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ON V
ING' /
District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of April 7, 2014
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner David Sullivan.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen stated the installation and service fees for the Public Works panic button seem excessive;
• A citizen stated: 1) The Department of Community Development (DCD) Director will be speaking
at a Grange meeting this week; 2) He hears comments for and against the County Commissioners;
3) He believes the bacteria count is high at Chimacum Creek due to beavers and raccoons; 4)
Autism rates have increased; and 5) An earthquake would be devastating to Port Townsend;
• Three citizens voiced concern regarding implementation of Initiative 502 and are seeking a
moratorium on marijuana permitting until more research is done; and
• A citizen: 1) Urged the Commissioners to pull item number #10 from the Consent Agenda; 2) Noted
that a power point presentation on the Clean Water District was printed in color and not made
available on the Health Department website; and 3) Stated that the Clean Water District proposed
fees are not fees but a tax on citizens.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 13 -14 re: HEARING NOTICE: First Quarter 2014 Budget
Appropriations /Extensions; Various County Departments; Hearing scheduled for Monday, April
21, 2014 at 10:00 a.m. in the Commissioners Chambers
2. RESOLUTION NO. 14 -14 re: Finding and Determination to Declare Certain Personal Property
as Surplus and Authorize Disposal
3. RESOLUTION NO. 15 -14 re: Creating a County Project No. 1805951941 (CR1941), Upper
Hoh Road/Olympic National Park FLAP MP 0.0 -12.0, County Road No. 914207
4. AGREEMENT re: Designation of the Official County Newspaper of Public Record for Legal
Notices; In the Amount of $8.00 per Column Inch; Leader Publishing Company
5. AGREEMENT, Amendment No. 1 re: Courthouse Elevator Repairs; No Change In Dollar
Amount; Jefferson County Central Services; ThyssenKrupp Elevator Corporation
6. AGREEMENT re: Washington Conservation Corp (WCC) Services to Perform Restoration, In-
Stream and Habitat Maintenance Projects; In the Amount of $16,825; Jefferson County Public
Health; North Olympic Salmon Coalition (NOSC)
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7. AGREEMENT re: School Based Health Center; In the Amount of $65,000; Jefferson County
Public Health; Jefferson Mental Health Services
8. AGREEMENT re: 2014 Expanded Mental Health (MH) & Chemical Dependency (CD)
Treatment Services; In the Amount of $96,500; Jefferson County Public Health; Jefferson
Mental Health Services
9. AGREEMENT re: Housing Forum Consulting Services; In the Amount of $1,050; Jefferson
County Public Health; Partners4Housing
10. AGREEMENT NO. G1400530 re: Hood Canal Clean Streams Initiative; In the Amount of
$267,196; Jefferson County Public Health; Washington State Department of Ecology
11. AGREEMENT NO. DTFH70 -14 -E -00026 re: Execution of Funds Transfer, Upper Hoh
Road/Quilcene National Park MP 0.0 -12.0, County Road No. 914207; County Project No.
CR1941; In the Amount of $85,000; Jefferson County Public Works; Western Federal Lands
Highway Division
12. AGREEMENT re: Land Surveying Services Associated with the Quilcene Replacement Shop
Project, County Project No. 180 543 1868; In the Amount Not to Exceed 54,000; Jefferson
County Public Works; NTI Engineering and Land Surveying Inc.
13. Rural Arterial Program (RAP) Prospectus re: Dosewallips Road 2014 Slide Repair; In the
Amount of $286,000 (County Share $28,600); Jefferson County Public Works; County Road
Administration Board (CRAB)
14. Concurrence and Authorization to Proceed with the Real Property Acquisition re: Parcel
No. 901 112 013 (Michael Anderson); Rick Tollefson Memorial Trail, County Project
No. 18018150, STPR- 2016(018); In the Amount of $18,731
15. Advisory Board Appointments (2) re: Jefferson County Planning Commission, Representing
District 2; 1) Unexpired Four (4) Year Term expiring March 17, 2017, Matt Sircely; and 2) Four
Year Term Expiring March 17, 2018, Lorna Smith
16. Advisory Board Reappointment re: Jefferson County Planning Commission; Four (4) Year
Term expiring March 17, 2018, Representing District 3; Tom Giske
17. Payment of Jefferson County Vouchers/Warrants Dated March 24, 2014 Totaling
$166,974.93
18. Payment of Jefferson County Payroll Warrants Dated March 20, 2014 Totaling $71,916.88
and A/P Warrants Done by Payroll Dated March 20, 2014 Totaling $15,181.06
Approval of Minutes: Commissioner Sullivan noted a correction to the January 27, 2014
regular meeting minutes. On the last page, "Representative Jan Angel" should read "Senator Jan
Angel. " Commissioner Sullivan moved to approve the regular meeting minutes of January 6, 13 and 21
as presented, the January 27, 2014 minutes as corrected and the emergency meeting minutes of January
21, 2014 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote.
