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HomeMy WebLinkAbout070714_cbs01P. District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin ,J DRAFT County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of March 3, 2014 Commissioner David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson. Chairman John Austin was not present as he was previously scheduled to attend a National Association of Counties (NaCo) Conference in Washington D.C. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen commented on the recent Port Townsend Wastewater Treatment Plant sewage leak. He believes that since the County Health Department monitors the City's water quality, the City should be included in the Clean Water District and Port Ludlow should be included as well. APPROVAL AND ADOPTION OF THE CONSENTA GENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion. The motion carried. 1. CALL FOR BIDS re: Quilcene Shop Replacement Project; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or shortly thereafter on Monday, March 24, 2014 in the Commissioners' Chambers; Jefferson County Courthouse 2. BID AWARD re: Snow Creek Road Culvert Replacement, Snow Creek Road MP 3.78, County Project No. CR1899, FHWA Agreement No. DTFH70- 11- E00039; In the Amount of $219,178.38; Jefferson County Public Works; Seton Construction 3. AGREEMENT re: 2014 Hotel Motel Grant Funding; In the Amount of $12,200; Jefferson County Chamber of Commerce 4. AGREEMENT NO. C1400171 re: Local Source Control Partnership (LSCP) Secondary Containment Voucher Project; In the amount of $4,750; Jefferson County Public Health; Washington State Department of Ecology (DOE) 5. AGREEMENT NO. HBE- 075 -05, Amendment No. 1 re: In- Person Assister Services for the Washington Health Benefit Exchange; Restructures Payment Distribution Method, No Change to Original Amount of $13,604.65; Jefferson County Public Health; CHOICE Regional Health Network 6. AGREEMENT, Interlocal re: Designate Jefferson County as Lead Agency for North Pacific Coast Marine Resource Committee (NPC MRC); In the Amount of $10,039; Jefferson County Public Health; Clallam County Health Department 7. AGREEMENT re: Camp Host Services for Oak Bay Campground; No Dollar Amount; Jefferson County Public Works; Steve Austin Page 1 Commissioners Meeting Minutes of March 3, 2014 r _ am r 8. AGREEMENT re: H. J. Carroll Park Caretaker; No Dollar Amount: Jefferson County Public Works; Christine and Gary Krauss 9. AGREEMENT re: Computer, Network and Internet Support; Revenue for Jefferson County in the Amount of $20,000 quarterly services received in 2014; Jefferson County Central Services; Jefferson County Public Utility District (PUD) No. 1 10. Advisory Board Resignation re: Jefferson County Marine Resources Committee (MRC); District I Alternate, Dave Robison 11. Advisory Board Appointments (2) re: Jefferson County Marine Resources Committee (MRC); Four (4) Year Term(s) Expire March 3, 2018; 1) Recreation Representative, Dale Moses; and 2) Recreation Representative Alternate, Troy McKelvey 12. Advisory Board Appointment re: Jefferson County Conservation Futures Citizen Oversight Committee; Four (4) Year Term Expires March 3, 2018; Representing Open Interest, Rob Harbour 13. Payment of Jefferson County Vouchers/Warrants Dated February 24, 2014 Totaling $353,183.31 14. Payment of Jefferson County A/P Warrants Done by Payroll Dated February 20, 2014 Totaling $14,766.61 COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items: Commissioner Johnson - Attended a Washington State Department of Natural Resources (DNR) hearing last week re: Gibbs Lake and Beausite Lake Forest. - Reported that he is working with legislative members and representatives to book appointments with local Students For Sustainability (SFS) while they are in Washington D.C. - Will be speaking at an Integrated Watershed Plan (IWP) meeting in Olympia this week. Commissioner Sullivan - Attended a Peninsula Development District (PDD) meeting and Resource Conservation and Development (RC &D) meeting last week. - Will participate in a Legislative Steering Committee (LSC) meeting this week. - Will be attending a Jefferson Transit Finance Committee meeting next week. The meeting was recessed at 9:24 a.m. and reconvened at 10:03 a.m. with Commissioner Sullivan and Commissioner Johnson present. Page 2 Commissioners Meeting Minutes of March 3, 2014 UPDATE re: Washington State Department of Natural Resources a Quarter County Income Report: Washington State Department of Natural Resources (DNR) staff that attended the meeting included Regional Manager Sue Trettevik and staff Brian Turner, Brett McGinley and Drew Rosanbalm reviewed the 2nd Quarter County Income report. Three documents were presented: 1) Commissioner of Public Lands Peter Goldmark letter to Jefferson County Commissioners and a packet on Timber Sale Distribution; 2) Revenue reports specific to Jefferson County; and 3) Bangor North and South maps. Mr. Rosanbalm stated that the Penny Waterline timber sold for $3.2 million dollars which was well over what had been anticipated. Interrrrem sale will be coming up in April, 2014 and he will look into the details of that sale. He hopes that the bidding for Interrorem will be higher than the appraised value. Mr. Turner stated that between thinning and other projects, there will be a lot of wood moving through Jefferson County this year. He noted that the Penny Waterline timber sale will most likely be harvested as soon as possible since the buyer also purchased the Coyle Retreat timber. The Board discussed the Trust Land Transfer (TLT) for the Devil's Vista area. Ms. Trettevik stated the decision is to proceed with the sale, but there is a portion along the bluff that could potentially be a TLT. She will be taking a closer look at this area. Mr. Turner reviewed the forecast for 2015, the Bangor North and South maps and a unit in the Coyle area. He noted that on the Bangor North and South maps, the ownership areas are depicted in blue and the harvest areas are depicted in pink. He discussed the Lemonds Road easement issue which has held up harvesting of the Bangor North unit. DNR purchased a parcel adjacent to the property in question and will now be able to access the property. He stated there will be a community meeting regarding the upcoming commercial management and harvesting of that unit. County Administrator Philip Morley stated that the County has a 50 year lease on property in the Quimper Wildlife Corridor. He asked Ms. Trettevik why a lease was done and what happens at the end of 50 years? How can this be turned into something that is permanent? Ms. Trettevik replied that at one point, the legislature pushed those types of properties into leases. In regard to the recent Beausite TLT with the County, she stated that DNR requested the transaction not be a lease, because they realized the complications it presents to the County. Ms. Trettevik indicated she will look into what will happen at the end of the 50 year lease. County Administrator Morley asked if there was a way to convert the lease? Ms. Trettevik replied that it would have to go back to the legislature and she would look into that process. The meeting was recessed at 11:03 a.m. and reconvened at 1:32 p.m. with Commissioner Sullivan and Commissioner Johnson present. Page 3 Commissioners Meeting Minutes of March 3, 2014 COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Commissioner Johnson will be attending a Founder's Day Celebration on March 27, 2014. Miscellaneous Issues: • Transit: Board composition and budget. • Washington State Association of Counties (WSAC) Legislative Steering Committee (LSC): discussion of upcoming LSC meeting. • Schedule for bringing forward briefing and action item on Commissioners' salary survey, as well as additional information about salary review commissions. • Update on schedule for a briefing and funding proposal for the Clean Water District. • Update on timing of Noxious Weed Control Board's funding proposal. • Discussion of possible repairs to the gymnasium at the Port Townsend Recreation Center and roof of Memorial Stadium. • YMCA facility feasibility study. • County Fairgrounds; Who sets rules for dogs on the property? • Citizen concern regarding a tilted culvert near Egg and I Road, and its possible impact on drainage. • Discussion of February 28, 2014 training workshop on Lean. NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 2:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS (Excused Absence) John Austin, Chair Phil Johnson, Member David Sullivan, Member Page 4 ON t�lti � 9SHIN�� District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley DRAFT A �� Clerk of the Board: Erin Lundgren Lrii MINUTES Week of March 10, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated he is the Chair of the Parks and Recreation Advisory Board and encouraged the County Commissioners to provide funding expectations for their group; • A citizen mentioned she received a copy of a letter that was submitted to the County Commissioners regarding disbanding the Parks and Recreation Advisory Board and urged against it; • A citizen noted there is a proposal to increase the Commissioners' salaries in the future and he supports the raise. He stated that Sheriff Hernandez is a valuable asset who is extremely underpaid and also deserves a raise; • A citizen stated that transit ridership in the nation has risen to $10 billion riders per year. He thanked the Board for their participation in the management of our local transit; • A citizen stated: 1) There was a recent earthquake in California and that a big earthquake is estimated to hit Washington within the next five years and we need to prepare for it; 2) He is concerned about the rent for downtown Port Townsend businesses; 3) There are a lot of nice people working for the Port Townsend Food Bank; and 4) Local businesses are supporting the food bank and the Commissioners need to spend more time with the poor people of Jefferson County; • A citizen stated: 1) He agrees with raising Sheriff Hernandez' salary and the Commissioners' salaries; and 2) Community gardens and local businesses are doing a great job of supporting the local food banks. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Community Development Block Grant (CDBG) for 2014 Public Service Grant Application and Closeout of 2013 Public Services Grant; Olympic Community Action Programs (OlyCAP); Hearing Scheduled for Monday, March 24, 2014 at 10:15 a.m. in the Commissioners' Chambers 2. AGREEMENT NO.2012JLTBo re: Boulton Farm Conservation Futures Project; In the Amount of $69,000; Jefferson County Public Health; Jefferson Land Trust 3. AGREEMENT, Amendment No. 2 re: Jefferson Mental Health Court Case Management Services; Additional Amount of $16,000 Not to Exceed $130,500; Jefferson County Public Page I I Commissioners Meeting Minutes of March 10, 2014 Health; Safe Harbor Recovery Center 4. AGREEMENT re: Gibbs Lake County Park Caretaker: In the Amount of $12,000 (For Septic Service, Fresh Water, and Industrial Insurance); Jefferson County Public Works; Cher West - Albright 5. AGREEMENT, Supplemental No. 2 re: Queets Bridge Painting, County Project No. CR1881, County Road No. 107508, M.P. 0.60 to M.P. 0.76 RHOS- 16WA(001); In the Amount of $7,500; Jefferson County Public Works; Exeltech Consulting, Inc. 6. Payment of Jefferson County VouchersiWarrants Dated February 26, 2014 Totaling $5,529.16 7. Payment of Jefferson County Payroll Warrants Dated February 5, 2014 Totaling $753,526.70 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin - Attended a Washington State Department of Natural Resources (DNR) hearing last week re: Beausite Lake trust land transfer. - Attended a National Association of Counties (NACo) Conference in Washington D.C. last week. - Will be attending a Washington State Board of Health meeting this week in Vancouver, Washington. Commissioner Johnson - Attended a DNR hearing last week re: Beausite Lake trust land transfer. - Met with Students For Sustainability (SFS) last week. Commissioner Sullivan - Reported on Olympic Community Action Programs (OIyCAP) stating they are continuing to stabilize financially. Will be attending a Jefferson Transit Finance Committee meeting this week. The meeting was recessed at 9:31 a.m. and reconvened at 9:34 a.m. with all three Commissioners present. RESOLUTION re: Declaration of Emergency Damage to County Roads: The Board reviewed a proposed Resolution declaring an emergency due to a major slide on the Dosewallips Road. County Administrator Philip Morley explained that a storm that began around March 1, 2014 created soil saturation which then precipitated a slide on the Dosewallips Road. The proposed Resolution directs the Department of Emergency Management to implement an emergency management plan to address the situation. It also authorizes Public Works to enter into contracts and other obligations necessary to combat the emergency to protect public health and safety. Commissioner Sullivan moved to approve RESOLUTION NO. 09 -14 re: Declaration of Emergency Damage to County Roads. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 2 Commissioners Meeting Minutes of March 10, 2014 i CRAFT_ The meeting was recessed at 9:54 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. BID OPENING re: Publication of County Legal Notices: Clerk of the Board Erin Lundgren opened and read the following bid: BIDDER BID AMOUNT Port Townsend/Jefferson County Leader $8.00 per column inch Helvetica 7.0 Font Cost of Sample Ad - $24.00 Published Weekly Staff will review the bid for accuracy and submit a recommendation for bid award to the Board at a future date. Discussion re: Commissioners' Salary Resolution: Clerk of the Board Erin Lundgren and County Administrator Philip Morley reviewed Commissioner salaries from comparable counties and the salaries of other elected officials in Jefferson County. Due to the lack of revenue and budget constraints experienced by the County because of the Great Recession, the Board of County Commissioners has not increased the salary for the three County Commissioner positions since 2008. This has caused an inequity between the Jefferson County Commissioners' salaries and the salaries of certain other Jefferson County elected officials such as the Assessor, Auditor, Clerk and Treasurer. An inequity is also shown when compared to the salaries of other elected Commissioner positions located in the counties used for salary comparison to Jefferson County which include Chelan, Clallam, Douglas, Island, Lewis, Mason and Pacific. Commissioner Johnson noted that he spoke to someone from the Municipal Research and services Center (MRSC) who stated it may be possible to have the District No. 3 Commissioner salary be the same as the other Commissioners for two years, then increase to the new proposed amount for all three Commissioners. He would like to research if this can be done in Jefferson County and would like to delay making a decision for one week to allow time for research and to look into how other counties are establishing their Commissioners' salaries. The 2014 salary for the positions of elected Assessor, Auditor, Clerk and Treasurer in Jefferson County is $71,980. The salary for the position of Jefferson County Commissioner is currently $63,926 which has not changed since 2008. County Administrator Morley and Clerk of the Board Lundgren reviewed a draft resolution that was prepared for the Board's consideration to increase the salary for the elected position of