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Home My WebLink AboutM0421140164 o3ON CO G \IN9�z District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of April 21, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen had questions for the Commissioners regarding the Clean Water District (CWD), Noxious Weed Control Board policies and stated she is unhappy with a local waste disposal company; • A citizen expressed concern about the County's ability to enforce marijuana regulations; • A citizen commented on global pollution and how it is affecting the United States; • A citizen is inquiring to see if the City parcels that are tax exempt are required to pay the CWD fee and stated he is concerned about the practices of the Noxious Weed Control Board. • A citizen gave his definition of the terms "tax" and "fee" in regard to the CWD; • A citizen is concerned about the marijuana permitting process in regard to: 1) Applicants who misrepresent themselves; and 2) The method used by the County to verify residency; and • The Superior Court Clerk invited the Board to view the newly remodeled offices in Superior Court. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Proposed Ordinance Amending the Duties and Responsibilities of the Jefferson County Board of Health and the Appointments of its Members; Hearing Scheduled for Monday, May 5, 2014 at 10:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse 2. RESOLUTION NO. 16 -14 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal 3. RESOLUTION NO. 17 -14 re: Application for Grant Funding Assistance to the Washington Wildlife & Recreation Program, Recreation and Conservation Office, for the Olympic Discovery Trail Discovery Bay Segment A. Phase 2 Project 4. RESOLUTION NO. 18 -14 re: Application for Grant Funding Assistance to the Aquatic Lands Enhancement Account, Recreation and Conservation Office, for the Olympic Discovery Trail Discovery Bay Segment A, Phase 2 Project 5. BID AWARD and AGREEMENT re: Jefferson County Sheriff's Office (JCSO) Vehicle Upfitting; In the Amount of $77,946.12; Jefferson County Central Services; Auto Additions, Inc. �m�Page 1 Commissioners Meeting Minutes of April 21, 2014 FIJ 6. CALL FOR BIDS re: Supply of Hybrid Sedans; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or shortly thereafter on Monday, May 12, 2014 in the Commissioners' Chambers, Jefferson County Courthouse 7. AGREEMENT and SUBSCRIPTION AGREEMENT re: Collective Bargaining Agreement and Trust Participation for the Jefferson County Public Works Employees; Teamsters Local #589 and Washington Teamsters Welfare Trust 8. AGREEMENT re: Nurse Family Partnership (NFP) Supervisor; Total Amount Not to exceed $26,136 annually; Jefferson County Public Health; Kitsap Public Health District 9. Letter of Agreement re: Medical Benefits for the Jefferson County Sheriff's Office Uniformed Support Services Employees; Fraternal Order of Police (FOP) Bargaining Unit 10. Letter of Nomination re: 2014 Project Manager of the Year Nomination; Mark Thurston; Washington State Association of County Engineers (WSACE) 11. Advisory Board Reappointment re: Jefferson County Parks and Recreation Advisory Board; Two (2) Year Term Expiring March 15, 2016; Representing District No. 1; Rich Stapf 12. Payment of Jefferson County Vouchers /Warrants Dated April 14, 2014 Totaling $609,378.75 13. Payment of Jefferson County Payroll Warrants Dated April 5, 2014 Totaling $123,049.16 COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items: All 3 Commissioners - Attended the Hood Canal Coordinating Council meeting, local Board of Health meeting and a Jefferson Transit meeting last week. Chairman Austin - Will be attending a Climate Action Committee (CAC) meeting and a Jefferson -Port Townsend Response Emergency Planning (JPREP) meeting this week. Commissioner Johnson - Will be meeting next week with the Washington State Department of Natural Resources (DNR) regarding Devil's Lake logging. Commissioner Sullivan - Attended a Peninsula Regional Transportation Planning Organization (PRTPO) meeting last week. - Will be attending a Peninsula Development District (PDD) meeting and a Resource Conservation and Development (RC &D) meeting this week. The meeting was recessed at 9:48 a.m. and reconvened at 10:04 a.m. with all three Commissioners present. Page 2 Commissioners Meeting Minutes of April 21, 2014 MCI Hearing re: P Quarter 2014 Budget Appropriations /Extensions; Various County Departments: County Administrator Philip Morley briefed the Board on County Budget Appropriations and Extensions. He explained there is only one request that will affect the General Fund which is an operating transfer to the Public Health department for $9,700. This request is for medical charting software licenses for the electronic medical records maintenance by Public Health. The request was originally made in the 4`" Quarter of 2013, but it was not granted at that time. In addition to the budget extension, the request makes adjustments between line items within the 2014 budget for Health. You will see that it nets out for a total expenditure of $9,700. With regard to the Sheriff s request for Boating Safety, there are two things happening. The Sheriff's Office received a $19,202 grant from Washington