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Commissioners Meeting Minutes of April 7, 2014 M ,
COMMISSIONERS BRIEFING SESSION: The Commissioners each provided
updates on the following items:
Chairman Austin
- Attended a meeting with the Prosecutor's Office re: Diversion.
- Will be attending a State Board of Health meeting in Olympia and a State Department of Health
meeting in Kent this week.
Commissioner Sullivan
- Attended a FEMA allocations meeting two weeks ago.
- Reported that Resource Conservation and Development (RC &D) qualify for a climate change grant.
Commissioner Johnson
- Met with the Department of Community Development (DCD) and attended a LEAN training last week.
- Reported Students For Sustainability (SFS) had a successful trip to Washington D.C. and won an
Environmental Protection Agency (EPA) Award for Washington State and Region 10.
- Spoke with an individual re: Concern over a safe passage to school for Quilcene students.
The meeting was recessed at 9:46 a.m. and reconvened at 10:00 a.m. with all three
Commissioners present.
HEARING re: Amendment to the Clean Water District Ordinance, Jefferson County
Code Chapter 8.65: Documentation submitted for the meeting states: Jefferson County Clean Water
District Advisory Council ( CWDAC) has found that Jefferson County Public Health (JCPH) has used
Clean Water District funds to pursue a number of cost - effective projects that have restored and protected
shellfish growing areas and clean water throughout Jefferson County.
In Jefferson County in 2011 -2012, 24 out of 28 sites failed Washington water quality standards and
human fecal sources were found in 18 out of 19 Chimacum sampling sites. Harmful algae blooms such
as Anatoxin -a have been increasing in frequency and severity since 2007.
Jefferson County Public Health is requesting an amendment to the Clean Water District Ordinance to
address the CWDAC recommendations, establish a stable funding source with which to address the
adverse quality conditions and restore cut funding.
Environmental Health Director Jared Keefer and Environmental Health Specialist Michael Dawson gave
a presentation regarding the proposed amendment to the Clean Water District Ordinance. Handouts to
the power point presentation were distributed. Some points the presentation covered were shellfish
information, grants, monitoring projects, sanitary surveys, repair assistance, stream restoration and the
goals of the Clean Water District.
Mr. Dawson stated that their main goal this year is to secure stable funding to address the water quality
problems they have uncovered through monitoring. Since funds from the General Fund are no longer
available, the plan is to move forward with a comprehensive plan that would address the entire Clean
Water District rather than using a project by project approach.
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Director Keefer explained that to accomplish those goals they are asking the Board to consider a
revision to the Clean Water District Ordinance. He stated that the first change is to clarify and make
explicit that Clean Water District resources shall not be duplicative of services already provided by
sanitary sewer entities and stormwater facilities. It is already stated in the shellfish code, but Director
Keefer pointed out they would like to see the same verbiage in the Clean Water District ordinance.
The current ordinance directs the County Board of Health to coordinate Clean Water District activities
with other programs and activities that the Board has purview over. He believes that is already being
accomplished, and that it would be appropriate to clarify. Proposed verbiage would establish that not
only will the department look at partnerships external to the County agencies, but also look for
partnerships internally as well. He stated that they seek any and all opportunities to use County funds
wisely and ensure opportunities do not pass them by.
Director Keefer noted that one of the recommendations made by the CWDAC is to work with other
shellfish protection and clean water districts around Puget Sound to find the best practice and better
ways of doing things. He added that they are reaching out to other Conservation Districts and county
health departments as well.
Director Keefer stated that the current Clean Water District per - parcel fee is $5. Public Health is seeking
to raise that amount to a $20 per - parcel fee. At $5, Jefferson County has the lowest per - parcel fee in the
state. The next lowest is in Snohomish County where the per - parcel Clean Water District fee is a little
over $20 for single family residences. He added that they are also proposing an annual adjustment of the
fee according to the CPI -W.
