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HomeMy WebLinkAbout061614_ca07Consent Agenda °° JEFFERSON COUNTY PUBLIC HEALTH 615 Sheridan Street • Port Townsend • Washington • 98368 esk3 iaii'�o www .jeffersoncountypublicheatth.org May 20, 2014 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Tami Pokorny, Environmental Health Specialist II DATE:,(L� SUBJECT: Student Opportunities in Field Research - Personal Services Agreement with Port Angeles School District for NPC MRC - $6,475 STATEMENT OF ISSUE: To enter into a Personal Services Agreement between Jefferson County and Port Angeles School District, North Olympic Peninsula Skills Center to engage students in Washington Sea Grant's shoreline monitoring program during the 2013 -2014 school year. This agreement is funded by grant #13 -2200, to Jefferson County from the Washington State Department of Wildlife (DFW) through the annual RFP process of the North pacific Coast Marine Resources Committee for not more than $6,475. Agreement commences July 1, 2013 and continues through June 30, 2014. ANALYSIS STRATEGIC GOALS PRO'S and CON'S: The North Pacific Coast Marine Resources Committee has selected the Port Angeles School District's Natural Resources Options Program to receive a portion of the funds provided them by Washington State Department of Fish and Wildlife (DFW Grant# 13- 2200) through Jefferson County. Natural Resources Options gives high school students real world experience working with professionals from established natural resources organizations and agencies. For the first time, the program will expand to include Forks High School and Forks Alternative High School by matching students with Dr. Ian Miller of Washington Sea Grant to collect beach profile and monitoring information on at least three Pacific Coast beaches in partnership with Olympic National Park. HEALTH COMMUNITY HEALTH DEVELOPMENTAL DISABILITIES PUBLIC HEALTH ENVIRdNWATERLQUALITY MAIN: (360) 385 -9400 ALWAYS WORKING FOR A SAFER AND MAIN: (360) 385 -9444 FAX: (360) 385 -9401 HEALTHIER COMMUNITY FAX.: (360) 379 -4487 FISCAL IMPACT /COST BENEFIT ANALYSIS: The costs to complete this project are fully funded through DFW #13 -2200. No match from Jefferson County is required. Projects were selected by the MRCS through a publicized RFP and the selection process which was open to the public. RECOMMENDATION: JCPH management requests Board approval of the Personal Services Agreement with the Port Angeles School District for shoreline monitoring program on at least three Pacific Coast beaches. Duration: July 1, 2013 through June 30, 2014. The Agreement is fully funded through DFW grant #13 -2200 for $6,475. REVIEWED BY: :� Ihilrp Mo/4v tyAdmi Date COMMUNITY HEALTH PUBLIC HEALTH ENVIRONMENTAL HEALTH DEVELOPMENTAL DISABILITIES AI WAYSWORI(ii'I ,ORASAFERAND WATER QUALITY FAXN364385.9401 HEALTHIER COMMUNITY MAIN: 36(}385 - FAX: : 360379-4487 4444 487 PERSONAL SERVICES AGREEMENT Between Jefferson County And Port Angeles School District For Student Opportunities in Field Research: Engaging West End Natural Resources Options Students in Shoreline Monitoring A Forks High School and /or Forks Alternative High School Natural Resources Options crew from Port Angeles School District's North Olympic Peninsula Skills Center will support Washington Sea Grant's shoreline monitoring program on at least three Pacific Coast beaches during the 2013 -2014 school year. This project was selected by the North Pacific Coast Marine Resources Committee. THIS AGREEMENT is entered into between the County of Jefferson a municipal corporation, hereinafter referred to as "the County ", and Port Angeles School District, hereinafter referred to as "the Subcontractor ", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Subcontractor, through the North Olympic Peninsula Skills Center, is retained by the County to engage students in Washington Sea Grant's shoreline monitoring program on various Pacific Coast beaches during the 2013 -2014 school year. The personal services are funded by a grant (413 -2200) to Jefferson County from the Washington State Department of Wildlife (DFW) through the annual RFP process of the North Pacific Coast Marine Resources Committee. 2. Scope of Services. Subcontractor agrees to perform the services, identified on Exhibit A, attached hereto, including the provision of all labor, materials, equipment, and supplies. 3. Time for Performance. This Agreement shall commence on July 1, 2013, and continues through June 30, 2014, unless terminated as provided herein. The agreement may not be extended beyond June 30, 2014. 4. Payment. The Subcontractor shall be paid by the County for completed work and for services rendered under this agreement as follows: a. The Subcontractor will be reimbursed for all work performed under the terms of this contract. Payment for the work provided by the Subcontractor shall not exceed $6,475 in the completion of this project without express written amendment signed by both parties to this Agreement. b. Funding for this contract will be provided by a DFW grant. If funding from DFW is withdrawn, reduced, or limited in any way after the effective date of this agreement, this contract may be renegotiated or terminated as provided herein. c. The Subcontractor may submit invoices to the County not more than once per month, but not less than quarterly, during the progress of the work for work completed to date. Such Page 1 of 6 Student Opportunities in Field Research invoices will be checked by the County, and upon approval thereof, payment will be made to the Subcontractor in the amount approved. d. Final payment of any balance due the Subcontractor of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work under this agreement and its acceptance by the County. e. Payment as provided in this section shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessary to complete the work. f. The Subcontractor's records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and state for a period of six (6) years after final payments. Copies shall be made available upon request. