 25 25 25 30 30 Add Field Lights /Event 50 50 50 55 55 �HJ Carroll Athletic Field 2014 2015 2016 2017 2018 School Sports Games 1 Field /Game 200 200 200 225 225 Club Sports Games all Fields /Day (No Services) 250 250 250 275 275 Softball Field Games /Day 50 50 50 55 55 H.S. Sports Training Camp /Day 250 250 250 275 275 Kids Summer Camp /Day 100 100 100 115 115 Concession Stand /Day 25 25 25 30 30 Ordinance No. Parks and Recreation Division Fee Schedule Page: 3 (5) Recreation Programs Certain Jefferson County Parks and Recreation Programs fees vary from year to year and are based on the costs of program delivery. These costs may include but are not limited to: instructors, equipment, coaches, uniforms, facility reservation, officiating, number of participants and administration costs. The Parks and Recreation Manager has the authority to set recreation program fees. A percentage of the revenue may be used for scholarships. In addition, the recreation program will seek to raise scholarship funds through grants, fundraising activities, and donations. SECTION 3 — RULES: The County reserves the right to add to the following rules and regulations by publishing on site, local area policies and procedures that are specific to certain programs, facilities, and changing environmental conditions. Jefferson County Parks and Recreation reserves the right to cancel any recreation program at anytime based on staff, registration, facility, or equipment issues. When Jefferson County Parks and Recreation cancels a program a 100% refund will be provided. 2. The assistant recreation manager has the authority and discretion to issue refunds based on issues such as emergencies, special circumstances, health, or school. When such a refund is granted, the refund amount, and the reason will be documented in writing. . 3. Groups or individuals that cause damage to facilities due to abuse and neglect or do not follow rules will be denied subsequent use of the facility. When the risk of damage is high, or there is a record of past damage, a damage deposit may be required in advance of the event. The deposit may be used to pay for repairs to damages caused by the event. Unused deposits will be returned promptly. 4. Groups or individuals that cause damage to facilities above and beyond normal wear and tear are liable for the full cost of replacement or repair of those facilities. The replacement or repair will be conducted by Jefferson County Parks and Recreation and the responsible party will be invoiced. 5. Payment is due in full at time of facility reservation. Athletic field reservations may pay a 20% deposit at time of reservation with the remaining 80% due before the first event. 6. Facility reservations will be accepted up to one year prior to the event date. Reservations are made on a first come first served basis. Reservations for scholastic athletic events must be made at least 30 calendar days prior to the event date. 7. A 100% refund will be made for facility use reservations cancellations made 30 days or more before the date of reservation. A 50% refund will be made for cancellations made between 29 and 15 days before the reservation. No refund will be given for cancellations made 14 days or less from the first day of the facility reservation. 8. The Parks and Recreation Manager has the authority to issue a refund at anytime for a facility reservation when it is based on a legitimate issue regarding the facility. SECTION 4 — REPEALER: This Ordinance repeals and replaces Ordinance No. 12- 1211 -06 and 04- 0317 -03 and 13- 1213 -99 and Section 2 of 14- 1213 -99 and 12- 1211 -06. Ordinance No. Parks and Recreation Division Fee Schedule Page: 4 SECTION 5 — SEVERABILITY: If any section, subsection, or sentence, clause, phrase, of figure of this Ordinance or its application to any person or circumstance is held invalid, the remainder of the ordinance or the application to other persons or circumstances shall not be affected. SECTION 