HomeMy WebLinkAbout061614_ca03Department of Central Services
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Frank Gifford, Central Services Director
Agenda Date: June 16, 2014
Subject: Hybrid Sedans Contract Award
Statement of Issue:
Award of contract for the supply of hybrid sedans as needed from time to time over
five years for various County departments, accepting the lowest -cost bidder's request
to withdraw its bid, which was mistakenly based on pricing for the non - hybrid rather
than hybrid model of the proposed Ford Fusion and awarding a contract to the
second - lowest -cost bidder.
Analysis /Strategic Goals /Pros Et Cons:
Fleet Services is proposing a bid for a five -year contract for a single model of small
hybrid sedan to provide the lowest -cost option for personnel transportation.
Fiscal Impact /Cost Benefit Analysis:
Actual purchases using the resultant contract will be dependent upon requirements
due to existing vehicles reaching their economic end of life. In Fleet Services'
analysis, the proposed vehicle, the Toyota Prius C, ranked near the lowest possible
lifecycle cost of a small sedan in typical County usage of 12,000 annual miles.
Recommendation:
Execute the attached contract.
Department Contact:
Matt Stewart, Manager of Fleet Services, 344.9713
Reviewed By: %
Philip MoNW, County Adminis rator
Date
C. CONTRACTUAL TERMS AND OBLIGATIONS
The BIDDER and Jefferson County, a political subdivision of the State of Washington, agree and contract, for good
and valuable consideration bargained for and exchanged, that Sections C and D of this "Specifications and Bid
Documents" document form and create an enforceable Agreement obligating each of them to conform to its terms
and obligations. Therefore, the parties acknowledge and agree that this Agreement remains effective after the bid
opening date and obligates all parties to conform to it as they would any other contract or agreement.
1. General Specifications:
This Agreement provides for the supply of Hybrid Sedans, as may be required from time to time, which must be
delivered to 371 Chimacum Road, Port Hadlock, WA 98339. The complete unit must be supplied and delivered by
one company responsible for the performance, warranty, parts, and service as specified. The Vendor must be a
factory- authorized dealer for the major components and systems provided. All integral components and parts must
work together as a complete and balanced unit.
The Hybrid Sedans must be ready for service upon delivery. The Hybrid Sedans must meet or exceed the minimum
Detailed Specifications in Section B of this "Specifications and Bid Documents" document, which is attached hereto
and made a part hereof.
2. Definitions
"County" means Jefferson County, Washington.
"Manager" means the manager of Fleet Services Division of the Jefferson County Department of Central Services.
"Bidder" is a person, firm, or entity submitting a Bid in response to an invitation for bids; for RFPs and RFQs,
references may be made to "Respondents." Once the Contract is awarded the Contractor shall assume that all
references to a Bidder or Respondent and such attendant obligations apply to the Contractor.
"Contractor" means the Bidder or Proposer (person, firm, or entity) that is awarded the Contract by the County. Any
references to the Bidder or Proposer in the Contract Documents is understood to apply to the Contractor.
"Subcontractor" means any person or entity with whom the Contractor contracts to provide any parr -of the goods,
services or work to be provided by Contractor under the Contract, including subcontractors of any tier, suppliers and
material men, whether or not in privity with the Contractor.
"Bid Documents" means this document, including all exhibits, attachments, the invitation for bids, legal
advertisement notice, project proposal, bidder contact information and bid data, project addenda, confirmation of
receipt of project addenda, proposal execution and county acceptance of proposal, certification regarding debarment,
suspension, ineligibility, and voluntary exclusion, insurance requirements, special conditions and all clarifications
and addenda issued by the County.
"Specification" means the Bid Documents, including but not limited to the Detailed Specifications.
"Contract" means, upon notice of award from the Manager, the contract consisting of all Bid Documents relating to a
specific invitation for bids or proposals, and all amendments, modifications, or revisions made from time to time in
accordance with the terms thereof. All such documents comprising the Contract are referred to as the "Contract
Documents ".
