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HomeMy WebLinkAboutM032414District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of March 24, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • 9 citizens voiced concern over marijuana business permits; • A citizen stated: 1) A moratorium on marijuana permits will lead to increased crime; and 2) There is no information posted on the Health Department website regarding the Hearing on the proposed amendment to the Clean Water District Ordinance; A citizen stated: 1) Local food banks are in need of mental health workers, social workers and law enforcement when distributing food; 2) If you are a woman and are desperate, the only way to get help is to get pregnant; 3) There are teens living on the streets in Port Townsend; and 4) The concept of the County's Comprehensive Plan was based on false information; and • A citizen is concerned that the Planning Commission switched from bi- monthly meetings to once a month meetings. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 11 -14 re: Combining County Fund 503 - JC Unemployment Reserve and Fund 204 - Industrial Insurance Reserve into Fund 505 - Employee Benefit Reserve 2. CALL FOR BIDS re: Jefferson County Sheriff Vehicle Fittings; Bids Accepted Until 9:10 a.m. and Opened and Read Publicly at 10:00 a.m., or shortly thereafter on Monday, April 14, 2014 in the Commissioners' Chambers; Jefferson County Courthouse 3. AGREEMENT, Supplemental No. 1 re: Geographic Information System (GIS) Needs Assessment; Extension of Completion Date Only; Jefferson County Central Services; King County GIS Center 4. AGREEMENT re: Courthouse Elevator Repairs; In the Amount of $31,267.74; Jefferson County Central Services; ThyssenKrupp Elevator Corporation 5. AGREEMENT re: Panic Button Installation and Monitoring for Jefferson County Public Health and Department of Community Development; In the Amount of $1,261; Jefferson County Central Services; Guardian Security 6. AGREEMENT re: Panic Button Installation and Monitoring for Jefferson County Public Works Department; In the Amount of $1,121; Jefferson County Central Services; Guardian Security Page 1 Commissioners Meeting Minutes of March 24, 2014 El� 7. AGREEMENT NO. 1363- 73712, Amendment No. 1 re: Long Term Payable; Extension of Completion Date and Changes Contract Name and Address based on Annual Review; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 8. AGREEMENT, Amendment No. 1 re: Social Marketing Based Outreach Campaign; Additional Amount of $2,950 for a Total of $11,735; Jefferson County WSU Extension; North Olympic Salmon Coalition (NOSC) 9. AGREEMENT NO. N19755, Amendment No. 4 re: South Port Townsend Bay Shellfish Protection; Extension of Completion Date Only; Jefferson County WSU Extension; Washington State Department of Health (DOH) 10. AGREEMENT re: 2014 -2015 Pavement Markings on Jefferson County Roadways; In the Amount of $541,014.14; Jefferson County Public Works; Stripe Right, Inc. 11. AGREEMENT re: Center Road Overlay Phase 6, MP 4.39 to MP 6.86, County Project No. CR1928, Federal Aid Project No. STPR- Q161(009); In the Amount of $628,009; Jefferson County Public Works; Lakeside Industries, Inc. 12. AGREEMENT, Amendment No. 1 re: Easement for Culvert Replacement Project, Upper Hoh Rd. MP 3.338, County Project No. 18018960, Federal Aid Project No. PLH- A160(001); In the Amount of $500; Jefferson County Public Works; Washington State Department of Natural Resources (DNR) 13. AGREEMENT re: Snow Creek Road Culvert Replacement, MP 3.78, County Project No. CR1899, FHWA No. DTFH70 -11 -E- 00039; In the Amount of $219,178.38; Jefferson County Public Works; Seton Construction, Inc. 14. AGREEMENT NO. LA -7591, Supplement No. 1 re: Access Prevention: Upper Hoh Road, Olympic National Park, County Project No. CR1896, Federal Aid Project No. PLH- A160(001); In the Amount of $90,799; Jefferson County Public Works; Washington State Department of Transportation (DOT) 15. Advisory Board Resignation re: Jefferson County Planning Commission, Henry Werch, District No. 2 16. Advisory Board Resignation re: Gardiner Community Center Board of Directors; Jill Jones 17. Advisory Board Appointment re: Gardiner Community Center Board of Directors; Three (3) Year Term Expires April 1, 2017; Dennis Heckard 18. Payment of Jefferson County Vouchers/Warrants Dated March 17, 2014 Totaling $468,780.52 19. Payment of Jefferson County A/P Warrants Done by Payroll Dated March 6, 2014 Totaling $117,828.55 COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items: Chairman Austin - Attended a Washington State Department of Natural Resources (DNR) meeting regarding the "Bangor Cut' in Coyle. - Attended a meeting with Taylor Shellfish last week. - Will be attending a Chamber of Commerce meeting