State for new boat motors. The actual expenditure was $6,000 above that which will come out of fund balance. In addition, there is a $30,000 grant from the state through San Juan County for a Derelict Vessel Protection Program grant. He explained that due to personnel, fuel and supplies, there are fees associated with conducting the program and matching the revenue. North Olympic Salmon Coalition Snow Creek Grant through Washington State University (WSU) Cooperative Extension is $7,300. There are matching expenditures, wages and benefits that are also added to their budget. County Administrator Morley explained that there are minor adjustments needed in the Chemical Dependency /Mental Health budget. The adjustments are based on how the contracts divide the funds. A net increase of $4,247 would come from fund balance. In the 2014 budget process, some office supply costs for the Treasurer's and Auditor's office were overlooked. $11,312.54 will come out of fund balance from a special fund that is dedicated to the Treasurer's office called the Treasurer's Real Estate Excise Tax (REET) Fund. Chairman Austin opened the hearing for public testimony. Hearing no comments for or against the 1" Quarter 2014 Budget Appropriations/Extensions for various County departments, Chairman Austin closed the public hearing. Commissioner Sullivan moved to approve RESOLUTION NO. 19 -14; ORDER re: I" Quarter 2014 Budget Appropriations/Extensions; Various County Departments. Commissioner Johnson seconded the motion which carried by a unanimous vote. Discussion re: Clean Water District Ordinance, Jefferson County Code Chapter 8.65: Jefferson County Environmental Health Director Jared Keefer explained that a hearing regarding the Clean Water District ordinance was held two weeks ago on April 7, 2014. Commissioner Sullivan noted that the written testimony for the public hearing regarding this matter was extended to April 14, 2014 and that no further comments were received. County Administrator Philip Morley discussed a comment made during the morning session of the Board of County Commissioners (BOCC) meeting earlier in the day regarding parcels that were tax exempt. The commentator referred to municipally owned parcels that are tax exempt. The question Page 3 Commissioners Meeting Minutes of April 21, 2014 posed was: Are the properties that are tax exempt, also fee exempt? And if this is a fee - for - service, why would they be exempt? Director Keefer stated that the Assessor would be the best person to answer those questions. County Administrator Morley stated the relevant RCW for imposing the fee is RCW 90.72.070 which reads in part "...The County legislative authority establishing a Shellfish Protection District may finance the protection program through... 1) County tax revenues; 2) Reasonable inspection fees and similar fees for service provided; 3) Reasonable charges or rates specified in its protection program; or 4) Federal, state or private grants." The Clean Water District receives Washington State Centennial grants as well as smaller grants. County tax revenues would either be property tax or sales tax which are both capped by state law. He noted that they would probably be invoking the 2 °d or 3rd provisions for financing the Shellfish Protection District. He added that the question raised was a good one, and he does not know how to best answer it. Commissioner Sullivan asked if the parcels that are not currently assessed the per - parcel fee for the Clean Water District, should be assessed? If yes, then this could raise the revenue. Director Keefer stated that the proposed fee increase would not go into effect until 2015 and so there is adequate time to research this question. The Treasurer's office indicated the deadline for submittal of any amendments to the County code is August, 2014. County Administrator Morley noted that the possibilities for moving ahead could be obtained by: 1) Taking action on the ordinance amendment as presented and staff would follow up on the question posed; 2) See what could be gathered between now and this afternoon; or 3) Defer decision until next week. He asked Director Keefer if there had been any further discussion about the assessment on any City owned property when he talked to representatives at the City of Port Townsend? Director Keefer stated there was not. In looking at other counties assessments and rate charges, there is no separate line item for municipal buildings or churches he stated. There are different rates for different zones and impervious surfaces. Commissioner Johnson suggested deferring a decision for one week and the other Board members agreed. Letter of Support: The Port of Port Townsend which operates the Jefferson County Airport has applied to the Washington State Department of Transportation for an Airport Aide grant for a new weather monitoring station and they are requesting a letter of support. A letter was prepared for the Board's consideration. The Board will make a determination after reviewing the letter. (Approved later in minutes) The meeting was recessed at 10:37 a.m. and reconvened at 11:17 a.m. with all three Commissioners present. Page 4 Commissioners Meeting Minutes of April 21, 2014 Presentation re: Marine Spatial Planning (MSP) and