HomeMy WebLinkAbout070714_ca09Department of Public Works
Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, P.E.
Public Works Director /County Engineer
Agenda Date: July 7, 2014
Subject: Contract with Wash. State Dept. of Transportation ( WSDOT) for
Pavement Marking on Various Western Jefferson County Roads
Statement of Issue:
Approval of this agreement is necessary to procure WSDOT services to perform
maintenance of existing lane striping on three (3) Jefferson County roads
intersecting Hwy -101 on the western end of the County.
Analysis /Strategic Goals /Pro's a Con's:
Per this agreement, annual lane striping services will typically occur between July 1
and October 15 of each year for a period of five (5) years from the date of
agreement execution.
Fiscal Impact /Cost Benefit Analysis:
It is in the interest of the County to obtain these cost effective services from WSDOT
striping crews working in the vicinity of these western roads, rather than paying
contractors to transfer their striping operations from the east end of the County to
the remote west end. Estimated cost of described services is approximately $12,000
per year, and $60,000.00 over five years. Funds are accounted for in annual PW
maintenance budgets.
Recommendation:
Public Works recommends the Board approve this agreement with WSDOT and
authorize the Chair to sign the three (3) attached contract documents where
indicated, and then return all three (3) documents to Public works for further
processing.
Department Contact: Dale Seward, Eng -1 385 -9353
Reviewed By:
Philip Morley-, C% y ims rator Date
rA
Washington State
Department of Transportation
Maintenance
Agency and Billing Address I Agreement Number JC8474
Jefferson Co. Dept. of Public Works
Agreement
623 Sheridan Street
Port Townsend, WA 98368
Work by WSDOT
for Other State, Federal,
Contact Name /Phone # Dale Seward; 360 - 385 -9353; 360 -385 -9160
and Local Governmental
Agencies
Federal Tax ID # 91- 6001322
(Total Cost of Agreement
d Costs
May Not Exceed $50,000 Per
rab
Year)
$1485.36 Equipm ent;... $289.26
s;.. $6,897.01 Per Diem,Etc. ;.. $1,288.00
Description of Work
Description of work: WSDOT will furnish all labor, equipment, and materials needed to complete traffic lane
striping on the Jefferson County roadways named below in accordance with the 2014 West End Striping Log and
site map provided by the County, and with the current edition of the WSDOT Standard Specifications Manual `M41
-10' (Manual)
1) Clearwater Road ( County RD. No. 107598)
2) Oil.City Road ( County Road No. 134309)
3) Upper Holt Road ( County Road No. 914207)
This Agreement is made and entered into by and between the Washington State Department of
Transportation, hereinafter the "WSDOT," and the above named governmental agency, hereinafter the
"AGENCY,"
WHEREAS, the AGENCY has requested and the WSDOT has agreed to perform certain work as described
above,
NOW THEREFORE, pursuant to chapter 39.34 RCW, IT IS HEREBY AGREED AS FOLLOWS:
1. GENERAL 2.2 The AGENCY agrees to pay the WSDOT for the
1.1 The WSDOT agrees to perform the above work done within thirty (30) days from receipt of
a WSDOT invoice, which shall include
described work, using state labor, equipment and documentation supporting the work done.
materials, as requested by the AGENCY.
1.2 The AGENCY agrees, in consideration of the
faithful performance of the above described
work to be done by the WSDOT, to reimburse
the WSDOT for the actual direct and related
indirect costs of the work. Administrative
Charges at current rate are considered part of
indirect costs. _
2. PAYMENT
2.1 The estimated cost of the work is stated above.
The AGENCY agrees to set aside funds for
payment to the WSDOT in this amount.
DOT Form 224 -093 EF
Revised 5/09
2.3 If the AGENCY is a county or city, the
AGENCY agrees that if it does not make
payment as provided under the terms of this
Agreement, the AGENCY authorizes the
WSDOT to withhold and use as payment Motor
Vehicle Fund monies credited or to be credited
to the AGENCY.
2.4 The AGENCY agrees further that if payment is
not made to the WSDOT within thirty (30) days
from receipt of WSDOT's invoice, the WSDOT
may charge late fees and /or. interest in
accordance with Washington State Law.
/
3.. INCREASE IN COST
3.1 The parties agree that the estimated cost of the
work may be exceeded by up to 25 %. In the
event of such increased costs the parties agree to
modify the estimated cost of work by written
amendment, signed by both parties. WSDOT
shall notify the AGENCY of increased costs as
they become known.
4. RIGHT OF ENTRY
4.1 The AGENCY grants to the WSDOT a right of
entry upon all land in which the AGENCY has
interest for_ the purpose of accomplishing the
work described above.
5. TERMINATION CLAUSE
(Check the Appropriate Box Below)
® 5.1 This Agreement will automatically terminate
five (5) years after date of execution. This
Agreement may be terminated by either party
upon thirty (30) days advanced written notice to
the other party. In the event of termination,
payment will be made by the AGENCY for
work completed by the WSDOT as of the
effective date of termination.
El 5,2 This Agreement will terminate upon completion
of the work described herein.
6. DISPUTES AND VENUE
6.1 In the event that a dispute arises under this
Agreement, it shall be resolved as follows:, The
WSDOT's Secretary of Transportation or
designee and the AGENCY's head or designee
shall review the applicable facts, contract terms,
statutes and rules affecting the dispute to resolve
the matter. If the parties cannot reach a
resolution, the parties agree that any legal action
to enforce any right or obligation under this.
Agreement may only be brought in Thurston
County Superior Court. The venue specified in
this section shall not apply to any federal agency
that is a party to this Agreement.
7. MODIFICATION
7.1 This Agreement may be amended by the mutual
agreement of the parties. Such amendments or
modification shall not be binding unless they are
in writing and signed by persons authorized to
bind each party.
Approved as to form only
26
etsat Co. �
David Alvam, Chief C 'I DPA
FN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year last
written below.
By:
By
Printed: -- - -- - -i
John Austin, Chair
Printed: – --
Title' Jefferson County Baud of Commissioners
Title: — --
—�
Date: -- - - -- !Date:! ^_ - --
DOT Fwm 224 -093 EF Page 2 of 2 Agreement JC8474
Revised 5109 -