Commissioner in Jefferson County to $73,459.60 to take effect January 1, 2015 for the elected District No. 3 Commissioner position and January L. 2017 for the elected District No. 1 and District No, 2 Commissioner positions. This amount was calculated by averaging the 2014 salary of $71,980 for Page 3 Commissioners Meeting Minutes of March 10, 2014 certain other Jefferson County elected officials with the 2.014 comparable County Commissioner average salary of $74,939.20. The salaries of all three Commissioner positions would remain frozen for each entire four year term of office. While the Commissioner position salaries would be frozen for the entire four year term, the salaries of other elected officials are not similarly constrained. Commissioner Johnson stated that he would like to table the decision for one week. He commented that he had spoken to the staff at (MRSC) and they mentioned there were other salary options for Commissioners. Commissioner Sullivan stated that he would like to see equal pay among the Commissioners and noted that other counties are able to do this. Commissioner Johnson indicated that he would prefer that the salary for the incoming District No. 3 County Commissioner not be raised until 2017 when the other two Commissioner positions could be raised at the same time. County Administrator Morley asked Commissioner Johnson how that would play out in succeeding years? For instance in 2017 District 1 and 2 would start a new four year term. What would be anticipated to happen then and how would that relate to the District No. 3 Commissioner position? Commissioner Johnson replied that he had just spoken to MRSC this morning and did not have a great deal of time to gather more information. He is sure there is a formula that works, but would like to take a week to research it further. Commissioner Sullivan asked if raising the Commissioner salaries could be done every two years. He is worried about the potential of Commissioners voting to raise salaries during their term. Ms. Lundgren stated that she called MRSC this morning and spoke with staff who consulted with their Attorney Paul Sullivan. They informed her that they did not see a reason why the Commissioners could not establish salaries every two years as long as the salaries are established prior to the election taking place for the Commissioner position for which the salary is being set, and there are no adjustments made during the four year term. Commissioner Johnson reiterated that he would like to take another week to review this so he can contact other counties and see how they are keeping the salaries equivalent among districts. County Administrator Morley stated that Ms. Lundgren found that Chelan County has indexed their Commissioner and other elected official salaries off the Superior Court Judge salary which is set by the Washington State Salary Commission. It is set as a percentage which is around 51 % of the Superior Court Judge salary. When and if the state adjusts the Superior Court Judge salary, then their Commissioners and the other elected officials' salaries also index off of the adjusted amount. It is not something they legislatively do during the middle of a term, but it is something they set up in advance and is automatic thereafter. During the economic downturn, there was a number of years where the Superior Court Judge salary was frozen. Commissioner Sullivan stated that freezing salaries is not a concern as the Jefferson County Commissioners froze their salaries for the last 6 years. He noted that a percentage of salaries can be donated back if it is appropriate. He would like to see all the elected officials' salaries be the same. County Administrator Morley stated that the proposed resolution would set a flat rate for the entire four year term for the District No. 3 Commissioner position. During that time, the other elected officials could potentially index up the salary of the District No. 3 Commissioner position would start out slightly Page 4 Commissioners Meeting Minutes of March 10, 2014 higher than certain other elected officials, but the elected officials salaries' have not yet been established for 2015. It is likely in 2016 -2018 there could be additional salary increases during those years for the elected officials while the salary of the District No. 3 Commissioner position would remain at a flat rate, per the proposed resolution. County Administrator Morley indicated the Commissioners could choose to adopt the resolution as presented today, or defer action per Commissioner Johnson's request. He noted that filing opens for the position of District No. 3 County Commissioner in May, 2014. Commissioner Johnson moved to defer making a decision on the proposed resolution for one week to allow time to research how other counties are handling Commissioner salaries. Commissioner Sullivan seconded the motion. Chairman Austin spoke against the motion, stating that the resolution makes it clear that there will be an increase to bring Commissioner salaries in line with other elected officials and if there is other information that comes to light, they could address it at that time. He believes that by waiting, it creates more of an issue than there needs to be. The topic has been before the Board for a month and he does not see the benefit of waiting for another week. He reiterated he is in favor of adopting the resolution as presented. Commissioner Sullivan stated that if it is possible, he would prefer that the District No. 3 Commissioner's salary remain the same as the other two Commissioners' salaries for the next two years, then the salaries for all three Commissioners could be increased to the new amount at the same time. County Administrator Morley stated that part of the reason the Commissioners addressed the possibility of a salary increase in -line with other elected officials was to recruit interested parties to run for County Commissioner. Why not raise the salary for the District No. 3 Commissioner position to attract candidates? Why wait? Commissioner Johnson stated that he would like to see a system that works now where the Commissioner salaries could all be similar. Chairman Austin called for a vote on the motion. Commissioner Johnson and Commissioner Sullivan voted in favor of waiting one week to make a determination on the proposed resolution. Chairman Austin voted against the motion. The motion carried. County Administrator Morley opened up discussion to ask the Commissioners what they were trying achieve by delaying a decision for one week. He observed that there was a desire to have the Commissioner salaries be the same. He noted that he and staff will continue to do more research on the different possibilities to try and achieve that goal. County Administrator Morley and Clerk of the Board Lundgren will report to the Board with any new information. The meeting was recessed at 10:31 a.m. and reconvened at 1:36 p.m. with all three Commissioners present. Page 5 Commissioners Meeting Minutes of March 10, 2014 COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Commissioner Johnson will be attending a Peninsula Trails Coalition meeting on March 12, 2014 along with Public Works staff. • All three Commissioners will be attending a Hood Canal Coordinating Council (HCCC) meeting on March 19, 2014. • Chairman Austin will be attending a Washington State Department of Natural Resources (DNR) meeting regarding the Coyle on March 19, 2014. • Commissioner Sullivan and/or County Administrator Philip Morley will be attending a United Good Neighbors (UGN) grant allocation meeting on March 25, 2014. • Commissioner Johnson will be attending a Founder's Breakfast at the School for Historic Preservation on March 27, 2014. • Commissioner Johnson will be attending a send -off for the Students for Sustainability on March 27, 2014. • Chairman Austin will be out of the office from March 26, 2014 to April 6, 2014 and will be back in the office on April 7, 2014. • Chairman Austin will be attending a State Environmental Health Director's Conference on May 12, 2014 and will be unable to attend the Board of County Commissioner's (BOCC) meeting that day. Miscellaneous Issues: • The BOCC request to invite Peter Quinn to report on the Economic Development Council and status of local economy /economic development at a regular BOCC meeting. • Coyle Tower Agreement review status. Staff present: Central Services Director Frank Gifford. Four diagram handouts distributed and on file. • Barking Dogs/No Shoot Ordinances schedule update (April 28, 2014 and May 5, 2014 respectively). • Status of citizen No -GMO ordinance proposal. • Listing of issues regarding the Jefferson Transit property on Upper Sims Way, public facility versus commercial and residential lot zoning, City park request, City interest in swapping Haines Street Park and Ride Visitor building versus money for the Four Corners Transit facility. • City meeting request to discuss Proposition 1 capital expenditure proposal. • YMCA feasibility study update: request for location; County Administrator Morley to look into possible financial contribution to help fund the study as a means for developing additional options for recreational programming in Jefferson County. • San Juan County Derelict Vessel grant opportunity and application submitted by Sheriff. 2014 Legislative Session • Washington Tourism Alliance funding bill passed Olympia. • National Association of Counties (NACo): Chairman Austin's meeting with Sally Jewel: Public Lands Committee resolution to give individual national parks more autonomy to plan for Page 6 Commissioners Meeting Minutes of March 10, 2014 r 7 operations with sequestration. Chairman Austin spoke with Representative Derek Kilmer regarding Hadlock Sewer money as shovel ready; Commissioner Sullivan did the same with Alex Fassel and Treasurer Judi Morris. Chairman Austin discussion with Representative Kilmer regarding the Dosewallips entrance to the Olympic National Park. Future Agenda Items: • Peter Quinn and report from the EDC on economic development. NOTICE OFADJOURNMENT.• Commissioner Johnson moved to adjourn the meeting at 3:25 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member Carolyn Avery David Sullivan, Member Deputy Clerk of the Board Page 7 OQ ON C,p�C l� C \�S District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley DRAFT Clerk of the Board: Erin Lundgren of MINUTES Week of March 17, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENTPERIOD. The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: A citizen stated she read a newspaper article in the Peninsula Daily News that claimed radiation was low, but she would like Jefferson County and the State to monitor current radiation levels and publish their findings; • citizen stated that he supports Commissioner Johnson's strong opposition to net pens; and • citizen who is a member of the Parks Board recently toured the equestrian property and was impressed with the improvements and proposed plans. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Land Use License, Access Preservation Culvert Replacement Project, Upper Hoh Road M.P. 3.338, Federal Aid Project No. PLH- A160(001); No Dollar Amount; Jefferson County Public Works; Washington State Department of Natural Resources (DNR) 2. AGREEMENT NO. LA8047, Supplemental No. 1 re: Center Road Overlay Phase 5 Project No. CR1927; De- Obligation of Funds in the Amount of $85,500; Jefferson County Public Works; Washington State Department of Transportation (DOT) 3. AGREEMENT NO. LA6612, Supplemental No. 2 re: Rick Tollefson Trail Phase I Project No. CR1815; In the Amount of $98,844; Jefferson County Public Works; Washington State Department of Transportation (DOT) 4. AGREEMENT re: 2014 Funding to Promote Conservation Protection /Improve Water Quality; In the Amount of $46,100; Jefferson County Administrator; Jefferson County Conservation District 5. AGREEMENT re: 2014 North Pacific Coast (NPC) Cleanup; In the Amount of $16,160; Jefferson County Public Health; Discover Your Northwest 6. AGREEMENT, Amendment No. 1 re: L. Brown Trust II Acquisition; Transfer - $4,333.45 from Reimbursable Acquisition Expenses to Operation and Maintenance within Existing Budget; Jefferson County Public Health; Jefferson Land Trust Page 1 Commissioners Meeting Minutes of March 17, 2014 �­D AFT.-, �J _,R 7. AGREEMENT NO. C16887, Amendment No. 13 re: 2012 -2014 Consolidated Contract; Additional Amount of $166,345 for a Total of $1,538,016; Jefferson County Public Health; Washington State Department of Health (DOH) 8. AGREEMENT re: 2014 Jefferson County Risk MAP Partnership Study; No Dollar Amount; Jefferson County Community Development; Federal Emergency Management Agency (FEMA) 9. AGREEMENT re: Reimbursement Supply of Motor Fuel; Varies in Amount Due to Requirements; Jefferson County Central Services; Jefferson County Fire District #2 10. AGREEMENT re: Reimbursement Supply of Motor Fuel; Varies in Amount Due to Requirements; Jefferson County Central Services; Quilcene School District 11. BID AWARD re: Official County Newspaper; In the Amount of $8.00 per Column Inch; Port Townsend /Jefferson County Leader 12. DIGITAL SUBMITTAL CERTIFICATION re: County Road Administration Board (CRAB) Reports of 2013; Jefferson County Public Works 13. Payment of Jefferson County Vouchers/Warrants Dated March 10, 2014 Totaling $387,643.11 and Dated March 7, 2014 Totaling $2,059.20 14. Payment of Jefferson County A/P Warrants Done by Payroll Dated February 5, 2014 Totaling $676,978.20 COMMISSIONERS BRIEFING SESSION. • The Commissioners each provided updates on the following items: Chairman Austin - Attended a State Board of Health meeting last week. - Will be attending a Hood Canal Coordinating Council (HCCC) meeting this week. - Will be meeting with land owners on the Toandos Peninsula regarding Washington State Department of Natural Resource's sustainable forestry project, `Bangor Harvest'. Commissioner Johnson - Attended a meeting last week with Clallam County regarding trails. - Reported that the Olympic Region Clean Air Agency (ORCAA) will be conducting a Saturation Study in Port Townsend in May, 2014. - Will be attending a Hood Canal Coordinating Council (HCCC) meeting and a Washington State Department of Ecology (DOE) meeting this week. Commissioner Sullivan - Provided a legislative session update. - Will be attending a Washington State Association of Counties (WSAC) conference in May, 2014 to prepare for the next legislative session. Page 2 Fy Commissioners Meeting Minutes of March 17, 2014 DRAFT ' Discussion and Approval re: Commissioners' Salaries: At the March 10, 2014 Board of County Commissioner (BOCC) meeting, the Board voted to defer decision on a proposed resolution to allow time to research how Commissioner salaries are established in other counties.Clerk of the Board Erin Lundgren reviewed various methods used by comparable counties to establish Commissioner salaries. She reviewed four different salary options and four different proposed resolutions with the Board shown as resolution draft options 1 -4 as follows: 1) OPTION 1: Approve a resolution: To increase the salary for the elected position of Commissioner in Jefferson County to $73,094.70 to take effect January 1, 2015 for the elected Commissioner position representing District No. 3, and January 1, 2017 for the elected Commissioner positions representing Districts No. 1 and 2. The salary amount is calculated by averaging the 2014 salary of $71,980 for certain other Jefferson County elected officials with the 2014 comparable County Commissioner average salary of $74,209.40. Under this salary increase option, unless revisited prior to the election of the District No. 1 and District No. 2 Commissioners, the salaries of all three Commissioner positions will remain frozen at this amount for each entire four year term of office. While the Commissioner position salaries would be frozen for the entire four term, the salaries of other elected officials are not similarly constrained. Any future salary increases to maintain parity with other elected officials would need to be considered every two years prior to the election for the position of Commissioner. 