3. Compensation
Compensation shall be paid according to the Unit Prices listed in the Bid Proposal of the accepted and awarded
contract.
4. Insurance
Prior to commencing work, the Contractor shall obtain at its own cost and expense the following insurance from
companies licensed in the State with a Best's rating of no less than ANII. The Contractor shall provide to the County
Risk Manager certificates of insurance with original endorsements affecting insurance required by this clause prior to
the commencement of work to be performed.
The insurance policies required shall provide that thirty (30) days prior to cancellation, suspension, reduction or
material change in the policy, notice of same shall be given to the County Risk Manager by registered mail, return
receipt requested, for all of the following stated insurance policies.
HYBRID SEDANS, PAGE 14 OF 25
If any of the insurance requirements imposed on the Contractor by the Contract are not complied with at the renewal
date of the insurance policy, payments to the Contractor shall be withheld until all such requirements have been met,
or at the option of the County, the County may pay the renewal premium and withhold such payments from the
moneys due the Contractor.
All notices shall name the Contractor and identify the agreement by contract number or some other form of
identification necessary to inform the County of the particular contract affected.
4.1. Workers Compensation and Employers Liability Insurance. The Contractor shall procure and maintain
for the life of the contract, Workers Compensation Insurance, including Employers Liability Coverage,
in accordance with the laws of the State of Washington.
4.2. General Liability (1) - with a minimum limit per occurrence of one million dollars ($1,000,000) and an
aggregate of not less than two million dollars ($2,000,000) for bodily injury, death and property damage
unless otherwise specified in the contract specifications. This insurance coverage shall contain no
limitations on the scope of the protection provided and indicate on the certificate of insurance the
following coverage:
a. Broad Form Property Damage with no employee exclusion;
b. Personal Injury Liability, including extended bodily injury;
c. Broad Form Contractual /Commercial Liability including completed operations (contractors only);
d. Premises - Operations Liability (M &C);
e. Independent Contractors and Subcontractors; and
f. Blanket Contractual Liability.
4.3. Automobile (2) - with a minimum limit per occurrence of $1,000,000 for bodily injury, death and
property damage unless otherwise specified in the contract specifications. This insurance shall indicate
on the certificate of insurance the following coverage:
a. Owned automobiles;
b. Hired automobiles; and,
c. Non -owned automobiles.
4.4. Garagekeepers Legal Liability Insurance. The Contractor must provide Garage Liability Insurance with
limits of not less than $500,000 per occurrence, combined single limit, for bodily injury and property
damage.
(1) Note: The County shall be named as an additional insured party on a primary, non - contributory basis under this
policy.
(2) Note: The County shall be named as an additional insured party on a primary, non - contributory basis under this
policy.
Any deductibles or self - insured retention shall be declared to and approved by the County prior to the approval of the
contract by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self - insured
retention or The Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
The Contractor shall include all subcontractors as insured under its insurance policies or shall furnish separate
certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to
all of the requirements stated herein.
Failure of The Contractor to take out and/or maintain any required insurance shall not relieve The Contractor from
any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise
limit the obligations concerning indemnification.
It is agreed by the parties that insurers shall have no right of recovery or subrogation against the County (including its
employees and other agents and agencies), it being the intention of the parties that the insurance policies so affected
shall protect both parties and be primary coverage for any and all losses covered by the above described insurance. It
is further agreed by the parties that insurance companies issuing the policy or policies shall have no recourse against
HYBRID SEDANS, PAGE 15 Of 25
the County (including its employees and other agents and agencies) for payment of any premiums or for assessments
under any form of policy. It is further agreed by the parties that any and all deductibles in the above described
insurance policies shall be assumed by and be at the sole risk of the Contractor.
It is agreed by the parties that judgments for which the County may be liable, in excess of insured amounts provided
herein, or any portion thereof, may be withheld from payment due, or to become due, to The Contractor until such
time as the Contractor shall furnish additional security covering such judgment as may be determined by the County.