6 — EFFECTIVE DATE This Ordinance shall become effective upon adoption. APPROVED AND ADOPTED THIS DAY OF SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board , 2014. BOARD OF COUNTY COMMISSIONERS John Austin, Chair Phil Johnson, Member David W. Sullivan, Member Approved as to Form: David Alvarez Date Deputy Prosecuting Attorney C f � c Cc: 4 iakaIoe, IC STATE OF WASHINGTON �( I�✓�� COUNTY OF JEFFERSON X In the matter of an Ordinance} Replaces Specific Fee Schedules} Contained in Ordinances} 13- 1213 -99 and 14- 1213 -99 and 04- 0317 -03} For the Parks and Recreation Division} of the Public Works Department} ORDINANCE NUMBER 12- 1211 -06 SECTION 1 - PURPOSE AND SCOPE: The purpose of this ordinance is to repeal and replace fee schedules and rules for the Jefferson County Parks and Recreation Division of the Public Works Department. SECTION 2 - FEE SCHEDULES: The fee schedule is as follows: CAMPGROUND FEES* LAKE LELAND 2006 2007 1008 2009 RATE PER NIGHT $10.00 $12.00 $15.00 $18.00 UPPER OAK BAY 2006 2007 2008 2009 RATE PER NIGHT $12.00 $15.00 $15.00 $18.00 RATE PER NIGHT W /ELECT $15.00 $18.00 $18.00 $20.00 LOWER OAK BAY SUMMER" 2006 2007 2008 2009 RATE PER NIGHT $12.00 $15.00 15.00 $18.00 LOWER OAK BAY WINTER'. 2006 2007 2008 2009 RATE PER NIGHT $8.00 $8.00 $10.00 $12.00 CHIMACUM AND QUILCENE 2006 2007 2008 2009 RATE PER NIGHT 1 $12.00 12.00 $12.00 $12.00 * Campgrounds open at 12 noon on April 1 st and close at 12 noon on October 31 st, except for Lower Oak Bay which is open all year. Summer fees will start at Lower Oak Bay for the night of April 1st and end the night of October 31 st. Winter fees are in effect November 1 st through March 31 st. Page 1 of 5 ORDINANCE NO. 12- 1211 -06 RECREATION CENTER ANY ONE ROOM 1006 1007 1008 1009 FLAT RATE PER 4 HOUR PERIOD IN 1 DAY $10 $10 $11 $12 FLAT RATE PLUS THIS % FOR PROGRAMS THAT GENERATE REVENUE 10% 10% 10% 10% ADD KITCHEN $5 $5 $6 $6 0.00 $ 30.00 35.00 $ 40.00 PER PERSON RATE WHOLE DOWNSTAIRS (NO GYM) 1006 2007 2008 2009 FLAT RATE PER 4 HOUR PERIOD IN 1 DAY $35 $35 $37 $40 FLAT RATE PLUS THIS % FOR PROGRAMS THAT GENERATE REVENUE 10% 10% 10% 10% USE OF ROTARY PAVILION AS A CONCERT STAGE FLAT RATE + $ 150.00 $ 200.00 7 225.00 ENTIRE FACILITY 2006 2007 2008 2009 FLAT RATE PER 4 HOUR PERIOD IN 1 DAY $50 $75 $125 $200 FLAT RATE PLUS THIS % FOR PROGRAMS THAT GENERATE REVENUE 10% 10% 10% 10% SHELTER FEES NOTE: SHELTER FEES ARE FOR ONE FOUR HOUR PERIOD. SHELTER FEES HAVE TWO PARTS: FLAT RENTAL FEE + PER PERSON FEE = TOTAL FEE. ROTARY PAVILION 2006 2007 2008 1009 WEDDING' FLAT RATE + $ 150.00 $ 150.00 $ 200.00 $ 275.00 PER PERSON RATE $ 0.00 $ 1.00 1.00 1.00 PRIVATE PARTY FLAT RATE + 0.00 $ 30.00 35.00 $ 40.00 PER PERSON RATE 0.00 $ 0.50 0.50 .75 OTHER" FLAT RATE + 0.00 $ 40.00 45.00 50.00 PER PERSON RATE $ 0.00 $ 0.50 0.75 $ 1.00 USE OF ROTARY PAVILION AS A CONCERT STAGE FLAT RATE + $ 150.00 $ 200.00 7 225.00 250.00 PERCENTAGE OF GROSS 0 10% 10% 10% SALMON SHELTER 2006 2007 2008 2009 WEDDING' FLAT RATE + 20.00 $ 75.00 75.00 100.00 PRIVATE PARTY FLAT RATE + $ 20.00 $ 20.00 $ 25.00 $ 30.00 OTHER" FLAT RATE + $ 20.00 $ 30.00 S 35.00 40.00 ALL OF THE ABOVE ADD /PERSON $ 0.00 0.50 0.50 0.50 ' The fee for weddings is higher due to the additional labor costs for preparation & cleanup of the site. " Examples: Incorporated Groups, Businesses, Non- profits. Page 2 of 5 ORDTNANCE NO. 12- 1211 -06 OTHER PARK SHELTERS HOUR 2006 2007 2008 2009 WEDDING' FLAT RATE + $ 20.00 $ 50.00 7 50.00 65.00 PRIVATE PARTY FLAT RATE + 15.00 $ 20.00 $ 20.00 $ 25.00 OTHER" FLAT RATE + 15.00 20.00 25.00 $ 30.00 ALL OF THE ABOVE ADD /PERSON 0.00 $ 0.25 0.25 $ 0.25 SCHOOL SPORTS BOOTH /DAY $ 12.00 2006 $ 14.00 2007 CONCESSIONS FEES ARE TWO PART: FLAT FEE PLUS % OF GROSS = TOTAL FEE 2006 2007 2008 2009 HJ CARROLL PARK /MEMORIAL FIELD FLAT RATE / DAY 35.00 $ 50.00 $ 75.00 $ 75.00 PARKING OF A CONCESSIONS SALES VAN FLAT RATE /DAY $ 35.00 $ 35.00 35.00 35.00 HJ CARROLL PARK /MEMORIAL FIELD /CONCESSIONS SALES VAN PERCENTAGE OF GROSS 10% 15% 20% 20% ' The fee for weddings is higher due to the additional labor costs for preparation Ft cleanup of the site. **Examples: Incorporated Groups, Businesses, Non -profits. FIELD FEES (Concession stand not included - see Shelter Fees for charge) STADIUM LIGHTS 2006 1007 2008 2009 FIRST HOUR HOUR $ 0.00 $ 30.00 $ 40.00 $ 55.00 SUBSEQUENT HOURS HOUR $ 0.00 0.00 20.00 $ 12.00 30.00 $ . 