2) OPTION 2: Approve a resolution: To increase the salary for the elected position of Commissioner in Jefferson County to $73,094.70 to take effect January 1, 2017 for the elected Commissioner positions representing Districts No. 1, 2 and 3. In this option, all three elected Commissioner positions would receive an equal salary increase at the same time. Any future salary increases to maintain parity with other elected officials would need to be considered every two years prior to the election for the position of Commissioner. 3) OPTION 3: Approve a resolution: To increase the salary for the elected position of Commissioner in Jefferson County based on a percentage (47 %) of the salary for Superior Court Judges which is set by the Washington Citizens' Commission on Salaries for Elected Officials, to take effect January 1, 2015 for the elected Commissioner position representing District No. 3, and January 1, 2017 for the elected Commissioner positions representing Districts No. 1 and 2. This option relieves the Board of County Commissioners from setting the Commissioner position salaries and allows the salary for the elected position of Commissioner to be adjusted based on adjustments made to the salary for Superior Court Judges by the Washington Citizens' Commission on Salaries for Elected Officials. 4) OPTION 4: Approve a resolution: To increase the salary for the elected position of Commissioner in Jefferson County based on a percentage (47 %) of the salary for Superior Court Judges which is set by the Washington Citizens Commission on Salaries for Elected Officials, to take effect January 1, 2017 for the elected Commissioner positions representing Districts No. 1, 2 and 3. This option allows all three elected Commissioner positions to receive an equal salary increase at the same time. It also relieves the Board of County Commissioners from setting the Commissioner position salaries and allows the salary for the elected position of Commissioner to be adjusted based on adjustments made to the salary for Superior Court Judges by the Washington Citizens' Commission on Salaries for Elected Officials. Page 3 Commissioners Meeting Minutes of March 17, 2014 Y I K5Kj�17 5) Alternatively, the Commissioners may direct staff to draft a resolution to increase the salary for the elected position of Commissioner in Jefferson County based on a graduating wage scale with a predetermined percentage increase calculated into a step system. Predetermining percentage increases for salaries into the future may create expectations and convey an assumption of available funding in the future. Any future changes to the wage scale would need to be considered prior to an election for the position of Commissioner. Staff recommends option 3 or 4 — which would be 47% of the Superior Court Judges' salary. County Administrator Philip Morley stated that with either of those options, salaries would become equalized and stay that way thereafter. The Superior Court Judges' salary is decided by the Washington Citizens' Commission on salaries for elected officials. Clerk of the Board Lundgren found that the Superior Court Judges' salary has been increasing slowly. It is likely that it will increase in some fashion. If at some point in the future, the Commissioners feel that the state is increasing too rapidly or too slowly, they could adjust the percentage for future terms. Commissioner Sullivan noted that Chelan County has been using this method since 2006 and that this option avoids having to fund our own Salary Commission. Commissioner Sullivan stated that he does not regret freezing the Commissioner salaries since 2008 because decisions were made during a time when the economy was uncertain. Commissioner Sullivan moved to adopt resolution option 4; RESOLUTION NO. 10 -14 re: Establishing New Salaries for the Elected Positions of Jefferson County Commissioner. Commissioner Johnson seconded the motion which carried by a unanimous vote. The meeting was recessed at 9:56 a.m. and reconvened at 1:34 p.m. with all three Commissioners present. Discussion re: Department of Community Development (DCD) and Pleasant Harbor Master Planned Resort Phase HApproval Process: Community Development Director Carl Smith, Planning Manager Stacie Hoskins and Lead Associate Planner David Johnson were present to review the Pleasant Harbor Master Planned Resort (MPR) process. Also present was Chief Civil Deputy Attorney David Alvarez. Mr. Johnson explained the Pleasant Harbor MPR project phases as follows: Phase l: Non - Project State Environmental Policy Act (SEPA) Environmental Impact Statement (EIS) Board of County Commissioners (BOCC); Legislative Comprehensive Plan Amendment MPR Boundary; 30 conditions Phase 2: Project -level SEPA Supplemental Environmental Impact Statement (SEIS) BOCC; Legislative Draft and Final SEIS Zoning amends Jefferson County Code Development Regulations Development agreement (Contract Mth proponent) Page 4 Commissioners Meeting Minutes of March 17, 2014 Phase 3: Project -level SEPA SEIS Administrative and Quasi- judicial Pre - application conference for development permits Applications for development permits — Plat or Binding Site Plan (BSP) Phase 4: Project -level SEPA SEIS Administrative oversight (with Legislative on Consent Agenda) Build infrastructure and complete Plat or BSP Phase 5: Project -level SEPA SEIS Administrative Building permits Elm Mr. Johnson stated that the Pleasant Harbor MPR process is currently in Phase 2. He noted that the development agreement and regulations will go to the Planning Commission before final approval by the BOCC. There is a tentative date scheduled for a Planning Commission public hearing in Brinnon regarding the Pleasant Harbor MPR on June 4, 2014 with public comment period being open until June 16, 2014. The final SEIS is scheduled for release on September 15, 2014. At that time, the BOCC can accept the Planning Commission's recommendations or decide to hold their own public hearing. Mr. Johnson added that the goal is to have this process finalized by the end of the year. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Commissioner Johnson will be attending a meeting with Phil Flynn regarding the Tri -Area Food Bank on March 18, 2014. • All three Commissioners will be attending a Hood Canal Coordinating Council (HCCC) meeting on March 19, 2014. • Chairman Austin will be attending a Washington State Department of Natural Resources (DNR) meeting regarding Coyle Timber on March 19, 2014. • Commissioner Johnson and County Administrator Morley will be attending a meeting with the City of Port Townsend regarding Proposition 1 capital funding on March 20, 2014. • Commissioner Sullivan and/or County Administrator Philip Morley will be attending a United Good Neighbors (UGN) grant allocation meeting on March 25, 2014. • County Administrator Morley will be attending the Washington Counties Risk Pool (WCRP) Conference March 26 -28, 2014. • Chairman Austin will be out of the office from March 26, 2014 to April 6, 2014 and will be back in the office on April 7, 2014. • Chairman Austin will be attending a JeffCom Administrative Board meeting on March 27, 2014. • Commissioner Johnson will be attending a Founder's Breakfast at the School for Historic Preservation on March 27, 2014. • Commissioner Johnson will be attending a send -off for the Students for Sustainability on March 27, 2014. Page 5 Commissioners Meeting Minutes of March 17, 2014 AFT • There will be no Board of County Commissioner's meeting on March 31, 2014 as it is a 5"' Monday. • County Administrator Morley will be attending a Finance Committee meeting on April 22, 2014. • There will be a Quarterly Elected Official and Department Directors meeting on April 28, 2014. • Commissioner Sullivan will be certifying an election on May 6, 2014. • Chairman Austin will be attending a State Environmental Health Director's Conference on May 12, 2014 and will be unable to attend the Board of County Commissioner's (BOCC) meeting that day. Miscellaneous Issues: Tri-Area Food Bank siting request update: Staff present: Frank Gifford. New 40' x 60' size building 2,400 square feet. Sponsor believed to be Jefferson County Food Bank Association. Possible state capital grant for county costs of site preparation and septic lateral replacement. Application to be submitted via Representative Steve Tharinger. Commissioner Sullivan has been a lead contact with Representative Tharinger on this. • Port Townsend Community Center gymnasium roof stabilization; remove existing three roof layers. Replace with new roof and possible tension tie system if needed. 1970's glue laminate system stopped further bowing of building. This new approach would stabilize the gymnasium building for the long term, for $125,000, a fraction of the cost of prior estimates. • YMCA feasibility study. • Parks Advisory Board vacancies. • Staff is inviting Peter Quinn to schedule a report during a regular BOCC meeting on the Economic Development Council (EDC) meeting regarding EDC and status of local economy and economic development. • Coyle Tower Agreement review status. • No -shoot zone and tribal feedback. • Clean water district and discussion with the Public Health Department. • Board of Health: 2 vacancies: 2 At -Large citizen seats are up — 3 applicants 2 positions. Health to veteran candidates. Chairman Austin volunteered to participate for BOCC. • Commissioner Johnson spoke with Representative Van de Wege; House's capital budget had moratorium on net pens, but Senate did not pass any Capital Budget. • Arts. Chairman Austin: China sending delegation to the Washington State Board of Health regarding geoduck arsenic in gut ball and skin. • Commissioner Sullivan: Transit will meet and discuss buying Haines Street Park and Ride building and risk of transit grant amendment to redirect to Four comers: Bids on Four corners coming in this week, and action on Haines may depend on how Four corners bid compares with project's budget. • Commissioner Sullivan: HCCC meeting this week, 2013 project funding on agenda. • Commissioner Johnson meeting with Dave Herrerra of the Skokomish Tribe and HCCC Executive Director Scott Brewer on Friday. Page 6 Commissioners Meeting Minutes of March 17, 2014 NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:43 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David Sullivan, Member Page 7 District No. I Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of March 24, 2014 DRAFT Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • 9 citizens voiced concern over marijuana business permits; • A citizen stated: 1) A moratorium on marijuana permits will lead to increased crime; and 2) There is no information posted on the Health Department website regarding the Hearing on the proposed amendment to the Clean Water District Ordinance; • A citizen stated: 1) Local food banks are in need of mental health workers, social workers and law enforcement when distributing food; 2) If you are a woman and are desperate, the only way to get help is to get pregnant; 3) There are teens living on the streets in Port Townsend; and 4) The concept of the County's Comprehensive Plan was based on false information; and • A citizen is concerned that the Planning Commission switched from bi- monthly meetings to once a month meetings. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 11-14 re: Combining County Fund 503 - JC Unemployment Reserve and Fund 204 - Industrial Insurance Reserve into Fund 505 - Employee Benefit Reserve 2. CALL FOR BIDS re: Jefferson County Sheriff Vehicle Fittings; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or shortly thereafter on Monday, April 14, 2014 in the Commissioners' Chambers; Jefferson County Courthouse 3. AGREEMENT, Supplemental No. 1 re: Geographic Information System (GIS) Needs Assessment; Extension of Completion Date Only; Jefferson County Central Services; King County GIS Center 4. AGREEMENT re: Courthouse Elevator Repairs; In the Amount of $31,267.74; Jefferson County Central Services; ThyssenKrupp Elevator Corporation 5. AGREEMENT re: Panic Button Installation and Monitoring for Jefferson County Public Health and Department of Community Development; In the Amount of $1,261; Jefferson County Central Services; Guardian Security 6. AGREEMENT re: Panic Button Installation and Monitoring for Jefferson County Public Works Department; In the Amount of $1,121; Jefferson County Central Services; Guardian Security Page 1 Commissioners Meeting Minutes of March 24, 2014 yin c-7= 7. AGREEMENT NO 1363- 73712, Amendment No 1 re: Long Term Payable; Extension of Completion Date and Changes Contract Name and Address based on Annual Review; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 8. AGREEMENT, Amendment No. 1 re: Social Marketing Based Outreach Campaign; Additional Amount of $2,950 for a Total of $11,735; Jefferson County WSU Extension; North Olympic Salmon Coalition (NOSC) 9. AGREEMENT NO. N19755, Amendment No. 4 re: South Port Townsend Bay Shellfish Protection; Extension of Completion Date Only; Jefferson County WSU Extension; Washington State Department of Health (DOH) 10. AGREEMENT re: 2014 -2015 Pavement Markings on Jefferson County Roadways; In the Amount of $541,014.14; Jefferson County Public Works; Stripe Right, Inc. 11. AGREEMENT re: Center Road Overlay Phase 6, MP 4.39 to MP 6.86, County Project No. CR1928, Federal Aid Project No. STPR- Q161(009); In the Amount of $628,009; Jefferson County Public Works; Lakeside Industries, Inc. 12. AGREEMENT, Amendment No. 1 re: Easement for Culvert Replacement Project, Upper Hoh Rd. MP 3.338, County Project No. 18018960, Federal Aid Project No. PLH- A160(001); In the Amount of $500; Jefferson County Public Works; Washington State Department of Natural Resources (DNR) 13. AGREEMENT re: Snow Creek Road Culvert Replacement, MP 3.78, County Project No. CR1899, FHWA No. DTFH70 -11 -E- 00039; In the Amount of $219,178.38; Jefferson County Public Works; Seton Construction, Inc. 14. AGREEMENT NO. LA -7591, Supplement No. 1 re: Access Prevention: Upper Hoh Road, Olympic National Park, County Project No. CR1896, Federal Aid Project No. PLH- A160(001); In the Amount of $90,799; Jefferson County Public Works; Washington State Department of Transportation (DOT) 15. Advisory Board Resignation re: Jefferson County Planning Commission, Henry Werch, District No. 2 16. Advisory Board Resignation re: Gardiner Community Center Board of Directors; Jill Jones 17. Advisory Board Appointment re: Gardiner Community Center Board of Directors; Three (3) Year Term Expires April 1, 2017; Dennis Heckard 18. Payment of Jefferson County Vouchers/Warrants Dated March 17, 2014 Totaling $468,780.52 19. Payment of Jefferson County A/P Warrants Done by Payroll Dated March 6, 2014 Totaling $117,828.55 COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items: Chairman Austin - Attended a Washington