this week. Page 2 Commissioners Meeting Minutes of March 24, 2014 Commissioner Johnson - Will be traveling with the Students for Sustainability for part of their journey to Washington D.C. this week. Commissioner Sullivan - Will be attending a Federal Emergency Management Agency (FEMA) meeting this week. All 3 Commissioners: - Attended a Board of Health meeting, a Jefferson Transit meeting and a Hood Canal Coordinating Council (HCCC) meeting last week. The meeting was recessed at 9:49 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. Bid Opening re: Quilcene Shop Replacement Project. Public Works Architectural Projects Planner Gordon Ramstrom and Public Works Right -of -Way Representative Will Butterfield were present at the bid opening. Mr. Ramstrom stated the engineer's estimate is $301,063.00. He opened and read the following bids aloud: BIDDER 2 Grade, LLC Coultas General Contracting Hoch Construction Rod McConkey Construction Nordland Construction Primo Construction BID AMOUNT $268,652.00 $391,076.59 $297,105.66 $448,811.13 $300,404.00 $366,890.73 The bids were tax- inclusive. Staff will review the bids and submit a recommendation for bid award to the Board at a future date. HEARING re: Community Development Block Grant (CDBG) Application; 2013 Public Service Grant and Close Out of the 2012 Public Service Grant; Olympic Community Action Programs (OlyCAP): Executive Director of OlyCAP Geoff Crump reviewed OlyCAP's Outcomes Report for 2013. He noted that overhead costs were reduced by 28 %. A big challenge faced by OlyCAP continues to be utilities assistance. Some figures reported by OlyCAP for 2013 include: Directly served 7,120 individuals or 3,377 families across all programs Indirectly served an additional 11,444 individuals through program support • 2013 is the second year in a row with a clean audit • A total of 729,173 pounds of food were distributed across Clallam and Jefferson Counties to 12 food banks • 27 homes were weatherized • Provided energy assistance to 1,998 individuals Page 3 Commissioners Meeting Minutes of March 24, 2014 Senior Home Care Hours: 41,024 • 394 children participated in Pre - school activities • 472 children experienced improved health and physical development due to adequate nutrition • 455 infants and children received appropriate immunizations, medical and dental care • Emergency Service Assistance to 3,293 individuals (transportation, hygiene, clothing /home, medical or prescriptions and pre - employment) • 43.460 volunteer hours • Partner Organizations: 102 • Number of Partnerships: 161 • 105 staff members attended additional training for a total of 2,309 hours Mr. Crump noted that overhead costs were reduced by 28 %. He reiterated that a big challenge OlyCAP continues to face is providing utilities assistance to those in need. Chairman Austin opened the hearing for public testimony. Kathleen Kler, Ouilcene: She is in favor of continuing support for OlyCAP. As a member of the Quileene community, she knows that OlyCAP's presence in the community center is core to not only the Food Bank but to other individuals who access their services. She urged the Commissioners to support OlyCAP to the greatest extent possible, under the present budget. Tom Thiersch, Jefferson County: He is in favor of continuing support for OlyCAP to the greatest extent possible. The high interest subject on what to do with energy support is one of those unintended consequences of what happens when you switch to a public utility from a private company for power. It certainly has been detrimental to this area. Mr. Thiersch stated he tries to do his part by contributing monthly to funding this, but not enough people are doing this. In that area, he would like to see a much greater emphasis on enrolling people in the power assistance program. Putting a flyer into everyone's monthly Public Utility District (PUD) bill would probably be a cost effective way of doing that. Shaming your neighbors into participating, any way that we can do it, it's got to happen. The season may be from October to March but the temperature still gets into the 30's at night. That is unacceptable. He urged that as much emphasis as possible should be given within our organization to work on that. Steve Oakford, Port Townsend: He stated that there are two issues that are near and dear to his heart and they are energy and transportation. He lives in a building that includes utilities as part of the rent. In past places of residence when he received a bill, there would be an option to make an energy assistance donation. He believes the P.U.D. should make a general promotion for people who do not see a power bill so they can become a part of this. If everyone donates a small amount, that adds up to a large amount of money. No point in