35.00 0.00 650.00 $ 700.00 $ 750.00 ARTS AND CRAFTS SHOW FLAT FEE /EVENT 0.00 200.00 $ 300.00 $ 400.00 SCHOOL SPORTS BOOTH /DAY $ 12.00 2006 $ 14.00 2007 FESTIVAL, EVENT OR CONCERT/ FREE ADMISSION 2008 200.00 2009 VARSITY FOOTBALL GAME $ 400.00 $ 500.00 $ 600.00 $ 650.00 OTHER SPORTS GAME $ 75.00 $ 125.00 $ 150.00 $ 175.00 ALL SPORTS PRACTICE 50.00 75.00 100.00 100.00 ADULT SPORTS 2006 2007 2008 1009 TOURNAMENT DAY 200.00 5 250.00 $ 300.00 $ 375.00 CLUB FIELD SPORTS 1 2006 1 2007 1 2008 1 1009 GAMES (no services) DAY 75.00 150.00 $ 200.00 S 250.00 PRACTICE (no services) DAY $ 50.00 $ 75.00 $ 100.00 $ 100.00 TOURNAMENT DAY $ 300.00 400.00 1 $ 500.00 $ 750.00 SPECIAL EVENTS 2006 2007 2008 2009 CARNIVAL DAY 200.00 1,000.00 $ 1,500.00 $ 2,000.00 PICKUP SPORTS 2 HR PERIOD 0.00 S 10.00 $ 12.00 12.00 EDUCATIONAL ACTIVITIES YEAR 0.00 650.00 $ 700.00 $ 750.00 ARTS AND CRAFTS SHOW FLAT FEE /EVENT 0.00 200.00 $ 300.00 $ 400.00 RTS AND CRAFTS SHOW BOOTH /DAY $ 12.00 13.00 $ 14.00 $ 16.00 FESTIVAL, EVENT OR CONCERT/ FREE ADMISSION FLAT FEE /EVENT 200.00 200.00 250.00 300.00 Page 3 of 5 ORDINANCE NO, 12- 1211 -06 FESTIVAL,EVENT OR CONCERT/ CHARGING FLAT FEE PLUS 0 $300 PLUS 10% $300 PLUS 15% $300 PLUS 15% ADMISSION % OF GROSS $ 125.00 $ 175.00 $ 200.00 $ 250.00 NON SPORTS ADMISSIONS 5 125.00 $ 125.00 $ 125.00 5 125.00 PUBLIC PARKING CAR /DAY 20.00 S 20.00 20.00 7 25.00 GROUP CAMPING EVENT FLAT FEE FOR $ 200.00 200.00 200.00 $ 200.00 24 HOUR PERIOD PLUS PER 2.00 $ 3.00 $ 3.00 $ 4.00 PERSON RATE SUMMER CAMPS 1 2006 1 2007 1 2008 2009 FIELD SPORTS DAY $ 125.00 $ 175.00 $ 200.00 $ 250.00 NON SPORTS DAY 5 125.00 $ 125.00 $ 125.00 5 125.00 ,ertain Jefferson County Recreation program fees vary from year to year and are based on the costs of program delivery These costs may include but are not limited to: instructors, coaches, uniforms, facility reservation, officiating, number of participants and administration costs. In all cases, a percentage of the revenue will be used for scholarships. In addition the Recreation Program will seek to raise scholarship funds through grants, fundraising activities and donations. SECTION 3 - RULES: The County reserves the right to add to the following rules and regulations by publishing on site, local area policies and procedures that are specific to certain programs, facilities, and changing environmental conditions. 1. The County Reserves the right to cancel programs and facility, campsite, field, and room reservations due to weather, maintenance, safety, or emergency conditions related to a building or a facility.. 2. Groups or individuals that cause damage to facilities due to abuse and neglect or do not follow rules will be denied subsequent use of the facility. SECTION 4 — REPEALER: This Ordinance repeals and replaces Ordinance No. 04- 0317 -03 and 13- 1213 -99 and Section 2 of 14- 1213 -99. SECTION 5 — SEVERABILITY: If any section, subsection, or sentence, clause, phrase, of figure of this Ordinance or its application to any person or circumstance is held invalid, the remainder of the ordinance or the application to other persons or circumstances shall not be affected. Page 4 of 5 ORDINANCE N0, 12- 1211 -06 SECTION 6 - EFFECTIVE DATE This Ordinance shall become effective upon adoption. APPROVED AND ADOPTED this 11th day of December 2006 Cc SEAL '. = a ' ATTES) i JEFFERSON COUNI-Y7 BOARD OF COUNTY COMMIS Phil Johngon, Chair Patrick M. Rodgers, M ber David 'k. Sullivan, Member Approved as to form only this day of NOV��Jy)^^ rr —, 2006. OW, Deputy Prosecuting Attomey