State Department of Natural Resources (DNR) meeting regarding the `Bangor Cut' in Coyle. - Attended a meeting with Taylor Shellfish last week. - Will be attending a Chamber of Commerce meeting this week. Page 2 Commissioners Meeting Minutes of March 24, 2014 Kc� Commissioner Johnson - Will be traveling with the Students for Sustainability for part of their journey to Washington D.C. this week. Commissioner Sullivan - Will be attending a Federal Emergency Management Agency (FEMA) meeting this week. All 3 Commissioners: - Attended a Board of Health meeting, a Jefferson Transit meeting and a Hood Canal Coordinating Council (HCCC) meeting last week. The meeting was recessed at 9:49 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. Bid Opening re: Quilcene Shop Replacement Project: Public Works Architectural Projects Planner Gordon Ramstrom and Public Works Right -of -Way Representative Will Butterfield were present at the bid opening. Mr. Ramstrom stated the engineer's estimate is $301,063.00. He opened and read the following bids aloud: BIDDER 2 Grade, LLC Coultas General Contracting Hoch Construction Rod McConkey Construction Nordland Construction Primo Construction BID AMOUNT $268,652.00 $391,076.59 $297,105.66 $448,811.13 $300,404.00 $366,890.73 The bids were tax - inclusive. Staff will review the bids and submit a recommendation for bid award to the Board at a future date. HEARING re: Community Development Block Grant (CDBG) Application; 2013 Public Service Grant and Close Out of the 2012 Public Service Grant; Olympic Community Action Programs (OIyCAP): Executive Director of OlyCAP Geoff Crump reviewed OlyCAP's Outcomes Report for 2013. He noted that overhead costs were reduced by 28 %. A big challenge faced by OlyCAP continues to be utilities assistance. Some figures reported by OlyCAP for 2013 include: • Directly served 7,120 individuals or 3,377 families across all programs • Indirectly served an additional 11,444 individuals through program support • 2013 is the second year in a row with a clean audit • A total of 729,173 pounds of food were distributed across Clallam and Jefferson Counties to 12 food banks 27 homes were weatherized • Provided energy assistance to 1,998 individuals Page 3 Commissioners Meeting Minutes of March 24, 2014 AF]77 { • Senior Home Care Hours: 41,024 • 394 children participated in Pre - school activities • 472 children experienced improved health and physical development due to adequate nutrition • 455 infants and children received appropriate immunizations, medical and dental care • Emergency Service Assistance to 3,293 individuals (transportation, hygiene, clothinglome, medical or prescriptions and pre - employment) • 43,460 volunteer hours • Partner Organizations: 102 • Number of Partnerships: 161 • 105 staff members attended additional training for a total of 2,309 hours Mr. Crump noted that overhead costs were reduced by 28 %. He reiterated that a big challenge OlyCAP continues to face is providing utilities assistance to those in need. Chairman Austin opened the hearing for public testimony. Kathleen Kier, Ouilcene: She is in favor of continuing support for OlyCAP. As a member of the Quilcene community, she knows that OIyCAP's presence in the community center is core to not only the Food Bank but to other individuals who access their services. She urged the Commissioners to support OlyCAP to the greatest extent possible, under the present budget. Tom Thiersch, Jefferson County: He is in favor of continuing support for OlyCAP to the greatest extent possible. The high interest subject on what to do with energy support is one of those unintended consequences of what happens when you switch to a public utility from a private company for power. It certainly has been detrimental to this area. Mr. Thiersch stated he tries to do his part by contributing monthly to funding this, but not enough people are doing this. In that area, he would like to see a much greater emphasis on enrolling people in the power assistance program. Putting a flyer into everyone's monthly Public Utility District (PUD) bill would probably be a cost effective way of doing that. Shaming your neighbors into participating, any way that we can do it, it's got to happen. The season may be from October to March but the temperature still gets into the 30's at night. That is unacceptable. He urged that as much emphasis as possible should be given within our organization to work on that. Steve Oakford. Port Townsend: He stated that there are two issues that are near and dear to his heart and they are energy and transportation. He lives in a building that includes utilities as part of the rent. In past places of residence when he received a bill, there would be an option to make an energy assistance donation. He believes the P.U.D. should make a general promotion for people who do not see a power bill so they can become a part of this. If everyone donates a small amount, that adds up to a large amount of money. No point in looking for the angel with the big bucks. Everybody has to pull together to get through this. In regard to transportation, there are people who absolutely cannot drive either due to not being qualified to drive, or the possession and operation of an automobile is far outside their means that it is a moot point. Mr. Oakford stressed the need to have a transportation system that ran early enough in the morning and late at night to get people to shift jobs. People in the low income brackets are usually doing shift work. He stated he came from that background. Until his last four years at Metro Transit, he never in his entire adult life had a job that was Monday through Friday daytime Page 4 Commissioners Meeting Minutes of March 24, 2014 PC hours. He worked all the Saturdays, Sundays, holidays, early a.m. shifts, p.m. shifts, graveyard shifts. For a lot of people, those are the jobs that are available to them. He urged that there needs to be a transportation system that will facilitate that. Mr. Oakford believes that there are a whole lot of folks out there that would jump on the chance to get a job if they had a reasonable way to get there. Putting them in a position where they have to walk a mile and a half in bad weather to get to a bus stop where there are four busses a day, does not cut it. The transportation issue really needs to be on the front burner. Frank Hoffman, Port Townsend: He stated he supports the grant for OlyCAP. As Commissioner Sullivan knows, OlyCAP had difficulties which the current Director has overcome. Now they are functioning well and it is an impressive organization. He appreciates the Commissioners supporting them. Hearing no further testimony, Chairman Austin closed the public hearing. Chairman Austin urged those who spoke during public testimony to attend the PUD public meetings which take place on the first and third Tuesday of every month. It gives a chance to address the PUD Commissioners directly to encourage them to increase their outreach to the public to bring in more funds. Commissioner Johnson moved to approve RESOLUTION NO. 12 -14 re: Certification of Compliance for CDBG Public Services Grant. Commissioner Sullivan seconded the motion. Chairman Austin thanked Commissioner Sullivan for his continued work on the OlyCAP Board. Commissioner Johnson asked if OlyCAP participants were able to purchase wood for heating their homes? Mr. Crump stated that if an individual's primary heat source is from a wood stove, they can get wood through the Low Income Home Energy Assistance Program (LIHEAP) program. Chairman Austin called for a vote on the motion. The motion carried by a unanimous vote. Discussion and Approval of Hearing Notice re: Amendment to the Clean Water District Ordinance, Jefferson County Code Ch. 8.65; Hearing Scheduled for Monday, April 17, 2014 at 10:00 am. in the Commissioners' Chambers: Environmental Health Director Jared Keefer and Environmental Health Specialist II Michael Dawson were present for the meeting. Mr. Dawson gave a power point presentation reviewing the Clean Water District Update. Copies of the presentation were distributed. The Jefferson County Clean Water District (CWD) consists of 950 stream and river miles, 317 lakes and 200 miles of marine shoreline. The purpose of the CWD is to protect and restore water quality in Jefferson County from non -point source pollution and to restore and maintain the ability to harvest shellfish in the County's shellfish growing areas, ensuring shellfish are safe for harvesting and waters are safe for recreation. Mr. Dawson reviewed the County's recreational and commercial shellfish growing areas. Currently, there are 6 areas that have been threatened due to pollution. He reviewed the Clean Water projects and stream and marine monitoring results and discussed Jefferson County's Public Health Sanitary Surveys and the testing and repairs and financial assistance available to assist the public with septic issues. Page 5 Commissioners Meeting Minutes of March 24, 2014 z " i! Anatoxin -a poses a serious threat to wildlife and humans. Toxic algae blooms have been reported in Anderson Lake, Gibbs Lake, Lake Leland, Crocker Lake and Silent Lake. Mr. Dawson explained that continued funding would help ensure the ongoing monitoring for Anatoxin -a in our lakes. The CWD 2014 goals: 1) To secure financial resources for activities and programs; and 2) Develop a comprehensive Water Quality Plan based on activities and program recommendations. Commissioner Sullivan moved to approve the HEARING NOTICE re: Amendment to the Clean Water District Ordinance, Jefferson County Code Ch. 8.65; Hearing Scheduled for Monday, April 17, 2014 at 10:00 a.m. in the Commissioners' Chambers. Commissioner Johnson seconded the motion. Commissioner Sullivan asked if the Health Department's website would be updated to reflect the information regarding the approved hearing notice? Director Keefer replied yes. Chairman Austin called for a vote on the motion. The motion carried by a unanimous vote. ADDITIONAL BUSINESS re: Letter: Commissioner Sullivan moved to send a letter drafted by Co- Founder of the Northwest Watershed Institute (NWI) Peter Bahls referencing the Devil's Vista Timber sale File No. 14- 031201, Mitigated Determination of Non - Significance for the Devil's Vista Timber Sale, Application No. 30- 087244, and Forest Practice Application No. 2612813 to the Washington State Department of Natural Resources (DNR) State Environmental Policy Act SEPA . Commissioner Johnson seconded the motion which carried by a unanimous vote. ADDITIONAL BUSINESS re: Letter: Commissioner Johnson moved to send a letter expressing support for the local Students for Sustainability (SFS). Commissioner Sullivan seconded the motion which carried by a unanimous vote. CO UNTYADMINISTRA TOR BRIEFING SESSION. County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Commissioner Sullivan and/or County Administrator Morley will be attending a United Good Neighbors (UGN) grant allocation meeting on March 25, 2014. • County Administrator Morley will be attending a Washington Counties Risk Pool (WCRP) conference March 26 -28, 2014. • Chairman Austin will be out of the office from March 26, 2014 to April 6, 2014 and will be back in the office on April 7, 2014. • Chairman Austin will be attending a JeffCom Administrative Board meeting on March 27, 2014. • Commissioner Johnson will be attending a Founder's Breakfast at the School for Historic Preservation on March 27, 2014. • Commissioner Johnson will be attending a send -off for the Students for Sustainability on March 27, 2014. • There will be no Board of County Commissioner's meeting on March 31, 2014 as it is a 5th Monday. • County Administrator Morley will be attending a Finance Committee meeting on April 22, 2014. Page 6 Commissioners Meeting Minutes of March 24, 2014 t _DRAFT,k • There will be a Quarterly Elected Official and Department Directors meeting on April 28, 2014. • Commissioner Sullivan will be certifying an election on May 6, 2014. • Chairman Austin will be attending a State Environmental Health Director's Conference on May 12, 2014 and will be unable to attend the Board of County Commissioner's (BOCC) meeting that day. • Commissioner Sullivan and Commissioner Johnson will be attending the Washington State Association of Counties conference May 6 -9, 2014. • There will be a Jefferson County Library annual breakfast meeting on May 15, 2014. Miscellaneous Issues: • Hood Canal Coordinating Council (HCCC) information dynamics with HCCC staff and board. Criteria for approval for 2013 projects and new 2014 projects. • JeffCom Tower — Research if JeffCom has eminent domain. • Port Townsend Arts Commission possible facility for County's Port Townsend Community Center. • Transit bids came in high at $460,000 over budget — Transit looking at options. • Parks Advisory Board vacancies; Planning Commission; Weed Board. Miscellaneous Issues (cont.): • Marijuana grow /processing state license application in area of Egg and I Road. Staff present: Department of Community Development (DCD) Director Carl Smith & David Alvarez, Prosecuting Attorney's Office. Discussion triggered by extensive public comment raising concerns about this application and County's process. Citizen concerns from public comment were recapped. A pre - application request has been made to DCD, not yet held. The proposed grow and processing facility is in Rural Forest 1:40. Processing is allowed as a Cottage Industry but would require an Administrative Conditional Use Permit (CUP), which includes notification of surrounding properties within 300 feet, but no public hearing. Philip, Carl and David will coordinate on following up on issues raised by citizens and preparing a response. • GMO- Ordinance legal review. Staff present: David Alvarez (PAO). David outlined his legal research and analysis on Supremacy Clause, Interstate Commerce Clause, and Police Power to regulate GMO. Legal's conclusion is that Jefferson County lacks authority to regulate this, even for environmental protection. Philip will meet with Dr. Doherty and other backers of the legislation on Wednesday March 26, 2014 to share with them Mr. Alvarez's legal analysis. Future Agenda Items: Commissioners would like staff to invite Kitsap County Director of Human Services Charles Douglas and staff for the Regional Support Network to do a presentation for the BOCC on the Regional Support Network. Page 7 Commissioners Meeting Minutes of March 24, 2014 DRAFT K NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 4:25 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David Sullivan, Member Page 8 N ¢gON 9�IN0� District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley a URA FT Clerk of the Board: Erin Lundgren „r MINUTES Week of April 7, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated the installation and service fees for the Public Works panic button seem excessive; • A citizen stated: 1) The Department of Community Development (DCD) Director will be speaking at a Grange meeting this week; 2) He hears comments for and against the County Commissioners; 3) He believes the bacteria count is high at Chimacum Creek due to beavers and raccoons; 4) Autism rates have increased; and 5) An earthquake would be devastating to Port Townsend; • Three citizens voiced concern regarding implementation of Initiative 502 and are seeking a moratorium on marijuana permitting until more research is done; and • A citizen: 1) Urged the Commissioners to pull item number 910 from the Consent Agenda; 2) Noted that a power point presentation on the Clean Water District was printed in color and not made available on the Health Department website; and 3) Stated that the Clean Water District proposed fees are not fees but a tax on citizens. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 13 -14 re: HEARING NOTICE: First Quarter 2014 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, April 21, 2014 at 10:00 a.m. in the Commissioners Chambers 2. RESOLUTION NO. 14 -14 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal 3. RESOLUTION NO. 15 -14 re: Creating a County Project No. 1805951941 (CRI941), Upper Hoh Road /Olympic National Park FLAP MP 0.0 -12.0, County Road No. 914207 4. AGREEMENT re: Designation of the Official County Newspaper of Public Record for Legal Notices; In the Amount of $8.00 per Column Inch; Leader Publishing Company 5. AGREEMENT, Amendment No. 1 re: Courthouse Elevator Repairs; No Change In Dollar Amount; Jefferson County Central Services; ThyssenKrupp Elevator Corporation 6. AGREEMENT re: Washington Conservation Corp (WCC) Services to Perform Restoration, In- Stream and Habitat Maintenance Projects; In the Amount of $16,825; Jefferson County Public Health; North Olympic Salmon Coalition (NOSC) Page 1 Commissioners Meeting Minutes of April 7. 2014 U 7. AGREEMENT re: School Based Health Center; In the Amount of $65,000; Jefferson County Public Health; Jefferson Mental Health Services S. AGREEMENT re: 2014 Expanded Mental Health (MH) & Chemical Dependency (CD) Treatment Services; In the Amount of $96,500; Jefferson County Public Health; Jefferson Mental Health Services 9. AGREEMENT re: Housing Forum Consulting Services; In the Amount of $1,050; Jefferson County Public Health; Partners4Housing 10. AGREEMENT NO. G1400530 re: Hood Canal Clean Streams Initiative; In the Amount of $267,196; Jefferson County Public Health; Washington State Department of Ecology 11. AGREEMENT NO. DTFH70 -14 -E -00026 re: Execution of Funds Transfer, Upper Hoh Road/Quilcene National Park MP 0.0 -12.0, County Road No. 914207; County Project No. CR1941; In the Amount of $85,000; Jefferson County Public Works; Western Federal Lands Highway Division 12. AGREEMENT re: Land Surveying Services Associated with the Quilcene Replacement Shop Project, County Project No. 180 543 1868; In the Amount Not to Exceed $4,000; Jefferson County Public Works; NTI Engineering and Land Surveying Inc. 13. Rural Arterial Program (RAP) Prospectus re: Dosewallips Road 2014 Slide Repair; In the Amount of $286,000 (County Share $28,600); Jefferson County Public Works; County Road Administration Board (CRAB) 14. Concurrence and Authorization to Proceed with the Real Property Acquisition re: Parcel No. 901 112 013 (Michael Anderson); Rick Tollefson Memorial Trail, County Project No. 18018150, STPR - 2016(018); In the Amount of $18,731 15. Advisory Board Appointments (2) re: Jefferson County Planning Commission, Representing District 2; 1) Unexpired Four (4) Year Term expiring March 17, 2017, Matt Sircely; and 2) Four Year Term Expiring March 17, 2018, Lorna Smith 16. Advisory Board Reappointment re: Jefferson County Planning Commission; Four (4) Year Term expiring March 17, 2018, Representing District 3; Tom Giske 17. Payment of Jefferson County Vouchers/Warrants Dated March 24, 2014 Totaling $166,974.93 18. Payment of Jefferson County Payroll Warrants Dated March 20, 2014 Totaling $71,916.88 and A/P Warrants Done by Payroll Dated March 20, 2014 Totaling $15,181.06 Approval of Minutes: Commissioner Sullivan noted a correction to the January 27, 2014 regular meeting minutes. On the last page, "Representative Jan Angel " should read "Senator Jan Angel. " Commissioner Sullivan moved to approve the regular meeting minutes of January 6, 13 and 21 as presented, the January 27, 2014 minutes as corrected and the emergency meeting minutes of January 21, 2014 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 2 Commissioners Meeting Minutes of April 7, 2014 LJRAFT COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin - Attended a meeting with the Prosecutor's Office re: Diversion. - Will be attending a State Board of Health meeting in Olympia and a State Department of Health meeting in Kent this week. Commissioner Sullivan - Attended a FEMA allocations meeting two weeks ago. - Reported that Resource Conservation and Development (RC &D) qualify for a climate change grant. Commissioner Johnson - Met with the Department of Community Development (DCD) and attended a LEAN training last week. - Reported Students For Sustainability (SFS) had a successful trip to Washington D.C. and won an Environmental Protection Agency (EPA) Award for Washington State and Region 10. - Spoke with an individual re: Concern over a safe passage to school for Quilcene students. The meeting was recessed at 9:46 a.m. and reconvened at 10:00 a.m. with all three Commissioners present. HEARING re: Amendment to the Clean Water District Ordinance, Jefferson County Code Chapter 8.65: Documentation submitted for the meeting states: Jefferson County Clean Water District Advisory Council ( CWDAC) has found that Jefferson County Public Health (JCPH) has used Clean Water District funds to pursue a number of cost - effective projects that have restored and protected shellfish growing areas and clean water throughout Jefferson County. In Jefferson County in 2011 -2012, 24 out of 28 sites failed Washington water quality standards and human fecal sources were found in 18 out of 19 Chimacum sampling sites. Harmful algae blooms such as Anatoxin -a have been increasing in frequency and severity since 2007. Jefferson County Public Health is requesting an amendment to the Clean Water District Ordinance to address the CWDAC recommendations, establish a stable funding source with which to address the adverse quality conditions and restore cut funding. Environmental Health Director Jared Keefer and Environmental Health Specialist Michael Dawson gave a presentation regarding the proposed amendment to the Clean Water District Ordinance. Handouts to the power point presentation were distributed. Some points the presentation covered were shellfish information, grants, monitoring projects, sanitary surveys, repair assistance, stream restoration and the goals of the Clean Water District. Mr. Dawson stated that their main goal this year is to secure stable funding to address the water quality problems they have uncovered through monitoring. Since funds from the General Fund are no longer available, the plan is to move forward with a comprehensive plan that would address the entire Clean Water District rather than using a project by project approach. Page 3 Commissioners Meeting :Minutes of April 7, 2014 Q a, -- _ Director Keefer explained that to accomplish those goals they are asking the Board to consider a revision to the Clean Water District Ordinance. He stated that the first change is to clarify and make explicit that Clean Water District resources shall not be duplicative of services already provided by sanitary sewer entities and stormwater facilities. It is already stated in the shellfish code, but Director Keefer pointed out they would like to see the same verbiage in the Clean Water District ordinance. The current ordinance directs the County Board of Health to coordinate Clean Water District activities with other programs and activities that the Board has purview over. He believes that is already being accomplished, and that it would be appropriate to clarify. Proposed verbiage would establish that not only will the department look at partnerships external to the County agencies, but also look for partnerships internally as well. He stated that they seek any and all opportunities to use County funds wisely and ensure opportunities do not pass them by. Director Keefer noted that one of the recommendations made by the CWDAC is to work with other shellfish protection and clean water districts around Puget Sound to find the best practice and better ways of doing things. He added that they are reaching out to other Conservation Districts and county health departments as well. Director Keefer stated that the current Clean Water District per - parcel fee is $5. Public Health is seeking to raise that amount to a $20 per - parcel fee. At $5, Jefferson County has the lowest per - parcel fee in the state. The next lowest is in Snohomish County where the per - parcel Clean Water District fee is a little over $20 for single family residences. He added that they are also proposing an annual adjustment of the fee according to the CPI -W. The proposed revision would also expand to include all parcels within the Clean Water District not served by sanitary sewer. It would exempt forest and timber land, which is current practice and stated in code. Others exempted from the per - parcel fee would be senior citizens and disabled persons. Those exemptions would remain intact. Director Keefer stated that in situations where citizens own multiple parcels, there are methods to create one taxable parcel and one assessment. Formal Lot Consolidation and Restrictive Covenant to the Property Title are two of those methods. Commissioner Sullivan asked if there will be a presentation on this topic given to the Port Townsend City Council? Director Keefer replied yes, there will be a presentation at their meeting scheduled for April 7, 2014. Chairman Austin stated that the Board would most likely not act on the ordinance revision today in order to allow time for the City to review. He noted they would like to continue with the hearing as scheduled to hear from the public on this topic. Chairman Austin opened the hearing for public testimony. Tom Thiersch, Jefferson County: This ordinance started out with a complete misreading of the intent of Washington State law. As noted in the presentation it is called the Shellfish Protection, the words Clean Water District do not appear anywhere in the state law. For this law to be founded on this premise and to cover virtually the entire County, is a deception of the highest order. It is unacceptable. You should not be lying to the public this way, and that is what is happening here. Looking at some of the material presented in the agenda packet regarding the fees that are assessed for other counties, none of those Page 4 JRAFT Commissioners Meeting Minutes of April 7, 2014 IW, , counties have county -wide shellfish protection districts. They are all localized areas which is what state law intended in the first place. If you read it, that is what it says. Localized areas. Mr. Thiersch stated that to assess every parcel in the entire county for protection of a localized shellfish area, seems strange and unfair. To draw conclusions about the per - parcel averages is extremely misleading because you are spreading it over disproportionate areas when you're doing those averages. As to the proposed ordinance itself, I object strongly to the idea of including an inflation factor in there. These fees should be subject to review periodically, every five years at the most, to determine what the actual need is. To automatically inflate this thing based on cost of living is absurd. There is actually no basis for that. You have no idea what the need is going to be. If this thing is wildly successful and all the pollution sources are contained, we can reduce fees, although that is not going to happen. To automatically assume that you will need that money, no, I do not like built -in inflation factors on anything. Periodic reviews, sunset provisions ought to be part of this. He urged the Commissioners to strike that proposed revision to the ordinance. Mr. Thiersch noted that the amendment to 8.65. 100 which describes the parcels to be included, says that anything that is in Port Ludlow or Port Townsend that is connected to a sewer is not going to be taxed. Well guess what? What if we actually build a sewer like the one we have been trying to build in the GMA? Those parcels are not mentioned in here. Those parcels should obviously not be taxed for the Clean Water District for shellfish protection because they will be connected to a sewer. That proposed revision to the law seems insufficient and incomplete. Mr. Thiersch urged the Commissioners to amend that proposed revision as well. Why does the City Council get more of a voice in this matter than anyone else? What is special about them? Karen Page, Chimacum: She stated she is a resident of Egg and I Road and is in favor of the proposed revision to the Clean Water District ordinance. In relation to the issues that she had previously spoken about earlier in the meeting, clean water is one of her most important concerns. Her property contributes to one of the tributaries that lead into Chimacum Creek. She believes that all sources tend to move down into local bays and contribute to some of the problems that we do have here. It is a small amount of money that is necessary to keep our water clean and viable, not just for the shellfish industry, but for the health of the County constituents as well. George Yount, Port Townsend: He stated he is representing the Jefferson County Democrats. Their platform is clear in regard to economic development and environmental protection. They are integral. He stated they support this form of legislation and the adjustment to the rates. Mr. Yount stated he is taking his Democratic hat off and speaking on behalf of the Olympic Environmental Council. He is disappointed. He stated that he thought that the Conservation District has done a wonderful job of convincing many of the farmers and owners adjacent to streams to develop setbacks to protect the stream. He is not seeing that in Chimacum Creek, at least in the main fork of the creek. It comes back to the areas for Critical Areas Ordinance buffers and how valuable the economic service or repairing zone is. Mr. Yount encouraged that any funds generated should go towards looking for programs to restore riparian zones in the main fork of Chimacum Creek. He urged the Commissioners to support the legislation. Dana Ecelberger, Port Townsend: She stated she is the new district manager for the Conservation District. She stated she is speaking in favor of the increase because it is clear that our waterways are polluted. This creates a health risk. Lab fees and time to monitor the waters is expensive. The Conservation District does a lot of water monitoring but they would like to do more. They would also like to have stable funding to do that year after year to create more comprehensive reports. Page 5 Commissioners Meeting Minutes of April 7, 2014 , RAFT Ms. Ecelberger stated that they are currently working on a comprehensive report for Chimacum Creek which will indicate trends through time. They need stable funding to be able to do that. She noted that they also need funding to be able to do the riparian buffers and establishing relationships with landowners which take time. A lot of the grants applied for give them 2 -3 years. Due to permitting, establishing the issues and working with landowners to encourage them to do the voluntary measures, it often takes longer than that. Ms. Ecelberger encouraged the Commissioners to think of this in terms of clean water for all of us, not just for shellfish. Think about water for our drinking and living. Finding out where the pollution is coming from and addressing it. Glenn Gately, Jefferson County: He stated he is a member of the Conservation District and he is the one who does the water quality monitoring of Jefferson County streams for 22 years now. He