The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and
specific service agreements.
Any insurance coverage for third party liability claims provided to the County by a "Risk Pool" created pursuant to
Ch. 48.62 RCW shall be non - contributory with respect to any policy of insurance the Contractor must provide in
order to comply with this Agreement.
If the proof of insurance or certificate indicating the County is an "additional insured" to a policy obtained by the
Contractor refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then
it shall be the obligation of the Contractor to obtain the full text of that endorsement and forward that full text to the
County.
The County may, upon the Contractor's failure to comply with all provisions of this contract relating to insurance,
withhold payment or compensation that would otherwise be due to the Contractor.
The Contractor is responsible for all loss or damage to County property including the vehicles or equipment full
replacement cost while in Contractor's care, custody and control. The Contractor is responsible for all loss or damage
to personal property (including materials, equipment, tools and supplies) owned, rented or used by Contractor.
The insurance Contractor is obligated to obtain and maintain under this Contract shall not in any manner limit or
qualify the liabilities or obligations of the Contractor under this Agreement or to an injured third party.
5. Promise to Employ
The County of Jefferson hereby promises and agrees with the Contractor to employ, and does employ the Contractor
to furnish the goods and equipment described and to furnish the same according to the attached specifications and the
terms and conditions herein contained, and hereby contracts to pay for the same according to the attached
specifications and the schedule of unit or itemized prices hereto attached, at the time and in the manner and upon the
condition provided for in this contract. The County further agrees to employ the Contractor to perform any alterations
in or additions to the work provided for in this contract that may be ordered and memorialized in a change or work
order executed by the Manager or his designee and to pay for the same under the terms of this contract and the
attached specifications at the time and in the manner and upon the conditions provided for in this contract.
6. Promise to Perform
The Contractor for himself, and for his heirs, executor, administrators, successors, and assigns, does hereby agree to
the full performance of all the covenants herein contained upon the part of the Contractor.
7. Compliance with Laws
The Contractor shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done
under this Agreement. This Agreement shall be interpreted and construed in accord with the laws of the State of
Washington and venue shall be in Jefferson County, Washington.
8. Indemnification
The Contractor shall indemnify and hold the County, and its officers, employees, and agents harmless from and shall
process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims,
demands, or suits at law or equity arising in whole or in part, directly or indirectly, from the Contractor's negligence
or breach of any of its obligations under this Agreement; provided that nothing herein shall require a Contractor to
indemnify the County against and hold harmless the County from claims, demands or suits based solely upon the
conduct of the County, its officers, employees and agents, and; provided further that if the claims or suits are caused
by or result from the concurrent negligence of. (a) the Contractor's agents or employees; and, (b) the County, its
officers, employees and agents, this indemnity provision with respect to claims or suits based upon such negligence,
and /or the costs to the County of defending such claims and suits, etc., shall be valid and enforceable only to the
extent of the Contractor's negligence, or the negligence of the Contractor's agents or employees.
HYBRID SEDANS, PAGE 16 OF 25
Claims against the County shall include, but not be limited to assertions that the use and transfer of any software,
book, document, report, film, tape, or sound reproduction of material of any kind, delivered hereunder, constitutes an
infringement of any copyright, patent, trademark, trade name, or otherwise results in an unfair trade practice or an
unlawful restraint of competition.
The Contractor specifically assumes potential liability for actions brought against the County by Contractor's
employees, including all other persons engaged in the performance of any work or service required of the Contractor
under this Agreement and, solely for the purpose of this indemnification and defense, the Contractor specifically
waives any immunity under the state industrial insurance law, Title 51 R.C.W. The Contractor recognizes that this
waiver was specifically entered into pursuant to provisions of R.C.W. 4.24.115 and was subject of mutual
negotiation.
