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Home My WebLink About061614_ca06Consent Agenda JEFFERSON COUNTY PUBLic HE-AIX11 615 Sheridan Street o' Port Townsend o, Washington o 983,68 www,jefferson countypub ichlealthi,or -g May 22, 2014 V 4-13.0 • AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Tami Pokorny, Environmental Health Specialist II DATE: SUBJECT: Agenda Item — Interlocal Agreement with WA Dept. of Fish and Wildlife (WDFW) for North Pacific Coast Marine Resources Committee (NPC MRC) Administration and Projects #13-2200; July 1, 2013 — June 30, 2014; $16, 285; A-1 adds $5,995; Total $73,280 STATEMENT — F ISSUE: Jefferson County Public Health, Water Quality Division, requests Board approval of the Interlocal Agreement between JCPH and WA Dept. of Fish and Wildlife (WDFW) for NPC MRC administration and projects Amendment # 1, which adds $5,995 in additional funds to DFW Grant #13-2200. Additional funds are to be used in fulfilling additional tasks described in the Scope of Work; Amendment #1 takes effect May 1, 2.014 for the duration of the Grant period, June 30, 2014. ANALYSIS/ STRATEGIC GOAL► /PRO'S and CON'S: This amendment's purpose is to modify Grant #13-2200's Scope of Work and Budget. It adds two new tasks to the existing Grant: Tasks 9 and 10; and $5,995 to support the tasks. RainFest River & Ocean Days, Task 9, is a collaboration between JCPH, North, Pacific Marine Resource Committee (NPMRC), West Olympic Council for the Arts (WOCA), and WA Sea Grant, in conjunction with the WA Coast Cleanup, to host the 2014 RainFest River & Ocean Days celebration. Of the additional funds, $1,626 is budgeted to produce a Main Street banner, create, print, and distribute a RainFest brochure; support ocean-related art projects at Forks HS; print an advertisement in the Forks Forum and host the inaugural River & Ocean Film Festival at Forks HS auditorium. The Amendment requires submission of a final report that includes documentation of the event and materials created. Stewardship groups are required to attend. Task 10 sets aside $4,369, the remainder of the additional funds, to support creation of a short educational video for K-5 students focused on inspiring connections between students and their local environment and stewardship of costal wildlife and habitats. The NPMRC will work with sole source provider Sealife Productions (www.sealife- qM_ducdons,com) to produce high definition footage that will include images of sea lions, harbor seals, kelp forests, rockfish, sea otters, and river otters. The Amendment requires the submission of a final report and a copy of the film. C,OMMUNITY HEALTH ENVIRONMENFAL HEAn:4_ F)ENELOPMENFAL 4ASABH FU FS PUBLIC HEALTH WATER QUAHTY MA K (360) 385,9400 AN KIN IIFOR A SAFER AIMID MAK (360) 385-9444 FAX� (360) 385-9401 HEALTHIER COMMUNITY FA)(� (3160 379-4487 Consent Agenda FISCAL IMPAUMOST BENEFIT ANALYSIS: The contract amendment is fully funded by the WDFW Grant 13-2200. RECOMMENDATION: JCPH management request approval of Amendment #1 to the Interlocal Agreement between WDFW and NPC MRC, WDFW Grant #13-2200 to fund additional Tasks 9 and 10, including deliverables. Amendment #1 adds 5,995 in additional funding to pay for additional tasks, which is to be allocated $1,626 to Task 9 and $4369 to Task 10. REVIEW05 RYO. Phiilip, MoHey, cooty'Administrator Date Wohington DepartmAl Of FISH and WLI)LIFE WASHINGTON STATE DEPARTMENT OF FISH AND WILDLIFE CONTRACT AMENDMENT 1. CONTRACTOR NAME& ADDRESS: County of Jefferson PO Box 1220 Port Townsend, WA 98368 3. AMENDMENT DESCRIPTION: 2. CONTRACT INFORMATION Contract Name: 13-15 Coastal OTC - North Pacific Coast WDFW Number: 13-2200 Amendment Type: Scope, Cost, Date Change Amendment Number: 1 The purpose of this Amendment is to modify the Scope of Work, and Budget for FY1 4. This Amendment adds new Tasks 9, and 10, deliverables, and funding for these tasks, Agreement Modifications SCOPE OF WORK -- This Amendment ADDS new Task 9, and deliverable to the Statement of Work. * Task 9 / 2.014 RainFest River & Ocean Days -- This Amendment ADDS new Task 10, and deliverable to the Statement of Work. * Task 10 1 Educational Video Connecting Youth to the Environment, Wildlife, and Habitats of the North Coast -- Individual project budgets and amount by fund source have been adjusted accordingly. CON,TRACTIPROJECT SUMMARY -- For details, see the Contract/Project Summary, which has been revised, and is incorporated by this reference. EFFECTIVE DATE -- This Amendment shall be effective as of 05/01/2014. No other changes authorized under this Amendment. All other Terms and Conditions of the Agreement shall remain in full force. 