HomeMy WebLinkAboutM042814District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of April 28, 2014
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner David Sullivan.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen clarified his statement made last week during the public comment period regarding the
definitions of taxes and fees;
• 8 citizens voiced concern over marijuana permitting in Jefferson County;
• A citizen stated: 1) The Port Townsend Paper Mill is intending to spend $2 million on expansion
which is a good thing; and 2) Jefferson County residents go out of town to do their shopping; and
• A citizen stated that the Clean Water District (CWD) rates need to be equally and fairly distributed.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
RESOLUTION NO. 20 -14 re: Vacating a Portion of Black Point Road; Hans Jorgenson,
Petitioner
2. AGREEMENT re: Quilcene Replacement Shop Project; In the Amount of $268,652; Jefferson
County Public Works; 2 Grade, LLC
3. AGREEMENT re: Closed Landfill and Septage Lagoon Groundwater Quality Analysis; In the
Amount of $37,570; Jefferson County Public Works; Aspect Consulting, LLC
4. AGREEMENT re: Jefferson County Courthouse Security Audit; In the Amount of $27,000;
Jefferson County Central Services; KMD Architects and Planners, Inc.
5. Advisory Board Reappointment re: Jefferson County Library Board of Trustees; Five (5) Year
Term Expires May 1, 2019; Leigh Hearon
6. Payment of Jefferson County Vouchers/Warrants Dated April 21, 2014 Totaling $375,107.48
7. Payment of Jefferson County Payroll Warrants Dated April 18, 2014 Totaling $72,522.53
and A/P Warrants Done by Payroll Dated April 18, 2014 Totaling $15,449.03
Approval of Minutes: Commissioner Johnson noted that in the February 18, 2014
minutes, under public comment period, he would like which "regulations" to be clarified. Commissioner
Sullivan moved to approve the regular meeting minutes of February 3, 10 and 24, 2014 and the
corrected minutes of November 12, 2013 as presented. Commissioner Johnson seconded the motion
which carried by a unanimous vote.
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Commissioners Meeting Minutes of April 28, 2014
COMMISSIONERS BRIEFING SESSION. • The Commissioners each provided
updates on the following items:
MCI
Chairman Austin
- Attended a Jefferson -Port Townsend Response Emergency Preparation (JPREP) meeting last week.
Commissioner Johnson
- Will be meeting with staff from the Washington State Department of Natural Resources (DNR)
regarding Devil's Lake.
- Will be attending a Jefferson Transit meeting this week.
Commissioner Sullivan
- Will be attending a Jefferson Transit meeting this week.
PROCLAMATION re: Declaring May 2014 as National Bike Month: Chairman Austin
read the proclamation and staff of the Jefferson County ReCyclery gave a presentation on their school
outreach programs and upcoming events. Commissioner Johnson moved to approve the proclamation.
Commissioner Sullivan seconded the motion which carried by a unanimous vote.
The meeting was recessed at 10:17 a.m. and reconvened at 10:23 a.m. with all three
Commissioners present.
DELIBERATION and APPROVAL re: Clean Water District (CWD) Ordinance,
Jefferson County Code Chapter 8.65: Jefferson County Assessor Jeff Chapman, Environmental Health
Director Jared Keefer and Chief Civil Deputy Prosecuting Attorney David Alvarez were present for the
meeting. Director Keefer stated that a question arose from last week's Board of County Commissioners
(BOCC) meeting which asked if tax exempt parcels were being assessed the Clean Water District
(CWD) fees? After checking into the County's current practice, it was determined that the CWD
assessment is not being assessed on tax exempt properties.
Director Keefer stated that assessments cannot be placed on federal or tribal properties. Other CWDs
that use the RCW for shellfish protection do not assess tax exempt parcels either. Some other districts
like one in Pierce County charge an assessment, but they do that through the stormwater utility. The
intent of the ordinance revision before the Board is to maintain the assessment structure currently in
place, but to extend it into all areas in the CWD that are not served by sanitary sewer.
Attorney Alvarez stated the commentator who raised the aforementioned question, pointed out that the
County had not been express about stating in section 100 that the tax exempt properties would not be
charged the assessment. He noted that it is a legislative decision that the County is entitled to make
under RCW Chapter 90.72. It is just a question about whether or not that was expressly stated. Attorney
Alvarez added that staff is recommending that the Commissioners approve the ordinance as presented
today, and then establish another ordinance that amends section 100 to make it more express as to what
is and is not being assessed the $20 fee. He noted that the Assessor will be assisting in drafting the next
ordinance regarding section 100 so that it is clear to his department as well. Once that is complete, they
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Commissioners Meeting Minutes of April 28, 2014
will come back before the Board with the ordinance to amend that section. There has already been a
hearing on the current proposed ordinance amendment. Once the second amendment is ready for
presentation, it will require another public hearing at that time. It is a matter of following procedure.
Assessor Chapman stated that they have been reviewing questionable areas that they were not sure how
it would apply. The plan was to come back in November and audit based on the procedure that was in
place at the time, and then correct it for the next year. He noted that clarifications would be helpful.