looking for the angel with the big bucks. Everybody has to pull together to get through this. In regard to transportation, there are people who absolutely cannot drive either due to not being qualified to drive, or the possession and operation of an automobile is far outside their means that it is a moot point. Mr. Oakford stressed the need to have a transportation system that ran early enough in the morning and late at night to get people to shift jobs. People in the low income brackets are usually doing shift work. He stated he came from that background. Until his last four years at Metro Transit, he never in his entire adult life had a job that was Monday through Friday daytime Page 4 Commissioners Meeting Minutes of March 24, 2014 hours. He worked all the Saturdays, Sundays, holidays, early a.m. shifts, p.m. shifts, graveyard shifts. For a lot of people, those are the jobs that are available to them. He urged that there needs to be a transportation system that will facilitate that. Mr. Oakford believes that there are a whole lot of folks out there that would jump on the chance to get a job if they had a reasonable way to get there. Putting them in a position where they have to walk a mile and a half in bad weather to get to a bus stop where there are four busses a day, does not cut it. The transportation issue really needs to be on the front burner. Frank Hoffman, Port Townsend: He stated he supports the grant for OlyCAP. As Commissioner Sullivan knows, OlyCAP had difficulties which the current Director has overcome. Now they are functioning well and it is an impressive organization. He appreciates the Commissioners supporting them. Hearing no further testimony, Chairman Austin closed the public hearing. Chairman Austin urged those who spoke during public testimony to attend the PUD public meetings which take place on the first and third Tuesday of every month. It gives a chance to address the PUD Commissioners directly to encourage them to increase their outreach to the public to bring in more funds. Commissioner Johnson moved to approve RESOLUTION NO. 12 -14 re: Certification of Compliance for CDBG Public Services Grant. Commissioner Sullivan seconded the motion. Chairman Austin thanked Commissioner Sullivan for his continued work on the OlyCAP Board. Commissioner Johnson asked if OlyCAP participants were able to purchase wood for heating their homes? Mr. Crump stated that if an individual's primary heat source is from a wood stove, they can get wood through the Low Income Home Energy Assistance Program (LIHEAP) program. Chairman Austin called for a vote on the motion. The motion carried by a unanimous vote. Discussion and Approval of Hearing Notice re: Amendment to the Clean Water District Ordinance, Jefferson County Code Ch. 8.65; Hearing Scheduled for Monday, April 17, 2014 at 10:00 am. in the Commissioners' Chambers: Environmental Health Director Jared Keefer and Environmental Health Specialist II Michael Dawson were present for the meeting. Mr. Dawson gave a power point presentation reviewing the Clean Water District Update. Copies of the presentation were distributed. The Jefferson County Clean Water District (CWD) consists of 950 stream and river miles, 317 lakes and 200 miles of marine shoreline. The purpose of the CWD is to protect and restore water quality in Jefferson County from non -point source pollution and to restore and maintain the ability to harvest shellfish in the County's shellfish growing areas, ensuring shellfish are safe for harvesting and waters are safe for recreation. Mr. Dawson reviewed the County's recreational and commercial shellfish growing areas. Currently, there are 6 areas that have been threatened due to pollution. He reviewed the Clean Water projects and stream and marine monitoring results and discussed Jefferson County's Public Health Sanitary Surveys and the testing and repairs and financial assistance available to assist the public with septic issues. Page 5 al Commissioners Meeting Minutes of March 24, 2014 , EC Anatoxin -a poses a serious threat to wildlife and humans. Toxic algae blooms have been reported in Anderson Lake, Gibbs Lake, Lake Leland, Crocker Lake and Silent Lake. Mr. Dawson explained that continued funding would help ensure the ongoing monitoring for Anatoxin-a in our lakes. The CWD 2014 goals: 1) To secure financial resources for activities and programs; and 2) Develop a comprehensive Water Quality Plan based on activities and program recommendations. Commissioner Sullivan moved to approve the HEARING NOTICE re: Amendment to the Clean Water District Ordinance, Jefferson County Code Ch. 8.65; Hearing Scheduled for Monday, April 17, 2014 at 10:00 a.m. in the Commissioners' Chambers. Commissioner Johnson seconded the motion. Commissioner Sullivan asked if