9. Contractor's Relationship to the County
The Contractor's relation to the County shall be at all times as an independent Contractor, and nothing herein
contained shall be construed to create a relationship of employer - employee or master - servant, and any and all
employees of the Contractor or other persons engaged in the performance of any work or service required of the
Contractor under this Agreement shall be considered employees of the Contractor only and any claims that may arise
on behalf of or against said employees shall be the sole obligation and responsibility of the Contractor.
I O.Assignment
The Contractor shall not sublet or assign any of the services covered by this contract without the express written
consent of the County or its authorized representative. Assignment does not include printing or other customary
reimbursable expenses that may be provided in an agreement.
No part of the goods, work, or services to be provided under this Contract may be subcontracted without the prior
written consent of the Manager; but in no case will such consent relieve the Contractor from its obligations, or
change the terms of the Contract. The Contractor must notify the Manager of the names of all Subcontractors to be
used and shall not employ any that the Manager has not approved.
Subcontracting of the services or work or any portion of the Contract without the prior written consent of the
Manager is null and void. Further, the Contractor will not make any substitution of a previously approved
Subcontractor without the prior written consent of the Manager; any substitution of a Subcontractor without the prior
written consent of the Manager is null and void.
The Contractor will only subcontract with competent and responsible Subcontractors. If, in the judgment of the
Manager, any Subcontractor is careless, incompetent, violates safety or security rules, obstructs the progress of the
services or work, acts contrary to instructions, acts improperly, is not responsible, is unfit, is incompetent, violates
any laws applicable to this Contract, or fails to follow the requirements of this Contract, then the Contractor will,
immediately upon notice from the Manager, discharge or otherwise remove such Subcontractor and propose an
acceptable substitute for Manager approval.
1 l.Security Bond
Nothing in the foregoing clause shall prevent the County, at its option, from additionally requesting that the
Contractor deliver to the County an executed bond as security for the faithful performance of this contract and for
payment of all obligations of The Contractor. For Contracts of $35,000 or less, the County may waive the payment
and performance bond requirements of chapter 39.08 RCW and the retainage requirements of chapter 60.28 RCW.
12. Severability
The invalidity, illegality, or unenforceability of any one or more phrases, sentences, clauses, or sections in this
Contract does not affect the remaining portions of this Contract.
13.Entire Contract
The Contract Documents constitute the entire agreement between the parties and may not be modified except by the
subsequent written agreement of the parties.
HYBRID SEDANS, PAGE 17 OF 25
14.Applicable Law
All questions with respect to the construction of this Agreement and the rights and liabilities of the parties hereto,
shall be brought only in the State of Washington and the parties hereto consent to jurisdiction and venue in such
State.
15.Attorney's Fees
In the event of any dispute under this Agreement, the prevailing party shall be entitled to recover its reasonable
attorney's fee and costs, in addition to all other relief to which it may be entitled.
16. Warranty of No Encumbrances
Contractor warrants that the goods are now free, and that at the time of delivery shall be free from any security
interest or other lien or encumbrance.
17. Warranty of Title
Furthermore, Contractor warrants that at the time of signing this agreement Contractor neither knows, nor has reason
to know, of the existence of any outstanding title or claim of title hostile to the rights of Contractor in the goods.
18.Participation by Other Government Agencies
Other Local Government Agencies may be eligible to participate in this Contract if (a) such agencies are authorized,
by law or their governing bodies, to execute such purchases and (b) such purchases have no net adverse effect on
Jefferson County and result in no diminished services from the Contractor to Jefferson County.
Said purchases will be made upon the issuance of a purchase order directly from the Local Government Agency. The
County will not be responsible for payment of any amounts owed by any other Local Government Agencies, and will
have no liability for the acts or omissions of any other Local Government Agency.
19.Early Termination
The County may terminate this Contract, in whole or in part, for any reason at any time by a notice in writing from
the County to the Contractor. The effective date of termination will be the date stated in the notice, which will be not
less than seven (7) days after the date of the notice.
After the notice is received, the Contractor must restrict its activities, and those of its Subcontractors, to those
activities it is directed to undertake by the County. No costs incurred after the effective date of the termination are
allowed unless the termination is partial.