believes everyone is aware that we need clean water. It is one of the most valuable resources that we have. Mr. Gately stated that he sees people looking at the charts and where are we in terms of the state standard, how far we are above it and getting off of the 303 D list. A lot of times people are thinking it would be nice to meet the standards and forget what it is all about. The reason for the standard and wanting to be below it is due to fecal coliform which is the parameter in which they measure. Fecal coliform is associated with bacterial disease and viruses. Some of these diseases that can originate in animals, like the rotaviruses, can end up in humans as well. Mr. Gately stated there is more to it than just meeting the standards. It is for protection, not just for the shellfish, but the primary contact. People do like to go swimming. That is where the fecal coliform standard came into use in the first place. It was associated with disease and primarily through sewage treatment plants. He is interested in the Environmental Protection Agency (EPA) meeting he recently attended. He had asked about a chart showing that standards were not currently being met. Mr. Gately asked them where these sources were coming from. It was interesting that the largest piece of the pie was from sewage treatment plants. To keep track of clean water, he stated that they work with agricultural lands to build fences that keep the cattle out of the water supply. It is more than getting it fixed and then you are done. Landowners change, the animals change and fences fall down, you need to keep with it if you are going to keep the water clean. Hearing no further testimony, Chairman Austin closed the public hearing. Chairman Austin noted that one of the questions asked was if the Clean Water District encompassed the entire County? It is his understanding that it encompassed Eastern Jefferson County, is that right? County Administrator Philip Morley replied that is correct. Chairman Austin stated that he could not find that description in the code and asked if it is clearly defined in the code that the district only covers Eastern Jefferson County and if the boundaries are clear? Mr. Dawson replied that he believes it refers to the Hospital District, which is East County. County Administrator Morley clarified that the ordinance before the Commissioners is an amending ordinance and does not include the full text of the existing chapter in our Jefferson County Code. Commissioner Sullivan stated that due to the meeting schedule of the City of Port Townsend, the City is not able to weigh in on this issue until this evening. He clarified that it is not a matter of giving them special privileges, it is a matter of keeping the public comment period open for everyone. The Commissioners are mindful that the City is a municipality and are waiting for the City to weigh in officially on the issue. County Administrator Morley noted that under the RCW that creates Shellfish Protection Zones, it states where a Shellfish Protection Zone includes a City, there is an obligation to consult with the City under the state RCW. Commissioner Sullivan stated that is important to recognize Page 6 Commissioners Meeting Minutes of April 7, 2014 T . .. .... Af ] 1 �r and asked if extending the comment period will allow enough time for the City to weigh in and for the Board to receive the feedback in time to act Monday morning? He also asked if it will be a problem if the Commissioners postpone taking action for a week? County Administrator Morley replied if the Board wished to hold the record open for a longer period of time, that would be fine. He indicated that the City Council will not have another meeting as a full body, but it will give them time to direct staff to prepare the comments. Commissioner Johnson agreed with extending the public comment period. Commissioner Sullivan suggested extending the public comment period for the proposed revision to the Clean Water District Ordinance to April 14, 2014. County Administrator Morley asked Director Keefer and Mr. Dawson if that sounded like a workable plan? They both agreed that it did. Commissioner Sullivan moved to extend the written testimony of the public comment period through 4:30 p.m. on Monday, April 14, 2014. Commissioner Johnson seconded the motion carried by a unanimous vote. Commissioner Sullivan noted that looking at the drainage maps and seeing the action taken all around the County, it does signify we are all connected to the water. We are somewhat different than some areas of the country. County Administrator Morley added that Mr. Dawson pointed out that Skagit County has a County -wide Clean Water District or Shellfish Protection Zone. In Snohomish County the Stillaguamish River Clean Water District is also a Shellfish Protection District and it is a very large district. Commissioner Johnson stated that in regard to the CPI, there is merit to having a 5 year assessment or re- evaluation, and he believes there should be something built in. The meeting was recessed at 11:03 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. Briefing and Discussion re: Peninsula Regional Support Network (PRSN): Kitsap County Health and Human Services ( KCHHS) staff Doug Washburn, Stacy Smith and Anders Edgerton were present at the meeting to discuss the possible changes to the Peninsula Regional Support Network due to Medicaid Expansion, the Affordable Care Act and System reform and integration. Jefferson County Public Health Department staff Director Jean Baldwin, Health Officer Tom Locke and Developmental Disability Coordinator Anna McEnery were present. Mr. Edgerton stated that the Peninsula Regional Support Network (PRSN) is mostly a Medicaid program at this point and under federal regulations. They are paid on a per- member, per -month basis. They get a rate for each Medicaid member in their region: $10 for children who are non - disabled and $112 for non - disabled adults. He handed out a document titled "Mental Health Service Providers in the Peninsula Region." KCHHS staff outlined the organization and funding model of the PRSN and discussed its pass - through contracts with regional service providers, including quality monitoring. The impact of Medicaid expansion and signups under the Affordable Care Act on funding was also discussed. SB 6312 regarding state purchasing of mental health and chemical dependency treatment services was discussed. Mr. Edgerton expressed concern about the impact of placing chemical dependency services within the Page 7 Commissioners Meeting Minutes of April 7, 2014 RSN without additional funding, as chemical dependency is generally underfunded with waiting lists for clients, which could then potentially pull funding away from mental health services. Regional Support Networks (RSN) that are in danger of being absorbed by other agencies include Grays Harbor, Chelan County and Douglas County. Mr. Edgerton is optimistic that there will be little change to the RSN boundaries and identity. The meeting was recessed at 2:59 p.m. and reconvened at 3:07 p.m. with all three Commissioners present. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following vr7th the Board. Calendar Coordination: • Commissioner Johnson and Commissioner Sullivan will be attending a Hood Canal Coordinating Council (HCCC) Special meeting on April 11, 2014. • There will be a Peninsula Housing Authority meeting on April 17, 2014. • County Administrator Morley will be attending a Finance Committee meeting on April 22, 2014. • Chairman Austin will be attending a JeffCom Administrative Board meeting on April 24, 2014. • There will be a Quarterly Elected Official and Department Directors meeting on April 28, 2014. • Commissioner Sullivan will be certifying the Sequim School District election on May 6, 2014. • Commissioner Johnson and Commissioner Sullivan will be attending a Washington State Association of Counties (WSAC) Conference on May 6 -9, 2014 • Chairman Austin will give a presentation at the State Environmental Health Director's conference on May 12, 2014 and will not be able to attend the Board of County Commissioners' (BOCC) meeting. • There will be an annual breakfast meeting at the Jefferson County Library on May 15, 2014. • Memorial Day is on Monday, May 26, 2014. The BOCC meeting will take place on Tuesday May 27, 2014. • Chairman Austin will be out of the office on June 23, 2014 and unable to attend the Board of County Commissioners (BOCC) regular meeting. Miscellaneous Issues: • BOCC Community Input Meetings: no motion to convene meetings in 2014 as of yet. • Citizen Genetically Modified Organisms (GMO) Ordinance: Briefly discussed Prosecutor's legal memo and possible means of BOCC lending support, either locally or possibly through a letter to the federal government. • Marijuana grow /processing regulations — staff meeting with Ms. Page on April 8, 2014. • Tree theft complaint — citizen being referred to Sheriff. • JeffCom: Space license and use agreement negotiation update. • Department of Community Development's recent Lean Kaizan event. Page 8 Commissioners Meeting Minutes of April 7, 2014a4 • HCCC: Salmon Recovery Funding Board (SRFB) project list versus a more recent priority list. Commissioner Johnson is seeking a compromise. Meeting planned with Rob Gelder, Tom Johnson and other individuals of Port Gamble. • Labor negotiation status update. • Quilcene safe routes — desire for a community meeting for input on any design. NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 4:27 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member Carolyn Avery David Sullivan, Member Deputy Clerk of the Board Page 9 4 uv ��w¢gON cpG �, IN 0 District No. 1 Commissioner: Phil Johnson DRAFT District No. 2 Commissioner: David W. Sulliva District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of April 14, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated that Governor Inslee designated this week as Master Gardener's Week. He urged the Commissioners to designate funds to assist the Master Gardner Coordinator Program; • A citizen stated that other counties have either re -zoned or placed a moratorium on marijuana permitting; • A citizen: 1) Thanked the Department of Community Development (DCD) Director for attending a meeting; 2) Noted there is a fire hazard that needs to be addressed; 3) Stated the Economic Development Council should designate a person to attract new businesses and if the Port Townsend Paper Mill closes, businesses will close; • A citizen: 1) Supports a previously mentioned concern regarding marijuana permitting; 2) Encouraged citizens to stay for the entire Board of County Commissioner meeting; and 3) Urged the Board to consider streaming meetings online; • A citizen urged a previous commentator to attend Chamber of Commerce meetings; and • A citizen stated: 1) It is too late to impose a marijuana moratorium; 2) DCD interest -free loans need to be looked into; and 3) He is concerned about the distribution of the Clean Water District funds. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. BID AWARD re: Quilcene Replacement Shop Project; In the Amount of $268,652; Jefferson County Public Works; 2 Grade, LLC 2. AGREEMENT re: Courier Security Services for Solid Waste Facility; In the Amount of $4,466 per year; Jefferson County Public Works: Loomis Armored US, LLC 3. AGREEMENT re: Provide Asphalt Paving Material Testing Services; Center Road Overlay Phase 6, MP 4.39 to 6.86, County Project No. CR1928; Federal Aid Project No. STPR- Q161(009); In the Amount of $22,376; Jefferson County Public Works; HWA GeoSciences, Inc. 4. AGREEMENT re: Dosewallips Road Emergency Repair, MP 1.67, County Project No. CR1944; Amount Not to Exceed $35,000; Jefferson County Public Works; Seton Construction, Inc. Page I ` Commissioners Meeting Minutes of April 14, 2014 DRAFT �C�J= 5. AGREEMENT re: Birth -3 Years Program; In the Amount of $7,750; Jefferson County Public Health; Concerned Citizens 6. AGREEMENT re: Tidemark Database Administration and Support; In the Amount of $15,800; Jefferson County Public Health; Little River Enterprises 7. AGREEMENT re: Create and Edit Video Training; Developmental Disabilities Program; In the Amount of $1,500; Jefferson County Public Health; Able Opportunities 8. Advisory Board Resignation re: Jefferson County Parks and Recreation Advisory Board; Representing District No. 3; Kathleen Kler 9. Advisory Board Appointment re: Jefferson County Tourism Coordinating Council (TCC); Representing Brinnon/Quilcene; Larry McKeehan 10. Payment of Jefferson County Vouchers/Warrants Dated April 7, 2014 Totaling $455,542.70 and Dated April 8, 2014 Totaling $1,191.68 11. Payment of Jefferson County Payroll Warrants Dated April 4, 2014 Totaling $766,811.79 and A/P Warrants Done by Payroll Dated April 4, 2014 Totaling $691,425.07 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin - Spoke with residents in the Dosewallips area re: landslide. - Attended a 1 /10a' of 1% Mental Health Sales Tax meeting last week. Commissioner Sullivan - Received positive input from the community regarding Solar permitting. - Will be touring the Rick Tollefson Trail this week. Commissioner Johnson - Attended an Olympic Region Clean Air Agency (ORCAA) meeting last week. - Will be attending a Hood Canal Coordinating Council (HCCC) meeting this week. - Will be attending an Integrated Watershed Plan (IWP) meeting and a local Board of Health meeting this week. The meeting was recessed at 9:52 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. BID OPENING re: Jefferson County Sheriff Vehicle Fittings: ER &R Manager Matt Stewart opened and read the following bid: BIDDER BID AMOUNT Auto Additions, Inc. $77,964.12 Chairman Austin asked how many vehicles the quote is for? Manager Matt Stewart stated that it is for 7 vehicles; 4 incoming and 3 for spare capacity. Material and labor were included Page 2 Commissioners Meeting Minutes of April 14, 2014 i DRAFi K-11 in the bid amount. An estimated bid amount was not disclosed, but he noted that it is in the neighborhood of the bid amount. Staff will review the bid and submit a recommendation for bid award to the Board at a future date. Update re: Economic Health and Trends in Jefferson County and Team Jefferson Activities: Peter Quinn of the Economic Development Council (EDC) Team Jefferson updated the Board on his group's activities and goals. He thanked the Commissioners for their support and handed out a copy of his presentation. Mr. Quinn stated that Jefferson County is the oldest county in Washington State. He noted that 9,000 Jefferson County residents are over the age of 65, but 20,000 residents are not. Jefferson County is acting like an older community that is incapable of doing things. He believes the County is ahead of the curve. Mr. Quinn noted that Jefferson County is regularly listed as one of the top 50 communities that are physically fit, and sometimes we make it on to the top 10 list. Mr. Quinn noted that we have a community of doers and a lot of newcomers to that group. There is a youth movement happening here and they are in the 20 -30 age range. He indicated that age group is coming to Jefferson County in large numbers and that this group will have an impact on the County for the next few decades. He added that if this County had 1,000 more jobs, we would be thriving. Team EDC's job is to attract new business owners. To meet that goal, they hold business planning classes with an incentive that if you complete a business plan, you get most of your