The proposed revision would also expand to include all parcels within the Clean Water District not
served by sanitary sewer. It would exempt forest and timber land, which is current practice and stated in
code. Others exempted from the per - parcel fee would be senior citizens and disabled persons. Those
exemptions would remain intact. Director Keefer stated that in situations where citizens own multiple
parcels, there are methods to create one taxable parcel and one assessment. Formal Lot Consolidation
and Restrictive Covenant to the Property Title are two of those methods.
Commissioner Sullivan asked if there will be a presentation on this topic given to the Port Townsend
City Council? Director Keefer replied yes, there will be a presentation at their meeting scheduled for
April 7, 2014. Chairman Austin stated that the Board would most likely not act on the ordinance
revision today in order to allow time for the City to review. He noted they would like to continue with
the hearing as scheduled to hear from the public on this topic.
Chairman Austin opened the hearing for public testimony.
Tom Thiersch, Jefferson County: This ordinance started out with a complete misreading of the intent of
Washington State law. As noted in the presentation it is called the Shellfish Protection, the words Clean
Water District do not appear anywhere in the state law. For this law to be founded on this premise and to
cover virtually the entire County, is a deception of the highest order. It is unacceptable. You should not
be lying to the public this way, and that is what is happening here. Looking at some of the material
presented in the agenda packet regarding the fees that are assessed for other counties, none of those
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counties have county -wide shellfish protection districts. They are all localized areas which is what state
law intended in the first place. If you read it, that is what it says. Localized areas. Mr. Thiersch stated
that to assess every parcel in the entire county for protection of a localized shellfish area, seems strange
and unfair. To draw conclusions about the per - parcel averages is extremely misleading because you are
spreading it over disproportionate areas when you're doing those averages. As to the proposed ordinance
itself, I object strongly to the idea of including an inflation factor in there. These fees should be subject
to review, periodically, every five years at the most, to determine what the actual need is. To
automatically inflate this thing based on cost of living is absurd. There is actually no basis for that. You
have no idea what the need is going to be. If this thing is wildly successful and all the pollution sources
are contained, we can reduce fees, although that is not going to happen. To automatically assume that
you will need that money, no, I do not like built -in inflation factors on anything. Periodic reviews,
sunset provisions ought to be part of this. He urged the Commissioners to strike that proposed revision
to the ordinance. Mr. Thiersch noted that the amendment to 8.65. 100 which describes the parcels to be
included, says that anything that is in Port Ludlow or Port Townsend that is connected to a sewer is not
going to be taxed. Well guess what? What if we actually build a sewer like the one we have been trying
to build in the GMA? Those parcels are not mentioned in here. Those parcels should obviously not be
taxed for the Clean Water District for shellfish protection because they will be connected to a sewer.
That proposed revision to the law seems insufficient and incomplete. Mr. Thiersch urged the
Commissioners to amend that proposed revision as well. Why does the City Council get more of a voice
in this matter than anyone else? What is special about them?
Karen Page, Chimacum: She stated she is a resident of Egg and I Road and is in favor of the proposed
revision to the Clean Water District ordinance. In relation to the issues that she had previously spoken
about earlier in the meeting, clean water is one of her most important concerns. Her property contributes
to one of the tributaries that lead into Chimacum Creek. She believes that all sources tend to move down
into local bays and contribute to some of the problems that we do have here. It is a small amount of
money that is necessary to keep our water clean and viable, not just for the shellfish industry, but for the
health of the County constituents as well.
George Yount, Port Townsend: He stated he is representing the Jefferson County Democrats. Their
platform is clear in regard to economic development and environmental protection. They are integral. He
stated they support this form of legislation and the adjustment to the rates. Mr. Yount stated he is taking
his Democratic hat off and speaking on behalf of the Olympic Environmental Council. He is
disappointed. He stated that he thought that the Conservation District has done a wonderful job of
convincing many of the farmers and owners adjacent to streams to develop setbacks to protect the
stream. He is not seeing that in Chimacum Creek, at least in the main fork of the creek. It comes back to
the areas for Critical Areas Ordinance buffers and how valuable the economic service or repairing zone
is. Mr. Yount encouraged that any funds generated should go towards looking for programs to restore
riparian zones in the main fork of Chimacum Creek. He urged the Commissioners to support the
legislation.
Dana Ecelberger, Port Townsend: She stated she is the new district manager for the Conservation
District. She stated she is speaking in favor of the increase because it is clear that our waterways are
polluted. This creates a health risk. Lab fees and time to monitor the waters is expensive. The
Conservation District does a lot of water monitoring but they would like to do more. They would also
like to have stable funding to do that year after year to create more comprehensive reports.