Contractor is not entitled to any anticipated profits on services, work, or goods that have not been provided as of the
effective date of the termination.
Upon a determination by the Manager that the Contractor is in default of a material term of the Contract, the County
may notify the Contractor of the breach and provide the Contractor with ten (10) business days (or a longer time
period if mutually agreed upon) to cure the default. Upon the expiration of the cure period without the default being
cured to the satisfaction of the Manager the Contract shall be considered terminated.
20.Compensation
Compensation shall be paid according to the Unit Prices listed in the Bid Proposal of the accepted and awarded
contract, subject to the termination provisions of Section 19 above.
21.Payment on Receipt
The County shall make payment for received goods and services after inspection and approval by the Manager or his
designee and receipt of Contractor's invoice. County shall make payment following in accordance with the County's
normal schedule for processing invoices and warrants.
22.Receipt Construed As Delivery and Acceptance by Manager
Goods shall be deemed received by County when delivered to and accepted by the Manager or his designee.
HYBRID SEDANS, PAGE 18 OF 25
23.Risk of Loss
The risk of loss from any casualty to the goods, regardless of cause, shall be on the Contractor until the goods have
been delivered and accepted by the County.
HYBRID SEDANS, PAGE 19 OF 25
A PROJECT PROPOSAL
1. Proposal Pricing
Bidder must complete Unit Price column with its quoted price for each Bid Line. Bidder must complete Extended
Price column by multiplying its Proposed Price by the County's Estimated Quantity.
Proposed Markup Rates must be expressed as 100% plus the Markup Rate; negative Markup Rates (discounts off the
specified cost) must be expressed as 100% minus the percentage discount proposed. [For example, in Bid Line 2, a
Markup Rate of 1 % over the specified cost would be expressed as 101 %, with an Extended Price of $10,100.] Bidder
must complete Extended Price column by multiplying its Proposed Markup Rate by the County's Estimated Quantity.
Bidder must complete Sum of Extended Prices cell by adding the Extended Prices. Bidder must complete
Washington State and Local Sales Taxes cell by multiplying the Sum of Extended Prices by the total of all applicable
taxes. Bidder must complete Total Bid cell by adding the Sum of Extended Prices and the Washington State and
Local Sales Taxes.
All proposals include Washington State Sales Tax; Jefferson County is exempt from the payment of Federal Excise
Tax.
In the event of conflict between Unit Price and Extended Price data, Unit Prices will prevail, and the Manager's
discretion will be used to correct arithmetical errors, including correction of the Total Bid and any other cells where
necessary to correct such errors.
Bid
Line
Description
Proposed Price/
Markup Rate
Estimated
Quantity
Extended Price
1
Hybrid Sedan
$ 18,997
each
15
$ 284,955
2 _
OEM Options _
120 IN of cost
$1000
$12.000
3
Repair Parts
120 % of cost
$7,000
$8,400
4
Labor to Perform Repair Services
$99 /hour
75
$7,425
Sum of Extended Prices:
$312,780
W ishington State and Local Sales Taxes:
$28,065.95
Total Bid:
$340,845.95
2. Bidder Contact Information and Bid Data
Bidder is required to complete the appropriate information for the products proposed herein on the bid data pages.
Failure to fill out all of the information requested may, at the discretion of the Manager, result in the bidder being
deemed non - responsive. The County will use the information contained in the bid data pages and elsewhere in the bid
to evaluate the responsiveness of the bidder.
NOTE: WHERE ITEM IS NOT APPLICABLE, INDICATE WITH "N /A."
2.1. Person to Contact Regarding This Bid:
NAME: Jeremv Dogeagle PHONE: 785- 338 -3290
TITLE: Fleet Manager FAX: 360 - 373 -4672
COMPANY: Heartland Tom E -MAIL: er €n .;_(_mI..,k;=y f_ ns, _« ni ADDRESS: 901 West Hills Blvd Bremerton WA 98312
HYBRID SEDANS, PAGE 20 OF 26
State of Washington Business Registration Number: A04- 6488 -17
Federal ID Number: 91- 1625792
Labor & Industries Number: 210- 783 -07
UBI Number: 601 -517 -494
2.2. Makes and Models Proposed, Major Components and Systems:
Provide for each line item and goods, work or services proposed. Attach additional sheets as needed.
