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Home My WebLink About070714_ca01Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Deputy Clerk of the Board DATE: July 7, 2014 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: Second Quarter 2014 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, July 21, 2014 at 10:45 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2014 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on July 9 and 16, 2014. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for July 21, 2014 at 10:45 a.m. in the Commissioners Chambers. REVI WED BY: fJ Plu ip Morl inistrator Date JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED 2014 2"" QUARTER } SUPPLEMENTAL BUDGET } RESOLUTION NO. APPROPRIATIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations /extensions for their 2014 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2014. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND# FUND NAME CURRENT EXPENS FIGENERAL FUND 001 - 240 -000 SUPERIOR COURT AMOUNT FROM 7NENCUMBERED FUND BALANCE REVENUE $20,000 EXPENSE $20,000 001 - 261 -000 OP. TRANSFERS- CAPITAL IMPROVEMENT $450,000 $450,000 Total General Fund $470,000 $0 $470,000 SPECIAL REVENUE / CAPITAL/ ENTERPRISE / INTERNAL SERVICE FUNDS 181- 000 -010 EMERGENCY ROAD RESERVE $75.000 $0 $75.000 Total Other Funds $75.000 $0 $75.000 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 21' day of July, 2014, at the hour of t0:45 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. APPROVED this 7`t' day of July, 2014. SEAL: ATTEST: Carolyn Avery, Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chairman Phil Johnson, Member David Sullivan, Member TO: BOARD OF COUNTY COMMISSIONERS Date: t RE: Request For Budget Appropriation /Extension and Amendment c�1RPX1 o-r b3uA jUM :i 2UA Qp� aLt.() Ot�y Department nu d Name Fund I�>�aber 3 Commissioners: (check all that apply) Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. Gic r) tX-k 0� -ej 1�1n�c i, thL aJ'e LS �e p Tin JS Lt.0 e l fe m ihQ f es f b C) 14 . OU-A , q omc � � TO: BOARD OF COUNTY COMMISSIONERS Date: June 23, 2014 RE: Request for Budget Appropriation /Extension and Amendment Operating Transfers 001. 261 -000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") 7 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of $450,000 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o Reason for ment in Lieu of Taxes from the Federal government) revenues received were $847,000 higher t for 2014. This appropriation is to allow the transfer of $450,000 of the PILT funds to the Capital lent Fund. BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0350 Operatinq Transfer to Capital Improvement $100,000 $450,000 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for ment in Lieu of Taxes from the Federal government) revenues received were $847,000 higher t for 2014. This appropriation is to allow the transfer of $450,000 of the PILT funds to the Capital lent Fund. BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 59700.00.0350 Operatinq Transfer to Capital Improvement $100,000 $450,000 $550,000 $0 $0 $0 $0 TOTAL EXPENDITURE1 $100,000 $450,000 $550,000 Reason for ment in Lieu of Taxes from the Federal government) revenues received were $847,000 higher t for 2014. This appropriation is to allow the transfer of $450,000 of the PILT funds to the Capital lent Fund. CC H-LL a 11 L�(1�1y kyw- s� TO: BOARD OF COUNTY COMMISSIONERS Date: May 16, 2014 RE: Request for Budget Appropriation /Extension and Arnendrgenp1(, Public Works - Roads 181 Emergency Road Reserve Department/Fund Name L- Eund Number Commissioners: (mark all that apply with an�'x) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of $75,000 FFor funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8X Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 tteason for ipid river bank erosion occurred during the winter of 2013 and 2014 threatening the Oil City Road at Milepost 8.8. e Board of Commissioners declared an emergency via Resolution No. 05 -14 due to this threat. Public Works has ice received permits and secured bids to stockpile emergency rip rap (large rock) at this location to protect the ad. No alternative sources of funding are available for this work. The Road Reserve Fund (181) was established cover emergencies and should be used. Respectfully Elected fficial /Depa tment Head Signature BUDGET BARS Revenue # F Description CURRENT REVISION AMENDED 181000010.59700,00.0180 Transfer out to Roads $0 $75,000 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 tteason for ipid river bank erosion occurred during the winter of 2013 and 2014 threatening the Oil City Road at Milepost 8.8. e Board of Commissioners declared an emergency via Resolution No. 05 -14 due to this threat. Public Works has ice received permits and secured bids to stockpile emergency rip rap (large rock) at this location to protect the ad. No alternative sources of funding are available for this work. The Road Reserve Fund (181) was established cover emergencies and should be used. Respectfully Elected fficial /Depa tment Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 181000010.59700,00.0180 Transfer out to Roads $0 $75,000 $75,000 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $75,000 $75,000 tteason for ipid river bank erosion occurred during the winter of 2013 and 2014 threatening the Oil City Road at Milepost 8.8. e Board of Commissioners declared an emergency via Resolution No. 05 -14 due to this threat. Public Works has ice received permits and secured bids to stockpile emergency rip rap (large rock) at this location to protect the ad. No alternative sources of funding are available for this work. The Road Reserve Fund (181) was established cover emergencies and should be used. Respectfully Elected fficial /Depa tment Head Signature