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Commissioners Meeting Minutes of April 7, 2014
Ms. Ecelberger stated that they are currently working on a comprehensive report for Chimacum Creek
which will indicate trends through time. They need stable funding to be able to do that. She noted that
they also need funding to be able to do the riparian buffers and establishing relationships with
landowners which take time. A lot of the grants applied for give them 2 -3 years. Due to permitting,
establishing the issues and working with landowners to encourage them to do the voluntary measures, it
often takes longer than that. Ms. Ecelberger encouraged the Commissioners to think of this in terms of
clean water for all of us, not just for shellfish. Think about water for our drinking and living. Finding out
where the pollution is coming from and addressing it.
Glenn Gately, Jefferson County: He stated he is a member of the Conservation District and he is the one
who does the water quality monitoring of Jefferson County streams for 22 years now. He believes
everyone is aware that we need clean water. It is one of the most valuable resources that we have. Mr.
Gately stated that he sees people looking at the charts and where are we in terms of the state standard,
how far we are above it and getting off of the 303 D list. A lot of times people are thinking it would be
nice to meet the standards and forget what it is all about. The reason for the standard and wanting to be
below it is due to fecal coliform which is the parameter in which they measure. Fecal coliform is
associated with bacterial disease and viruses. Some of these diseases that can originate in animals, like
the rotaviruses, can end up in humans as well. Mr. Gately stated there is more to it than just meeting the
standards. It is for protection, not just for the shellfish, but the primary contact. People do like to go
swimming. That is where the fecal coliform standard came into use in the first place. It was associated
with disease and primarily through sewage treatment plants. He is interested in the Environmental
Protection Agency (EPA) meeting he recently attended. He had asked about a chart showing that
standards were not currently being met. Mr. Gately asked them where these sources were coming from.
It was interesting that the largest piece of the pie was from sewage treatment plants. To keep track of
clean water, he stated that they work with agricultural lands to build fences that keep the cattle out of the
water supply. It is more than getting it fixed and then you are done. Landowners change, the animals
change and fences fall down, you need to keep with it if you are going to keep the water clean.
Hearing no further testimony, Chairman Austin closed the public hearing.
Chairman Austin noted that one of the questions asked was if the Clean Water District encompassed the
entire County? It is his understanding that it encompassed Eastern Jefferson County, is that right?
County Administrator Philip Morley replied that is correct. Chairman Austin stated that he could not
find that description in the code and asked if it is clearly defined in the code that the district only covers
Eastern Jefferson County and if the boundaries are clear? Mr. Dawson replied that he believes it refers to
the Hospital District, which is East County. County Administrator Morley clarified that the ordinance
before the Commissioners is an amending ordinance and does not include the full text of the existing
chapter in our Jefferson County Code.
Commissioner Sullivan stated that due to the meeting schedule of the City of Port Townsend, the City is
not able to weigh in on this issue until this evening. He clarified that it is not a matter of giving them
special privileges, it is a matter of keeping the public comment period open for everyone. The
Commissioners are mindful that the City is a municipality and are waiting for the City to weigh in
officially on the issue. County Administrator Morley noted that under the RCW that creates Shellfish
Protection Zones, it states where a Shellfish Protection Zone includes a City, there is an obligation to
consult with the City under the state RCW. Commissioner Sullivan stated that is important to recognize
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and asked if extending the comment period will allow enough time for the City to weigh in and for the
Board to receive the feedback in time to act Monday morning? He also asked if it will be a problem if
the Commissioners postpone taking action for a week? County Administrator Morley replied if the
Board wished to hold the record open for a longer period of time, that would be fine. He indicated that
the City Council will not have another meeting as a full body, but it will give them time to direct staff to
prepare the comments. Commissioner Johnson agreed with extending the public comment period.
Commissioner Sullivan suggested extending the public comment period for the proposed revision to the
Clean Water District Ordinance to April 14, 2014. County Administrator Morley asked Director Keefer
and Mr. Dawson if that sounded like a workable plan? They both agreed that it did. Commissioner
Sullivan moved to extend the written testimony of the public comment period through 4:30 p.m. on
Monday, April 14, 2014. Commissioner Johnson seconded the motion carried by a unanimous vote.
Commissioner Sullivan noted that looking at the drainage maps and seeing the action taken all around
the County, it does signify we are all connected to the water. We are somewhat different than some areas
of the country.
County Administrator Morley added that Mr. Dawson pointed out that Skagit County has a County -wide
Clean Water District or Shellfish Protection Zone. In Snohomish County the Stillaguamish River Clean
Water District is also a Shellfish Protection District and it is a very large district.
