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HomeMy WebLinkAbout024 14Art G JEFFERSON COUNTY r� STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED 2014 2°" QUARTER } SUPPLEMENTAL BUDGET } RESOLUTION NO. 24 -14 APPROPRIATIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations /extensions for their 2014 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2014. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE CURRENT EXPENS E/GENERAL FUND 001 - 240 -000 SUPERIOR COURT $20,000 EXPENSE $20.000 001- 261 -000 OP. TRANSFERS- CAPITAL IMPROVEMENT $450,000 S450,000 Total General Fund $470,000 $0 5470;000 SPECIAL REVENUE / CAPITAL / ENTERPRIS E / INTERNAL SERVICE FUNDS 181 - 000 -010 EMERGENCY ROAD RESERVE $75,000 $o $75.000 Total Other Funds $75,000 $0 $75,000 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations /extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 21" day of July, 2014, at the hour of 10:45 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. Pr bYUP this 7" day of July, 2014. }i 1 SEA 5 ATTEST!. � ; v Carolyn A ry, Deputy Clerk of the Board JEFFERSON Phil �Ooll f TO: BOARD OF COUNTY COMMISSIONERS Date: RE: Request For Budget Appropriation /Extension and Amendment SoWI 0Y en LA OLIN � l�i� ©O� e�Lib 00b Department/Fund Name urrt> l?t"ber Commissioners: (check all that apply) Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, 1 request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Reason for Apropriation/Extension_ ._ ____________�_, as a _..___ Coeir 01-6 ��� Aker ire Sow (Of (!Z - h,-c, �\ Qf t m % f\a f (V OU They, t Q-,� P)cptf -+- &efV, of e G. 1'9(6 Jf►at -z � LS 1 t P l' %&h LtA e 1 fe m� ih-� ft-51-0F d 014 TO: BOARD OF COUNTY COMMISSIONERS Date: June 23, 2014 RE: Request for Budget Appropriation /Extension and Amendment Operating Transfers 001- 261 -000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an' X') 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $450,000 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Byes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $o Reason for Appropriation /Extension PILT (Payment in Lieu of Taxes from the Federal government) revenues received were $847,000 higher t budgeted for 2014. This appropriation is to allow the transfer of $450,000 of the PILT funds to the Capital Improvement Fund. BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0350 Operating Transfer to Capital Improvement $100,000 $450,000 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation /Extension PILT (Payment in Lieu of Taxes from the Federal government) revenues received were $847,000 higher t budgeted for 2014. This appropriation is to allow the transfer of $450,000 of the PILT funds to the Capital Improvement Fund. BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 59700.00.0350 Operating Transfer to Capital Improvement $100,000 $450,000 $550,000 $0 $0 $0 $0 TOTAL EXPENDITURE 1 $100,000 $450,000 $550,000 Reason for Appropriation /Extension PILT (Payment in Lieu of Taxes from the Federal government) revenues received were $847,000 higher t budgeted for 2014. This appropriation is to allow the transfer of $450,000 of the PILT funds to the Capital Improvement Fund. CC 11 tiva ky-�e S TO: BOARD OF COUNTY COMMISSIONERS Date: May 16, 2014 RE: Request for Budget Appropriation /Extension and tnj Arnendrrent L , Public Works - Roads 181 Emergency Road Reserve Department/Fund Name a 'j ? _and Number Commissioners: (mark all that apply with ranJX ) Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of $75,000 ❑ X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: So Keason Tor ADDrODnanonir xiension Rapid river bank erosion occurred during the winter of 2013 and 2014 threatening the Oil City Road at Milepost 8.8. The Board of Commissioners declared an emergency via Resolution No. 05 -14 due to this threat. Public Works has since received permits and secured bids to stockpile emergency rip rap (large rock) at this location to protect the road. No alternative sources of funding are available for this work. The Road Reserve Fund (181) was established to cover emergencies and should be used. Respecffully S Elected fficial /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 181000010.59700,00.018 Transfer out to Roads $0 $75,000 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Keason Tor ADDrODnanonir xiension Rapid river bank erosion occurred during the winter of 2013 and 2014 threatening the Oil City Road at Milepost 8.8. The Board of Commissioners declared an emergency via Resolution No. 05 -14 due to this threat. Public Works has since received permits and secured bids to stockpile emergency rip rap (large rock) at this location to protect the road. No alternative sources of funding are available for this work. The Road Reserve Fund (181) was established to cover emergencies and should be used. Respecffully S Elected fficial /Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 181000010.59700,00.018 Transfer out to Roads $0 $75,000 $75,000 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $75,000 $75,000 Keason Tor ADDrODnanonir xiension Rapid river bank erosion occurred during the winter of 2013 and 2014 threatening the Oil City Road at Milepost 8.8. The Board of Commissioners declared an emergency via Resolution No. 05 -14 due to this threat. Public Works has since received permits and secured bids to stockpile emergency rip rap (large rock) at this location to protect the road. No alternative sources of funding are available for this work. The Road Reserve Fund (181) was established to cover emergencies and should be used. Respecffully S Elected fficial /Department Head Signature Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Deputy Clerk of the Board DATE: July 7, 2014 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: Second Quarter 2014 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, July 21, 2014 at 10:45 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2014 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on July 9 and 16, 2014. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for July 21, 2014 at 10:45 a.m. in the Commissioners Chambers. REVI WED BY: Phi rp Morl inistrator Date