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Subcontractor in connection with the services rendered under this agreement shall be the property of the County whether the project for which they are made is executed or not. The Subcontractor shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Subcontractor's endeavors. 6. Compliance with Laws. Subcontractor shall, in performing the services contemplated by this agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this agreement. 7. Indemnification. a. Each party shall defend, indemnify and hold the other party, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this agreement, except for injuries and damages caused by the sole negligence of a party. b. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the parties, its officers, officials, employees, and volunteers, the party's liability hereunder shall be only to the extent of the party's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the parties waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this agreement. 8, Insurance. The Subcontractor shall obtain and keep in force during the terms of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to RCW 48.05: a. Worker's compensation and employer's liability insurance as required by the State of Washington. b. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non -owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each Page 2 of 6 Student O ortunities in Field Research occurrence. 9. Inde endent Contractor. The Subcontractor and the County agree that the Subcontractor is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Subcontractor nor any employee of Subcontractor shall be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Subcontractor, or any employee of Subcontractor. 10. Discrimination Prohibited. The Subcontractor, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 11. Termination. The County reserves the right to terminate this contract in whole or in part, without prior written notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event of termination under this clause, the County shall be liable for only payment for services rendered prior to the effective date of termination. a. This agreement may also be terminated as provided below: i. With 30 days notice by the Board of County Commissioners for any reason, or ii. With 30 days notice by the Board of County Commissioners for non- performance of the specific job duties in Exhibit A. iii. With 30 days notice by the Subcontractor by voluntary resignation. 12. Integrated A regiment. This Agreement together with attachments or addenda, represents the entire and integrated agreement between the County and the Subcontractor and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both County and Subcontractor. DATED this day of , 2014 John Austin, Chair Jefferson Board of County Commissioners Page 3 of 6 Student Op2ortunities in Field Research t3y Dr. J e P ne Superintendent Port Angeles School District 216 E Fourth Street Port Angeles, WA 98362 360 -565 -3700 jpryne @portangeleschools.org Attest/Authenticated: Cler of e and Page 4 of 6 00a Q z5)xIly APPROVED AS TO F Civil DPA David Alvarez Student O ortunities in Field Research Exhibit A: Scope of Work A Forks High School and/or Forks Alternative High School Natural Resources Options crew from Port Angeles School District's North Olympic Peninsula Skills Center will support Washington Sea Grant's shoreline monitoring program on at least three Pacific Coast beaches during the 2013 -2014 school year. This project was selected by the North Pacific Coast Marine Resources Committee, The Program will engage students in marine resource research and actions through the collection and presentation of real world shoreline data. Students who complete the Natural Resources Options class with WA Sea Grant will gain experience in field research skills, experience working on actual natural resource issues, exposure to professionals working in scientific fields, and an understanding of natural resource careers and, create lasting connections with professionals working in these fields on the Western Olympic Peninsula. This task addresses the Sound Science and Education and Outreach benchmarks of the Coastal MRC program. Task 1 Collect and Incorporate Data. The Subcontractor will provide student data to project partner WA Sea Grant for incorporation into their shoreline monitoring program for three outer Pacific Coast beaches. Deliverables: Summary report of monitoring activities and preliminary results. List of Forks area students earning high school or college credit. Ten or more photographs (high resolution JPGs) of students engaged in monitoring, and signed photo releases for recognizable individuals, for use in NPC MRC - related publications. Due: June 16, 2014 Task 2 — Scientific Posters. The Subcontractor will provide a student - created scientific poster or other tangible product for each program participant to be displayed at the 2014 Natural Resources Fair on April 19, 2014, Deliverables: Hard copies and PDFs or JPGs of posters or products. Due: June 16, 2014 Task 3 — Final Re_.ports, Return Equipment, In_v_oice. Deliverables: Complete WDF W final report form, volunteer registration forms, return of any inventoriable equipment. Submit all invoices. Due: June 16, 2014 Page 5 of 6 Student Opportunities in Field Research BUDGET Page 6 of 6 Rate or COST TO OUTSIDE OUTSIDE CATEGORY Specific Cost MRC Contributor Contribut. TOTAL Element Calculation Personnel Dan Lieberman $48 /hr $3,600.00 NOPSC $ 3,600 $ 7200 Personnel Jamie Valadez $50 /hr $1,875.00 NOPSC $1,875 $3,750 Personnel Professional $25 /hr $0 ONP $2,500 $2,500 Staff Time Personnel Professional $30 /hr $0 WA Sea $9,000 $9,000 Staff Time Grant Equipment Ancillary $860 $860.00 NOPSC, $13,900 $14,760 survey, safety ONP, and Peninsula communication College, equipment for USGS monitoring program Travel Travel from $.56 /mile $60 ONP Covers $685.60 $745.60 West End 18 trips 15 trips in communities to total (3 to ONP vehicle West End MRC) Beaches Travel Travel from .56 /mile $80 NOPSC $592.00 $672.00 Port Angeles to 10 trips covers 8 trips West End total (2 to Beaches (puss. MRC) including 1 -2 trips to Strait beaches for comparison) $ 6,475.00 $32,152.60 $38,627.60 TOTALS Page 6 of 6