Commissioner Johnson stated that in regard to the CPI, there is merit to having a 5 year assessment or
re- evaluation, and he believes there should be something built in.
The meeting was recessed at 11:03 a.m. and reconvened at 1:31 p.m. with all three
Commissioners present.
Briefing and Discussion re: Peninsula Regional Support Network (PRSAg: Kitsap
County Health and Human Services ( KCHHS) staff Doug Washburn, Stacy Smith and Anders Edgerton
were present at the meeting to discuss the possible changes to the Peninsula Regional Support Network
due to Medicaid Expansion, the Affordable Care Act and System reform and integration. Jefferson
County Public Health Department staff Director Jean Baldwin, Health Officer Tom Locke and
Developmental Disability Coordinator Anna McEnery were present.
Mr. Edgerton stated that the Peninsula Regional Support Network (PRSN) is mostly a Medicaid
program at this point and under federal regulations. They are paid on a per- member, per -month basis.
They get a rate for each Medicaid member in their region: $10 for children who are non - disabled and
$112 for non - disabled adults. He handed out a document titled "Mental Health Service Providers in the
Peninsula Region."
KCHHS staff outlined the organization and funding model of the PRSN and discussed its pass - through
contracts with regional service providers, including quality monitoring. The impact of Medicaid
expansion and signups under the Affordable Care Act on funding was also discussed. SB 6312 regarding
state purchasing of mental health and chemical dependency treatment services was discussed.
Mr. Edgerton expressed concern about the impact of placing chemical dependency services within the
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RSN without additional funding, as chemical dependency is generally underfunded with waiting lists for
clients, which could then potentially pull funding away from mental health services.
Regional Support Networks (RSN) that are in danger of being absorbed by other agencies include Grays
Harbor, Chelan County and Douglas County. Mr. Edgerton is optimistic that there will be little change
to the RSN boundaries and identity.
The meeting was recessed at 2:59 p.m. and reconvened at 3:07 p.m. with all three
Commissioners present.
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination:
• Commissioner Johnson and Commissioner Sullivan will be attending a Hood Canal Coordinating
Council (HCCC) Special meeting on April 11, 2014.
• There will be a Peninsula Housing Authority meeting on April 17, 2014.
• County Administrator Morley will be attending a Finance Committee meeting on April 22, 2014.
• Chairman Austin will be attending a JeffCom Administrative Board meeting on April 24, 2014.
• There will be a Quarterly Elected Official and Department Directors meeting on April 28, 2014.
• Commissioner Sullivan will be certifying the Sequim School District election on May 6, 2014.
• Commissioner Johnson and Commissioner Sullivan will be attending a Washington State
Association of Counties (WSAC) Conference on May 6 -9, 2014
• Chairman Austin will give a presentation at the State Environmental Health Director's
conference on May 12, 2014 and will not be able to attend the Board of County Commissioners'
(BOCC) meeting.
• There will be an annual breakfast meeting at the Jefferson County Library on May 15, 2014.
• Memorial Day is on Monday, May 26, 2014. The BOCC meeting will take place on Tuesday
May 27, 2014.
• Chairman Austin will be out of the office on June 23, 2014 and unable to attend the Board of
County Commissioners (BOCC) regular meeting.
Miscellaneous Issues:
• BOCC Community Input Meetings: no motion to convene meetings in 2014 as of yet.
• Citizen Genetically Modified Organisms (GMO) Ordinance: Briefly discussed Prosecutor's legal
memo and possible means of BOCC lending support, either locally or possibly through a letter to
the federal government.
• Marijuana grow /processing regulations — staff meeting with Ms. Page on April 8, 2014.
• Tree theft complaint — citizen being referred to Sheriff.
• JeffCom: Space license and use agreement negotiation update.
• Department of Community Development's recent Lean Kaizan event.
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HCCC: Salmon Recovery Funding Board (SRFB) project list versus a more recent priority list.
Commissioner Johnson is seeking a compromise. Meeting planned with Rob Gelder, Tom
Johnson and other individuals of Port Gamble.
• Labor negotiation status update.
• Quilcene safe routes — desire for a community meeting for input on any design.
NOTICE OF ADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting
at 4:27 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson seconded the motion which carried by a unanimous vote.
T _ q
51�1� vi
ATTES�9'or
Carolyn Avery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD 0 CSSIONERS
Phil Johnson Member
DavT ullivan, Member
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