4. All other terms and conditions of the original contract and any previous amendments thereto remain: in full force and effect. organization hereby acknowledges and accepts the terms and conditions of this amendment. 5. E Signature is required below. 6. 0 This is a unilateral amendment. Signature of the Organization is not required. T. FOR THE CONTRACTOR Contractor Date 8. FOR THE DEPARTMENT OF FISH AND WILDLIFE Jeffrey Hugdahl, Contracts and Purchasinq Manaqer TUIC nr)rl MAPNT HAS RFFN APPROVED AS TO FORM BY THE ATTORNEY GENERAL Date w0hi%-WA of WASHINGTON STATE D"rtmeng JbFISH.d DEPARTMENT OF FISH AND WILDLIFE V17LDYFE CONTRACT AMENDMENT 1. CONTRACTOR NAME& ADDRESS: 12. CONTRACT INFORMATION County of Jefferson PO Box 1220 Port Townsend, WA 98368 3. AMENDMENT DESCRIPTION: Contract Name: 13-15 Coastal MRC - North Pacific Coast WDFW Number: 13-2200 Amendment Type: Scope, Cost, Date Change Amendment Number: 1 The purpose of this Amendment is to modify the Scope of Work, and Budget for FY14. This Amendment adds new Tasks 9 and 10, deliverables, and funding for these tasks. Agreement Modifications SCOPE OF WORK -- This Amendment ADDS new Task 9, and deliverable to the Statement of Work. * Task 9 / 2014 RainFest River & Ocean Days -- This Amendment ADDS new Task 10, and, deliverable to the Statement of Work. * Task 10 / Educational Video Connecting Youth to the Environment, Wildlife, and Habitats of the North Coast PROJECT FUNDING PROVIDES a*. of $5,995 as follows: 410 * Task 91'1,626 * Task 10 / $4,369 This award of $'5;996 6ri*'the'totat funding for this project to $73,280 for the full Grant term, 07/01/2013 to 06/30/2014 -- Individual project budgets and amount by fund source have been adjusted accordingly. CONTRACT/PROJECT SUMMARY -- For details, see the Contract/Project Summary, which has been revised, and is incorporated by this reference, EFFECTIVE DATE -- This Amendment shall be effective as of 05/01/2014. No other changes authorized under this Amendment. All other Terms and Conditions of the Agreement shall remain in full force, 4. All other terms and conditions of the original contract and any previous amendments thereto remain in full force and effect. Organization hereby acknowledges and accepts the terms and conditions of this amendment. 5. Ej Signature is required below. 6. [:] This is a unilateral amendment. Signature of the Organization is not required. 7. FOR THE CONTRACTOR 18. FOR THE DEPARTMENT OF FISH AND WILDLIFE Date Contractor Jeffrey Hugdahl, Date I Contracts and Purchasina Manager WDFWCA01/96 THIS DOCUMENT HAS BEEN APPROVED AS TO FORM BY THE ATTORNEY GENERAL Vk3lLiwon Aftachment B DepaHiurdof Contract/Project Summary FISH wd WILDUR TITLE. 13-15 Coastal MRC - North. Pacific Coast WDFW NUMBER: 13-22 00 PERIOD: 07101/2013 to 06/30/2014 CONTRACTOR: County of Jefferson CONTRACTOR CONTACT: Tami Pokorny (360) 379-4498 CONTRACT TYPE: CONTRACT SUB TYPE: STAFF TYPE: PROJECT GROUP: PROJECT TYPE: Payable Interlocal External Nearshore Management NUMBER OF AMENDMENTS: I WDFW MANAGER: CFDA NUMBER. AWARD NUMBER: RFQQ/RFO/RFP/IFB NUMBER: Heather Reed (360) 753-2600 Ext 202 2013 3ESSI3 5034 SUMMARY PROJECT DESCRIPTION: Summary Project Description: The purpose of this contract is to support the administrative capacity for the North Pacific Coast Marine Resources Committee (MRC) and provide funds for the MRC to participate in regional coordination meetings, marine debris removal, support marine education programs, and other education and outreach activities. The goal of the Coastal MRC