tuition back. The price of the class has also been dropped dramatically. They have added short term business IQ classes and engaged in Lean training. Commissioner Johnson appreciates that Mr. Quinn talked about the young families moving here and added that those families are doing what they can to stay here. One of the statistics indicates that 20% of business owners do not finish their business plan. Commissioner Sullivan asked why is that? Mr. Quinn replied that filling out the business plan is like a discovery process. Some people decide that being a business owner is not for them, while others may significantly change their business plan. The meeting was recessed at 10:43 a.m. and reconvened at 1:34 p.m. with all three Commissioners present. Page 3 Commissioners Meeting Minutes of April 14, 2014 a a ' DRAFT __ COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • There will be a Tax Blues breakfast for County personnel sponsored by the PERC committee on April 16, 2014. • There will be a Budget Committee meeting on April 16, 2014. • All three Commissioners will be attending a Hood Canal Coordinating Council (HCCC) meeting on April 16, 2014. • Chairman Austin and Commissioner Sullivan will be attending a Peninsula Housing Authority meeting with candidate for Director, Frederick Free on April 17, 2014. • There will be a Maritime Academy candidate open house on April 17, 2014. • Chairman Austin will be out of the office on April 22, 2014. County Administrator Morley will be attending a Finance Committee meeting in Chairman Austin's absence. • Chairman Austin will be attending a JeffCom Administrative Board meeting on April 24, 2014. • There will be a Quarterly Elected Officials and Board of Directors meeting on April 28, 2014. • Chairman Austin will be attending a Septic Committee meeting at the State Board of Health (BOH) on April 29, 2014. • Commissioner Sullivan will be certifying the Sequim School District elections on May 6, 2014. • Commissioner Johnson and Commissioner Sullivan will be attending the Washington State Association of Counties (WSAC) Conference in Lake Chelan May 6 -9, 2014. • Chairman Austin will be presenting at the State Environmental Health Director's Conference on May 12, 2014 and will be unable to attend the Board of County Commissioners (BOCC) meeting that day. • There will be a Jefferson County Library annual breakfast meeting on May 15, 2014. • Memorial Day will be on May 26, 2014. The BOCC meeting will be held on Tuesday, May 27, 2014. • Chairman Austin will be out of the office on June 23, 2014 and unable to attend the Board of County Commissioners (BOCC) regular meeting. Miscellaneous Items Discussion regarding Parks and Recreation Fees. Public Works Recreation Manager Matt Tyler and Public Works Director Monte Reinders were in attendance. Mr. Tyler presented a power point presentation and distributed power point handouts, as well as the existing fee ordinance, a draft fee ordinance and a table showing existing and proposed fees. Commissioners asked for some comparison information on facility and program fees. Staff will present the information during the County Administrator Briefing (CAB) session on April 28, 2014 when Commissioners may give more feedback. Discussion regarding marijuana regulations in other counties. Carl Smith, DCD; David Alvarez, Prosecuting Attorney's Office (PAO) were in attendance. Carl shared Clallam and Pacific County's regulatory structure. County Administrator Morley relayed a request by Clallam Commissioner Mike Doherty for information on Jefferson County's treatment of climate change and our Climate Action Committee (CAC). Page 4 Commissioners Meeting Minutes of April 14, 2014' DRAFT • County Administrator Morley relayed Mr. Doherty's interest in exploring a shooting range on state land on the Miller Peninsula. • Private Shooting Range on Discovery Bay discussed. • Citizen suggestion for funding the Port Townsend Recreation Center repairs discussed. • Washington Counties Risk Pool (WCRP) Board meeting discussed. • Washington Counties Administrative Association (WCAA) annual meeting discussed, including a presentation on the Affordable Care Act's "Cadillac Tax" on higher quality /richer health care insurance. • Labor negotiations update. Genetically Modified Organisms (GMO) Ordinance update. Cost of buoy at Pleasant Harbor: Administrative reduction? County Administrator Morley will look into this and check with the Department of Community Development (DCD). • Board of Health At -Large position applications discussed. NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 4:25 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David Sullivan, Member Page 5 ®� �0 oN �o�C i District No. 1 Commissioner: Phil Johuson DRAT District No. 2 Commissioner: David W. Sulliv District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of Anril 21.2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen had questions for the Commissioners regarding the Clean Water District (CWD), Noxious Weed Control Board policies and stated she is unhappy with a local waste disposal company; • A citizen expressed concern about the County's ability to enforce marijuana regulations; • A citizen commented on global pollution and how it is affecting the United States; • A citizen is inquiring to see if the City parcels that are tax exempt are required to pay the C WD fee and stated he is concerned about the practices of the Noxious Weed Control Board. • A citizen gave his definition of the terms "tax" and "fee" in regard to the C WD; • A citizen is concerned about the marijuana permitting process in regard to: 1) Applicants who misrepresent themselves; and 2) The method used by the County to verify residency; and • The Superior Court Clerk invited the Board to view the newly remodeled offices in Superior Court. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Proposed Ordinance Amending the Duties and Responsibilities of the Jefferson County Board of Health and the Appointments of its Members; Hearing Scheduled for Monday, May 5, 2014 at 10:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse 2. RESOLUTION NO. 16 -14 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal 3. RESOLUTION NO. 17 -14 re: Application for Grant Funding Assistance to the Washington Wildlife & Recreation Program, Recreation and Conservation Office, for the Olympic Discovery Trail Discovery Bay Segment A, Phase 2 Project 4. RESOLUTION NO. 18 -14 re: Application for Grant Funding Assistance to the Aquatic Lands Enhancement Account, Recreation and Conservation Office, for the Olympic Discovery Trail Discovery Bay Segment A, Phase 2 Project 5. BID AWARD and AGREEMENT re: Jefferson County Sheriff's Office (JCSO) Vehicle Upfitting; In the Amount of $77,946.12; Jefferson County Central Services; Auto Additions, Inc. Page 1 s o g M Meeting eetininutef April 21 2014 '" r _ _ _ _ _ CRAFT 6. CALL FOR BIDS re: Supply of Hybrid Sedans; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or shortly thereafter on Monday, May 12, 2014 in the Commissioners' Chambers, Jefferson County Courthouse 7. AGREEMENT and SUBSCRIPTION AGREEMENT re: Collective Bargaining Agreement and Trust Participation for the Jefferson County Public Works Employees; Teamsters Local 4589 and Washington Teamsters Welfare Trust 8. AGREEMENT re: Nurse Family Partnership (NFP) Supervisor; Total Amount Not to exceed $26,136 annually; Jefferson County Public Health; Kitsap Public Health District 9. Letter of Agreement re: Medical Benefits for the Jefferson County Sheriff s Office Uniformed Support Services Employees; Fraternal Order of Police (FOP) Bargaining Unit 10. Letter of Nomination re: 2014 Project Manager of the Year Nomination; Mark Thurston; Washington State Association of County Engineers (WSACE) 11. Advisory Board Reappointment re: Jefferson County Parks and Recreation Advisory Board; Two (2) Year Term Expiring March 15, 2016; Representing District No. 1; Rich Stapf 12. Payment of Jefferson County Vouchers/Warrants Dated April 14, 2014 Totaling $609,378.75 13. Payment of Jefferson County Payroll Warrants Dated April 5, 2014 Totaling $123,049.16 COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items: All 3 Commissioners - Attended the Hood Canal Coordinating Council meeting, local Board of Health meeting and a Jefferson Transit meeting last week. Chairman Austin - Will be attending a Climate Action Committee (CAC) meeting and a Jefferson -Port Townsend Response Emergency Planning (JPREP) meeting this week. Commissioner Johnson - Will be meeting next week with the Washington State Department of Natural Resources (DNR) regarding Devil's Lake logging. Commissioner Sullivan - Attended a Peninsula Regional Transportation Planning Organization (PRTPO) meeting Iast week. - Will be attending a Peninsula Development District (PDD) meeting and a Resource Conservation and Development (RC &D) meeting this week. The meeting was recessed at 9:48 a.m. and reconvened at 10:04 a.m. with all three Commissioners present. Page 2 Commissioners Meeting Minutes of April 21, 2014 mn A re" __4f Hearing re: P Quarter 2014 Budget Appropriations /Extensions; Various County Departments: County Administrator Philip Morley briefed the Board on County Budget Appropriations and Extensions. He explained there is only one request that will affect the General Fund which is an operating transfer to the Public Health department for $9,700. This request is for medical charting software licenses for the electronic medical records maintenance by Public Health. The request was originally made in the 4th Quarter of 2013, but it was not granted at that time. In addition to the budget extension, the request makes adjustments between line items within the 2014 budget for Health. You will see that it nets out for a total expenditure of $9,700. With regard to the Sheriff s request for Boating Safety, there are two things happening. The Sheriff s Office received a $19,202 grant from Washington State for new boat motors. The actual expenditure was $6,000 above that which will come out of fund balance. In addition, there is a $30,000 grant from the state through San Juan County for a Derelict Vessel Protection Program grant. He explained that due to personnel, fuel and supplies, there are fees associated with conducting the program and matching the revenue. North Olympic Salmon Coalition Snow Creek Grant through Washington State University (WSU) Cooperative Extension is $7,300. There are matching expenditures, wages and benefits that are also added to their budget. County Administrator Morley explained that there are minor adjustments needed in the Chemical Dependency /Mental Health budget. The adjustments are based on how the contracts divide the funds. A net increase of $4,247 would come from fund balance. In the 2014 budget process, some office supply costs for the Treasurer's and Auditor's office were overlooked. $11,312.54 will come out of fund balance from a special fund that is dedicated to the Treasurer's office called the Treasurer's Real Estate Excise Tax (BEET) Fund. Chairman Austin opened the hearing for public testimony. Hearing no comments for or against the 1St Quarter 2014 Budget Appropriations /Extensions for various County departments, Chairman Austin closed the public hearing. Commissioner Sullivan moved to approve RESOLUTION NO. 19 -14; ORDER re: 1St Quarter 2014 Budget Appropriations /Extensions; Various County Departments. Commissioner Johnson seconded the motion which carried by a unanimous vote. Discussion re: Clean Water District Ordinance, Jefferson County Code Chapter 8.65: Jefferson County Environmental Health Director Jared Keefer explained that a hearing regarding the Clean Water District ordinance was held two weeks ago on April 7, 2014. Commissioner Sullivan noted that the written testimony for the public hearing regarding this matter was extended to April 14, 2014 and that no further comments were received. County Administrator Philip Morley discussed a comment made during the morning session of the Board of County Commissioners (BOCC) meeting earlier in the day regarding parcels that were tax exempt. The commentator referred to municipally owned parcels that are tax exempt. The question Page 3 - . Mn AA Commissioners Meeting Minutes of April 21, 2014 °5. posed was: Are the properties that are tax exempt, also fee exempt? And if this is a fee - for - service, why would they be exempt? Director Keefer stated that the Assessor would be the best person to answer those questions. County Administrator Morley stated the relevant RCW for imposing the fee is RCW 90.72.070 which reads in part "...The County legislative authority establishing a Shellfish Protection District may finance the protection program through... l) County tax revenues; 2) Reasonable inspection fees and similar fees for service provided; 3) Reasonable charges or rates specified in its protection program; or 4) Federal, state or private grants." The Clean Water District receives Washington State Centennial grants as well as smaller grants. County tax revenues would either be property tax or sales tax which are both capped by state law. He noted that they would probably be invoking the 2 "d or 3`d provisions for financing the Shellfish Protection District. He added that the question raised was a good one, and he does not know how to best answer it. Commissioner Sullivan asked if the parcels that are not currently assessed the per - parcel fee for the Clean Water District, should be assessed? If yes, then this could raise the revenue. Director Keefer stated that the proposed fee increase would not go into effect until 2015 and so there is adequate time to research this question. The Treasurer's office indicated the deadline for submittal of any amendments to the County code is August, 2014. County Administrator Morley noted that the possibilities for moving ahead could be obtained by: 1) Taking action on the ordinance amendment as presented and staff would follow up on the question posed; 2) See what could be gathered between now and this afternoon; or 3) Defer decision until next week. He asked Director Keefer if there had been any further discussion about the assessment on any City owned property when he talked to representatives at the City of Port Townsend? Director Keefer stated there was not. In looking at other counties assessments and rate charges, there is no separate line item for municipal buildings or churches he stated. There are different rates for different zones and impervious surfaces. Commissioner Johnson suggested deferring a decision for one week and the other Board members agreed. Letter of Support. The Port of Port Townsend which operates the Jefferson County Airport has applied to the Washington State Department of Transportation for an Airport Aide grant for a new weather monitoring station and they are requesting a letter of support. A letter was prepared for the Board's consideration. The Board will make a determination after reviewing the letter. (Approved later in minutes) The meeting was recessed at 10:37 a.m. and reconvened at 11:17 a.m. with all three Commissioners present. Page 4 Commissioners Meeting Minutes of April 21, 2014 s r' ` Presentation re: Marine Spatial Planning (MSP) and Relationship to Shoreline Master Program (SMP): Environmental Health Specialist Tami Pokorny introduced Jennifer Hennessey and Michelle McConnell of the Washington State Department of Ecology. Ms. Hennessey gave a power point presentation regarding Marine Spatial Planning and its relationship with the Shoreline Master Program. Ms. Hennessey stated that jurisdictions in marine waters are complicated because tribal, local, state and federal jurisdictions overlap in the same marine space. Jefferson County's marine boundaries extend three nautical miles into the Pacific Coast. The Olympic Coast National Marine Sanctuary is not equal to federal ownership. State and County retain jurisdiction for marine waters off our coast. The federal marine boundary line extends 200 nautical miles off the coast. Due to increasing pressures, demands of existing uses, new uses and conflicts among uses, Marine Spatial Planning (MSP) is very important. The goals of an MSP are to address location of potential new marine uses, protect existing uses, protect cultural uses and resources, preserve environment, integrate decision - making and to provide new economic opportunities. The meeting was recessed at 12:05 p.m. and reconvened at 1:36 p.m. with all three Commissioners present. Letter of Support: Commissioner Johnson moved to send a letter to Eric Johnson of the Washington State Department of Transportation (DOT) in support of the Port of Port Townsend's 2013- 2015 Airport Aid Grant Application for an Automated Weather Observing Station (AWOS) at the Jefferson County International Airport (JCIA). Chairman Austin seconded the motion which carried by a unanimous vote. Certificate of Appreciation: Chairman Austin shared with the Board a draft certification of appreciation for Roberta Frissell for her many years of service on the Jefferson County Board of Health. He asked if there were suggested additions to the certificate. Commissioner Sullivan indicated the certificate should include that she has been a member since 1997. Chairman Austin stated that staff will finalize the certificate and coordinate a time when Ms. Frissell can appear before the Board for the presentation of the certificate. Commissioner Sullivan moved to direct staff to finalize the certificate of appreciation for Roberta Frissell. Commissioner Johnson seconded the motion which carried by a unanimous vote. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Chairman Austin will be out of the office on April 22, 2014. County Administrator Morley will be attending a Finance Committee meeting in Chairman Austin's absence. Page 5 Commissioners Meeting Minutes of April 21, 2014 RAFT U/ I� _' • Chairman Austin and Commissioner Johnson will be attending a Climate Action Committee (CAC) meeting on April 23, 2014. • Chairman Austin will be attending a JeffCom Administrative Board meeting on April 24, 2014. • Chairman Austin will be attending a Jefferson -Port Townsend Response Emergency Preparation meeting on April 25, 2014. • There will be a Coordinated Community Response Team meeting on April 25, 2014. • There will be a Quarterly Elected Officials and Board of Directors meeting on April 28, 2014. • Chairman Austin will be attending a Septic Committee meeting at the State Board of Health (BOH) on April 29, 2014. • Commissioner Johnson will be attending a meeting with the Washington State Department of Natural Resources (DNR) regarding Devil's Lake on April 29, 2014. • The Salish Sea Conference will be April 30 through May 2, 2014. • Commissioner Sullivan will be certifying the Sequim School District elections on May 6, 2014. • Commissioner Johnson and Commissioner Sullivan will be attending the Washington State Association of Counties (WSAC) Conference in Lake Chelan May 6 -9, 2014. Chairman Austin will be attending an Ecosystem Coordinating Board meeting on May 8, 2014. Chairman Austin will be presenting at the State Environmental Health Director's Conference on May 12, 2014 and will be unable to attend the Board of County Commissioners (BOCC) meeting. • There will be a Jefferson County Library annual breakfast meeting on May 15, 2014. • Memorial Day will be on May 26, 2014. The BOCC meeting will be held on Tuesday, May 27, 2014. • The County Administrator Briefing (CAB) session of the BOCC meeting on May 27, 2014 will break before 3:00 p.m. to allow the Developmental Disabilities Board to hold their meeting in the Commissioners Chambers by 3:15 p.m. • Chairman Austin will be out of the office on June 23, 2014 and unable to attend the Board of County Commissioners (BOCC) regular meeting. Miscellaneous Items • Karl Bach — Band funding request. No Shoot Zone. • Clean Water District and RCW 90.72.070. City of Port Townsend and Prop I update. • Nature Conservancy letter regarding open space for Phase 3 of Clearwater and new phase for Hoh River. Staff to invite Eric Delvin, Community Conservation Coordinator. • Hood Canal Coordinating Council (HCCC) status update. Page 6 Commissioners Meeting Minutes of April 21, 2014 NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 4:10 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David Sullivan, Member Page 7 01 !� ON ' i I IN DRAFTDistrict No. 1 Commissioner: Phil Johnson District No. 2 Commissioner; David W. Sulliv District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of April 28, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: A citizen clarified his statement made last week during the public comment period regarding the definitions of taxes and fees; 8 citizens voiced concern over marijuana permitting in Jefferson County; A citizen stated: 1) The Port Townsend Paper Mill is intending to spend $2 million on expansion which is a good thing; and 2) Jefferson County residents go out of town to do their shopping; and A citizen stated that the Clean Water District (CWD) rates need to be equally and fairly distributed. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 20-14 re: Vacating a Portion of Black Point Road; Hans Jorgenson, Petitioner 2. AGREEMENT re: Quilcene Replacement Shop Project; In the Amount of $268,652; Jefferson County Public Works; 2 Grade, LLC 3. AGREEMENT re: Closed Landfill and Septage Lagoon Groundwater Quality Analysis; In the Amount of $37,570; Jefferson County Public Works; Aspect Consulting, LLC 4. AGREEMENT re: Jefferson County Courthouse Security Audit; In the Amount of $27,000; Jefferson County Central Services; KMD Architects and Planners, Inc. 5. Advisory Board Reappointment re: Jefferson County Library Board of Trustees; Five (5) Year Term Expires May 1, 2019; Leigh Heaton 6. Payment of Jefferson County Vouchers/Warrants Dated April 21, 2014 Totaling $375,107.4F 7. Payment of Jefferson County Payroll Warrants Dated April 18, 2014 Totaling $72,522.53 and A/P Warrants Done by Payroll Dated April 18, 2014 Totaling $15,449.03 Approval of Minutes: Commissioner Johnson noted that in the February 18, 2014 minutes, under public comment period, he would like which "regulations" to be clarified. Commissioner Sullivan moved to approve the regular meeting minutes of February 3, 10 and 24, 2014 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 1 Commissioners Meeting Minutes of April 28, 2014 nRAFT COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin - Attended a Jefferson -Port Townsend Response Emergency Preparation (JPREP) meeting last week. Commissioner Johnson - Will be meeting with staff from the Washington State Department of Natural Resources (DNR) regarding Devil's Lake. - Will be attending a Jefferson Transit meeting this week. Commissioner Sullivan - Will be attending a Jefferson Transit meeting this week. PROCLAMATION re: Declaring May 2014 as National Bike Month: Chairman Austin read the proclamation and staff of the Jefferson County ReCyclery gave a presentation on their school outreach programs and upcoming events. Commissioner Johnson moved to approve the proclamation. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:17 a.m. and reconvened at 10:23 a.m. with all three Commissioners present. DELIBERATION and APPROVAL re: Clean Water District (CWD) Ordinance, Jefferson County Code Chapter 8.65: Jefferson County Assessor Jeff Chapman, Environmental Health Director Jared Keefer and Chief Civil Deputy Prosecuting Attorney David Alvarez were present for the meeting. Director Keefer stated that a question arose from last week's Board of County Commissioners (BOCC) meeting which asked if tax exempt parcels were being assessed the Clean Water District (CWD) fees? After checking into the County's current practice, it was determined that the CWD assessment is not being assessed on tax exempt properties. Director Keefer stated that assessments cannot be placed on federal or tribal properties. Other CWDs that use the RCW for shellfish protection do not assess tax exempt parcels either. Some other districts like one in Pierce County charge an assessment, but they do that through the stormwater utility. The intent of the ordinance revision before the Board is to maintain the assessment structure currently in place, but to extend it into all areas in the CWD that are not served by sanitary sewer. Attorney Alvarez stated the commentator who raised the aforementioned question, pointed out that the County had not been express about stating in section 100 that the tax exempt properties would not be charged the assessment. He noted that it is a legislative decision that the County is entitled to make under RCW Chapter 90.72. It is just a question about whether or not that was expressly stated. Attorney Alvarez added that staff is recommending that the Commissioners approve the ordinance as presented today, and then establish another ordinance that amends section 100 to make it more express as to what is and is not being assessed the $20 fee. He noted that the Assessor will be assisting in drafting the next ordinance regarding section 100 so that it is clear to his department as well. Once that is complete, they Page 2 Commissioners Meeting Minutes of April 28, 2014 9 ii * . . ._., will come back before the Board with the ordinance to amend that section. There has already been a hearing on the current proposed ordinance amendment. Once the second amendment is ready for presentation, it will require another public hearing at that time. It is a matter of following procedure. Assessor Chapman stated that they have been reviewing questionable areas that they were not sure how it would apply. The plan was to come back in November and audit based on the procedure that was in place at the time, and then correct it for the next year. He noted that clarifications would be helpful. Attorney Alvarez added that the term "parcels" has a more detailed meaning to the Assessor's Office. County Administrator Morley urged the Commissioners to adopt the ordinance today and then a subsequent and separate public hearing to amend the ordinance would be held at a later date. Commissioner Johnson moved to adopt ORDINANCE 03- 042$ -14 as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:37 a.m. and reconvened at 11:57 a.m. for the Quarterly Elected Officials /Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 1:04 p.m. and reconvened at 1:32 p.m. All three Commissioners were present for the afternoon session. Discussion re: Proposed amendment to the Parks and Recreation Fee Ordinance: Public Works Director Monte Reinders and Parks and Recreation Manager Matt Tyler gave an updated presentation to the Board regarding a proposed amendment to the Parks and Recreation Fee Ordinance. Manager Tyler distributed copies of the presentation and noted the changes from the previous version. A majority of the changes were to reflect the term "revenue increase" versus the old version which stated "increase." Chairman Austin suggested using absolute dollar amounts instead of percentages. The Board agreed to take the percentages out of the presentation. Director Reinders added that the net estimated revenue increase will be around $10,000. There has been no fee increase since 2006. Manager Tyler will have the presentation reviewed by legal council and bring it back to Board for consideration. Approval of Minutes: Commissioner Johnson moved to approve the regular meeting minutes of February 18, 2014 as corrected. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 3 5 . Commissioners Meeting Minutes of April 28, 2014 2C ..J Additional Business re: Cancellation of the Board of County Commissioner's (BOCQ meeting on June 23, 2014: Commissioner Johnson made a motion to cancel the BOCC meeting on June 23, 2014 due to lack of quorum. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Appointment of Interim County Administrator: County Administrator Philip Morley announced that he will be out of town on April 30, 2014 through May 3, 2014. Commissioner Sullivan moved to appoint Central Services Director Frank Gifford as Interim County Administrator during Philip Morley's absence. Commissioner Johnson seconded the motion which carried by a unanimous vote. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Chairman Austin will be attending a Septic Committee meeting at the State Board of Health (BOH) on April 29, 2014. • Commissioner Johnson will be attending a meeting with the Washington State Department of Natural Resources (DNR) regarding Devil's Lake on April 29, 2014. • Commissioner Johnson will be attending the Salish Sea Conference April 30 through May 2, 2014. • Commissioner Sullivan will attend a ReCyclery event on May 1, 2014. • Commissioner Sullivan will be certifying the Sequim School District elections on May 6, 2014. • Commissioner Johnson and Commissioner Sullivan will be attending the Washington State Association of Counties (WSAC) Conference in Lake Chelan May 6 -9, 2014. • Chairman Austin will be attending an Ecosystem Coordinating Board meeting on May 8, 2014. • Chairman Austin will be presenting at the State Environmental Health Director's Conference on May 12, 2014 and will be unable to attend the Board of County Commissioners (BOCC) meeting. • There will be a Jefferson County Library annual breakfast meeting on May 15, 2014. • All three Commissioners will be participating in the Rhody Parade on May 17, 2014. • County Administrator Morley will be attending a JeffCom meeting on May 22, 2014. • Memorial Day will be on May 26, 2014. The BOCC meeting will be held on Tuesday, May 27, 2014. • The County Administrator Briefing (CAB) session of the BOCC meeting on May 27, 2014 will break before 3:00 p.m. to allow the Developmental Disabilities Board to hold their meeting in the Commissioners Chambers by 3:15 p.m. • Chairman Austin will be attending a Washington State Board of Health (BOH) meeting on June 11, 2014. • Commissioner Johnson will be out of the office June 12 -26, 2014. • There will be a Hood Canal Coordinating Council (HCCC) meeting on June 18, 2014. • There will be an All County Picnic Potluck at the Cape George Community Center on June 18, 2014. Page 4 Commissioners Meeting Minutes of April 28, 2014 DRAFT K • Chairman Austin will be out of the office on June 23, 2014 and unable to attend the Board of County Commissioners (BOCC) regular meeting. • There will be a Jefferson -Port Townsend Response Emergency Preparation (JPREP) All- County Picnic on August 17, 2014. Miscellaneous Items • Parks Comprehensive Plan — Tom Beckwith. • Climate Action Committee (CAC) meeting with Laura Tucker to replace Pinky Mingo on CAC; will County continue to participate in CAC past December 2014? • No Shoot: Discussion of rational with areas "A" and `B ". • Marijuana information. Coordination with the Washington State Liquor Control Board (LCB) and the Department of Ecology (DOE). NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 3:10 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David Sullivan, Member Page 5