Tovota Prius C ( see attached profile )
2.3. Subcontractors:
Attach additional sheets as needed.
2.4.
Exceptions to the Detailed Specifications:
2.5. Exceptions to Any Other Section of This Document:
2.6. Manufacturer, Manufacturer's Authorized Distributor /Service Representative INDICATE IF
YOU ARE:
Manufacturer Yes: No: x
Manufacturer's Exclusive Distributor* Yes: x No:
Manufacturer's Authorized Distributor* Yes: x No:
Manufacturer's Authorized Service Representative* Yes: _x No:
Licensed New Vehicle Dealer Yes: x No:
2.7. Warranty
At a minimum, the specified unit(s) and all mounted /furnished equipment must be warranted against defective
design, material or workmanship to the full extent of the respective Original Equipment Manufacturer's standard
published warranty.
HYBRID SEDANS, PAGE 21 OF 26
The bidder will indicate, below, the length of warranty coverage offered for each item and /or components furnished
under this specification. In the event of conflict between the warranty information specified by the Contractor and the
respective Original Equipment Manufacturers standard warranty, the warranties deemed most advantageous to the
City will control.
NOTE: WHERE ITEM IS NOT APPLICABLE, INDICATE WITH "N /A ".
CmmnnnPnt /FPntnra Minimum ArrantahlP (nva . Prnnncnd ('avPrnaP
2.8. Source, Type, Curriculum and Other Details of Technician Training Proposed:
Tovota Master Technician, Provide curriculum, internet based trainine and support!
2.9. Location and Description of Repair and Maintenance Shop(s):
Heartland Tovota 0901 West Hills Blvd Bremerton WA, 98311
2.10. Proposed Method of Transportation/Delivery of Completed Unit to Fleet Services Division facility:
Deliver by driver to Fleet Services Division Facilitv. 371 Chimacum Road Port Hadlock WA 98339
2.11. References:
List,below at least three (3) references (U.S.A. West Coast fleet references are preferred):
COMPANY NAME CONTACT NAMF PHONE NUMBER
1. West Hills Honda
Full 3 years /36,000 miles parts &
Meets minimal coverage as required
Complete base unit
labor
360- 377 -4418
Full 5 years /60,000 miles parts &
Meets minimal coverage as required
Drivetrain
labor
Full 5 years /unlimited miles parts &
Meets minimal coverage as required
Rust - through
labor
Full 8 years /80.000 miles parts &
Meets minimal coverage as required
Hybrid system
labor
Emissions
As required by federal and state law
Meets minimal coverage as required
Other
Full I year parts & labor
Meets minimal coverage as required
2.8. Source, Type, Curriculum and Other Details of Technician Training Proposed:
Tovota Master Technician, Provide curriculum, internet based trainine and support!
2.9. Location and Description of Repair and Maintenance Shop(s):
Heartland Tovota 0901 West Hills Blvd Bremerton WA, 98311
2.10. Proposed Method of Transportation/Delivery of Completed Unit to Fleet Services Division facility:
Deliver by driver to Fleet Services Division Facilitv. 371 Chimacum Road Port Hadlock WA 98339
2.11. References:
List,below at least three (3) references (U.S.A. West Coast fleet references are preferred):
COMPANY NAME CONTACT NAMF PHONE NUMBER
1. West Hills Honda
Rob Colon
360 - 377 -1100
2. West Hills Chrysler
Mike Seney
360- 377 -4418
HYBRID SEDANS, PAGE 22 OF 26
3. Haselwood Buick Dave Aycock 360- 377 -4910
3. Confirmation of Receipt of Project Addenda: �
I acknowledge receipt of Addendum Number(s) 1 — (o o s 71L; ; -all of which are included in this
bid price.