Program is to understand, steward, and restore the marine and estuarine ecological processes of the Washington coast in support of ecosystem health, sustainable marine resource-based livelihoods, cultural integrity, and coastal communities. This contract addresses the following program benchmarks: Education and Outreach, Marine Habitats, Marine Life, Sound Science and Coastal Communities. PROJECT STATEMENT OF WORK: PROJECT STATEMENT OF WORK: Amendment #1 Original Contract Award for FY2014 $67,285 Amendment Award $5,995 Total Award for FY2014 $73,280 The following Tasks which include the Original Contract ($67,285) and Amendment #1 ($5,995) are required for the completion of this contract. Amendment #1 increases funding by $5,995 and adds Task 9: 2014 , RainFest River & Ocean Days and, Task 10: Educational Video Connecting Youth to the Environment, Wildlife, and Habitats of the North Coast. The following contract consists of costs related to the coordination of the MRC, Coastal Advisory Body representation, a continuation of the Inter-Local Agreement between Jefferson and Clallam Counties, marine debris tracking and beach cleanups, and education and outreach activities. The following Tasks 1 -10, are required for the completion of this contract. Task and deliverable under Original Contract Operations -Task 1. MRC Coordination Jefferson County will provide MRC coordinator support for the MRC. This includes planning, organizing, and facilitating meetings, recording and distributing meeting and activity summaries to those interested in the MRC activities, The MRC coordinator will!, manage tasks of the MRC, assign work to volunteers, and assure timely completion of work and final reports. The MRC coordinator is also responsible for coordinating with WDFW and completing contract defiverables. Additionally, the MRC coordinator will maintain and develop outreach tools to communicate with the MRC and the public regarding activities and accomplishments. Cost: $38,600 Deliverable 1a: Name and contact information for the MRC Coordinator and County contacts, (Due October 15, 2013) Deliverable 1b: FY14 project budget and work plan. (Due October 15, 2013) Dellverable 1c: Summary of actions completed in the first quarter and a list of prioritized recommendations contractprojectsummary.rpt Page 1 of 4 Date Printed: 5/9/2014 TITLE: 13-15 Coastal MRC - North Pacific Coast WDFW NUMBER- 1372200 for future action. This information will beiincludedin the annual Report to Ri];; 0 2013) �u ctoberi,! Deliverable 1d: FYI 5 project budget and work plan. (Due June l,2014) Deliverable le: Submit quarterly progress reports on the Quarterly Report Form describing the progress and barriers for each contract deliverable, Updated report templates will be sent out to coordinators in the case of a contract amendment. (Due October 15, January 15, April 15, and July 10) Deliverable If: Annual list of county appointed MRC board members including full name, organization and MRC seat representation. Approved Ground Rules and By Laws. (Due July 10, 2014) Deliverable 1g: As necessary, send WDFW coordinator updates for program web'site and develop additional outreach tools. (Due July 10, 2014) Deliverable I h: A brief operational summary that includes prioritized recommendations for future actions and products for MRC development, a description of challenges and growth over the past year, and ideas on new ways to utilize the MRC to implement the Coastal MRC Program Priorities. (Due July 10, 2014) Task and deliverable under 0 jiginal Contract Operations - Task 2: Two-County Partnership Develop an Inter-local agreement (ILA) to formalize the two-county partnership for a "West End" MRC. Cost included under Task 1, "MRC Coordination". Deliverable 2a: ILA signed by Jefferson and Clallam Counties, (Due March 1, 2014) Task and deliverable under Original Contract Projects - Task 3: Washington Coastal Marine Advisory Council Representation The MRC will designate a representative or alternate to attend the regular Washington Coastal Marine Advisory Council (WCMAC) meetings, The designee will represent