Attorney Alvarez added that the term "parcels" has a more detailed meaning to the Assessor's Office.
County Administrator Morley urged the Commissioners to adopt the ordinance today and then a
subsequent and separate public hearing to amend the ordinance would be held at a later date.
Commissioner Johnson moved to adopt ORDINANCE 03- 0428 -14 as presented. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
The meeting was recessed at 10:37 a.m. and reconvened at 11:57 a.m. for the Quarterly
Elected Officials /Department Directors lunch meeting with all three Commissioners present. The
meeting was recessed at 1:04 p.m. and reconvened at 1:32 p.m. All three Commissioners were present
for the afternoon session.
Discussion re: Proposed amendment to the Parks and Recreation Fee Ordinance:
Public Works Director Monte Reinders and Parks and Recreation Manager Matt Tyler gave an
updated presentation to the Board regarding a proposed amendment to the Parks and Recreation Fee
Ordinance.
Manager Tyler distributed copies of the presentation and noted the changes from the previous version.
A majority of the changes were to reflect the term "revenue increase" versus the old version which
stated "increase."
Chairman Austin suggested using absolute dollar amounts instead of percentages. The Board agreed
to take the percentages out of the presentation.
Director Reinders added that the net estimated revenue increase will be around $10,000. There has
been no fee increase since 2006.
Manager Tyler will have the presentation reviewed by legal council and bring it back to Board for
consideration.
Approval of Minutes: Commissioner Johnson moved to approve the regular meeting
minutes of February 18, 2014 as corrected. Commissioner Sullivan seconded the motion which carried
by a unanimous vote.
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Commissioners Meeting Minutes of April 28, 2014
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Additional Business re: Cancellation of the Board of County Commissioner's
(BOCC) meeting on June 23, 2014: Commissioner Johnson made a motion to cancel the BOCC
meeting on June 23, 2014 due to lack of quorum. Commissioner Sullivan seconded the motion which
carried by a unanimous vote.
Appointment of Interim County Administrator: County Administrator Philip Morley
announced that he will be out of town on April 30, 2014 through May 3, 2014. Commissioner Sullivan
moved to appoint Central Services Director Frank Gifford as Interim County Administrator during
Philip Morley's absence. Commissioner Johnson seconded the motion which carried by a unanimous
vote.
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination:
• Chairman Austin will be attending a Septic Committee meeting at the State Board of Health
(B OH) on April 29, 2014.
• Commissioner Johnson will be attending a meeting with the Washington State Department of
Natural Resources (DNR) regarding Devil's Lake on April 29, 2014.
• Commissioner Johnson will be attending the Salish Sea Conference April 30 through
May 2, 2014.
• Commissioner Sullivan will attend a ReCyclery event on May 1, 2014.
• Commissioner Sullivan will be certifying the Sequim School District elections on May 6, 2014.
• Commissioner Johnson and Commissioner Sullivan will be attending the Washington State
Association of Counties (WSAC) Conference in Lake Chelan May 6 -9, 2014.
• Chairman Austin will be attending an Ecosystem Coordinating Board meeting on May 8, 2014.
Chairman Austin will be presenting at the State Environmental Health Director's Conference on
May 12, 2014 and will be unable to attend the Board of County Commissioners (BOCC)
meeting.
• There will be a Jefferson County Library annual breakfast meeting on May 15, 2014.
• All three Commissioners will be participating in the Rhody Parade on May 17, 2014.
• County Administrator Morley will be attending a JeffCom meeting on May 22, 2014.
• Memorial Day will be on May 26, 2014. The BOCC meeting will be held on Tuesday,
May 27, 2014.
• The County Administrator Briefing (CAB) session of the BOCC meeting on May 27, 2014 will
break before 3:00 p.m. to allow the Developmental Disabilities Board to hold their meeting in
the Commissioners Chambers by 3:15 p.m.
• Chairman Austin will be attending a Washington State Board of Health (BOH) meeting on
June 11, 2014.
• Commissioner Johnson will be out of the office June 12 -26, 2014.
• There will be a Hood Canal Coordinating Council (HCCC) meeting on June 18, 2014.
• There will be an All County Picnic Potluck at the Cape George Community Center on
June 18, 2014.
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Commissioners Meeting Minutes of April 28, 2014
Chairman Austin will be out of the office on June 23, 2014 and unable to attend the Board of
County Commissioners (BOCC) regular meeting.
There will be a Jefferson -Port Townsend Response Emergency Preparation (JPREP) All- County
Picnic on August 17, 2014.
Miscellaneous Items
• Parks Comprehensive Plan — Tom Beckwith.
Climate Action Committee (CAC) meeting with Laura Tucker to replace Pinky Mingo on CAC;
will County continue to participate in CAC past December 2014?
No Shoot: Discussion of rational with areas "A" and `B ".
Marijuana information. Coordination with the Washington State Liquor Control Board (LCB)
and the Department of Ecology (DOE).
NOTICE OFADJOURNMENT.• Commissioner Johnson moved to adjourn the meeting
at 3:10 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
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Carolyn Avery 1�
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD O OMMISSIONERS
Joa ustt Chair
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