Relationship to Shoreline Master Program (SMP): Environmental Health Specialist Tami Pokorny introduced Jennifer Hennessey and Michelle McConnell of the Washington State Department of Ecology. Ms. Hennessey gave a power point presentation regarding Marine Spatial Planning and its relationship with the Shoreline Master Program. Ms. Hennessey stated that jurisdictions in marine waters are complicated because tribal, local, state and federal jurisdictions overlap in the same marine space. Jefferson County's marine boundaries extend three nautical miles into the Pacific Coast. The Olympic Coast National Marine Sanctuary is not equal to federal ownership. State and County retain jurisdiction for marine waters off our coast. The federal marine boundary line extends 200 nautical miles off the coast. Due to increasing pressures, demands of existing uses, new uses and conflicts among uses, Marine Spatial Planning (MSP) is very important. The goals of an MSP are to address location of potential new marine uses, protect existing uses, protect cultural uses and resources, preserve environment, integrate decision - making and to provide new economic opportunities. The meeting was recessed at 12:05 p.m. and reconvened at 1:36 p.m. with all three Commissioners present. Letter of Support: Commissioner Johnson moved to send a letter to Eric Johnson of the Washington State Department of Transportation (DOT) in support of the Port of Port Townsend's 2013- 2015 Airport Aid Grant Application for an Automated Weather Observing Station (AWOS) at the Jefferson County International Airport (JCIA). Chairman Austin seconded the motion which carried by a unanimous vote. Certificate of Appreciation: Chairman Austin shared with the Board a draft certification of appreciation for Roberta Frissell for her many years of service on the Jefferson County Board of Health. He asked if there were suggested additions to the certificate. Commissioner Sullivan indicated the certificate should include that she has been a member since 1997. Chairman Austin stated that staff will finalize the certificate and coordinate a time when Ms. Frissell can appear before the Board for the presentation of the certificate. Commissioner Sullivan moved to direct staff to finalize the certificate of appreciation for Roberta Frissell. Commissioner Johnson seconded the motion which carried by a unanimous vote. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Chairman Austin will be out of the office on April 22, 2014. County Administrator Morley will be attending a Finance Committee meeting in Chairman Austin's absence. Page 5 Commissioners Meeting Minutes of April 21, 2014 5 Wls • Chairman Austin and Commissioner Johnson will be attending a Climate Action Committee (CAC) meeting on April 23, 2014. • Chairman Austin will be attending a JeffCom Administrative Board meeting on April 24, 2014. • Chairman Austin will be attending a Jefferson -Port Townsend Response Emergency Preparation meeting on April 25, 2014. • There will be a Coordinated Community Response Team meeting on April 25, 2014. • There will be a Quarterly Elected Officials and Board of Directors meeting on April 28, 2014. • Chairman Austin will be attending a Septic Committee meeting at the State Board of Health (BOH) on April 29, 2014. • Commissioner Johnson will be attending a meeting with the Washington State Department of Natural Resources (DNR) regarding Devil's Lake on April 29, 2014. • The Salish Sea Conference will be April 30 through May 2, 2014. • Commissioner Sullivan will be certifying the Sequim School District elections on May 6, 2014. • Commissioner Johnson and Commissioner Sullivan will be attending the Washington State Association of Counties (WSAC) Conference in Lake Chelan May 6 -9, 2014. • Chairman Austin will be attending an Ecosystem Coordinating Board meeting on May 8, 2014. Chairman Austin will be presenting at the State Environmental Health Director's Conference on May 12, 2014 and will be unable to attend the Board of County Commissioners (BOCC) meeting. • There will be a Jefferson County Library annual breakfast meeting on May 15, 2014. • Memorial Day will be on May 26, 20 t4. The BOCC meeting wilt be held on Tuesday, May 27, 2014. • The County Administrator Briefing (CAB) session of the BOCC meeting on May 27, 2014 will break before 3:00 p.m. to allow the Developmental Disabilities Board to hold their meeting in the Commissioners Chambers by 3:15 p.m. Chairman Austin will be out of the office on June 23, 2014 and unable to attend the Board of County Commissioners (BOCC) regular meeting. Miscellaneous Items • Karl Bach — Band funding request. • No Shoot Zone. Clean Water District and RCW 90.72.070. • City of Port Townsend and Prop 1 update. • Nature Conservancy letter regarding open space for Phase 3 of Clearwater and new phase for Hoh River. Staff to invite Eric Delvin, Community Conservation Coordinator. • Hood Canal Coordinating Council (HCCC) status update. Page 6 Commissioners Meeting Minutes of April 21, 2014 X21 NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 4:10 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. r ATTEST: r'6 a Carolyn Adery Deputy Clerk of the Board JEFFERSON COUNTY BO C� OMMISSIONERS Phil Jo " Webe Davi Sulliva, Page 7