4. Non - collusion Declaration
I, by signing the proposal, hereby declare, under penalty of perjury under the laws of the United States that the
following statements are true and correct:
I . That the undersigned person(s), finn, association or corporation has (have) not, either directly or indirectly,
entered into any agreement with any other bidder (proposer) or prospective bidder (proposer) or with any
other person, firm or corporation relating to the price named in this proposal or any other proposal, nor any
agreement or arrangement under which any act or omission in restraint of freedom of competition among
bidders (proposers) and has not disclosed to any person, firm or corporation the terms of this bid (proposal)
or the price named herein.
2. That by signing the signature page of this proposal, I am deemed to have signed and have agreed to the
provisions of this declaration.
HYBRID SEDANS, PAGE 23 OF 26
5. Proposal Execution and County Acceptance of Proposal
This agreement is between r��L_,1-A,,VD ]�2 `�" y [BIDDER'S FULL
LEGAL NAME],
49( D Gas /l z c sJ _ - _ �- z�` 3(Z.[BIDDER's
FULL LEGAL ADDRESS], hereinafter referred to as CONTRACTOR, and JEFFERSON COUNTY, 1820 Jefferson
Street, Port Townsend, WA 98368, the undersigned, hereinafter referred to as COUNTY.
WITNESSETH:
For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto
do agree as follows:
This Agreement contains the entire agreement and understanding concerning the subject matter hereof between the
parties and supersedes and replaces all prior negotiations, proposed agreements and agreements, written or oral. Each
of the parties hereto acknowledges that no other party hereto or any agent or attorney of such party has made any
promise, expressed or implied, not contained in this Agreement to induce it to execute this Agreement. Each of the
parties further acknowledges that it is not executing this Agreement in reliance on any promise, representation or
warranty not contained in this Agreement. This Agreement is to be construed as if it were prepared and reviewed by
both parties.
Contractor hereby acknowledges having received this specification containing a full set of Contract Documents and
Addendum Nos. p!!� -0- i_ , and affirms that Contractor shall be bound by all the terms and
conditions contaihecrin the Contract Documents, regardless of whether a complete set thereof is attached to this
proposal or bid, except only to the extent that the bidder has taken express written exception thereto in the sections of
this specification designated for that purpose. The bidder is hereby advised that by signature of this proposal he /she is
deemed to have acknowledged all requirements and signed all certificates contained herein.
County hereby accepts the foregoing bid items as identified in the proposal.
IN WHEREOF, the parties here -to have executed this Agreement to be effective on the date of its signing by the
COUNTY.
Contractor's Name (Please print)
Tate of Contractor's Kepresentative (Please print)
Title of Co ctor's Representative's (Please print)
Contractor's Representative's Signature (Sign)
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
David W. Sullivan, Member
Date
' Approved as to form only: w
Date
David Alvarez Date
Deputy Prosecuting Attorney,
Proposals must be submitted with original signatures in the space provided. Proposals not properly signed will be
rejected. Complete each blank line as applicable; otherwise enter the words "not applicable ".
HYBRID SEDANS, PAGE 24 OF 25
EXHIBIT "A"
CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY, AND VOLUNTARY EXCLUSION
The Vendor certifies to the best of its knowledge and belief, that it and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from covered transactions by any Federal department or agency;
2. Have not within a 3 -year period preceding this proposal been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State, or local) transaction or Agreement under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State, or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and
4. Have not within a 3 -year period preceding this Agreement had one or more public transactions (Federal,
State, or local) terminated for cause or default.
Where the Vendor is unable to certify to any of the statements in this certification, such Vendor shall attach an
explanation.
Name of Vendor
'7ue' Ct�eeg-a 6:�� ,
Name and Title of Authorized Representative
Signature of Authorize Representative
R I am unable to certify to the above statement. An explanation is attached.
HYBRID SEDANS, PAGE 25 OF 25