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Home My WebLink AboutM0317140%/ `sHI N �/ District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of March 17, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated she read a newspaper article in the Peninsula Daily News that claimed radiation was low, but she would like Jefferson County and the State to monitor current radiation levels and publish their findings; • A citizen stated that he supports Commissioner Johnson's strong opposition to net pens; and • A citizen who is a member of the Parks Board recently toured the equestrian property and was impressed with the improvements and proposed plans. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Land Use License, Access Preservation Culvert Replacement Project, Upper Hoh Road M.P. 3.338, Federal Aid Project No. PLH- A160(001); No Dollar Amount; Jefferson County Public Works; Washington State Department of Natural Resources (DNR) 2. AGREEMENT NO. LA8047, Supplemental No. 1 re: Center Road Overlay Phase 5 Project No. CR1927; De- Obligation of Funds in the Amount of $85,500; Jefferson County Public Works; Washington State Department of Transportation (DOT) 3. AGREEMENT NO. LA6612, Supplemental No. 2 re: Rick Tollefson Trail Phase 1 Project No. CR1815; In the Amount of $98,844; Jefferson County Public Works; Washington State Department of Transportation (DOT) 4. AGREEMENT re: 2014 Funding to Promote Conservation Protection /Improve Water Quality; In the Amount of $46,100; Jefferson County Administrator; Jefferson County Conservation District 5. AGREEMENT re: 2014 North Pacific Coast (NPC) Cleanup; In the Amount of $16,160; Jefferson County Public Health; Discover Your Northwest 6. AGREEMENT, Amendment No. 1 re: L. Brown Trust Il Acquisition; Transfer - $4,333.45 from Reimbursable Acquisition Expenses to Operation and Maintenance within Existing Budget; Jefferson County Public Health; Jefferson Land Trust Page 1 Commissioners Meeting Minutes of March 17, 2014 7. AGREEMENT NO. C16887, Amendment No. 13 re: 2012 -2014 Consolidated Contract; Additional Amount of $166,345 for a Total of $1,538,016; Jefferson County Public Health; Washington State Department of Health (DOH) 8. AGREEMENT re: 2014 Jefferson County Risk MAP Partnership Study; No Dollar Amount; Jefferson County Community Development; Federal Emergency Management Agency (FEMA) 9. AGREEMENT re: Reimbursement Supply of Motor Fuel; Varies in Amount Due to Requirements; Jefferson County Central Services; Jefferson County Fire District #2 10. AGREEMENT re: Reimbursement Supply of Motor Fuel; Varies in Amount Due to Requirements; Jefferson County Central Services; Quilcene School District 11. BID AWARD re: Official County Newspaper; In the Amount of $8.00 per Column Inch; Port Townsend/Jefferson County Leader 12. DIGITAL SUBMITTAL CERTIFICATION re: County Road Administration Board (CRAB) Reports of 2013; Jefferson County Public Works 13. Payment of Jefferson County Vouchers/Warrants Dated March 10, 2014 Totaling $387,643.11 and Dated March 7, 2014 Totaling $2,059.20 14. Payment of Jefferson County A/P Warrants Done by Payroll Dated February 5, 2014 Totaling $676,978.20 COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items: Chairman Austin - Attended a State Board of Health meeting last week. - Will be attending a Hood Canal Coordinating Council (HCCC) meeting this week. - Will be meeting with land owners on the Toandos Peninsula regarding Washington State Department of Natural Resource's sustainable forestry project, `Bangor Harvest'. Commissioner Johnson - Attended a meeting last week with Clallam County regarding trails. - Reported that the Olympic Region Clean Air Agency (ORCAA) will be conducting a Saturation Study in Port Townsend in May, 2014. - Will be attending a Hood Canal Coordinating Council (HCCC) meeting and a Washington State Department of Ecology (DOE) meeting this week. Commissioner Sullivan - Provided a legislative session update. - Will be attending a Washington State Association of Counties (WSAC) conference in May, 2014 to prepare for the next legislative session. Page 2 Commissioners Meeting Minutes of March 17, 2014 K, 5C 71 Discussion and Approval re: Commissioners' Salaries: At the March 10, 2014 Board of County Commissioner (BOCC) meeting, the Board voted to defer decision on a proposed resolution to allow time to research how Commissioner salaries are established in other counties.Clerk of the Board Erin Lundgren reviewed various methods used by comparable counties to establish Commissioner salaries. She reviewed four different salary options and four different proposed resolutions with the Board shown as resolution draft options 1 -4 as follows: 1) OPTION 1: Approve a resolution: To increase the salary for the elected position of Commissioner in Jefferson County to $73,094.70 to take effect January 1, 2015 for the elected Commissioner position representing District No. 3, and January 1, 2017 for the elected Commissioner positions representing Districts No. 1 and 2. The salary amount is calculated by averaging the 2014 salary of $71,980 for certain other Jefferson County elected officials with the 2014 comparable County Commissioner average salary of $74,209.40. Under this salary increase option, unless revisited prior to the election of the District No. 1 and District No. 2 Commissioners, the salaries of all three Commissioner positions will remain frozen at this amount for each entire four year term of office. While the Commissioner position salaries would be frozen for the entire four term, the salaries of other elected officials are not similarly constrained. Any future salary increases to maintain parity with other elected officials would need to be considered every two years prior to the election for the position of Commissioner. 