the Health Department's website would be updated to reflect the information regarding the approved hearing notice? Director Keefer replied yes. Chairman Austin called for a vote on the motion. The motion carried by a unanimous vote. ADDITIONAL BUSINESS re: Letter: Commissioner Sullivan moved to send a letter drafted by Co- Founder of the Northwest Watershed Institute (NWI) Peter Bahls referencing the Devil's Vista Timber sale File No. 14- 031201, Mitigated Determination of Non-Significance for the Devil's Vista Timber Sale, Application No. 30- 087244, and Forest Practice Application No. 2612813 to the Washington State Department of Natural Resources (DNR) State Environmental Policy Act SEPA . Commissioner Johnson seconded the motion which carried by a unanimous vote. ADDITIONAL BUSINESS re: Letter: Commissioner Johnson moved to send a letter expressing support for the local Students for Sustainability (SFS). Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Commissioner Sullivan and /or County Administrator Morley will be attending a United Good Neighbors (UGN) grant allocation meeting on March 25, 2014. • County Administrator Morley will be attending a Washington Counties Risk Pool (WCRP) conference March 26 -28, 2014. • Chairman Austin will be out of the office from March 26, 2014 to April 6, 2014 and will be back in the office on April 7, 2014. • Chairman Austin will be attending a JeffCom Administrative Board meeting on March 27, 2014. • Commissioner Johnson will be attending a Founder's Breakfast at the School for Historic Preservation on March 27, 2014. • Commissioner Johnson will be attending a send -off for the Students for Sustainability on March 27, 2014. • There will be no Board of County Commissioner's meeting on March 31, 2014 as it is a 5th Monday. • County Administrator Morley will be attending a Finance Committee meeting on April 22, 2014. Page 6 Commissioners Meeting Minutes of March 24, 2014 �I • There will be a Quarterly Elected Official and Department Directors meeting on April 28, 2014. Commissioner Sullivan will be certifying an election on May 6, 2014. • Chairman Austin will be attending a State Environmental Health Director's Conference on May 12, 2014 and will be unable to attend the Board of County Commissioner's (BOCC) meeting that day. • Commissioner Sullivan and Commissioner Johnson will be attending the Washington State Association of Counties conference May 6 -9, 2014. • There will be a Jefferson County Library annual breakfast meeting on May 15, 2014. Miscellaneous Issues: • Hood Canal Coordinating Council (HCCC) information dynamics with HCCC staff and board. Criteria for approval for 2013 projects and new 2014 projects. • JeffCom Tower — Research if JeffCom has eminent domain. • Port Townsend Arts Commission possible facility for County's Port Townsend Community Center. • Transit bids came in high at $460,000 over budget — Transit looking at options. • Parks Advisory Board vacancies; Planning Commission; Weed Board. Miscellaneous Issues (cont.): • Marijuana grow /processing state license application in area of Egg and I Road. Staff present: Department of Community Development (DCD) Director Carl Smith & David Alvarez, Prosecuting Attorney's Office. Discussion triggered by extensive public comment raising concerns about this application and County's process. Citizen concerns from public comment were recapped. A pre - application request has been made to DCD, not yet held. The proposed grow and processing facility is in Rural Forest 1:40. Processing is allowed as a Cottage Industry but would require an Administrative Conditional Use Permit (CUP), which includes notification of surrounding properties within 300 feet, but no public hearing. Philip, Carl and David will coordinate on following up on issues raised by citizens and preparing a response. • GMO- Ordinance legal review. Staff present: David Alvarez (PAO). David outlined his legal research and analysis on Supremacy Clause, Interstate Commerce Clause, and Police Power to regulate GMO. Legal's conclusion is that Jefferson County lacks authority to regulate this, even for environmental protection. Philip will meet with Dr. Doherty and other backers of the legislation on Wednesday March 26, 2014 to share with them Mr. Alvarez's legal analysis. Future Agenda Items: • Commissioners would like staff to invite Kitsap County Director of Human Services Charles Douglas and staff for the Regional Support Network to do a presentation for the BOCC on the Regional Support Network. Page 7 Commissioners Meeting Minutes of March 24, 2014 NIS NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 4:25 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. rya ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD ' OXISSIONERS Jo tip \. Chair im