the MRCS interests and perspectives on behalf of the entire MRC membership, share updates on local issues and activities, learn about regional and state agency activities, coordinate on shared interests, and then report key items back to the MRC, The MRC will support one representative's mileage at the per them rate to and from WCMAC meetings. This task addresses the program benchmarks: Education and Outreach and Coastal Communities. Cost: Included under Task 1, " "MRC Coordination". Deliverable 3a. A brief summary describing the MRC's WCMAC participation and representation at each meeting. (Due June 30, 2014) Task and deliverable under Original Contract Projects - Task 4: North Olympic Coast and Feiro Marine Life Center: Ocean Science: Trash Free Seas This project provides funding for Fiero Marine Life Center (FMLC) to work with education partners to continue the successful marine life education programs provided to schools in coastal communities. FMLC will partner with the Seattle Aquarium and the Olympic Coast National Marine Sanctuary to help Provide Ocean Science: Trash Free Seas curriculum to the elementary school communities on the outer coast. All programs are aligned with state standards and the Next Generation Science Standards and support the Essential Ocean Literacy Principles and the Essential Principles of Climate Change. This task addresses the Program benchmark: Education and Outreach. No cost in this contract Deliverable 4a: Submit a final report form, (Due June 30, 2014) Task and deliverable under Original Contract Projects - Task 5: WA Coast Cleanup 2014: North Pacific Coast Area This project supports the implementation of the annual Washington Coast Cleanup (WCC) and Washington CoastSavers volunteers. The purpose of the coastwide volunteer beach clean-up is to save Washington's Pacific Coastal environment and wildlife from the dangers of household plastics, lost fishing gear, and other types of marine debris that accumulates on our beaches year-round. A traveling exhibit: "Marine Debris on the Washington Coast: Are You a CoastSaver?" will be produced during the winter of 2013-2014 and displayed in coastal public venues throughout 2014 and beyond, including at the North Pacific MRC Resource Fair and barbeque. Project costs include coordination support for the WWC and development of the exhibit. This task addresses the stewardship and conservations aspects, of the Coastal: MRC benchmarks for Marine Habitats, Marine Life, and Education and Outreach. Cost: $16,160 Deliverable 5a: Submit a final report form. (Due June 30, 2014) Task and deliverable under Original Contract Projects - Task 6: Student Opportunities in Field Research: Engaging West End Natural Resources Options Students in Shoreline Monitoring The Port Angeles School District's Olympic National Park/Natural Resources Options crew will Support Washington contradprojectsummary.rpt Page 2 of 4 Dqtp Printnri- YQl7rkl A TITLE: 13-15 Coastal MRC - North Pacific Coast W FW NUMBER: 1 Sea Grant% shore ine monitoring program on various Pacific Coast beaches during the 2013-2014 school year. The ONP/Sea Grant class will engage students in marine resource research and actions through the collection and presentation of real world shoreline data, Students who complete the Natural Resources Options class with ONP and WA Sea Grant will gain a solid foundation in field research skills, experience working on actual natural resource issues, exposure to professionals working in scientific fields, and an understanding of natural resource careers and, create lasting connections with professionals working in these fields on the Western Olympic Peninsula. This task addresses the Sound Science and Education and Outreach benchmarks of the Coastal MRC program. Cost: $ 6,475 Deliverable 6a: Submit a final report form, (Due June 30, 2014) Task and deliverable under Original Contract Projects - Task 7: Financial Assistance for Student Opportunities in Field Research Intern(s) This task provides funding to support one or more student interns at the North Olympic Peninsula Skills Center. The student