2) OPTION 2: Approve a resolution: To increase the salary for the elected position of Commissioner in Jefferson County to $73,094.70 to take effect January 1, 2017 for the elected Commissioner positions representing Districts No. 1, 2 and 3. In this option, all three elected Commissioner positions would receive an equal salary increase at the same time. Any future salary increases to maintain parity with other elected officials would need to be considered every two years prior to the election for the position of Commissioner. 3) OPTION 3: Approve a resolution: To increase the salary for the elected position of Commissioner in Jefferson County based on a percentage (47 %) of the salary for Superior Court Judges which is set by the Washington Citizens' Commission on Salaries for Elected Officials, to take effect January 1, 2015 for the elected Commissioner position representing District No. 3, and January 1, 2017 for the elected Commissioner positions representing Districts No. 1 and 2. This option relieves the Board of County Commissioners from setting the Commissioner position salaries and allows the salary for the elected position of Commissioner to be adjusted based on adjustments made to the salary for Superior Court Judges by the Washington Citizens' Commission on Salaries for Elected Officials. 4) OPTION 4: Approve a resolution: To increase the salary for the elected position of Commissioner in Jefferson County based on a percentage (47 %) of the salary for Superior Court Judges which is set by the Washington Citizens Commission on Salaries for Elected Officials, to take effect January 1, 2017 for the elected Commissioner positions representing Districts No. 1, 2 and 3. This option allows all three elected Commissioner positions to receive an equal salary increase at the same time. It also relieves the Board of County Commissioners from setting the Commissioner position salaries and allows the salary for the elected position of Commissioner to be adjusted based on adjustments made to the salary for Superior Court Judges by the Washington Citizens' Commission on Salaries for Elected Officials. Page 3 Commissioners Meeting Minutes of March 17, 2014 �J 5) Alternatively, the Commissioners may direct staff to draft a resolution to increase the salary for the elected position of Commissioner in Jefferson County based on a graduating wage scale with a predetermined percentage increase calculated into a step system. Predetermining percentage increases for salaries into the future may create expectations and convey an assumption of available funding in the future. Any future changes to the wage scale would need to be considered prior to an election for the position of Commissioner. Staff recommends option 3 or 4 — which would be 47% of the Superior Court Judges' salary. County Administrator Philip Morley stated that with either of those options, salaries would become equalized and stay that way thereafter. The Superior Court Judges' salary is decided by the Washington Citizens' Commission on salaries for elected officials. Clerk of the Board Lundgren found that the Superior Court Judges' salary has been increasing slowly. It is likely that it will increase in some fashion. If at some point in the future, the Commissioners feel that the state is increasing too rapidly or too slowly, they could adjust the percentage for future terms. Commissioner Sullivan noted that Chelan County has been using this method since 2006 and that this option avoids having to fund our own Salary Commission. Commissioner Sullivan stated that he does not regret freezing the Commissioner salaries since 2008 because decisions were made during a time when the economy was uncertain. Commissioner Sullivan moved to adopt resolution option 4; RESOLUTION NO. 10 -14 re: Establishing New Salaries for the Elected Positions of Jefferson County Commissioner. Commissioner Johnson seconded the motion which carried by a unanimous vote. The meeting was recessed at 9:56 a.m, and reconvened at 1:34 p.m. with all three Commissioners present. Discussion re: Department of Community Development (DCD) and Pleasant Harbor Master Planned Resort Phase HApproval Process: Community Development Director Carl Smith, Planning Manager Stacie Hoskins and Lead Associate Planner David Johnson were present to review the Pleasant Harbor Master Planned Resort (MPR) process. Also present was Chief Civil Deputy Attorney David Alvarez. Mr. Johnson explained the Pleasant Harbor MPR project phases as follows: Phase 1: Non - Project State Environmental Policy Act (SEPA) Environmental Impact Statement (EIS) Board of County Commissioners (BOCC); Legislative Comprehensive Plan Amendment MPR Boundary; 30 conditions Phase 2: Project -level SEPA Supplemental Environmental Impact Statement (SEIS) BOCC; Legislative Draft and Final SEIS Zoning amends Jefferson County Code Development Regulations Development agreement (Contract with proponent) Page 4 Her Commissioners Meeting Minutes of March 17, 2014 Phase 3: Project -level SEPA SEIS Administrative and Quasi-judicial Pre - application conference for development permits Applications for development permits — Plat or Binding Site Plan (BSP) Phase 4: Project -level SEPA SEIS Administrative oversight (with Legislative on Consent Agenda) Build infrastructure and complete Plat or BSP Phase 5: Project -level SEPA SEIS Administrative Building permits Mr. Johnson stated that the Pleasant Harbor MPR process is currently in Phase 2. He noted that the development agreement and regulations will go to the Planning Commission before final approval by the BOCC. There is a tentative date scheduled for a Planning Commission public hearing in Brinnon regarding the Pleasant Harbor MPR on June 4, 2014 with public comment period being open until June 16, 2014. The final SEIS is scheduled for release on September 15, 2014. At that time, the BOCC can accept the Planning Commission's recommendations or decide to hold their own public hearing. Mr. Johnson added that the goal is to have this process finalized by the end of the year. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Commissioner Johnson will be attending a meeting with Phil Flynn regarding the Tri-Area Food Bank on March 18, 2014. • All three Commissioners will be attending a Hood Canal Coordinating Council (HCCC) meeting on March 19, 2014. • Chairman Austin will be attending a Washington State Department of Natural Resources (DNR) meeting regarding Coyle Timber on March 19, 2014. • Commissioner Johnson and County Administrator Morley will be attending a meeting with the City of Port Townsend regarding Proposition 1 capital funding on March 20, 2014. Commissioner Sullivan and /or County Administrator Philip Morley will be attending a United Good Neighbors (UGN) grant allocation meeting on March 25, 2014. • County Administrator Morley will be attending the Washington Counties Risk Pool (WCRP) Conference March 26 -28, 2014. • Chairman Austin will be out of the office from March 26, 2014 to April 6, 2014 and will be back in the office on April 7, 2014. Chairman Austin will be attending a JeffCom Administrative Board meeting on March 27, 2014. • Commissioner Johnson will be attending a Founder's Breakfast at the School for Historic Preservation on March 27, 2014. • Commissioner Johnson will be attending a send -off for the Students for Sustainability on March 27, 2014. Page 5 Commissioners Meeting Minutes of March 17, 2014 • There will be no Board of County Commissioner's meeting on March 31, 2014 as it is a 5"' Monday. • County Administrator Morley will be attending a Finance Committee meeting on April 22, 2014. • There will be a Quarterly Elected Official and Department Directors meeting on April 28, 2014. • Commissioner Sullivan will be certifying an election on May 6, 2014. • Chairman Austin will be attending a State Environmental Health Director's Conference on May 12, 2014 and will be unable to attend the Board of County Commissioner's (BOCC) meeting that day. Miscellaneous Issues: • Tri -Area Food Bank siting request update: Staff present: Frank Gifford. New 40' x 60' size building 2,400 square feet. Sponsor believed to be Jefferson County Food Bank Association. Possible state capital grant for county costs of site preparation and septic lateral replacement. Application to be submitted via Representative Steve Tharinger. Commissioner Sullivan has been a lead contact with Representative Tharinger on this. Port Townsend Community Center gymnasium roof stabilization; remove existing three roof layers. Replace with new roof and possible tension tie system if needed. 1970's glue laminate system stopped further bowing of building. This new approach would stabilize the gymnasium building for the long term, for $125,000, a fraction of the cost of prior estimates. • YMCA feasibility study. • Parks Advisory Board vacancies. • Staff is inviting Peter Quinn to schedule a report during a regular BOCC meeting on the Economic Development Council (EDC) meeting regarding EDC and status of local economy and economic development. • Coyle Tower Agreement review status. • No -shoot zone and tribal feedback. • Clean water district and discussion with the Public Health Department. • Board of Health: 2 vacancies: 2 At -Large citizen seats are up — 3 applicants 2 positions. Health to veteran candidates. Chairman Austin volunteered to participate for BOCC. Commissioner Johnson spoke with Representative Van de Wege; House's capital budget had moratorium on net pens, but Senate did not pass any Capital Budget. • Arts. • Chairman Austin: China sending delegation to the Washington State Board of Health regarding geoduck arsenic in gut ball and skin. • Commissioner Sullivan: Transit will meet and discuss buying Haines Street Park and Ride building and risk of transit grant amendment to redirect to Four corners: Bids on Four corners coming in this week, and action on Haines may depend on how Four corners bid compares with project's budget. • Commissioner Sullivan: HCCC meeting this week, 2013 project funding on agenda. • Commissioner Johnson meeting with Dave Herrerra of the Skokomish Tribe and HCCC Executive Director Scott Brewer on Friday. Page 6 Commissioners Meeting Minutes of March 17, 2014 NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 3:43 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SLIw Ota ��- 1a �i i W _ v ,.d ATTEST40 4 C " Carolyn A�ery < Deputy Clerk of the Board JEFFERS N COUNTY BOARD C Jo Astir Chair P Jo nu Member M David , Member Page 7 st