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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Frank Gifford, Central Services Director
Agenda Date: July 21, 2014
Subject: Dump Trucks, Call for Bids
Statement of Issue:
Call for bids for the supply of five -yard and ten -yard dump trucks as needed from time
to time over five years by the Department of Public Works.
Analysis /Strategic Goals /Pros B: Cons:
Fleet Services is proposing a bid for a five -year contract for large and mid -size dump
trucks for Public Works. Long -term standardization reduces upfitting costs, allows
reassignment within the fleet and helps fleet technicians become familiar with the
model and how best to support it.
Fiscal Impact /Cost Benefit Analysis:
Replacement of five- and ten -yard dump trucks.is behind schedule, leading to
decreased operational efficiency and additional unscheduled and expensive repairs.
Lifecycle costs are higher than should accumulate with scheduled replacements.
Being behind schedule also means a backlog of purchases. Replacement of both types of
trucks, as well as their companion snowplows and spreaders, will begin as soon as the
contract is awarded and will be spread over the next five years.
Recommendation:
Approve the attached Call for Bids and set the bid opening for 10:45am on Monday,
August 18, 2014.
Department Contact:
Matt Stewart, Manager of Fleet Services, 344 -9713
Revi w d Bar: /�7
Philip Morleyr unty Administrator ) Date
NOTICE TO VENDORS
CALL FOR BIDS
TO PROVIDE DUMP TRUCKS
Notice is hereby given that the Board of County Commissioners of Jefferson County, State of Washington, will receive
sealed bids up until the hour of 9:30 A.M. on Monday, August 18, 2014, at the Office of the County Commissioners,
basement level of the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, Washington, 98368, for the
Supply of Dump Trucks. Bids may be mailed to the office of the Board of County Commissioners, P.O. Box 1220, Port
Townsend, WA, 98368, but must be received by the previously stated date and time. Sealed bids will be opened and read
publicly at 10:45 A.M. or shortly thereafter on Monday, August 18, 2014, at the Jefferson County Commissioners
Chambers, basement level of the Jefferson County Courthouse.
The awarded contract will provide for the supply of Dump Trucks, as are needed from time to time, for a period of sixty
months from date of award.
Execute and submit one complete original bid package. Bids shall be submitted in accordance with the provisions on
file at the office of the Jefferson County Department of Central Services, Fleet Services Division, located at the Pon
Hadlock Shop, 371 Chimacum Road in Port Hadlock, Washington, where copies may be obtained.
The Board of County Commissioners reserves the right to reject any and all proposals and to accept the proposals deemed
most advantageous to Jefferson County and to waive all informalities in the bidding. No facsimile bid documents or
telephone quotations will be accepted.
Dated this 21st day of July, 2014.
BOARD OF JEFFERSON COUNTY COMMISSIONERS
John Austin, Chair