interns will serve as peer mentors providing in-person, and behind the scenes support to fellow students who are new to the Natural Resource Options class. Student interns will introduce assignments, help students find resources and finish assignments, and track student data. Interns will provide a first round of review after students submit assignments. The student, as a field research technician; will enter, process and analyze data and participate in additional field work with various marine managers. This task addresses the Education and Outreach benchmark by helping students learn about the status and threats to marine resources and by linking the intern with natural resource professionals to conduct real work. Cost: $1,650 Deliverable 7a: Submit a final report from that includes a list of intern accomplishments, (Due June 15, 2014) Task and deliverable undgL9LttaLQ2n1imt Projects - Task 8: West End Natural Resource News Jefferson County Environmental Health will produce one issue of the West End Natural Resource News. The newsletter incorporates an ecosystem based management theme with inclusion of issues related to salmon recovery, The newsletter will profile the NPC MRC projects, including the April clean-up and Forks high school student involvement in citizen science projects and other NPC MRC and coast related events such as marine special planning, This task meets the Education and Outreach benchmark by "translating and disseminating scientific information about the status of Washington's coastal habitats, resources, and communities to regional policy makers, resource managers, and the public in a timely manner" and, the Coastal Communities benchmark by ,.encouraging citizen participation in local and governmental decisions regarding marine resources." Cost: $4,500 Deliverable 8a: Submit a final report form with a copy of the newsletter. (Due June 30, 2014) Task and deliverable under Amendment #1 J roiects - Task 9: 2014 R,ainFest River & Ocean Days Jefferson County and the North Pacific MRC will collaborate with the West Olympic Council for the Arts OCA� and WA Sea Grant to host the I in conjunction with the WA C oast Cleanup � a. The MRC will produce a Malin Street banner, create, print and distribute a RainFest brochure su ort ocean-related art rio ect at Forks High School print an ad in the Forks Forum and host the inaugural River & Ocean Film Festival at Forks High School auditorium where the new WA Coast Cleanu p and other exhibits and booths about coastal resources Deliverable 9a: Submit a final report form including photo,s of the event, Main Street banner art Project and a COPY of the brochure and newspaper advertisement, (Due June 30, 2014) Task and deliverable under Amendment #1 P Educational Video Connecting Youth to the Environment, Wildlife, and Habitats of the North Coast The North Pacific MRC will work with _Sealife Productions (www.sea]ife-i)roductions.com . _qh definition footage to create a short video for K <http ww,sealife-jpr0ducvons.com>) to use their existinn hi -5 students to ins ire connections with the local environment and stewardship of coastal wildlife and habitats. The video will include imn es sea lions harbor seal's, kelp forests, rockfish sea otters, and river otters. The video will be distributed to Forks, Qulof leuteNe M and Queets schools and will be available for the 2015 River & Ocean �mitted. Cost: � �6 Film -Festival and other uses as e�rmitte �_ost�.:4 36�9 Deliverable 10a: Submi�ti a final re form includin a co of the film. Due June 30 20.14 co ntractprojectsummarY . V Page 3 of 4 Dqtp. Printpri- 1af7n A TITLE: 13-15 Coastal IVIRC - North Pacific Coast WDFW NUMBER: 1 13-2200 PROJECT BUDGET: OBJECT DETAIL INDIRECT RATE: Indirect amount calculated by CAPS Object Sgb Ob-ect N - Grants CURRENT FUNDING: Fund/Appropriation 001 -011 GF,-S GF-S SALARIES & EXPENSES-FY10 001 -011 GF-S GF-S SALARIES & EXPENSES-FY1 0 MASTER INDEX: 12717 Rae Amount State $67,285 State $5,995 Sub-Total: $73,280 io—tal _Cost $73,280 0 01.8% 8.2% 100.0 ° /a _ con tractprojectsurn mary. rpt Page 4 of 4 Date Printed,- 9/9/2014